PBSD MSTBU Agenda 03/09/2021PELICAN BAY SERVICES DIVISION
Municipal Services Taxing &Benefit Unit
NOTICE OF PUBLIC MEETING TUESDAY, MARCH 9, 2021
THE PELICAN BAY SERVICES DIVISION BOARD WILL MEET AT 1 PM ON MARCH
9 AT THE COMMUNITY CENTER AT PELICAN BAY, 8960 HAMMOCK OAK DRIVE,
NAPLES, FLORIDA 34112.
AGENDA
1. Pledge of Allegiance
2. Roll Call
3. Agenda approval
4. Approval of 2/10/21 Regular Session meeting minutes
5. Audience comments
6. Administrator's report
a. SunTrust office space update
b. Projects summary
c. February financial report
7. Committee reports
a. Clam Bay
i. Beach Renourishment
b. Landscape &Safety
i. Sidewalk project update
c. Water Management
d. Ad Hoc Strategic Planning
i. Update on maintenance site project
e. Budget
i. Fund 322 five-year project projections
8. Chairman's Report
a. Joint PBSD/PBF meeting April 6 at 9:00
b. Thursday April 15 and May 13 at 1:00 board meetings
c. Orientation of new board members
9. Old business
10. New business/Miscellaneous Correspondence
11. Adjournment
*indicates possible action items
ANY PERSON WISHING TO SPEAK ON AN AGENDA ITEM WILL RECEIVE UP TO THREE (3) MINUTES PER ITEM TO
ADDRESS THE BOARD. THE BOARD WILL SOLICIT PUBLIC COMMENTS ON SUBJECTS NOT ON THIS AGENDA AND
ANY PERSON WISHING TO SPEAK WILL RECEIVE UP TO THREE (3) MINUTES. THE BOARD ENCOURAGES YOU TO
SUBMIT YOUR COMMENTS IN WRITING IN ADVANCE OF THE MEETING. ANY PERSON WHO DECIDES TO APPEAL A
DECISION OF THIS BOARD WILL NEED A RECORD OF THE PROCEEDING PERTAINING THERETO, AND THEREFORE
MAY NEED TO ENSURE THAT A VERBATIM RECORD IS MADE, WHICH INCLUDES THE TESTIMONY AND EVIDENCE
UPON WHICH THE APPEAL IS TO BE BASED. IF YOU ARE A PERSON WITH A DISABILITY WHO NEEDS AN
ACCOMMODATION IN ORDER TO PARTICIPATE IN THIS MEETING YOU ARE ENTITLED TO THE PROVISION OF
CERTAIN ASSISTANCE. PLEASE CONTACT THE PELICAN BAY SERVICES DIVISION AT (239) 597-1749.
03/03/2021 9:56 AM
PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION
FEBRUARY 10, 2021
The Pelican Bay Services Division Board met on Wednesday, February 10, 2021, at 1:00 p.m, at
the Community Center at Pelican Bay, 8960 Hammock Oak Drive, Naples, Florida 34108.
In attendance were:
Pelican Bay Services Division Board
Michael Fogg, Chairman
Joe Chicurel, Vice -Chairman
Tom Cravens (absent)
Jacob Damouni
Nick Fabregas
Pelican Bay Services Division Staff
Neil Dorrill, Administrator
Chad Coleman, Operations Manager
Darren Duprey, Assoc. Project Manager
Also Present
John Gandolfo, Pelican Bay Foundation
Peter Griffith
Denise McLaughlin
Susan O'Brien
Scott Streckenbein
Rick Swider
Michael Weir
Karin Herrmann, Operations Analyst
Lisa Jacob, Project Manager
Barbara Shea, Administrative Assistant
Jim Hoppensteadt, Pelican Bay Foundation
APPROVED AGENDA (AS PRESENTED)
1. Pledge of Allegiance
2. Roll Call
3. Agenda approval
4. Approval of 1/13/21 Regular Session meeting minutes
5. Approval of 2/07/20 Strategic Planning ad hoc committee meeting minutes
6. Audience comments
7. Administrator's report
aI SunTrust offce space update
b. Maintenance grading of Clam Pass update
c. Projects summary
d. January financial report
8. Comrnittee reports
a. Clam Bay
b. Landscape &Safety
i. Sidewalk project update
ii. License plate readers (LPR's)
c. Water Management
d. Budget
9. Chairman's Report
a. Candidates Forum — Feb. 11
b. USACE Feasibility Study update
Pelican Bay Services Division Board Regular Session
February 10, 2021
c. PBSD website update
d. *Long-term financing
e. One-way communications
10. Old business
11. New business
12. Adjournment
ROLL CALL
Mr. Cravens was absent and a quorum was established
INTRODUCTIONS
Mr. Fogg introduced Mr. Michael Rodburg and Mr. John Cullen who are candidates in the
2021 PBSD Board election.
Ms. McLaughlin motioned, Mr. Streckenbein seconded to approve the agenda as
nresented. The motion carried unanimously.
Ms. McLaughlin motioned, Mr. Streckenbein seconded to approve the
01/13/2021 regular session meeting minutes as presented. The motion carried
APPROVAL OF 02/07/2020 STRATEGIC PLANNING AD HOC COMMITTEE
Ms. McLaughlin motioned, Dr. Chicurel seconded to approve the 02/07/2020
Strategic Planning ad hoc committee meeting minutes as presented. ,,emotion
carried unanimouslv.
AUDIENCE COMMENTS
None
ADMINISTRATOR'S REPORT
SUNTRUST OFFICE SPACE UPDATE
Mr. Dorrill reported that the seven-year lease agreement for the first floor SunTrust office
space is scheduled to be reviewed and approved by the Board of County Commissioners (BCC) at its
first meeting in March. The County's Real Property Division negotiated an "early out" provision after
three years which has been included in the draft lease agreement. A sub -lease agreement has been
provided to the PBF for their signature.
