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Radio Road MSTU Agenda 03/08/2021Radio Road Beautification M.S.T.U. Advisory Committee 7A001'% 83oo Radio Road OV Naples Florida 341104 MARCH 8, 20213:30 PM Committee Members and Project Manager will meet at 8300 Radio Road All others are encouraged to attend via Zoom video conference Af FNMA I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE II. ATTENDANCE Advisory Committee Dale Lewis, Chairman (3/3/24) Maria Schoenfelder Vice Chairman (3/3/25) Vacant (3/3/22) Frank Cooper (3/3/24) Harry Wilson (3/3/25) Staff Harry Sells- Project Manager, Landscape Robert Kindelan - Superb Landscape Transcriptionist Wendy Warren III. APPROVAL OF AGENDA IV. APPROVAL OF MINUTES: February 11, 2021 V. LANDSCAPE MAINTENANCE REPORT — ROBERT KINDELAN, Superb Landscape VI. PROJECT MANAGER REPORT - HARRY SELLS A. Budget Report — March 8, 2021 B. Pruning and general Maintenance on Devonshire C. Status of Irrigation system D. Rich King Refurbishment Status Report VII. OLD BUSINESS VIII. NEW BUSINESS A. Helen Carella Thank You Letter B. Election of Officers C. Recommendation to appoint new committee member to fill vacancy D. Next Meeting IX. COMMITTEE MEMBER COMMENTS X. PUBLIC COMMENTS XI. ADJOURNMENT NEXT MEETING: APRIL 12, 2021, 3:30 PM 8300 RADio RoAD Radio Road Beautification M.S.T.U. Advisory Committee 8300 Radio Road Naples Florida 34104 February 11, 2021 I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE Vice Chair Schoenfelder called the meeting to order at 1:00 PM. A quorum of three was present. The Pledge of Allegiance was recited. II. ATTENDANCE Advisory Committee: Dale Lewis; Chairman (Excused); Maria Schoenfelder; Vice -Chair; Frank Cooper; Harry Wilson; Vacancy County Staff: Harry Sells, Project Manager; Michelle Arnold, Director PTNE; Rosio Garcia, Administrative Assistant Landscape: Gary Gorden, Superb Landscape Services Others: Wendy Warren, Transcriptionist; Robert Hinzmann, Resident III. APPROVAL OF AGENDA Mr. Wilson moved to approve the Agenda of the Radio Road Beautification M.S. T. U. as presented. Second by Mr. Cooper. Carried unanimously 3 - 0. IV. APPROVAL OF MINUTES — January 11, 2021 Mr. Wilson moved to approve the minutes of the January 11, 2021 as presented. Second by Mr. Cooper. Carried unanimously 3 — 0. V. LANDSCAPE MAINTENANCE REPORT — Gary Gorden, Superb Landscape Irrigation system • A leak was detected at the entrance to the "sleeve" going under Radio Road from the booster pump to the bank pump. • The area was dug up and leak repaired. • Pressure at the recharge pump continues to drop indicating a pinhole leak exists. • The leak will be located and repaired. Mr. Sells reported the main supply line runs from the well to the pump location on Radio Road, a secondary source for MSTU irrigation. The event was found during an investigation of when the County pump failed, cutting off re -use water supply on February 61h or 71h. All other elements of the system are functioning as intended. Landscape Maintenance • Firebush in the medians will be trimmed back followed by a hard cut back to lower the height the beginning of April. • Turf was sprayed for turf weeds. • The Clusia hedge was pruned to the desired ten (10) foot height in January. • Fertilizer was applied in December 2020. VI. PROJECT MANAGER REPORT — Harry Sells A. BUDGET REPORT FEBRUARY 11, 2021 Mr. Sells distributed the "Radio Road MSTU Funds 158 Budget for February 11, 2021 for information purposes highlighting as follows: • The FY-21 millage rate of 0.0000, was approved by the Board of County Commissioners (BCC). The MSTU will be operating off Reserve funding for the year. • Taxable Value increased 4.15% FY-20. • Total revenue FY-20 is $658,788.15 including Investment Interest, 2019 Carry Forward Transfers and Contributions (minus a 5% reserve of $400 — based on Investment Interest of $8,000.00). • The budget will be funded by Carry Forward Funds. Income is recorded as a negative number, expenses