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11/16/2020 Minutes The Quarry Community Development District Inframark,Infrastructure Management Services 210 N.University Drive,Suite 702,Coral Springs,Florida 33071 Tel.(954)603-0033 •Fax(954)345-1292 DATE: March 24, 2021 Mr. Derrick Johnssen CLERK OF THE CIRCUIT COURT Finance Department Derek.johnssen@collierclerk.com FROM: Alison Bruce Recording Secretary RE: Minutes of: November 16, 2020 approved at December 14, 2020 meeting Enclosed for your records is a copy of the minutes of the above referenced meeting of the Quarry Community Development District, which are to be kept on file for public access. End: Cc: Mr. Wes Haber MINUTES OF MEETING THE QUARRY COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Quarry Community Development District was held Monday November 16, 2020 at 1:00 p.m. at the Quarry Beach Club, 8975 Kayak Drive, Naples, FL. Present and constituting a quorum were: Stanley T. Omland Chairman Lloyd Schliep Vice-Chairman Timothy B. Cantwell Assistant Secretary William Flister Assistant Secretary Also present were: Bob Koncar District Manager Justin Faircloth District Manager Wes Haber(via phone) District Counsel Albert Lopez District Engineer The following is a summary of the discussions and actions taken at the November 16, 2020 The Quarry Community Development District's Board of Supervisors Meeting. FIRST ORDER OF BUSINESS Call to Order • Mr. Koncar called the roll, and a quorum was established. • Mr. Omland requested the Pledge of Allegiance be added back to the agenda. • The Pledge of Allegiance was recited. SECOND ORDER OF BUSINESS Approval of Agenda Let the record reflect Mr.Schliep has joined the meeting. • Mr. Omland requested any additions, deletions, corrections, or changes to the agenda. Mr. Omland felt in the interest of time to move Mr. Lopez's report up on the agenda and do so going forward. On MOTION by Mr. Cantwell seconded by Mr. Flister with all in favor the meeting agenda was approved as amended. 4-0 1 November 16,2020 Quarry CDD THIRD ORDER OF BUSINESS Public Comment on Agenda • No public comments were received on the agenda. SIXTH ORDER OF BUSINESS Engineer's Report A. Engineer's Written Report • Mr. Lopez reviewed his report and discussed the following. o Variance approvals received October 16, 2020. o No homeowners' issues. o Proposal submitted for survey markers to delineate lake maintenance limits between The Quarry CDD and Heritage Bay CDD. • Mr. Omland looked at the proposal for the work on Boulder Lake and indicated it was high and felt they should try to obtain the buy in from Heritage Bay on this matter. His hope is Mr. Lopez would reduce his price and get Heritage Bay involved and they would add it to a buoy. This is not included in Mr. Lopez's price but he would provide the District with the GPS corners of a buoy so they can set it up themselves. • The Board was asked to authorize the expenditure in the amount not to exceed $2,500 and with the possibility of splitting the cost with Heritage Bay which will make the cost$1,200. They will not have the benefits of two months notice for this, so they need to authorize this quickly. • The proposal is for$2,800 but Mr.Omland is suggesting they authorize the amount not to exceed $2,500 giving the administrative to opportunity to move quickly should the need arise. On MOTION by Mr. Omland seconded by Mr. Flister with all in favor authorizing the District Engineers proposal to work on Boulder Lake in the amount not to exceed $2,500 was approved. 4-0 • Mr. Omland requested Mr. Lopez's not to indicate the work as completed on the variance report but to mark it as approved as the scope Mr. Lopez's work is the approval. Further discussion ensued on this matter. FOURTH ORDER OF BUSINESS District Manager's Report A. Update on Action Items on Meeting Notes • Mr. Koncar reviewed and discussed the action items from the previous meeting. • Discussion was had regarding the memo which Mr. Cantwell was to prepare and a more detailed discussion was had under item F of the agenda. 2 November 16,2020 Quarry CDD • Mr. Koncar informed the Board they have posted a notice on the website regarding the vacant seat and QCA did an email blast. To date, no responses have been received. Mr. Omland requested the QCA resend the email blast out again to the residents. • Discussion was had regarding the Dropbox, Mr. Koncar indicated the current storage they have is 2 gigabytes for which there is no charge. If they require additional storage, there is a charge of $150, but currently there is no need for the additional space. • Mr. Omland asked for the next meeting a reminder be sent to the QCA and have everything set up. Discussion was had regarding the PA system and looking at different options • Mr. Koncar indicated there were a few additional complaints since the last meeting. B. Approval of the October 19, 2020 Meeting Minutes • Mr. Omland asked