MAINTENANCE GRADING OF CLAM PASS UPDATE
Mr. Dorrill reported that the final survey of Clam Pass has been completed. He reviewed the
aerial surveys included in the agenda packet. He noted that at this time, it appears that a full dredge
event in the Spring will not be necessary. Mr. Dorrill also reported that the December project resulted
Pelican Bay Services Division Board Regular Session
February 10, 2021
in 39% of the excess sand being placed on the upland beach (PBF South Beach), for which the PBF
has been invoiced (funds will be returned to the TDC).
PROJECTS SUMMARY
Mr. Dorrill reported that our Sidewalk Phase I project is on schedule. He noted that permits
are expected to be received quickly, the procurement process began a week ago, and final plans have
been reviewed with our engineers Agnoli, Barber & Brundage (ABB).
Mr. Dorrill commented that when the design plans for the New Maintenance Facilities project
are 60% complete, he will provide them to the board. He informed the board that there is no drainage
system/water management on the Watergate Way site, and that the PUD/ PBSD project will need to
include drainage site improvements, including increasing the overall elevation (resulting in an increase
of about two feet to the overall height of the new buildings). Our working estimate for this project did
not include the cost of these improvements. Mr. Dorrill also noted that the road into the site may need
improvements, and he will explore cost -sharing with The Club Pelican Bay. He reported that our
engineers have suggested that there would be a cost saving in demolishing all the existing buildings
on the site at one time, and renting a temporary mobile trailer for our needs during the construction
phase of the project. Davidson Engineering provides weekly updates to the PBF on this project.
Mr. Fogg commented that he has had a preliminary discussion with Mr. Dave Mangan, General
Manager of the Club Pelican Bay, on the future improvement of the road, and that this issue would be
addressed after the construction has been completed.
JANUARY FINANCIAL STATEMENTS
Mr. Dorrill reviewed the January financial statements and highlighted several items including
a current PBSD cash balance of approximately $13.4 million, and that 89% of our budgeted revenue
has been received in the first four months of FY2021.
COMMITTEE REPORTS
CLAM BAY COMMITTEE
Ms. O'Brien provided her February 2021 Clam Bay update in the agenda packet. She thanked
everyone who was involved in the December Clam Pass maintenance project. Highlights from her
report included, (1) Clam Bay January tidal ratios at markers 4 and 14 are approaching .8 and look
excellent, and (2) the October/November/December 2020 water quality results have been received;
copper results look good with only 7% of results out of compliance for the year.
LANDSCAPE & SAFETY COMMITTEE
Dr. Chicurel provided the following updates, included in his "L&S Committee Report," which
was provided in the agenda packet.
1. Sidewalk project updates: Construction bids for Phase I should go out mid -February. Plans
are 75% completed for Phase II. A new arborist is on board to evaluate the project and the
2000 trees the plan impacts. The two-phase structure of the project ensures the quickest way
forward to minimize delays. Funding for Phase I is in hand while Phase II will require a loan
option.
2. Seagate & Vanderbilt Beach Roads: Mr. Coleman prepared a presentation that illustrates that
the sidewalks on Seagate & Vanderbilt Beach Roads are in the County right-of-way and are
the responsibility of Collier County and not the PBSD. Seagate Dr. and Vanderbilt Beach Rd.
are outside of the Pelican Bay district boundaries and are excluded from our sidewalk project.
Pelican Bay Services Division Board Regular Session
February 10, 2021
3. Traffic studies (San Marino Crosswalk & Hammock Oak -Pelican Bay Blvd. intersection): We
are waiting for official reports.
4. Anti -speeding strategies: Cpl. McGilvrey (CCSO) presented methods at our disposal to help
mitigate speeding including (a) speed trailers, (b) unmanned vehicles, (c) "stealth stat" device,
and (d) CCSO in person presence. Dr. Chicurel will look into what the procedure would be to
request the lowering of speed limits in Pelican Bay.
5. Stopping left turns onto US 41 from Gulf Park Drive: Staff will ask the County Transportation
Dept, to start the process with the state DOT concerning extending the median on US41 to
inhibit left turns exiting Pelican Bay onto US 41 from Gulf Park Drive.
6. The consensus of the committee is to recommend to the full board that we not pursue
implementation of license plate readers in Pelican Bay at this time.
7. The L&S Committee Chairman presented materials illustrating the need to mitigate grass
clippings in Oakmont Lake and the need to carefully plan the replacement of the current PBF
sidewalk that circles half the lake. A working group made up PBSD staff, PBF staff, and the
L&S Committee Chairman will explore the requirements of this project.
SIDEWALK PROJECT UPDATE
Mr. Dorrill commented that his research shows that the legal description of the Pelican Bay
PUD and PBSD does not include Seagate Dr. and Vanderbilt Beach Rd. He suggested that the public
could be informed that our sidewalk excludes these two roads in a PBF e-blast.
Ms. O'Brien commented that in the past, the PBSD has installed and maintained bollard lights
on Vanderbilt Beach Rd. as well as installed pine straw on this road. Mr. Dorrill commented that
many years ago the PBSD obtained an ROW permit from the County which allowed us to install and
maintain these bollard lights.
Mr. Dorrill reported that he spoke with the Marketplace management, who informed him that
they are not interested in the PBSD maintaining the US41 ROW along their property. After
researching the landscaping in the ROW on Vanderbilt Beach Rd. along the Marketplace property, an
additional discussion with the Marketplace will occur to discuss possible PBSD landscape
maintenance in this area.
WATER MANAGEMENT COMMITTEE
Ms. McLaughlin reported that the Water Management Committee met on Feb. 1. Highlights
of committee discussion included the following.