positive. • Operating Expense Budget, a total of Lines 11 through 29, is $129,388.15. • Commitments total $86,093.12; Expenditures $21,657.38. • Unencumbered Operating Expense funds available are $21,637.65. • Majority of expenditures fund grounds maintenance for Devonshire Boulevard and irrigation. • Transfers to 111, Line 41, is for Staff salaries. • Improvement General Funds, Line 31, in the amount of $100,000.00 are available to finance special projects or operating expense shortages with a budget amendment approved by the Board of County Commissioners. • A budget amendment will be initiated to transfer funds from Improvements General to Operating Expenses to fund the Rich King Memorial Greenway project on implementation. • Total Available Balance is $551,037.65. B. PRUNING AND GENERAL MAINTENANCE ON DEVONSHIRE Mr. Sells reported Mr. Kindelan has committed to structurally pruning the Black Olive trees on the West side in the next two (2) weeks. The Black Olive trees will be lifted and thinned. The lifting will raise the lower limbs ten feet above the sidewalk and the Clusia hedge. C. STATUS OF IRRIGATION SYSTEM In ground piping is approximately seventeen (17) years old and, as evidenced by a past leak between the pump and Devonshire Boulevard, is beginning to show its age. D. RICH KING REFURBISHMENT Mr. Sells reported: • Florida Power & Light surveyed the area and indicated the future locations of poles. • Water and electrical connections and a Hydropoint irrigation controller have been installed. • A landscape design proposal, utilizing the original design by Windham Studio, Inc. as a guideline, will be submitted to the Committee by McGee & Associates Landscape Architects for consideration. • Pavers will be installed between the sidewalk and the road in lieu of sod. • A landscape architect should review the plans and recommend modifications. Mr. Sells will provide McGee & Associates design proposal for the Rich King Greenway Entryway to Committee members for review and modification recommendations. Oil VII. OLD BUSINESS None VIII. NEW BUSINESS A. ASSET MAINTENANCE PLAN The Radio Road MSTU Maintenance Plan FY-21 report identifies community assets and defines financial requirements to maintain these known assets. • The report addresses scheduled target dates for installation, repair and/or replacement of community assets and cost of annual maintenance and long-term replacement for the items. • Responsibilities include irrigation, landscaping, electric and water. • Estimated annual maintenance projected expense of $103,900.00 will be reflected as "Capital Replacement Reserve" on the FY-22 budget. Cost will increase with inflation and expansion of assets. The Committee addressed the following: • A Reserve Fund to finance long term replacement cost of MSTU assets should be integrated into the Budget effective FY-22. The Millage rate will be evaluated to ensure adequate capital for Reserve Funding FY-23. Mr. Sells will review the data and provide a recommendation on the amount of reserve funding to be incorporated into the FY-22 budget. B. BUDGET FY-22 A preliminary FY-22 budget, effective October 1, 2021, with a 0.0000 millage rate, approved by the Board of County Commissioners (BCC) effective FY-21, was presented. The MSTU will be operating off Reserve funding for the year. Estimated Total Budget $488.788.15 • Operating Expense $129,388.15 • Capital Outlay Budget $100,000.00 • Reserve for Capital $219,200.00 Staff will work with the Budget department to determine the expenses for the Rich King Memorial Parkway, the annual Maintenance Plan and the Reserve funding necessary for long term replacement of assets. The Committee noted they will consider the FY-22 budget following finalization by Staff.' C. NEXT MEETING Applications for the open position on the Advisory Committee will be reviewed at the March 2021 meeting. The next meeting will be held Monday, March 8, 2021 at 8300 Radio Road, Naples at 3 p.m. IX. COMMITTEE MEMBER COMMENTS Vice Chair Schoenfelder queried regarding insurance claim reimbursement for hurricane related damage to landscaping. Staff reported the County's insurance policies only cover landscape damage associated with a building and, although claims were filed with FEMA, no financial reimbursement was received. 