Agenda 03/23/2021 Item #11C (Agmt. #14-6345 Work Order w/Stantec Consulting Services, Inc.)03/23/2021
EXECUTIVE SUMMARY
Recommendation to approve a $1,145,540 Purchase Order to Stantec Consulting Services, Inc.,
under Agreement Number 14-6345, for Construction, Engineering, and Inspection Services for the
Public Utility Renewal Project for 108th and 109th Avenues North, Project Numbers 60139 and
70120. This is a companion to agenda items 11A and 11B.
OBJECTIVE: To obtain professional Construction, Engineering, and Inspection (“CEI”) services during
construction of the integrated Wastewater Basin 101 Project, specific for 108th and 109th Avenues North.
A companion executive summary is requesting Board approval for the construction contract for the
project.
CONSIDERATIONS: On July 7, 2015 (Agenda Item 16.C.6), the Board awarded Agreement Number
14-6345 for CEI Services for the Wastewater Basin Programs to three different firms for each of the
designated wastewater basins projects. Contract Number 14-6345 encompassed CEI services pertaining
to wastewater collection, water distribution, and stormwater system construction projects within each
basin. The Board selected Stantec Consultant Services, Inc. (“Stantec”), for Basin 101 construction
projects, which at the time of solicitation and award contemplated and encompassed an integrated water,
wastewater, and stormwater construction project.
The proposed scope of work under Project Number 60139, “Naples Park Stormwater Improvements,” is
consistent with the Stormwater Five-year Work Program of the 2020 Stormwater Management Annual
Update Inventory Review (AUIR) / CIE approved by the Board on November 10, 2020, and with the
goals, objectives and policies of the Conservation and Coastal Management Element and the Stormwater
Management Sub-Element of the Growth Management Plan. The proposed scope of work und er Project
Number 70120, “Naples Park Area Basin Optimization,” is consistent with the FY 2021 Budget approved
by the Board on September 17, 2020.
On December 21, 2020, Stantec and Staff had a negotiation meeting that reduced the CEI fee
approximately 7% from the initial proposed CEI fee of $1,235,840.00 for both avenues. On January 29,
2021, after negotiations, Stantec provided a cost proposal in the amount of $1,145,540.00 to provide CEI
services for construction of the 108th and 109th Avenues North Public Utility Renewal Project. Staff found
this time and materials proposal acceptable based on prior negotiation history. The scope of services
proposal includes construction observation and documentation services. The project scope includes
replacing and rehabilitating water, wastewater, and stormwater assets in one coordinated project designed
to minimize cost and neighborhood impact as opposed to multiple separate mobilizations.
After this project is completed, six Naples Park streets will have been r ehabilitated in this comprehensive
manner: 107th, 110th, 95th, 96th, 108th, and 109th Avenues North. Prior to that, in 2013 and 2014, water
mains were replaced on 91st, 92nd, 93rd and 94th Avenues North. The next four streets planned for water,
wastewater and stormwater design are 98th, 99th, 105th, and 106th Avenues North.
FISCAL IMPACT: A budget amendment is necessary to transfer funding within Stormwater Bond
Fund (327) from Reserves to project 60139. The budget amendment is included with the award of the
construction project. The sources of funding are the Stormwater Bond Fund (327), Water User Fee
Capital Fund (412) and Wastewater User Fee Capital Fund (414), as allocated below.
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FUNDING SOURCE AMOUNT BID %
Stormwater Capital Fund (327) $343,662.00 30%
Water Capital Fund (412) $297,840.40 26%
Wastewater Capital Fund (414) $504,037.60 44%
Total $1,145,540.00 100%
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote
for Board approval. -SRT
GROWTH MANAGEMENT IMPACT: This project meets current Growth Management Plan
standards to ensure the adequacy and availability of viable public facilities.