1. The committee discussed three alternative methods of lake bank restoration for Lake 4-1. Ms.
McLaughlin noted that the best case for scheduling the construction of the project would be
Nov. 2021— Apr. 2022, as the project needs to be completed in the dry season. She suggested
that we need a recommendation from ABB on which of the three alternative methods is their
preferred solution.
2. Ms. McLaughlin reported that staff is researching past board discussion on the issue of the
PBSD assuming responsibility for all of the lakes in Pelican Bay.
3. The committee discussed lake bank restoration prioritization criteria.
4. The PBSD has received a copy of an engineer's lake bank analysis of the Community Center
lake, prepared for the PBF. This report will be discussed at the next committee meeting.
Ms. McLaughlin commented on her recent observations of the Community Park Lake. The
lake baril< has a steep drop-off and park picnic tables are located fairly close to the lake. She urged
4
Pelican Bay Services Division Board Regular Session
February 10, 2021
board members to take a look at this lake. Mr. Fogg agreed that this lake bank slope is pretty bad.
Mr. Fogg also noted that the cost estimates included in the engineer's report on the Community Center
Lake were quite different than our engineer's estimates for lake bank restoration projects.
BUDGF,T COMMITTEE
Mr. Fogg reported on the January Budget Committee meeting. Highlights of committee
discussion included the following.
1. The committee looked at the FY2021 forecast, which looks to be on track and slightly under
budget.
2. The committee took an early look at FY2022. In Operations, we will need to make up for an
unusually large car7yforward in FY2021. OMB's FY2022 budget guidance is not available at
this time. In Capital Funds, there are few projects which will require funding outside of our
financing program. A provision for debt service will begin in FY2022.
3. The cost of Phase I of our sidewalk project may be higher than the engineer's estimated cost.
4. The committee looked at the possible use of contracted landscape services for the US41 berm.
It was the consensus of the committee not to pursue this further because (a) outsourcing these
services would provide no cost savings and (b) the quality of work would likely be jeopardized.
5. By committee consensus it was agreed to leave the current assessment methodology
unchanged. The committee discussed (a) origins of the 5.75/acre ERU assessed to commercial
properties, (b) anomalies, and (c) lack of generally accepted alternatives.
ASSESSMENT METHODOLOGY
Mr. Hoppensteadt, PBF President, gave a brief history relating to the preferential treatment of
assigning 1.0/acre ERU's to the golf course. At the time of the original development of Pelican Bay,
the South Florida Water Management District considered the golf course as pervious land and an
integral part of the PB stormwater management system. Mr. Swider commented that the golf course
is being assessed as an undeveloped property, which it clearly is not. Mr. Fogg noted that the Club
Pelican Bay pays a higher assessment than any other commercial property. Mr. Weir commented that
the golf course benefits the entire community; there is value in open space and visibility to many
residents.
Board consensus was to leave our current assessment methodology unchanged. Mr. Swider
was not in agreement. Ms. O'Brien commented that she accepts the committee's recommendation,
but that she has not had adequate time to do homework on this issue.
CHAIRMAN'S REPORT
CANDIDATES FORUM
Dr. Gandolfo reported that the PBF is hosting the PBSD Candidates Forum on Feb. 11 at 4:00
p.m., via Zoom. He will make some introductory comments and Ms. Pat Florestano will then take
over as moderator. Each candidate will introduce themselves and provide an opening statement. The
remainder of the session will be Q&A. Mr. Fogg commented that ballots are due back to the Clerk of
Courts by March 5, and the newly elected board members will be seated at the first PBSD Board
meeting in April.
USACE FEASIBILITY STUDY UPDATE
Mr. Fogg reported on the recent update on the U. S. Army Corps of Engineers (USACE) Coastal
Storm Risk Management Feasibility Study; Ms. O'Brien participated and represented Pelican Bay at
5
Pelican Bay Services Division Board Regular Session
February 10, 2021
the meeting. Mr. Fogg provided a document entitled, "ACOE Beach Reinforcement Project — Pelican
Bay Impact" to the board, which was added to the record. The document provided a summary of
discussion points including the following.
1. The project is based on an eight -foot surge; models project this level of surge would reach the
east side of the berm.
2. USACE only considered the direct impact of surge. No consideration of impact on Clam Bay
as an integral part of PB storm water management system and possible resultant flooding was
considered.
3. Clam Bay is viewed as an expendable break against surge and does not qualify for ACOE
funding.
4. Only 33 unidentified units in PB are eligible for secondary reinforcement.
5. No study has been done on the impact to PB beaches and Clam Pass of extending beach berms
north and south of Pelican Bay.
6. There is no recognition of the County's commitment to protect Clam Bay/Clam Pass as a nature
preservation area.
Mr. Fogg's conclusions included the following.
1. The project needs to progress as there is a larger benefit to the County.
2. We need to pressure USACE to study the impact of proposed north and south beach extensions.
Any comments to USACE must be communicated to them prior to April 2021.
3. Based on the current USACE plan, we may need to work with the PBF to develop our own
plan to reinforce PB from storm surge (possibly greater than 8 feet). The plan may include
increasing berm height, extending the berm north and south, and/or reinforcing PB beaches via
piggy -backing the USACE/County project. This is a good topic for the joint PBSD/PBF
meeting.
Ms. O'Brien commented that the USACE timeline is short, and that our concerns need to be
communicated to the USACE as soon as possible. She suggested that our consultants do some research
and provide an appropriate game plan if the PBSD and PBF were to develop our own plan. Mr.
Hoppensteadt commented that our Coastal Engineer Dr. Dabees will provide follow up comments to
this USACE meeting at our joint PBSD/PBF meeting. Mr. Hoppensteadt also commented that he will
have a discussion with Mr. Dorrill and Dr. Dabees on this issue as soon as possible.
