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LAB Minutes 01/20/2021LET lT BE KNOWN that the LIBRARY ADVISORY BOARD met on this date in session via hybrid in-person and video conference attendance at 10:00 a.m. in the Headquarters Library with the following members present: Connie Bettinger - District 3 (via Zoom) Joan Hochschild - District 1 Joy White - District 4 (via Zoom) Marjorie H. Gagnon - District 5 Carla Grieve - District 2 ALSO PRESENT Tanya Williams, Library Director Karen Tibbetts, Library Administrative Assistant Connie Kindsvater, President, Friends of the Library (via Zoom) CALL TO ORDER 'l ) Grant LAB Member remote attendance (Motion & Approval)o Quorum was met for this meeting. Dr. Hochschild moved to approve Joy White and Connie Bettinger to remotely attend the LAB meeting via Zoom. Ms. Gagnon seconded and the motion was carried unanimously. PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES Ms. Bettinger asked for additions or corrections to the minutes of December 16, 2020. One minor correction was noted. Ms. White moved to approve the minutes as corrected. Ms. Gagnon seconded and the motion was carried unanimously. The Library's internet was experiencing issues, and there were intermittent moments of the connection freezing for those attending via Zoom. REPORT OF OFFICERS - None REPORT OF COMMITTEES - None REPORT OF THE FRIENDS. Mrs. Kindsvater reported that the Non-Fiction Series headed by Lew Paper and the Nick Linn Lecture Series are doing well.. She added that Patti DeGroot, FOL Advisor, hired someone from the Renaissance Academy to handle the virtual aspect of the Signature Series, which is also doing well. A maximum of 40 people can attend these events in-person at the South Regional Library. . Mrs. Kindsvater reported that Cynde Decker from the FOL office has been working on the FY 2020 financial audit. PUBLIC COMMENTS - None Naples, Florida, January 20,2021 CHAIR: VICE-CHAIR: SECRETARY: 1 28.A.3 Packet Pg. 475 Attachment: LAB Meeting Minutes (signed) - January 20, 2021 (15096 : Library Advisory Board - February 17, 2021) 2) Draft Fines & Fees Schedule Updale (Motion & Approval)o Ms. Williams provided the updated Fines and Fees Schedule for review.o The new schedule includes the addition of the Wi-Fi Hot Spot devices and clarification of meeting rooms.. Ms. Williams explained that the removal of the computer labs was due to the fact that since its inclusion, no one from the public has requested to rent the Library's computer labs.o The Computer Software statement was removed as Library computers are on the County's network and access to install software is not permitted.. Discussion ensued regarding the removal of after-hours use at the South Regional library.. Ms. Williams explained that this item was originally at the request of former Commissioner Donna Fiala. However, there have never been any public requests for after-hours use of the South Regional facilities.o She added that the Library is currently working under an Executive Summary waiving the $5 computer usage fee.. Ms. White moved to approve the Collier County Public Library's updated Fines and Fees Schedule as noted. Dr. Hochschild seconded and the motion carried unanimously.. The updated fines and fees schedule will be presented to the BCC fortheir review and approval. NEW BUSINESSl) Request - Library road sign for Everglades Cityo Ms. Williams spoke with the Friends of the Library Board on Friday regarding a Library sign for Everglades City.. The placement of the sign will be determined by ownership of the road where it will be located.. lf the placement is on State Road 29, there is an application process through the State Department of Transportation (FDOT). An update will be provided at the next LAB meeting. 2 UNFINISHED BUSINESS 1) Draft Policy for WiFi Hotspot Device Check-Out (Motion & Approval)o Ms. Williams handed out a draft of the hot spot policy, which was based on the Ianguage used by the Clearwater Public Library.o Ms. Williams stated that the language pertaining to collecting fines/fees was not included in the Collier County Public Library's hot spot policy.o Ms. White asked if the borrower age should be 17 years instead of 18 years, as discussed at the December 16 Library Advisory Board meeting.o Dr. Hochschild noted that at the top ofthe second page, the word deylse should be device.. Dr. Hochschild moved to approve the Collier County Public Library Hot Spot Policy in overall format and content with the stated modifications. Ms. White seconded and the motion carried unanimously.o Ms. Williams will review the corrections with staff and submit the corrected policy to the County's Attorney for review. DIRECTOR'S REPORT 28.A.3 Packet Pg. 476 Attachment: LAB Meeting Minutes (signed) - January 20, 2021 (15096 : Library Advisory Board - February 17, 2021) 'l ) Staffing Update. Ms. Williams reported