RECOMMENDATION: That the Board of County Commissioners, Ex-officio the Governing Board of
the Collier County Water-Sewer District, approves a $1,145,540.00 Purchase Order to Stantec Consulting
Services, Inc., under Agreement Number 14-6345 for Construction, Engineering, and Inspection Services
for the Public Utility Renewal Project for 108th and 109th Avenues North, Project Numbers 60139 and
70120 and authorize staff to open the requested Purchase Order.
Prepared by: Diana C. Dueri, Senior Project Manager, Public Utilities Engineering and Project
Management Division
ATTACHMENT(S)
1. Attachment 1 Proposal (PDF)
2. 14-6345Stantec_Contract_20210311022721.183 (PDF)
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COLLIER COUNTY
Board of County Commissioners
Item Number: 11.C
Doc ID: 15130
Item Summary: Recommendation to approve a $1,145,540 Purchase Order to Stantec Consulting
Services, Inc., under Agreement Number 14-6345 for Construction, Engineering, and Inspection Services
for the Public Utility Renewal Project for 108th and 109th Avenues North, Project Numbers 60139 and
70120. This is a companion to agenda items 11A and 11B. (Tom Chmelik, Public Utilities Engineering
and Project Management Division Director)
Meeting Date: 03/23/2021
Prepared by:
Title: Project Manager – Public Utilities Planning and Project Management
Name: Diana Dueri
02/23/2021 11:44 AM
Submitted by:
Title: Division Director - Public Utilities Eng – Public Utilities Planning and Project Management
Name: Tom Chmelik
02/23/2021 11:44 AM
Approved By:
Review:
Growth Management Department Lisa Taylor Additional Reviewer Completed 02/23/2021 1:13 PM
Wastewater Steve Nagy Additional Reviewer Completed 02/23/2021 4:48 PM
Procurement Services Opal Vann Level 1 Purchasing Gatekeeper Completed 02/24/2021 11:21 AM
Water Pamela Libby Additional Reviewer Completed 02/24/2021 3:06 PM
Wastewater Steve Messner Additional Reviewer Completed 02/24/2021 3:11 PM
Public Utilities Planning and Project Management Benjamin Bullert Additional Reviewer Completed 02/25/2021 8:35 AM
Public Utilities Planning and Project Management Daniel Roman Additional Reviewer Completed 02/25/2021 8:58 AM
Public Utilities Operations Support Jennifer Morse Additional Reviewer Completed 02/25/2021 10:12 AM
Public Utilities Planning and Project Management Tom Chmelik Additional Reviewer Completed 02/25/2021 3:02 PM
Growth Management Operations Support Christopher Johnson Additional Reviewer Completed 02/26/2021 7:18 AM
Public Utilities Operations Support Joseph Bellone Additional Reviewer Completed 02/26/2021 11:54 AM
Capital Project Planning, Impact Fees, and Program Management Liz Gosselin Additional Reviewer Completed 02/26/2021 4:03 PM
Public Utilities Operations Support Tara Castillo Additional Reviewer Completed 03/01/2021 1:48 PM
Capital Project Planning, Impact Fees, and Program Management Amy Patterson Additional Reviewer Completed 03/01/2021 2:53 PM
Procurement Services Catherine Bigelow Additional Reviewer Completed 03/02/2021 7:05 AM
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Procurement Services Sandra Herrera Additional Reviewer Completed 03/02/2021 1:38 PM
Public Utilities Department Drew Cody Level 1 Division Reviewer Completed 03/02/2021 4:37 PM
Public Utilities Department George Yilmaz Level 2 Division Administrator Review Completed 03/02/2021 5:49 PM
County Attorney's Office Scott Teach Level 2 Attorney Review Completed 03/11/2021 2:11 PM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 03/11/2021 2:33 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 03/11/2021 3:18 PM
Office of Management and Budget Susan Usher Additional Reviewer Completed 03/11/2021 3:24 PM
Budget and Management Office Ed Finn Additional Reviewer Completed 03/11/2021 6:12 PM
County Manager's Office Dan Rodriguez Level 4 County Manager Review Completed 03/12/2021 9:20 AM
Board of County Commissioners MaryJo Brock Meeting Pending 03/23/2021 9:00 AM
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Stantec Consulting Services, Inc.