PBSD WEBSITE UPDATE
Mr. Fogg provided a document entitled "Web -Site" to the board, which was added to the
record. He provided the following updates on our webpage contained within the County website.
1. Our webpage is ADA compliant. A recent settlement agreement and related executive
summary to settle an ADA violation lawsuit against the County were included in the agenda
packet.
2. The County appears to be uncomfortable with us maintaining an externally hosted website that
is not under their control.
3. An additional stand-alone website would be costly to set up and maintain.
4. The benefits of an additional website are unclear. Staff receives very few requests for
documentation not on the County website. Requests for documents made to staff are provided
in a timely manner.
0
Pelican Bay Services Division Board Regular Session
February 10, 2021
5. We have the option to spruce up our webpage on the County site, which may cost up to
$10,000; however, this would not provide any access to additional documentation.
Ms. O'Brien commented that our webpage on the County website is inadequate. She noted
that the October and November board agenda materials are missing from the Clerk's website, and in
some cases the documents listed on this site have incorrect backup materials associated to them. Ms.
McLaughlin and Mr. Griffith agreed with Ms. O'Brien and expressed a preference for an external
PBSD website.
Mr. Dorrill commented that the Clerk of Courts is responsible for maintaining records and
minutes; signed board minutes are not posted on the Clerk's website until the BCC has approved them.
He requested that board members let staff know of any missing items or items needing corrections, so
that we can forward the information to the Clerk's staff.
By consensus, the board agreed that staff will attempt to make improvements to our webpage
on the County website, and that no additional funds will be spent on the webpage or an external
website.
LONG-TERM FINANCING
Mr. Fogg commented that an executive summary, to go in front of the BCC, included in the
agenda packet, is a recommendation to approve a resolution authorizing the PBSD to borrow up to
$10 million under the Florida Local Government Finance Commission's Pooled Commercial Paper
Loan Program for the purpose of constructing various capital improvements. A revision of the "Fiscal
Impact" section was distributed to the board and added to the record. Mr. Fogg noted that although
the board had previously approved up to $8 million in financing, Mr. Isackson of the County Office
of Management & Budget is recommending $10 million (at no additional cost to us). Mr. Fogg also
commented that he continues to explore the possibility of converting our commercial paper financing
into a 10-15 year fixed rate loan.
Mr. Fogg reported that both the County's Procurement Division and the Cleric of Courts have
confirmed that funds for any project must be "drawn down" and available in the project at the time
that a contract is awarded. He also commented that based on discussion with staff, it would not be
practical to break up Phase II of the sidewalk project. Dr. Chicurel agreed.
Mr. Swider motioned, Mr. Damouni seconded to approve the executive summary
on financing. The motion carried unanimously.
ONE-WAY COMMUNICATIONS
Mr. Fogg provided a document entitled "One Way Communications" to the board, which was
added to the record. He commented that there are continuing concerns about utilization of one-way
communications. These concerns were addressed by Assistant County Attorney Colleen Greene at a
PBSD Board meeting about a year ago. Mr. Fogg suggested that the general rule (in light of Florida
Sunshine laws) is that there should be no communication among board members outside of public
meetings. As the Chair, Mr. Fogg recommends that we adopt the following procedures.
1. Generally, any information a board member wishes to communicate to other board members
should be via a submission to be included in a board or committee agenda package.
2. Requests for a one-way communication to be forwarded by staff should be extremely rare and
should only relate to factual information that needs to be distributed on an urgent basis.
7
Pelican Bay Services Division Board Regular Session
February 10,2021
Requests for a one-way communication will not be automatic; a board member wishing to
request a one-way should discuss the reason for it with staff and reach consensus that the need
for it and the content of it meets the one-way criteria.
Ms. O'Brien commented that the Florida Attorney General says that one-way communications
are permissible providing that they go through staff and that there is no two-way communication
response. She questioned whether the CAO has weighed in on Mr. Fogg's recommendations. Ms.
O'Brien commented that she has the right to send out one-way communications as a board member
and does not support restricting this.
Mr. Streckenbein commented that when the CAO met with the board last year, they advised
board members not to engage in one-way communications. We have a forum for expressing our
opinions. He also suggested that any issues should be discussed at the committee level, prior to a
discussion at the board level.
Mr. Dorrill commented that the CAO's opinion is that board members refrain from
participating in communication, especially in advance of a vote at a future meeting. He also suggested
an alternative of listing an item entitled "Miscellaneous Correspondence" on the board meeting agenda
index, where one-way communications could be included.
COMMUNICATIONS FROM STAFF TO THE BOARD
Ms. O'Brien suggested that staff provides real-time updates, via e-mail, to the board. Ms.
McLaughlin agreed and commented that more information should be provided to the board.
Mr. Dorrill commented that there is a clear delineation between staff meetings and board
members. He stated the we do a good job of keeping the board informed and the PBSD Board Chair
is updated on a regular basis. Ms. O'Brien commented that the Administrator's scope of work does
not discuss his sharing information with only the PBSD Board Chair.
Mr. Weir suggested that as information is communicated to the board, it must be discussed in
public.
The meetine was adjourned at 3:29
Michael Fogg, Chairman
Minutes approved [] as pYesented OR [� as amended ON � ]date
Agenda item #6b
Page 1 of 1
Pelican may Services Division Project Tracking Spreadsheet 3/5/2021
Sidewalk Improvements $325,651.00 Design
$709,000 Phase 1 Construction
$173,918 CEI Services Phase 1
$1,118,994 CEI Services Phase 2
3/5/2021- Bids for Solicitation No. 21-7869 for Pelican Bay Phase 1 Sidewalk
Construction are due on 3/16/2021. To date 80 vendors have viewed the bid in
Bidsync, the County's bidding software. Concurrently, a recommendation to award
RPS # 20-78171 "CEI Services for Pelican Bay Sidewalk Improvements," to Johnson
Engineering Inc., in the amount of$1,292,912 is expected to be approved by the
BCC by the end of April.