that three new employees started at Headquarters since the last LAB meeting.. Three former job bank employees have been hired as permanent part{ime employees.. Fred Adams will continue at Marco lsland, Caitlin Bingham will continue at Headquarters and Kenneth Stephens, formerly at Estates, will now work at the Golden Gate Library.. Joan Guthier who previously retired from Golden Gate has begun as a parttime Library Assistant at the Naples Regional Library.o A full-time Library Assistant at the lmmokalee Library is pending the hiring process.o Part-time Library Assistant positions for South Regional, East Naples, and Vanderbilt Beach libraries have been reposted, and interviews are being scheduled.o Three resignations were submitted within the past two weeks from lmmokalee, Marco lsland and East Naples libraries. These positions are pending to post this week.. Ms. Williams reported that there are no retirements on the horizon.. Ms. Williams handed out the 2021 Library Advisory Board member list, and will send it out electronically as well. 2) Capital Projects Update. Ms. Williams reported that on Tuesday,0112612021, the BCC will approve the contractor for the HVAC system at the Naples Regional Library. She is anticipating a notice to proceed sometime in February, and will provide a timeline once it is determined.. Ms. Bettinger asked if the staff will be reassigned to other library locations during the closing.. Ms. Williams replied that staff will be reassigned to nearby locations and vacations will also be allowed during this time.. Ms. Williams reported that the lmmokalee parking lot project was tagged on to another project already started. However, the additional cost caused the project to be over budget.. The project manager requested a break-out ofthe project. The $65k to redesign and resurface the parking lot is currently unfunded.. Ms. Williams will work with her new boss, Jamie French, and the Office of Management & Budget to determine if unused attrition money from personnel can be allocated to fund this project, or if other funds are availableo Ms. Gagnon added that letters form the lmmokalee Library's signage were lost during a recent act of vandalism.. Ms. Williams replied that Facilities has requested the police report from this incidence in order to proceed with fixing the sign.. The lmmokalee Library's security upgrade is almost complete.. Once the lmmokalee upgrade is completed, the Library will start on a framework to create a timeline for other locations.. The Library is still waiting on a response from the State regarding the Mitigation Grant request that was submitted at the end of last year.. This grant would harden the lmmokalee Library by upgrading the current roof to a metal one and installing impact resistant windows and doors.. The cost for upgrading the HVAC system at the Marco lsland Library is estimated to be $350k, the estimate for the lmmokalee Library's HVAC system is $250k. 3 28.A.3 Packet Pg. 477 Attachment: LAB Meeting Minutes (signed) - January 20, 2021 (15096 : Library Advisory Board - February 17, 2021) Carla Grieve was welcomed on her return to the Library Advisory Board. Dr. Hochschild was welcomed back after recuperating from recent surgery. ADJOURNMENT There being no further business to come before the Library Advisory Board, the meeting was adjourned at 10:45 a.m. Ms. Williams will update LAB members as to the format of the Library Advisory Board meeting which is scheduled to be held on Wednesday, February 17,2021 at the Headquarters Library, 2385 Orange Blossom Drive, Naples, FL 34109, (239) 252-7350. Approved by W Connie Bettinger, Chair Library Advisory Board Sofril loc ,A t 6RAa! +/sct/lAb / vt.€-cllAt Abvtso<Y 4ofrab a 4 . Facilities wants to ensure that the HVAC switch controls are more centrally managed.. Ms. Williams stated that the Senior Center CDBG-MlT Grants have not yet been determined.. Ms. Bettinger asked if the Senior Center was open and doing business.. Ms. Williams replied that staff is only providing the meal service program. All other programs are being done virtually.o Ms. Gagnon stated that the lmmokalee Library works differently than the other locations. lt is the center of the lmmokalee community. She wanted to thank the lmmokalee Library staff for working with other groups in lmmokalee to help provide COVID-19 vaccines to the residents of the lmmokalee community.. Ms. Williams stated that the Health Network of Southwest Florida took over the distribution of vaccines in lmmokalee in order to work from their databases to target the lmmokalee population.. Ms. Gagnon is working with Silvia Puente at the lmmokalee Library to create a list of seniors in the lmmokalee community to ensure they receive the vaccine. 28.A.3 Packet Pg. 478 Attachment: LAB Meeting Minutes (signed) - January 20, 2021 (15096 : Library Advisory Board - February 17, 2021)