Minutes 02/02/2021PELICAN BAY SERVICES DIVISION
LANDSCAPE & SAFETY COMMITTEE MEETING
FEBRUARY 2, 2021
The Landscape
&Safety
Committee of the Pelican
Bay Services Division met on Tuesday,
February 2 at 1:00
p.m, at the Community Center at
Pelican Bay, 8960 Hammock Oak Drive,
Florida 34108.
The
following members attended.
Landscape &Safety Committee
Joe Chieurel, Chairman
Nick Fabregas (absent)
Pelican Bay Services Division Staff
Neil Dorrill, Administrator
Chad Coleman, Operations Manager
Darren Duprey, Associate Project Manager
Pete Gr7ffith (arr•ir�ed at 1: �0 p. m.)
Rick Swider
Michael Weir
Karin Hernnann, Operations Analyst
Lisa Jacob, Project Manager
Alex Mumm, Senior Field Supervisor (absent)
Barbara Shea, Administrative Assistant
Also Present Cpl. Jim McGilvrey, Sheriffls Office
Jim Carr, Agnoli, Barber & Brundage Susan O'Brien, PBSD Board
Denise McLaughlin, PBSD Board Trent Waterhouse, Pelican Bay Foundation
APPROVED AGENDA (AS PRESENTED)
1.
Call to Order -Pledge of Allegiance
2.
Roll Call
3.
Agenda Approval
4.
Approval of 09/02/20 Meeting Minutes
5.
Audience Comments
6.
Sidewalk Project Updates & Timetable (Staff & Jim Carr)
a. Phase I
b. Phase II
c. Seagate Dr. & Vanderbilt Beach Rd. Maintenance & Replacement Responsibilities
d. Financing Explanation and Update
7.
Traffic Study Results and Discussion (Darren Duprey)
8.
Speeding on Pelican Bay Roads — Discussion & Mitigation Strategies (Cpl. McGilvrey)
9.
LPR Discussion and Recommendation to the Full PBSD Board (Chad Coleman)
10.
Oakmont Lake (4-1) Restoration Issues
a. Landscaping Restoration Discussion
b. Oakmont Lake Sidewalk Liability Issues and Replacement Issues
11.
Chairman Comments
12.
Committee Member Comments
13.
Old Business
14.
Adjournment
Pelican Bay Services Division Landscape & Safety Committee Meeting
February 2,2021
ROLL CALL
Mr. Fabregas was absent and a quorum was established. Mr. Griffith joined the meeting
at 1:40 p.m.
Mr. Weir motioned, Mr. Swider seconded to approve the agenda as presented.
The motion carried unanimously.
Mr. Weir motioned, Mr. Swider seconded to approve the 9/02/20 meeting minutes
as amended. The motion carried unanimouslv.
AUDIENCE COMMENTS
None
SIDEWALK PI20JECT UPDATES &TIMETABLE
PHASE
Our ABB engineer, Mr. Jim Carr, commented that Phase I of our sidewalk project is in the
procurement process, and is expected to go out for bid mid -February. He noted that his best
estimate on the construction start would be mid -May.
PHASE II
Mr. Carr commented that the plans for Phase II are 75% complete, and he will begin
working with our new arborist to complete an evaluation of the nearly 2000 trees which will be
impacted by the project.
Mr. Weir questioned the possibility of breaking up Phase II into additional phases. Mr.
Coleman responded that breaking up the project into additional phases would slow down the entire
process.
SEAGATE DR. & VANDERBILT BEACH RD. RESPONSIBILITIES
Dr. Chicurel commented that he would like to clear up the confusion on the boundaries of
the Pelican Bay MSTBU and the resulting list of sidewalks that are the responsibility of the PBSD,
which would be included in our sidewalk replacement project. Mr. Coleman provided the County
Appraiser's map of the Pelican Bay MSTBU, for the committee members to review. He pointed
out that our jurisdiction ends at the County right-of-way on Seagate Dr. and Vanderbilt Beach Rd.,
and therefore, the County's Road Maintenance Division continues to be responsible for the
sidewalks on those two roads. Mr. Coleman commented that he will share this information with
the full board at the next monthly board meeting. Mr. Don•ill commented that the sidewalks on
Seagate Dr. and Vanderbilt Beach Rd. were inadvertently included in the preliminary project
documents provided to the board.