PBSD New Maintenance Facilities $1,095,500 Site work Phases 0,1,2,2A
$2,321,993 Construction
3/5/2021 —Engineer determined that site work is required to elevate the Watergate
Way site and roadway to current FEMA standards. Demolition of all existing
buildings will occur prior to construction and temporary trailers will be rented for
Operations to work out of during construction.
Oakmont Lake 4-1 Restoration
3/5/2021 Proposed engineering plans and cost estimates will be presented for
approval to Water Management Committee on 3/29/21. PBSD and PBF staff have
been meeting biweekly to coordinate the project's scope prior to permitting and
bidding process. Items within PBF property lines (railroad ties, bollard lights,
pathways, signage) will also be addressed and financed by PBF as part of PBSD's
lake bank restoration.
PELICAN BAY
BALANCE SHEET
February 28, 2021
(UNAUDITED)
ASSETS
Cash and investments
Interest receivable
Trade receivable, net
Due from other governments
Total assets
LIABILITIES AND FUND BALANCE
Liabilities:
Accounts payable
Wages payable
Retalnage payable
Total liabilities
Fund balances:
Fund balance
Total liabilities and fund balances
Fund Balance at the end of the period
Unspent balance of projects:
Small projects under $200K
50066-PBSD Landscape Improvement
50126-Beach Renourishment
50143-PBSD Field Operation Center Improvements
50154-Hurricane Irma
50178-Sidewalk Maintenance/Enhancement
50211-PBSD OPS BLD
50212-PBSD PHI -SW
51026-PBSD Lake Bank Restoration
51100-Clam Bay Restoration
Total unspent balance of major projects
Budgeted reserves:
99100D-Reserve for contingencies
991700-Reserve for disaster relief
992090-Reserve for sinking fund
993000-Reserve for capital outlay
994500-Reserve for future construction and improvemem
998000-Reserve for cash
Total budgeted reserves
Budgeted commitments at the end of the period
street
Operating Fund Lighting
109 778
Pelican Bay
Landscape,
Safety, Lake &
Clam Bay Capital
Beach Projects
Projects
322 ...
.: 320 TOTAL
5, 209,241.40
1,582,820.91
6,373,695.41
298,685.20
13,464,442.92
31570,27
2,082.57
4,030.71
237,81
9,921.36
5,212,811.67 1,584,903.48 6,513,978.89 298,923.01 13,610,617.05
301,769.36 5,950.98 26,221.25 28,425.75 162,367.34
301,769.36 5,950.98 26,221.25 28,425.75 162,367.34
5,111,042.31
1,578,952.50
6,487,757.64
270,497.26
13,448,249.71
5,212,811.67
1,584,903.48
61513,978,89
298,923.01
13,610,617,05
51111,042,31
11578,952,50
6,487,757.64
270,497,26
13,448,249.71
- - 210,805.05
- 210,805.05
5270677.21
- - 1,078,883,89
- 1,078,883,89
- - 298,194.56
- 298,194.56
- - 620,860,44
- 620,860,44
- - 168,219.85
- 168,219.85
- - 2,026,040.07
- 2,026,040.07
- - 630,000,00
- 630,000.0O
- - 1,093,493.60
- 1,093,493.60
256,297,67 256,297,67
6,654,174.67
256,297.67 6,930,472.34
124,100.00 - - - 124,100.00
680,900.00 - - - 680,900.00
- - 370,000.00 - 370,000,00
300,000.00 900000,00 - - 390,000.00
483,600.00 39,700.00 523,300.00
1,588,600.00 129,700.00 370,000.00 2,088,300.00
1,588,600.00 129,700.00 7,024,174.67 256,297.67 8,998,772.34
Projected excess (deficit)fund balance 3,522,442.31 1,449,252.50 (536,417.03) 14,199.59 4,449,477.37
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Agenda item #7a
Page 1 of 1
Clam Bay Update -March 2021
Clam Bay. The proposal for removing scaevola from about 1.1 acres in the coastal scrub is
being finalized, and quotes will be solicited from qualified vendors. Depending on the cost, it
may be a multi -year project. Per the 2020 Clam Bay Report, canoe trail marker 8 needs to be
replaced, and some of the canoe trail markers need to be cleaned.
Clam Pass. The tidal ratios at markers 4 and 14 for February were above .7, indicating very good
flow into and out of Clam Bay. The 2020 Physical and Tidal Monitoring Report is expected by
March 25 and will be discussed at the Clam Bay Committee meeting on March 30,
Boater Safety Signage. Collier County's Coastal Zone Management Division will be meeting
soon with Florida Fish and Wildlife Commission staff members to discuss boater safety signage
plans for Collier County and then will begin to develop the ordinance, specifying where signs
will be placed in the waterways, that will be recommended to the BCC. The Pelican Bay
community should monitor CZM's work to ensure that Clam Bay receives the signage for which
it is eligible.
Water Quality. Water quality results for October through December 2020 were received from
the County Lab on February 22, The 2020 Water Quality report is expected before March 30,
and this report will be discussed at the Clam Bay Committee meeting on March 30.
Total phosphorus. From
January through
September
2020 only 31% of TP samples in Clam Bay
were out of compliance.
While this is more
than the 15%that
is allowable, it is significantly
better than in 2019 when
82% of samples
for TP were
out of compliance.
Copper. Only eight of 108 samples for January through December 2020 exceeded the allowable
limit. This percentage of about 7% is well below the allowable limit of 14%. Thanks to
everyone who has contributed to our efforts to reduce copper levels in Clam Bay.
Clam Bay Committee. The next Clam Bay Committee meeting will be at 1:30PM on March 30,
2021.
