Agenda 04/13/2021 Item #16D9 (FDEM Hazard Mitigation Grant #HO371 Modification)04/13/2021
EXECUTIVE SUMMARY
Recommendation to approve and authorize the Chairman to sign the Florida Department of
Emergency Management Hazard Mitigation Grant #H0371 agreement modification in the amount
of $778,500 for two (2) generators at the Immokalee Sports Complex, with a 25% match obligation
requirement and approve all necessary budget amendments.
OBJECTIVE: Provide ongoing services to Collier County residents in the event of an emergency or
natural disaster.
CONSIDERATIONS: On September 10, 2017, Hurricane Irma made landfall in Collier County and
severely impacted the entire State of Florida. In the wake of the hurricane, Collier County experienced
damage to multiple facilities and equipment. As a result of the widespread devastation, on February 2,
2018, the Hazard Mitigation Grant Program (HMGP) notice of funding availability was published to
assist Counties in developing greater long-term resiliency.
The Immokalee Sports Complex HMGP grant application was submitted to the Florida Department of
Emergency Management (FDEM) on August 6, 2018. The Board of County Commissioners (Board)
ratified the “After-the-Fact” grant application submission on September 11, 2018 Board Meeting (Agenda
Item #16E3). The notice of award of $435,000 and grant contract was rec eived on October 3, 2019 from
FDEM. A twenty-five percent (25%) match of $145,000 was required. On October 1, 2020, a
modification request was submitted to FDEM to modify the scope of work and increase the project budget
as a result of prices of generators and labor increasing from the time of application to the award of the
contract. The generators were reduced in size to 350kW and 125kW to reduce the cost overrun while still
meeting the County’s project goals. On January 11, 2021, a request was submitted to FDEM requesting
an additional twelve (12) months extension from the original Period of Performance end of September 30,
2021, in order to accommodate the scope of work change and delays resulting from COVID-19.
The modification and extension requests were approved, and an agreement modification was received on
February 24, 2021. The increased Federal award is $778,500 and the extended Period of Performance end
is September 30, 2022. The twenty-five percent (25%) match required is therefore increased to $259,500.
Due to the limited time available to execute the agreement modification with FDEM, two alternatives to
providing the grant match will be pursued. (1) Initially, authorization for matching funds of $114,500
from Parks Capital Fund (306) is requested. (2) Staff will pursue supplemental Infrastructure Surtax
funding through the Infrastructure Surtax Committee. The next meeting of the Surtax Committee is
scheduled in June, 2021, exact dates are not confirmed. If authorized, Surtax funding in the amount of
$114,500 will be utilized in place of Parks Capital Fund (306) funding for the required grant match.
FISCAL IMPACT: Budget Amendments will be required to appropriate the increase of the grant award
in the amount of $343,500 as well as the local match of $114,500. As discussed above, providing the
local match from Parks Capital Fund (306) is authorized but if approved by the Surtax Committee,
Infrastructure Surtax proceeds (Fund 318) will instead provide the matching funds. The project budget is
provided in Public Services Grant Fund (709), Project 33633. The local match budget will reside in
Public Services Grant Match Fund (710), Project 33663.
GROWTH MANAGEMENT IMPACT: There is no Growth Management impact associated with this
item.
LEGAL CONSIDERATIONS: This item is approved for form and legality and requires a majority vote
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for Board action. - JAB
RECOMMENDATION: To approve and authorize the Chairman to sign the Florida Department of
Emergency Management Hazard Mitigation Grant #H0371 agreement modification in the amount of
$778,500 for two (2) generators at the Immokalee Sports Complex, with a 25% match obligation
requirement and approve all necessary budget amendments (Net Fiscal Impact $114,500).
Prepared By: Rachel Hansen, Grants Coordinator, Community & Human Services Division
ATTACHMENT(S)
1. 4337-274-R - MOD #1 - Modification for Execution STAMPED (PDF)
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.9
Doc ID: 15405
Item Summary: Recommendation to approve and authorize the Chairman to sign the Florida
Department of Emergency Management Hazard Mitigation Grant #H0371 agreement modification in the
amount of $778,500 for two (2) generators at the Immokalee Sports Complex, with a 25% match
obligation requirement and approve all necessary budget amendments.
Meeting Date: 04/13/2021
Prepared by:
Title: – Community & Human Services
Name: Rachel Hansen
03/25/2021 10:50 AM
Submitted by:
Title: Manager - Federal/State Grants Operation – Community & Human Services
Name: Kristi Sonntag
03/25/2021 10:50 AM
Approved By:
Review:
Community & Human Services Tami Bailey Additional Reviewer Completed 03/25/2021 11:01 AM
Community & Human Services Kristi Sonntag CHS Review Completed 03/25/2021 11:02 AM
Operations & Veteran Services Kimberley Grant Additional Reviewer Completed 03/25/2021 11:23 AM
Community & Human Services Maggie Lopez Additional Reviewer Completed 03/25/2021 11:26 AM
Public Services Department Todd Henry Public Services Deapartment Completed 03/25/2021 11:55 AM
Public Services Department James C French PSD Dept Head Review Completed 03/25/2021 5:12 PM
County Attorney's Office Jennifer Belpedio Level 2 Attorney of Record Review Completed 03/26/2021 1:43 PM
Grants Erica Robinson Level 2 Grants Review Completed 04/06/2021 1:02 PM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 04/06/2021 1:13 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 04/06/2021 3:31 PM
Office of Management and Budget Susan Usher Additional Reviewer Completed 04/07/2021 9:32 AM
Grants Therese Stanley Additional Reviewer Completed 04/07/2021 1:50 PM
County Manager's Office Leo E. Ochs Level 4 County Manager Review Completed 04/07/2021 2:06 PM
Board of County Commissioners MaryJo Brock Meeting Pending 04/13/2021 9:00 AM
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