Ms. O'Brien questioned whether we could request of the County that we be able to redo
the asphalt on Vanderbuilt Beach Rd. Dr. Chicurel responded that we have a lot on our plate, and
that we do not need to expand our responsibilities.
FINANCING EXPLANATION AND UPDATE
Pelican Bay Services Division Landscape & Safety Committee Meeting
February 2,2021
Mr. Coleman commented that we have the funds in our budget for Phase I of the sidewalk
project; the County's Budget Office is preparing an executive summary to allow the PBSD to
obtain long-term financing for Phase II.
TRAFFIC STUDY RESULTS AND DISCUSSION
Dr. Chicurel commented that the County has completed traffic studies at the San Marino
crosswalk at Pelican Bay Blvd. and the intersection of Hammock Oak Dr. and Pelican Bay Blvd.
No reports have been received yet.
SPEEDING ON PELICAN BAY ROADS
Cpl. Jim McGilvrey, Sheriffs Office, discussed strategies used by the Sheriffs Office to
address speeding, which include:
1. Deployment of a speed trailer. A speed trailer was placed on Pelican Bay Blvd. near Bay
Colony for a month beginning at the end of December. Out of approximately 94,000
vehicles, the data shows that 126 vehicles, or .13%, were driving more than 15 miles over
the speed limit.
2. Placement of an unmanned patrol car. The Sheriffs Office is open to any suggested
locations to place a patrol car.
3. Placement of a "stealth stat" box. This device, which can easily be deployed alongside any
road, captures the speed of every vehicle that passes it. Cpl. McGilvrey will arrange for
this device to be strategically placed in Pelican Bay sometime in the near future.
4. Selective traffic stop campaigns by Sheriffs deputies. Cpl. McGilvrey reported that as
recently as the previous Sunday, five or six deputies participated in a traffic stop campaign
in Pelican Bay resulting in numerous traffic stops. Due to its high population density,
Pelican Bay will continue to be an area of focus for these campaigns.
Dr. Chicurel reported on a recent call from a resident who expressed concern over vehicles
making left turns onto US 41 from Gulf Park Dr., in spite of the no left turn" sign at the
intersection. Dr. Chicurel asked what the process would be to petition the State DOT to extend
the US 41 median to prevent vehicles from making a left turn onto US 41. Mr. Dorrill responded
that the first step would be to discuss this issue with Mr. Jay Ahmad, County Director of
Transportation Engineering, in order to determine whether the County would sponsor a request to
the State DOT. The second step would be to solicit the help of our Commissioners. Mr. Dorrill
stated that he would follow up and make an inquiry.
LPR DISCUSSION AND RECOMMENDATION TO THE FULL PBSD BOARD
After discussion, committee consensus was not to pursue the installation of license plate
readers (LPR's) in Pelican Bay, as we have many other large projects such as sidewalk replacement
and lake bank restoration projects which have more priority.
OAKIVIONT LAKE RESTORATION ISSUES
LANDSCAPING RESTORATION
Dr. Chicurel cormmented that the committee needs to consider how to best landscape the
water's edge along Lake 4-1, as part of the lake bank restoration project. He provided materials
illustrating the need to mitigate the inadvertent placement of grass clippings in Oakmont Lake.
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Pelican Bay Services Division Landscape & Safety Committee Meeting
February 2,2021
Ms. O'Brien commented that her homeowners association landscaper uses a skimmer in their lake
to remove all of the grass clippings.
OAKMONT LAKE SIDEWALK LIABILITY AND 12EPLACEMENT ISSUES
Dr. Chicurel commented that the replacement of the sidewalk along Oakmont Lake is the
responsibility of the PBF. Ms. McLaughlin commented that at yesterday's Water Management
Committee meeting, Ms. Melanie Miller of the PBF confirmed that the PBF will pay for sidewalk
replacement and re -landscaping along Oakmont Lake, and will work with PBSD staff as part of
an integrated project.
Ms. O'Brien commented on the possibility of relocating this sidewalk further east, as the
PBF property line is much further east.
The meetine was adjourned at 2:05
Chicurel, Chairman
Minutes approved presented OR L_J as amended ON 7 uZLia i date
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