3 X. PUBLIC COMMENTS Robert Hinzmann requested the County assume responsibility for landscape maintenance of Devonshire Boulevard. Noting the concept has been presented on former occasions, Ms. Arnold advised the Board of County Commissioners (BCC) policy specifies the MSTU maintains the medians on non -arterial roadways within their boundaries. XI. ADJOURNMENT There being no further business to come before the Committee, the meeting was adjourned by the Chair at 2: 00 P.M. NEXT M.S.T.U. MEETING: MARCH 8, 2021 3:00 PM 8300 Radio Road Naples, Florida 34104 RADIO ROAD MSTU ADVISORY COMMITTEE Dale Lewis, Chairman The Minutes were approved by the Committee on ,2021 as presented or as amended L! RADIO ROAD MSTU FUND 158 March 8, 2021 Vendor Item PO# Budget Commitments Expenditures Total 1 OVERNIGHT INTEREST $ $ $ 336.74 $ 336.74 2 INVESTMENT INTEREST $ 8,000.00 $ $ 944.68 $ 7,055.32 3 REVENUE STRUCTURE $ 8,000.00 $ $ 1,281.42 $ (6,718.58) 4 TRANSFERS FROM PROP APP $ $ $ $ 5 TRANSFERS FROM TAX COLL $ $ $ 61 CARRY FORWARD GEN $ 649,700.00 $ $ $ 649,700.00 7 CARRY FORWARD OF ENCUMB $ 1,488.15 $ $ $ 1,488.15 8 NEG 5% EST REV $ 400.00 $ $ $ 400.00 9 TRANSFERS & CONTRIB $ 650,788.15 $ $ $ 650,788.15 10 TOTAL REVENUE $ 658,788.15 $ alla $ 1,281.42 $ 657,506.73 11 ENGINEERING FEES $ 2,000.00 $ $ $ 2,000.00 12 INDIRECT COST $ 3,300.00 $ 1,650.00 $ 1,650.00 $ 13 LANDSCAPE INCIDENTALS Superb Landscaping 4500206173 $ 21,000.00 $ 21,000.00 $ $ 14 OTHER CONTRACTUAL Superb Landscaping Grounds Maintenance 4500206173 $ 75,000.00 $ 58,100.00 $ 16,900.00 $ 15 POST FREIGHT USPS Bulk Mail fees & postage $ 4,000.00 $ $ $ 4,000.00 16 ELECTRICITY FP&L Electricity 4700004400 $ 1,500.00 $ 557.34 $ 292.66 $ 650.00 17 WATER & SEWER Collier County Water & Sewer $ 2,000.00 $ $ $ 2,000.00 18 RENT EQUIPMENT $ 200.00 $ $ $ 200.00 19 INSURANCE GENERAL Collier County Insurance Direct Pa $ 300.00 $ 150.00 $ 150.00 $ SiteOne Landscape Supply Irrigation Parts 4500207049 $ 2,464.19 $ 1,035.81 Hydropoint Data Irrigation Controller Software VISA $ $ 1,240.00 20 SPRINKLER MAINTENANCE Siteone Landscape Supply 4500207049 $ 4,000.00 $ 2,464.19 $ 2,275.81 $ (740.00) 21 MULCH $ 1,500.00 $ $ $ 1,500.00 22 LANDSCAPE MATERIALS $ 4,000.00 $ $ $ 4,000.00 23 PRINTING AND OR BINDING $ 4,000.00 $ $ $ 4,000.00 24 OTHER MISCELLANEOUS Premier Staffing Transcriptionist Services 4500207146 $ 3,288.15 $ 1,503.00 $ 297.00 $ 1,488.15 25 OFFICE SUPPLIES $ 200.00 $ $ $ 200.00 261 COPY CHARGES JM TODD Monthly CPC Shared 4500207221 $ 200.00 $ 47.09 $ 52.91 $ 100.00 27 FERT HERB CHEM Howard Fertilizer Fertilizer VISA $ 1,300.00 $ $ 660.50 $ 639.50 28 OTHER OPERATING SUPPLIES $ 1,400.00 $ $ $ 1,400.00 29 OTHER TRAINING $ 200.00 $ $ $ 200.00 30 OPERATING EXPENSE $ 129,388.15 $ 85,471.62 $ 22,278.88 $ 21,637.65 31 IMPROVEMENTS GENERAL $ 100,000.00 $ $ $ 100,000.00 32 CAPITAL OUTLAY $ 100,000.00 $ $ $ 100,000.00 331 Reimbursement for Staff Support $ 39,200.00 $ $ $ 39,200.00 34 Budget Trans from Appraiser $ 1,000.00 $ - $ - $ 1,000.00 35 TRANSFERS $ 40,200.00 $ $ $ 40,200.00 36 RESERVE FOR CAPITAL $ 389,200.00 $ - $ - $ 389,200.00 37 RESERVES $ 389,200.00 $ $ $ 389,200.00 38 TOTAL BUDGET $ 658,788.15 $ 85,4711.62 $ 22,278.88 $ 551,037.65 1,214,337,046 FY 10 Final Taxable value 1,039,288,028 FY 11 Final Taxable value 984,103,688 FY 12 Final Taxable Value 955,918,992 FY 13 Final Taxable Value 967,155,849 FY 14 Final Taxable Value 996,994,678 FY 15 Final Taxable Value 1,066,174,009 FY 16 July Taxable Value 1,145,697,249 FY 17 July Taxable Value 1,242,647,732 FY 18 July Taxable Value 1,304,336,542 FY 19 July Taxable Value 1,358,426,325 FY 20 July Taxable Value 4.15 % Adj. 19 to 20 FY 20 FY 19 Millage 0.0000 0.0000 Extension 0 0 Property Tax Limitation Impact FY 20 Gross Taxable Value 1,358,426,325 Minus: New Const. Annex. 