5801 Pelican Bay Boulevard, Suite 300, Naples, FL 34108
29 January 2021
Attention: Ms. Diana Dueri
Collier County Public Utilities Engineering and Project Management Department
3339 Tamiami Trail E., Suite 303
Naples, FL 34112
Dear Ms. Dueri,
Reference: CEI Services for Wastewater Basing Program Contract #14-6345,
108th and 109th Avenue North Public Utilities Renewal
Please find enclosed the Scope of Services for the above referenced project for your review and approval.
We thank you for the opportunity to provide Construction, Engineering, and Inspection (CEI) services for this
project. We look forward to working with Collier County on this and upcoming utility infrastructure projects.
We’re prepared to begin work on this assignment as soon as you direct us to proceed.
Should you have any questions or need additional information please do not hesitate to contact Marc Lean
at (239) 910-2757 or marc.lean@stantec.com.
Regards,
Stantec Consulting Services, Inc.
Marc Lean, PE
Senior Associate
Phone: 239-910-2757
marc.lean@stantec.com
Ramon Castella, PE
Vice President
Phone: (786) 493-8688
ramon.castella@stantec.com
Attachments: 108th and 109th Avenue CEI Scope and Fee Sheet
c. Kyle Goodwin, PE, Stantec
ht \\us0226-ppfss01\workgroup\1773\business_development\collier county\14-6345 cei services for the wastewater basin programs\work assignment
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C t ll PE
Digitally signed by Marc Lean
DN: CN=Marc Lean,
OU=A01410C0000016F2006253C000021C7,
O=STANTEC CONSULTING SERVICES INC.,
C=US
Reason: I am the author of this document
Date: 2021.01.29 15:17:34-05'00'
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SCHEDULE A – SCOPE OF SERVICES
Collier County Contract 14-6345
Construction Engineering & Inspection (CEI) Services
108th and 109th Avenues North Public Utilities Renewal Project
Prepared 2021-01-29
I. BACKGROUND
108th and 109th AVENUES NORTH – PUBLIC UTILITIES RENEWAL PROJECT
EPMD has selected Stantec Consulting Services Inc. (Stantec) to provide construction and engineering
and inspection services throughout the duration of the preconstruction, construction, and commissioning of
the utilities renewal projects within Basin 101 / Naples Park area. The 108th and 109th Avenues North
Public Utilities Renewal project consists of the repair and replacement of water, wastewater, and
stormwater systems along 108th and 109th Avenues North, between Tamiami Trail and Vanderbilt Drive.
As part of the improvements project, the Contractor will be replacing water and sewer service lines. Each
clay sewer pipe lateral from the property will be replaced with new PVC pipe. The service line work may
need to take place on private property and permission from the owner will be necessary. Stormwater
collection and treatment system rehabilitation work will take place within the right-of-way. This project will
improve the ability to send wastewater flows from Basin 101 to NCWRF and is necessary to ensure a
continued high level of utility service for the community.
II. PURPOSE
The purpose of the 108th and 109th Avenues North Public Utilities Renewal project is to repair and replace
aging water, wastewater and stormwater infrastructure. This document describes Stantec’s CEI and PIO
services scope of work for the 108th and 109th Avenues North Public Utilities Renewal project.
III. SCOPE OF SERVICES
Tasks 1.0 & 2.0 CEI Consultant / Project Oversight and Documentation
All CEI Consulting/Project Oversight and Documentation Services will be completed under a single task
per each avenue and will generally consist of the following as presented below.
Task 1.0 will be designated for 108th Avenue North.
Task 2.0 will be designated for 109th Avenue North.
Services to be provided as part of this task will include the following:
1.1 General Management and Oversight – Stantec will provide support services customarily related to
the construction observation and documentation of similar projects including, but not limited to the following:
a. Upon request by the Project Manager, participate in other meetings as described or implied herein.
b. Review and verify accuracy of the construction Contractor’s monthly applications for payment and
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accompanying data and provide Engineer of Record (EOR) confirmation that quantities shown on
the application for payment accurately reflect the progress of the Work completed in conformance
with the Contract Documents.
c. Coordination correspondence with County Project Manager, Engineer of Record and CEI Field staff
as necessary for Construction of the Work to be in reasonable conformance with the Contract
Documents, and as amended by the Engineer of Record.