if there were any deletions, corrections, or changes to the minutes. • There being none On MOTION by Mr. Cantwell seconded by Mr. Flister with all in favor the minutes of meeting of October 19, 2020 were approved as presented.4- 0 C. Approval of the October 26,2020 Continued Meeting Minutes • Mr. Omland asked if there were any deletions, corrections, or changes to the minutes. • There being none On MOTION by Mr. Cantwell seconded by Mr. Flister with all in favor the minutes of the continue meeting of October 26, 2020 were approved as presented.4-0 D. Acceptance of the Financial Report,and Approval of the Check Register and Invoices for October 2020 • Mr. Koncar presented the financial report for October 2020. Mr. Koncar reviewed the financial report with the Board and explained the trend report. Mr. Omland asked if the title Trend could be placed on this financial item so they will be aware of what they are looking at. On MOTION by Mr. Cantwell seconded by Mr. Flister with all in favor the financial report for October 2020 was accepted and the check register and invoices for October were approved.4-0 E. Status of Resident Complaints Report • Item discussed during the Action Item discussion. 3 November 16,2020 • Quarry CDD F. Discussion on Weed Harvesting Information Memo for Residents • Mr. Cantwell stated as he started to craft the memo he had some questions as it was more complicated than he initially anticipated. He created a worksheet with the types of information which should be included but felt uncomfortable writing a final document with so many blanks. • Further discussion ensued regarding the weeds and updating the memo for the residents. • Mr. Haber mentioned the issue which the Board discussed as it relates to water quality. He agrees these are important issues and safety only is related to using the lakes recreationally and dealing with the weeds is a recreational issue as opposed to anything that is required for the functionality of the lake as a storm water improvement or under the permit. Further discussion ensued on this matter. • Mr. Faircloth indicated to the Board that Heritage Bay is not maintaining Boulder Lake because of the depth of the lake. It is immensely shallow in multiple places and it is cost prohibitive to manage the pond weed on the entire lake surface. Further discussion ensued on this matter. • Mr. Omland made the request of the Quarry CDD that the Heritage Bay CDD undertake a review of its naval pathway from 30B to 30A and asked Mr. Haber this be added to the CDC101 book in terms of Quarry's authority recreation versus permit versus 30A,30B and so forth so they can add it to the list of their responsibility. • Mr.Cantwell indicated he has the final recorded document which was recorded by County and he has forwarded it to Mr. Koncar to share with the Board. FIFTH ORDER OF BUSINESS Attorney's Report A. Attorney's Written Report • Mr. Haber provided his written report to the Board. He indicated he did not have any additional items other than what was on his report. He worked on the preservation maintenance agreement with Mr. Lopez and Mr. Flister. As well, he also worked with Inframark, Mr. Omland and Mr. Traficante on the records request. • Mr. Koncar will provide at the next Board meeting the expenses and invoices they have year to date as it relates to the QCA lawsuit. SEVENTH ORDER OF BUSINESS Business Items A. FEMA Update • Mr. Omland provided an update on FEMA status and indicated the file has been elevated to another level which is the large project review. 4 November 16,2020 Quarry CDD EIGHTH ORDER OF BUSINESS Old Business Items A. Update of CD101 Book • Mr. Omland stated he informed Mr. Haber and Mr. Lopez the plans are in good shape. He met with the Golf Club to look at what they are doing on their task. They have spent money on a surveyor to identify parcels which they can negotiate with the QCA on a swap or exchange. He wanted to see their work which paralleled the work Mr. Lopez had done. Mr. Omland was disappointed the Golf Club had spent the money when the District had already spent the money. It would have best been spent if the Golf Club, QCA, and CDD had spent money on one engineer surveyor to compile a single map by one expert opposed to doing it individually and duplicating efforts. B. Resident Inquiry • This item will be removed from the agenda and will be discussed on the District Managers report. NINTH ORDER OF BUSINESS New Business Items A. Discussion of Assessment Methodology Report • Mr.Omland indicated the Board authorized Russ Weyer to look at their assessment methodology. Mr.Weyer provided Mr.Omland the draft report last night. He indicated there are several findings which would require the Board to review. However, Mr. Weyer is going to formalize the report for further discussion. • The current thinking is for a workshop one hour prior to our next regular meeting at 12:00 noon to hammer out the Boards way