6,064,235 Plus: Amendment 91 TV Component 0 Adj. Taxable Value 1,352,362,090 19 Levy 130,435 Rolled Back Rate (less Amend. One) 0.0964 Maximum Cap = .5000 Total Available Balance $ 551,037.65 Plus Commited And Not Spent $ 85,471.62 Estimated Cash $ 636,509.27 Prepared 03-01-21 Corley County Public Services Department Public Transit & Neighborhood Enhancement Division March 8, 2021 Ms. Helen Carella 910 St. Andrews Blvd. Naples, FL 34113 Subject: Recognition of Service to Radio Road Beautification Municipal Service Taxing Unit (MSTU) Advisory Committee Dear Ms. Carella, On behalf of the Radio Road Municipal Service Taxing Unit (MSTU) and Collier County Staff, we would like to express our sincere gratitude for your eighteen and a half years of service as a member of the Radio Road MSTU Advisory Committee. Your contributions as the Briarwood Community representative have been invaluable. Under your leadership, the landscape improvements along Radio Road and Devonshire was successfully completed and maintained at a level that enhances the community appearance. Your support and guidance as an Advisory Committee member resulted in sound fiscal management and tried and true budget evaluation to ensure protection & maintenance of the assets funded by the MSTU. The Community is a beautiful place because your commitment. The Advisory Committee and staff extend a warm thank you for your dedication and contribution. We are committed to continue your legacy of frugal management of the MSTU's funds while enhancing the aesthetics in the community. Thank you sincerely for your service! Radio Road MSTU Committee: Dale Lewis, Committee Chairman Harry Wilson, Committee Member County Staff Members: Michelle Edwards Arnold, Director, PTNE Div Dan Schumacher, MSTU Project Manager Maria C. Schoenfelder, Committee Member Frank Cooper, Committee Member Harry Sells, MSTU Project Manager Tessie Sillery, MSTU Operations Coordinator Public Transit& Neighborhood Enhancement • 8300 Radio Road, Naples, Florida 34104. 239-252-5840 • FAX 239-252-6628 • wvvw.colliercount fl.gov Advisory Board Application Form Collier County Government 3299 Tamiami Trail East, Suite 800 Naples, FL 34112 (239) 252-8400 Application was received on: 1/26/2021 11:24:46 AM. Name: Rebecca Paratore Home Phone: 239-348-8478 Home Address: 17320 St. Ives Way 4308 City: Naples Zip Code: 34104 Phone Numbers Business: E-Mail Address: 13eki@nplzbeach.com Board or Committee: Radio Road Beautification MSTU Advisory Committee Category: Not indicated Place of Employment: Habitat for Humanity How long have you lived in Collier County: more than 15 How many months out of the year do you reside in Collier County: I am a year-round resident Have you been convicted or found guiltv of a criminal offense (anv level felonv or first degree misdemeanor only)? Nol Not Indicated Do you or your employer do business with the County? Yes Building affordable housing NOTE: All advisory board members must update their profile and notify the Board of County Commissioners in the event that their relationship changes relating to memberships of organizations that may benefit them in the outcome of advisory board recommendations or they enter into contracts with the County. Would you and/or any organizations with which you are affiliated benefit from decisions or recommendations made by this advisory board? No Not Indicated Are you a registered voter in Collier County? Yes Do you currently hold an elected office? Yes — HOA/condo association Do you now serve, or have you ever served on a Collier County board or committee? No Not Indicated Please list your community activities and positions held: Education: High school graduate. Trade school Experience / Background forked private sector and Collier County as paralegal. Duties at Collier County were at GMD land evelopment