Deliverables: None.
1.2 General Construction/Testing Observation – Stantec will conduct on-site observations and
inspections of construction/testing activities on the Project on a full-time basis, up to ten (10) hours per
construction day, unless directed otherwise by the County’s Project Manager, to assess whether the Work
is completed in general conformance with the Contract Documents and Shop Drawings approved by the
Engineer of Record. Stantec will notify the Contractor of any issues related to non-conformance of the
Work with the Contract Documents and document these notifications on the DWR. Stantec will provide
interpretation of plans and specifications and will assist the Contractor by developing solutions to field
issues and conflicts at the project level. If the issue or conflict cannot be resolved at the project level;
Stantec will coordinate, document and prepare a Request For Clarification (RFC). RFCs prepared by
Stantec will be submitted to the Engineer of Record for their response, which in turn, will be reviewed and
approved by the County prior to submitting a response to the Contractor.
Stantec is not responsible for the Contractor’s Safety or Maintenance of Traffic, nor has Supervisor Control
of the Contractor or the authority to stop the Contractor from working.
1.3 Daily Work Report (DWR) and Construction Documentation – Stantec will prepare a DWR with
pictures recording activities and details related to the work on a form approved by the County’s Project
Manager in advance of the work. Information will be recorded in the DWR when at the Project Site. The
DWR will record relevant aspects of the construction observed while on site including, but not limited to:
construction crew (labor) details, equipment used, materials used, compliance testing and inspection
performed (by Others), site conditions, trench conditions, backfill material used, dewatering methods,
compaction methods, location of the work, and other details related to the Work. The DWRs will reference
the digital photographs and or video taken with appropriate file names and file locations. Additionally, the
DWR will contain information related to: time and hours on the job site, weather conditions, list of visiting
officials and representatives of manufacturers, fabricators, suppliers and distributors, observations in
general and specific observations in more detail, such as in observing test procedures, conformance
observation of materials and fittings, name plate data for equipment and material installed, customer service
field log, and other information requested by the County’s Project Manager. DWRs including photographs
with captions and other construction documentation will be provided to the County’s Project Manager by
Stantec on a daily basis in an electronic file via E-mail, or on a digital CD, if requested by the County’s
Project Manager. All other construction documentation produced by Stantec will be provided upon request.
Deliverables: Daily Work Reports, Project Specific Progress Reporting for the weekly PUR website, and
AC Pipe Removal Checklist.
1.4 As-Constructed Field Drawings – Stantec will maintain red pencil “mark-up” notations and sketches
on full size construction plans that reflect the actual details of constructed facilities. These As-Constructed
Field Drawings will be used by Stantec to validate the “As-Built” documentation provided by the construction
Contractor.
Deliverables: Stantec’s As-Constructed Field Drawings in Digital Format
1.5 Substantial Completion Walk-Through – Stantec’s CEI representative will attend Substantial
Completion Walk-Through when requested by County Project Manager. This service will be limited to 1
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walk-through per block, each up to 2 hours in duration. There are four (4) blocks along each avenue,
therefore a total of 4 walk-throughs are anticipated for each avenue.
Deliverables: None.
1.6 Final Completion Walk-Through – Stantec’s CEI representative will attend Final Completion Walk-
Through when requested by County Project Manager. This service will be limited to one walk-through per
avenue up to 8 hours in duration per each walk-through.
Deliverables: None.
1.7 Re-commissioning Support – Stantec will provide general coordination and will assist the County’s
Project Manager, the EOR and the construction Contractor during re-commissioning of the water main in
each applicable phase.
1.8 Reimbursable Expenses – $1,000 in expenses for each avenue has been assumed for
reimbursable expense purposes.
