Minutes 02/08/2021 Cedar Hammock Community Development District
Inframark, Infrastructure Management Services
210 N. University Drive, Coral Springs,FL 33071
Tel: 954-603-0033; Fax: 954-345-1292
DATE: March 30, 2021
Memorandum to: Jim Kurtzeborn
Cedar Hammock Golf and Country Club
VIA EMAIL TO:
GM@cedarhammockcc.com
RE: Cedar Hammock CDD Minutes of:
February 8, 2021 as approved at March 8, 2021
Enclosed for your record is a copy of the above-reference minutes for the Cedar Hammock
Community Development District, which are to be kept on file for public access.
FOR INFORMATIONAL PURPOSES ONLY:
Crystal Kinzel, Director
Clerk of the Circuit Court/Finance Dept. VIA EMAIL TO: Derek.johnssen@collierclerk.com
Berger, Toombs, Elam, Gaines & Frank Via email to: audit(2i btef-cpas.com
Justin Faircloth, justin.faircloth@,inframark.com
MINUTES OF MEETING
CEDAR HAMMOCK
COMMUNITY DEVELOPMENT DISTRICT
The regular meeting of the Board of Supervisors of the Cedar Hammock Community
Development District was held Monday, February 8, 2021 at 2:00 P.M. at Cedar Hammock
Clubhouse, 8660 Cedar Hammock Boulevard, Naples, FL.
Present and constituting a quorum were:
Norman Day Chairman
Quentin Greeley Vice Chairman
Fred Bally Assistant Secretary
Gene Bolton Assistant Secretary
Also present were:
Justin Faircloth District Manager
The following is a summary of the discussions and actions taken at the February 8,2021
Cedar Hammock Community Development District's Board of Supervisors Meeting.
FIRST ORDER OF BUSINESS Roll Call
• Mr. Faircloth called the meeting to order and called the roll. A quorum was
established.
SECOND ORDER OF BUSINESS Approval of Agenda
• Mr. Faircloth presented the email dated February 5, 2021 from Robin Russell from
PRIA for Board consideration under the FY2022 budget discussion about possible
insurance changes. This item will be placed under New Business.
On MOTION by Mr. Greeley, seconded by Mr. Bolton, with all in
favor, the agenda was approved as amended. 4-0
THIRD ORDER OF BUSINESS Public Comments on Agenda Items
• None.
February 8, 2021 Cedar Hammock CDD
FOURTH ORDER OF BUSINESS Old Business
A. Bulkhead & Bridge Repair/Replacement Project Update
• Mr. Faircloth stated one of the things he was asked to do by the Board was send out an
email to RTS and see if they have any additional invoices to provide the District. They had
a contract for $7,000 and they had only invoiced for a certain percentage of that. RTS
sent another invoice after they received the email to them, which has been on hold since
the final irrigation plans have not been provided.
• Mr. Faircloth read the email he received from Mr. Regan to the Board.
On MOTION by Mr. Day, seconded by Mr. Ba►►y, with al► in favor,
the payment of the RTS invoice 11347 in the amount of$1,500 was
approved. 4-0
FIFTH ORDER OF BUSINESS New Business
A. Presentation of the Preliminary FY2022 Budget
• The Board reviewed the proposed FY2022 Budget.
• The Board discussed:
o Sealing the bridges
o Making repairs/upgrades to the bridges
o Bulkhead replacement on Hole 2 Driving Range
o Bridges and irrigation
o Reserve study
o Funding of the reserves
• The following changes were requested:
o Administrative—ProfSery Engineering should be reduced to $5,000
o Administrative—ProfSery Legal should be reduced to $2,000
• Mr. Faircloth was asked by the Board to look at getting all the assets of the District
covered and he requested the insurer provide quotes for all items. They do not insure
roadways so any item they could not include they did not.
• The email from PRIA was reviewed with the Board.
o Further discussion ensued regarding the insurance coverage.