Prepared by Susan O'Brien
March 2, 2021
Agenda item #jai
Page 1 of 1
P1�Y11L'iIrif_1[117
A minimum beach width standard established in 2003 was applied to design the 2006 project. This
standard distance represented the minimum total beach design width at each reference monument,
and was measured from a fixed Baseline set at the seawall, edge of vegetation, building line or an
equivalent feature representing the landward limit of sandy beach in 2003. The distance varied
throughout the project from 85 feet at Park Shore and Clam Pass Beach to 100 feet at Vanderbilt,
Pelican Bay, and Naples Beaches. Figures 8a through 8c plot the beach width at each reference
monument for the five segments of the project area (Vanderbilt, Pelican Bay, Clam Pass Park, Park
Shore, and Naples) with the corresponding Design Standard beach width. The graph also shows
the project area, associated average beach width, and highlights the portions of the beach below the
Design Standard during the January 2021 monitoring survey in a darker shade of gray.
In addition to Figures 8a through 8c, Appendix F provides an accounting of beach width by DEP
monuments relative to the Design Standard on an annual basis. The relative width over time
provides an illustration of the trend in beach width over time. These trends are also considered when
evaluating areas for recommended nourishment.
Figures 8a through 8c also show, as a black dashed line, the average beach width within each
segment of the project area for comparison to the Design Standard. It is important to consider this
localized variability in erosional areas in planning beach management strategies because localized
erosional areas may simply be temporary features tending to migrate along the coast as sand waves
(or sand -deficit waves), and the performance of the beach fill should not be expected to be uniform
throughout the project area from one survey to the next. However, where erosional areas persist for
long periods of time or cover a majority of the project area, they become problematic and should be
investigated to determine the cause and addressed accordingly.
Monuments R-17 through R-21 shown in the left side of Figure 8a are within the State Park Boundary
and not part of the Collier Beach Nourishment project. Wiggins Pass was dredged in 2018 and sand
was placed in the nearshore both north and south of the inlet as evidenced by the spike in beach
width at monument R-19 in Figure 8a. The balance of the park remains below the Vanderbilt Beach
Design Standard of 100' as the sand placed near R-19 continues to equilibrate.
Vanderbilt Beach monuments R-27 and R-28 have widths below the Design Standard, as well as the
majority of monuments within Pelican Bay Beach as shown in Figure 8a. In conjunction with the
upland volumetric losses and the percentage of advance fill remaining, as shown in Tables
6c and 6d, nourishment is recommended for both Vanderbilt and Pelican Bay Beaches.
The reach located on either side of Clam Pass, from monuments R-38 south to R43, outside of the
project area, have widths varying from 59 to 178 feet (Tables 6a,7a) while having an average width
higher than the Design Standard of 85 feet as shown in Figures 8a and 8b. The beach south of the
inlet was nourished in late 2019, and both sides of the inlet were regraded in 2020. This dynamic
portion of the beach adjacent to Clam Pass will be monitored and addressed along with the
management of the inlet.
DRAFT REPORT Rev. 2/5/2021 33
Agenda item #7d
Page 1 of 2
PBSD Operations Building Utilities Division Sit Plan Update
Site Plan for PBSD/County Utilities Division finalized and approved by PBF
PBSD building relatively unchanged from original plans
Utilities Division areas of site now include storage building for up to 30
portable diesel generators and offices and work area for Utilities on site
staff
Flood plane Code requires buildings to be 2 feet above current grade level
which requires the access road and surrounding parking and work areas
to be raised accordingly
Grade level change and general upgrade to access road estimated to cost
approximately $470,000 - cost to shared 50/50 with the County
Grade level change of PBSD building and converting from "open field"
surrounds to properly designed access, parking, and work areas with an
appropriate drainage system has added approximately $235,000 to
estimated cost
Staff have proposed and AD Hoc Committee have approved a PBSD
operations building floor plan incorporating 4,407 sq. ft. of administration
space (see attached floor plans A and B) and 5,500 sq. ft. of
maintenance/equipment storage space. Building to be a concrete block
and stucco design structure (both admin and maintenance) with hip -style
metal green roof
Operations building will be demolished and temporary trailers and box
cars will be rented to house staff and equipment during construcfiion,
expected to last approx. one year
Agenda item #7d
Page 2 of 2
Cost of operations building expected to be as follows:
Phase 0 - access road improvements (PBSD portion) $ 2351000
Phase 1 - temporary admin/maintenance facilities 90,000
Phase 2 - removal of existing building 246,000
construction of new building 213001000"
site improvement 535,000
$ 31406,000
' Needs confirmation - DeangelisDiamond Estimate -original estimate
$1,475,000
"Knowable Unknowns" include landscaping, back-up generator, natural
gas hook-up
Major increases from original rough estimate of $2,000,000 are roadway
upgrade (shared cost) $235K, surrounding site upgrade $215K, increase
in building cost $865K, temporary trailers, etc, $90K
Currently have approximately $2,000,000 in budget. Other sources of
funds are additional money in a/c 778, reserves and financing - budget
committee to review and recommend at April meeting
Next steps:
The PBSD Board approve staff recommendation and AD Hoc
Recommendation for fihe Operations Building (option A) as
presented - so that engineering, permitting, etc, can proceed
2. Building cost estimates ante #o be verified and opportunities for cost
reduction identified -staff/Ad Hoc Committee
3. Obtain detailed estimates for landscaping, backup generator, etc.
- staff/ AD Hoc Committee
3. Determine funding options for project costs in excess of $2,000,000
- staff/Budget Committee
Agenda item #7d
Page 1 of 2
PBSD Operations Building Utilities Division Sit Plan Update
Site Plan for PBSD/County Utilities Division finalized and approved by PBF
PBSD building relatively unchanged from original plans
Utilities Division areas of site now include storage building for up to 30
portable diesel generators and offices and work area for Utilities on site
staff
Flood plane Code requires buildings to be 2 feet above current grade level
which requires the access road and surrounding parking and work areas
to be raised accordingly
Grade level change and general upgrade to access road estimated to cost
approximately $470,000 - cost to shared 50/50 with the County
Grade level change of PBSD building and converting from "open field"
surrounds to properly designed access, parking, and work areas with an
appropriate drainage system has added approximately $235,000 to
estimated cost
Staff have proposed and AD Hoc Committee have approved a PBSD
operations building floor plan incorporating 4,407 sq. ft. of administration
space (see attached floor plans A and B) and 5,500 sq. ft. of
maintenance/equipment storage space. Building to be a concrete block
and stucco design structure (both admin and maintenance) with hip -style
metal green roof
Operations building will be demolished and temporary trailers and box
cars will be rented to house staff and equipment during construction,
expected to last approx. one year
Agenda item #7d
Page 2 of 2
Cost of operations building expected to be as follows:
Phase 0 - access road improvements (PBSD portion) $ 235,000
Phase 1 "temporary admin/maintenance facilities 90,000
Phase 2 - removal of existing building 246,000
construction of new building 2130%000"
site improvement 535,000
$ 3,406,000
'� Needs confirmation - Deangelisgiamond Estimate -original estimate
$1,475,000
"Knowable Unknowns" include landscaping, back-up generator, natural
gas hook-up
Major increases from origina( rough estimate of $2,000,000 are roadway
upgrade (shared cost) $235K, surrounding site upgrade $215K, increase
in building cost $865K, temporary trailers, etc, $90K
Currently have approximately $2,000,000 in budget. Other sources of
funds are additional money in a/c 778, reserves and financing - budget
committee to review and recommend at April meeting
Next steps:
The PBSD Board approve staff recommendation and AD Hoc
Recommendation for the Operations Building (option A) as
presented - so that engineering, permitting, etc, can proceed
2. Building cost estimates ante to be verified and opportunities for cosfi
reduction identified -staff/Ad Hoc Committee
3. Obtain detailed estimates for landscaping, back up generator, etc.
- staff/ AD Hoc Committee
3. Determine funding options for project costs in excess of $2,000,000
- staff/Budget Committee
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Agenda item #7d-2
Page 1 of 10
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Agenda item #7d-2
DE DavidsondioRoad,
Page 4 of 10
43G3 Naples,
Rood, Suite 201
D�yHDSON Naples, FL34f04
li"313411had 300ydv
1,3731
S 9
$
10
Import nil
cY
$ 00
$ 6M.00
11
rcvn0an
1,199
CV
S 00
$ 1911"M
Slta GrvdOy Gup00/ Final
1j170
5( Is4.75
Is 10130B.93
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391
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10.00
1 S 703.60
Agenda Item #7d-2
DE Davidson Road,
Page 5 of 10
4365 Radio , FL
Suite )Ul
D oYMDSRN Naples, FL 39104
Willer County P4lkan nay Servkat Maud- Phase a B fA lmprouemenla 312/1031
mecOsE,Rmale
"NNu e+nipllen
quantity
Unit
UnikPnm TolalPrIce
SSre Wvt
Mo001mlien/ General WndlOam
$ 41AW00
$ Up00m
dl rentt
7131
$ 3.07
$ 1,175.91
Ildel Wolectlon
1
$ 471.00
$ 1,90r.a0
4
urvevatake-wVSurvak-buOt
$ 16a0Um
$ 16AW..00
PtMIe UNllyl«alOS
$ 500m
$ I,SOOm
0
CNauN+M Gaabbind
$ l,]SJAO
Pemowl olAbllN BUIIdiN
f3),a00.00
$4261,60
'261.25
$
10
0technlcalTuna
11
e•Ihner«k0a5e
4.151
SY
4�217M
$ 66,056.60li
SlabllkedSuhVade
U6fi
sY