Stantec shall be reimbursed for all expenses in connection with the performance of the above services, as
allowed for in Contract #14-6345.
Project related reimbursable expenses include the printing of notifications, letters, maps, drawings, and
specifications. The cost for all materials and postage will be invoiced under this task with supporting cost
information.
NOT INCLUDED IN THIS SCOPE OF WORK
x Services not specifically identified in this scope of work
x Review of Contractor’s Application for Payment
x Review of Contractor’s Progress Schedule
x Review of Construction Submittals or preparation of Submittal Responses
x Coordination of Submittals for review by the Engineer of Record or County, assistance with
distribution of Submittal Responses, preparation and maintenance of Submittal Logs, which will be
provided by the Engineer of Record.
x Preparation and Maintenance of Request for Clarification and/or Request for Information Logs,
which will be provided by the Engineer of Record.
x Preparation and maintenance of Work Directive and Change Order tracking logs, which will be
provided by the Engineer of Record or County Project Manager.
x Distribution of Project Records including but not limited to progress schedules, Daily Work Reports,
and Testing Reports prepared or submitted by the Contractor.
x Assisting the County Project Manager with Construction Contract administration items including,
but not limited to: Preparation of Change Orders, Work Directives, and Requests for Proposals;
Review of Change Order Proposals or Change Order back-up/supporting documentation;
Coordination with other utility owners; engineering design coordination with others for restoration
of driveways, swales, and irrigation beyond the information shown on the plans. County Project
Manager or Engineer of Record shall provide Stantec all applicable aforementioned information in
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order to certify the Work is in reasonable conformance with the Contract Documents, and as
amended by the Engineer of Record.
x Preparation or maintenance of Substantial and Final Completion Punch Lists
x Preparation of Progress Meeting Agenda’s, Minutes, Notes, or Summaries
x Participation in or assistance with closing out of the Contractor’s Right-of-Way Permit
x The scope of this proposal does not include any services related to dealing with third party
administrative hearings.
x Unless noted otherwise in this scope, the scope of this proposal does not include the distribution
of door hangers, providing or delivering chairs or tables, furnishing meeting venues, not setting up
or breaking down meeting venues.
IV. FEE PROPOSAL
All work will be charged on an hourly basis in accordance with the Project Budget Form, to the best of our
ability. Changes in staffing and staff classifications shown in the Project Budget Form may be necessary
depending on actual project needs and staff availability. Therefore, staff classifications not currently shown
on the Project Budget Form, but identified in Stantec’s Construction Engineering and Inspection (CEI)
Service for the Wastewater Basin Programs (MPS 101 Basin) 14-6345), may be utilized as necessary.
Many facets that control the length of the project and necessary effort are outside the control of Stantec.
Hours shown in this work assignment are only estimates. Any additional work that may be required will be
performed under a separate Work Assignment, or as an amendment to this one.
Task Estimated
Fee
Fee
Type
Task 1.0 – 108th Ave CEI Consultant / Project Oversight and Documentation $572,770 T&M
Task 2.0 – 109th Ave CEI Consultant / Project Oversight and Documentation $572,770 T&M
Total Fee $1,145,540 T&M
V. SCHEDULE
Stantec will provide services throughout the duration of the project, which is anticipated to be 64 weeks at
the time of preparing this scope of services, as directed by the County in accordance with the Project
Schedule as defined by Contract #14-6345 “Construction Engineering and Inspection (CEI) Services for
the Wastewater Basin Programs (MPS 101 Basin)” and its amendments.