of thinking. The primary impact of this study is a reassessment of the Golf club contribution to the CDDs' current assessment of 18,000 a year. • He asked the Board to review the report and be prepared for discussion at the workshop meeting. He wanted to keep the Golf Club in the loop,and he will provide them a copy of the report so they can partake at the next meeting discussion on this matter. • Mr. Haber felt it made sense for Quarry to have the discussion and as well have a Board member designated as the person to lead those discussions. He knows it would be problematic to meet with more than one Board member present and he worries about indirect violation which would occur if more than one of the Board is meeting with representatives of the Golf Club whether intentionally or unintentionally act as a conduit for communication which is expressively prohibited by the Sunshine laws as well. He thinks it would be appropriate for the Board to approve to have Mr. Omland designated as the Board representative. Mr. Haber feels it is 5 November 16,2020 Quarry CDD important to have a single Board member designated as the representative on the CDDs' behalf to work with them on this particular issue. The Board had further discussion on this matter. • On Board consensus Mr. Omland was authorized to be the Board representative to have discussions with the Golf Club regarding the assessment methodology report. On MOTION by Mr. Cantwell seconded by Mr. Schliep with all in favor establishing a workshop on December 14, 2020 at 12:00 noon which is prior to the regular Board meeting to discuss a potential new 0 & M Methodology was approved.4-0 B. Supplemental Report for Debt Service • Mr. Koncar stated this was a request from Inframark. To close the bonds,they will be required to have a supplemental report done for the debt services which is not being addressed by Mr.Weyer. The cost is already included in the cost of issuance so it is not out of the 0 & M budget but will come out of the cost of issuance for the bond. On MOTION by Mr. Schliep seconded by Mr. Cantwell with all in favor authorizing Inframark to complete a supplemental debt service report for the upcoming bond issue was approved.4-0 C. Status of Bond Refinancing • Mr. Omland added this item on the agenda. He indicated they may recall they had Brett Sealey at their last meeting and the board has directed him to proceed with the bond refinancing. Mr. Omland provided a brief synopsis of the refinancing of the bonds. TENTH ORDER OF BUSINESS Supervisor Request/Report A. Chairman's Report: Mr. Omland • Mr. Omland provided his report. He stated he was contacted by Florida DEM asking if they wanted a meeting or a phone call to discuss process. He is awaiting a response from them. • Discussion ensued regarding the tax bill and questions as to why it had gone up. Mr. Haber stated ad valorem taxes and CDD non-ad valorem assessments are collected differently. Houses get pro- rated in a sale of a house and it is entirely up to the parties subject to the transaction so there is no right or wrong way to do it. The non-ad valorem assessment is on the November tax bill which the homeowners will receive this month; it is for the fiscal year which ends September of 2021. The ad valorem taxes are for 2020,further discussion ensued on this matter. 6 November 16.2020 Quarry CDD B. Lake&Preserve: Mr. Flister • Mr. Flister provided an update on his report. The only item he will add is buoys. They took on responsibility of buoys as of 2020 so right now they are fine but there are a few that are getting up in age so they will be coming back sometime in the spring to have an evaluation about replacing the ones down by Heritage Bridge. • Mr. Flister was asked if there was a schedule or is it on as needed basis. He indicated it is on an as needed basis. • Further discussion ensued regarding algae, littorals, weeds and the lakes. Extensive discussion was had regarding lakes and maintenance of weeds and determining the number of times the cutting of weeds should occur. Mr.Schliep has offered to conduct a pond survey and report back to the Board. As well Mr.Omland asked this item be placed on the agenda going forward. C. Liaison: • QCA Mr. Omland met informally with the Chair and Treasurer of the QCA yesterday to talk about the assessment methodology making sure there is an open dialogue. While they are not directly impacted,they are secondarily impacted. • HBCDD Mr. Schliep attended their November 5th meeting. He indicated the Chair of HBCDD and his team are very knowledgeable and concerned about the weeds they deal with in Boulder and the QCDD have their support • HBUA None ELEVENTH ORDER OF BUSINESS Audience Comments • Audience comments were received. TWELFTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Mr.Schliep seconded by Mr.Cantwell with all in favor the meeting was adjourned.4-0 e etary/Assistant Secretary hairperson/Vic Chairperson 7