$ 11,51951
13
on F01
4.5$
368.0014
SR aaadln6RwSM1/FNaI
w
$ 33,4%SO
15
Sod Bahia
9x15
$ 1I,Osau
$ 9;O]OSS
s,m w an
16
Uphai43,0•Type 5P lx.s (INIUGS prime/msp
4p51
fY
S 13.00
$ 4g611.00
17
Uphalt, I.O• TWe5P9.5 padudai prime/map
4,051
SY
$ 7.50
$
35,667.40
fpevJalk- V CWHtre
SY
$ 15.40
$
19
OWTVaMdr
663
$ 00
$ 551.00
fWTTWa U.Curb
IA)1
V
$16.05
$
21
wheahtops
fA
7�268.w
$ 144106.00
11
]hermapkltk, Smndaid,WAlte, Solid, 6•
7,n5
V
$ om
$ 3,dn.50
Is
Ihermaplastl4 Handicap Pat11n6
FA
$ 115.00
$Dow
24
Sm1104kn Pon, nanclaP ParWN2
FA
$ f]Sm
$390.00
25
.-Wards;
11
S 650.W
$ ].eEpm
Pmasent,Wncralq lldpinR ends16n+6e Suhloml
$ 14a504.95
MULOARIff
36
nlywalersemcal,
207,00
xJ
OtdOawpeawreet
u
$ ],SOOm
$ 1j5SMW
UehWNe
$ ]50am
$ 7500.00
we Gvp+nm4nt coon«Han
u
$15,000.00
$ ISCOOM
30
G+PM11141aUOnMtM1 TentaO
1
$ 00
$ Ilpomot
teruminealsabtatal
$ 37,207,00
31
PYCS0436,6•
I
V
00
S $ 460.00
LIltaIYUeamOul
1
$ 00 1 $ MOM
PlulvaM,l•
EA Is
0e3.00 1 $ 147aaw
31
un StatICAE-one
1
EA
$ ,000.00 $ 13pW.00
Sard!3—% ulllnloa5u1]hlakl $
proinooe UnOnea
l5
foOrTypeC
LWpePManhole
3
FO
1
FA Is
4 100,W
$ 1,3 00.00
3)
Relnlaned Cancmte pipe, 1a•
lr
$ 66.w
$ I44090.00
Drainage UMUOS Subtotal
$
old COMULNlon
$ ));093.90
Agenda Item Vd-2
D 5Raio Road,
Engineering Page 6 of 10
4366 Raple, Fl.3 Suit104 201
�Wet ARN Naples, FL34]O4
IN ee RIN
Collier County Pi%xn tattetales Obidat -the te l lmpaauementi 1/1/1011
engineers eHlmxe
Una Nx locolpilon
tluareny
unit
unit Paeo
Total pace
&IUluk
Mebl%ra1leNGenxrlCOKlllan,
$ Ios00.0o
$ IO,SOOAO
Ntfance
tf
$ )
$ 911A0
.411mWorka
$ 00
$
uon Stakeul/SeemAyADb�AI
l
U
f ),oa0A0
$ ),000AO
Cleukg antl Omhbinl
$ k,110.00
$
GeoleehNeal TxNig
$ 00
$ 3,000.00
)
5) Slone Parking lot -a'
10)
$.00
S 3,360.00
IPStabllired5ubgraae
$ 3.15
$
9
Impartial
150
$ ou
$
temporary Canstrueuon Taller
$ 00
5 33,)00.0ei
11
IempOmry[ONEN Canxlner
$ On
$ 1000000
IN Rough/final
G0lhla
316
$ 5
Is 1115"D
13
Sod
1 203981
sy
Is 3.7SIS
00992.50
Mel
SWAM Godsteraoc
14
AePholl,]A• TvaaSP .5 lindudas pdme/tarkl
34
SY
$ 00
l7.
$ 400.00
is
ArPhab,1.0• Typo SPAS includes Ddmenaakl
34
SY
S 0
$2550)
lb
SNewlk •6•CGrwela29
SY
$ 15A0
$ 446.60
17
gMeehkps
$102.w
$ ]Oa AO
)lixmoplaruy Nand leap Parking
1
EA$
115.00
$ 3300
19
SingleSlgn Posy Handicap Parana
3
FA
$ 17s.m
$
Pavement,stagnP, end Slgoage subtotal
f 11)91.60
AMMMMMAM bee
10
fpbWatersemu, 3'
if
$ 13.00
f n1A0
thocrUtilltalMadotall
$ 3px3.40
OWAkerna e
s)stona 0nvel Yard •0•
sY
$ 00
$ i1a380.0o
13
00441"ecest(Ind
FA Ill
si,o00Gn I
$ W
Gtal
$ 143,3POOAn
TolOcOreletwoni
$ 90,303.35
J
Agenda item #7d-2
Page 7 of 10
Unit
$/Unit
Total
SQFT
$/SF
#1 Maintenance Facility (Demo Has Been Completed)
$1,469,242
10,948
$ 13R
General Conditions
8
MO
$ 36,000
$288,000
Llability Insurance
1.25
%
$210966
Fee
7
%
$124,545
lTotal Maintenance Facility Option #1 $ 11903,752 $ 174 j
Unit
$/Unit
Total
SQFT
$/5F 1
#2 Maintenance Facility
(Coordinating With Existing Blgd.)
$ 1,541,362
10,948
9141
General Conditions
8.5
MO
$ 36,000
$306,000
Liability Insurance
1.25
%
$23,092
Fee
7
%
$13%932
(Total Maintenance Facility Option #2 $ , 21001,386 $ 183
Unit
$/Unit
Total �--��
SQFT
$/SF
Accessory Storage
$ 278,054
2,156
$ 129
General Conditions
6
MO
$ 36,000
$216,000
Liability Insurance
1.25
%
$6,176
Fee
7
%
$35,016
Total Accessory Storage
5350246 $ 2481
Unit
$/Unit
Total
SQFT
$/SF
Maintenance Facility and Accessory Storage Build Together
$1,747,296
13,10 '
$ 129
General Conditions
11
MO
$ 36,000
$3960000
Liability Insurance
1.25
%
$26,791
Fee
7
%
$151,906
(Total Accessory Storage $ 2,321,993 $
177
Unit
$/Unit
Total
SQFT
$/SF
PUD Gener r Storage
$ 589,817
5,618
$SOS
General Condlt
61
MO
1 $ 36,000
$216,000
Liability Insurance
1,25
%
1
1 $10,073
Fee
7
%
I
1 $57J12
'Total PUDeenerator StorageN. $ 873,002 $ 155
Unit
$/Unit
Total
SgFT
$/SF
PUD Maintenance
$ 509,846
3,963
$ 129
General Conditions
71
MO
1 $ 36,000
$252,000
Liability Insurance
1.25
%
1
$%523
Fee
7
%
1
$53,996
Total PUD M tenance $ 825$67 $ 208
Agenda item #7d-2
Page 8 of 10
PELICAN BAY SERVICES DISTRICT
W07-20
OPERATIONS BUILDING;
$FAREA
COST/SF
TOTALS
OFFICES
4,750
$
200
$
950,000
MAINTENANCE
52317
$
70
$
372,190
WASH BAYS
720
$
40
$
28,800
SUBTOTAL
30,787
$
1,3501990
CHEMICALSTORAGE
600
$
70
$
42,000
SOILBINS
600
$
25
$
15,000
POLE BARN
900
$
45
$
40,500
FUEL YARD
600
$
45
$
27,000
SUBTOTAL
'$
124,500 •
SUBTOTAL $ 1,475,490
SITEWORK $ 320,000
TOTAL $ 1,795,490
Agenda item #7d-2
Paqe 9 of 10
r