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February 8, 2021 Cedar Hammock CDD
• Discussion ensued regarding having the FY2022 meeting schedule on the March agenda.
B. Discussion of Email Archiving
• As discussed at the last meeting, the District utilized a web-based email system that
GoDaddy no longer supports. GoDaddy automatically upgraded the Board without cost
to the new platform which is Outlook 360. Mr. Faircloth recommended they get archiving
completed for each Board members' email.
• The Board requested to add emailing archiving for the District's email accounts at an
increased cost of approximately $360.00 per year to line item Administrative-Mis-Web
Hosting.
On MOTION by Mr. Greeley,seconded by Mr. Day,with all in favor,
to add email archiving for the District's email accounts at an
increased cost of approximately $360 per year to line item
Administrative-Mis-Web Hosting was approved. 4-0
C. E-Verify, Memorandum of Understanding
• Mr. Faircloth reached out to the District's attorney because other District attorneys were
stating various things about the new E-verify requirement which went into effect January
1, 2021. The January 11, 2021 email from the District's attorney was read to the Board
stating that he did not feel the District needs to execute a Memorandum of
Understanding with the Department of Homeland Security. Mr. Faircloth noted that the
attorney has provided an addendum that includes language regarding the E-verify
requirements for use in future contracts.
SIXTH ORDER OF BUSINESS Attorney's Report
• None.
SEVENTH ORDER OF BUSINESS Engineer's Report
• None.
EIGHTH ORDER OF BUSINESS Manager's Report
A. Approval of the Minutes of January 11, 2021 Meeting
• Mr. Faircloth asked if there were any changes, corrections,or deletions in the minutes
of the meeting. The Board requested that 2020 on page one be changed to 2022.
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February 8, 2021 Cedar Hammock CDD
On MOTION by Mr. Greeley seconded by Mr. Bally with all in favor
the minutes of January 11, 2021 were approved as amended. 4-0
B. Acceptance of Financial Report, December 2020
• Mr. Faircloth presented the financial report to the Board and asked if there were any
questions. There being none,
On MOTION by Mr. Bolton seconded by Mr. Day with all in favor
the financial report for December 2020 was accepted. 4-0
C. Cardno Fourth Quarter 2020 Water Use Compliance Report
• Mr. Faircloth provided the report to the Board which they reviewed.
D. Follow-up Items
• It was noted that at the November and December meetings the Board made changes
to the Amendment to the Facilities Operation and Maintenance with the Club.
• Discussion ensued regarding the changes and the Board agreed to amend the
amendment to the facilities operation and maintenance agreement with the Club.
• Item#4 was changed to read "irrigation wells, pump house,and irrigation distribution
system to the service gate valve or the property line on each individual privately
owned property.
On MOTION by Mr. Day, seconded by Mr. Bally with all in favor,
item #4 of the amendment to the facilities operation and
maintenance agreement was approved. 4-0
• Staff will add a date to the addendum and check with the engineer to see if the map
changes can be made; removing the highlights for the private parking areas and
coloring all roadways the same. Additionally, the highlighted section of roadway at
the end of Sawgrass Way leading the Club's maintenance area should be
unhighlighted.
• Staff noted an inspection has been performed and a report will be developed for the
Board.
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February 8, 2021 Cedar Hammock CDD
NINTH ORDER OF BUSINESS Supervisors' Request
• Mr. Day discussed options for sealing of the bridges.
• Mr. Greeley commented on the lakes, algae and bulkheads. He will do further
research and possibly follow-up with the Club.
• Mr. Bally inquired about possible removal of Thalia in the lakes.
TENTH ORDER OF BUSINESS Audience Comments
• None.
ELEVENTH ORDER OF BUSINESS Adjournment
On MOTION by Mr. Day, seconded by Mr. Bolton with all in favor,
the meeting was adjourned at 3:59 p.m. 4-0
stin Faircloth,Secretary Norman Day, Chairrt).
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