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Packet Pg. 330 Attachment: Attachment 1 Proposal (15130 : 108th and 109th Avenues CEI)
Sr. Project Manager Project Manager Project Engineer Senior Inspector InspectorEngineering InternPublic Information Manager GIS SpecialistClerical / Administrative Total Labor Expenses TotalTask 1.0 - 108th Ave CEI Consultant, Project Oversight and Documentation130 650 3760 60 $571,770.00 $1,000.00$572,770.00Task 2.0 - 109th Ave CEI Consultant, Project Oversight and Documentation130 650 3760 60 $571,770.00 $1,000.00$572,770.00TOTAL HOURS130 650 0 3760 0 0 0 0 60HOURLY RATE$168.00 $157.00 $132.00 $118.00 $102.00 $102.00 $129.00 $157.00 $70.00DIRECT LABOR COST$21,840.00 $102,050.00 $0.00 $443,680.00 $0.00 $0.00 $0.00 $0.00 $4,200.00NOTESCollier County Contract 14-6345Wastewater Basin 101 Program - Construction Engineering & Inspection Services (CEI)108th and 109th Avenue North Public Utilities Renewal Project CEI ServicesPrepared January 29, 2021TaskProject Personnel (Hrs)$1,143,540.00 $2,000.00 $1,145,540.001) The hours shown above assume the project duration will be 450 days (64.2 weeks ~ 64 weeks) and will be phased such that Contractor will be limited to installing underground utilities one block at a time, similar to the 96th Avenue PUR project. It's anticipated that the Contractor will be allowed to commence to the next phase while restoring road, driveways, sod, and swales in the previous phase within 30 days after underground utilities have been completed.2) The hours shown above assume that one full-time inspector will be provided per avenue as follows:-Weeks 1 to 3: Up to 50 hours per week, per avenue;-Weeks 4 to 60: Up to 55 hours per week, per avenue; - Weeks 61: Up to 40 hours per week, per avenue;-Weeks 62 to 64: Up to 30 hours per week, per avenue; and- An additional 10% of the total weekly hours identified above.Note, some weeks may exceed these limits depending on the Contractor's work schedule.3) The hours shown above assume that one part-time inspector will be provided per avenue for up to 15% of the hours shown for Task 1.0 and Task 2.0.Estimated Fee11.C.1Packet Pg. 331Attachment: Attachment 1 Proposal (15130 : 108th and 109th Avenues CEI)
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Packet Pg. 363 Attachment: 14-6345Stantec_Contract_20210311022721.183 (15130 : 108th and 109th Avenues CEI)
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Packet Pg. 364 Attachment: 14-6345Stantec_Contract_20210311022721.183 (15130 : 108th and 109th Avenues CEI)
11.C.2
Packet Pg. 365 Attachment: 14-6345Stantec_Contract_20210311022721.183 (15130 : 108th and 109th Avenues CEI)
11.C.2
Packet Pg. 366 Attachment: 14-6345Stantec_Contract_20210311022721.183 (15130 : 108th and 109th Avenues CEI)
11.C.2
Packet Pg. 367 Attachment: 14-6345Stantec_Contract_20210311022721.183 (15130 : 108th and 109th Avenues CEI)
11.C.2
Packet Pg. 368 Attachment: 14-6345Stantec_Contract_20210311022721.183 (15130 : 108th and 109th Avenues CEI)
11.C.2
Packet Pg. 369 Attachment: 14-6345Stantec_Contract_20210311022721.183 (15130 : 108th and 109th Avenues CEI)
11.C.2
Packet Pg. 370 Attachment: 14-6345Stantec_Contract_20210311022721.183 (15130 : 108th and 109th Avenues CEI)
11.C.2
Packet Pg. 371 Attachment: 14-6345Stantec_Contract_20210311022721.183 (15130 : 108th and 109th Avenues CEI)
11.C.2
Packet Pg. 372 Attachment: 14-6345Stantec_Contract_20210311022721.183 (15130 : 108th and 109th Avenues CEI)
11.C.2
Packet Pg. 373 Attachment: 14-6345Stantec_Contract_20210311022721.183 (15130 : 108th and 109th Avenues CEI)
11.C.2
Packet Pg. 374 Attachment: 14-6345Stantec_Contract_20210311022721.183 (15130 : 108th and 109th Avenues CEI)
11.C.2
Packet Pg. 375 Attachment: 14-6345Stantec_Contract_20210311022721.183 (15130 : 108th and 109th Avenues CEI)