Minutes 12/14/2020 Cedar Hammock Community Development District
Inframark, Infrastructure Management Services
210 N. University Drive, Coral Springs, FL 33071
Tel: 954-603-0033; Fax: 954-345-1292
DATE: March 5, 2021
Memorandum to: Jim Kurtzeborn
Cedar Hammock Golf and Country Club
VIA EMAIL TO:
GM@cedarhammockcc.com
RE: Cedar Hammock CDD Minutes of:
December 14, 2020 approved at January 11, 2021
Enclosed for your record is a copy of the above-reference minutes for the Cedar Hammock
Community Development District, which are to be kept on file for public access.
FOR INFORMATIONAL PURPOSES ONLY:
Crystal Kinzel, Director
Clerk of the Circuit Court/Finance Dept. VIA EMAIL TO: Derek.johnssen@collierclerk.com
Berger, Toombs, Elam, Gaines & Frank Via email to: audit@btef-cpas.com
Justin Faircloth,justin.faircloth@inframark.com
MINUTES OF MEETING
CEDAR HAMMOCK
COMMUNITY DEVELOPMENT DISTRICT
The regular meeting of the Board of Supervisors of the Cedar Hammock Community
Development District was held Monday, December 14, 2020 at 2:00 P.M. at Cedar Hammock
Clubhouse, 8660 Cedar Hammock Boulevard, Naples, FL.
Present and constituting a quorum were:
Norman Day Chairman
Quentin Greeley Vice Chairman
Fred Bally Assistant Secretary
Also present were:
Justin Faircloth District Manager
Resident
The following is a summary of the discussions and actions taken at the December 14,
2020 Cedar Hammock Community Development District's Board of Supervisors Meeting.
FIRST ORDER OF BUSINESS Roll Call
• Mr. Faircloth called the meeting to order and called the roll. A quorum was
established.
SECOND ORDER OF BUSINESS Approval of Agenda
• Mr. Faircloth had additions to the agenda.
o A revised Superior Waterway Services proposal dated December 2, 2020 which
will be added under Old Business
o Letter from Mr. Glase of Glase Golf indicating they will come back on site to utilize
the existing rip rap material stored at the Club's maintenance facility for areas on
December 14, 2020 Cedar Hammock CDD
the lake banks which may need additional material installed at no additional cost
to the District once the lake levels recede.
On MOTION by Mr. Greeley, seconded by Mr. Day, with all in favor,
the agenda was approved as amended. 3-0
THIRD ORDER OF BUSINESS Public Comments on Agenda Items
• Mr. Faircloth received an email from Mr. Kurtzeborn requesting to move the CDD
meetings from 2:00 pm to 3:00 pm. This was discussed at the last meeting and the Board
opted not to change the dates or times. Further discussion ensued on this matter and on
consensus the Board still maintained keeping their meeting dates and times the same.
FOURTH ORDER OF BUSINESS Organizational Matters
A. Oath of Office for Newley Elected Supervisor, Seat 4— Fred Bally and Seat 5—Quentin
Greeley
• Mr. Faircloth indicated both Mr. Bally and Mr. Greeley have already submitted their Oath
of Office to the State and this part does not need to be done.
B. Resolution 2021-01, Designation of Officers
• This item was tabled until all the Board members are in attendance.
FIFTH ORDER OF BUSINESS Old Business
A. Bulkhead & Bridge Repair/Replacement Project Update
• Mr. Faircloth spoke with the engineer last week and the last item which had to be repaired
and replaced for Glase Golf was various cartpath issues.
• Mr. Day has been working on this and indicated he met with Todd and Glase Golf who
indicated the work was not near the quality of the first contract, but they were willing to
do whatever needed to be done to make it acceptable. Further discussion ensued on this
matter.
• Discussion ensued regarding the littoral planting required by the County on the lakes and
according to Superior Waterway this has been completed. However, required signage was
not included in the initial proposal and will need to be put in place. Mr. Faircloth asked
Superior Waterway to complete this and informed them if it was inexpensive to go ahead
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December 14, 2020 Cedar Hammock CDD
and do it, but if it is an expensive proposal, they should let him know so he can bring it
back to the Board.
• Mr. Marshall come out and do a final inspection of the project and provide a sign off. The
as built has been reviewed by Glase Golf. They have County sign off on all the building
permits, Travis from Artistic Structures was responsible for this and they have it
completed and signed off by the County. Bridging Solutions has also signed off on all the
bridges as well as the walls that they have been built according to plan.
• The only thing that is outstanding is the retainage for Glase Golf which the Board
requested they withhold $35,000. Further discussion ensued on this matter and a letter
was submitted for Board for consideration as well as the email located on page nine of
the agenda.
• Mr. Faircloth reviewed payments made and indicated what was not included was the final
payment to Banks Engineering, Superior Waterways, any other hourly billing for
Inframark and how they settled with the club as there is an overage which they will
discuss. The District has paid out$31,367.17 for Club landscape expenses and Golf Harbor
reimbursed the Club instead of providing the District with the reimbursement as directed
by Mr. Kurtzeborn. Further discussion ensued on this matter.
• Mr. Greeley requested copies of the as built and discussion ensued regarding the lakes.
• Mr. Faircloth will have the engineer follow-up on lake capacity and quick claim deeds to
be completed.
i. Glase Golf 11/25/20 Email Regarding Retainage
ii. Cedar Hammock Golf Course Updated 10/31/20 Statement
• Mr. Day had discussions with Glase Golf and shared his observations with the Board.
On MOTION by Mr. Day, seconded by Mr. Bally, with all in favor to
rescind the prior motion made on November 9, 2020 for retainage
in the amount of$35,000 to Glase Golf was approved. 3-0
• Discussion ensued regarding final payment outstanding to Glase Golf.
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December 14, 2020 Cedar Hammock CDD
On MOTION by Mr. Day seconded by Mr. Greeley, with all in favor,
authorizing Mr. Faircloth to pay the final payment in the amount of
$226,234.07 to Glase Golf was approved. 3-0
B. Amendment to Facilities Operations and Maintenance Agreement
• Mr. Faircloth made the changes as requested to the agreement from the last meeting,
but Mr. Day requested additional changes.
• Mr. Faircloth reviewed item two of the amendment and discussion ensued regarding
word changes.
On MOTION by Mr. Day, seconded by Mr. Bally, with all in favor,
amendment to the Facilities Operation and Maintenance
Agreement changes to item two on the agreement were "from the
pump house to the service gate valve for the irrigation of individual
properties or the property lines" was approved. 3-0
• Mr. Day requested to send this updated agreement to Jim for review. Mr. Faircloth stated
his plan was to provide it to Dan Cox for review and then the Master Association and if
the Master Association agreed, he would bring it back to the Board for final execution.
• Mr. Faircloth addressed revised proposals for aeration for three lakes noting more have
been added.
• Mr. Day outlined the changes and discussion followed on the power source for the
additions and the location of the compressor.
On MOTION by Mr. Day seconded by Mr. Bally, with all in favor, a
not to exceed of $32,000.00 for aeration to be installed in Lake
4/Hole 1, Lake 6/Hole 1, Lake 10/Hole 6, Lake 11/Hole 5.
Additionally, authorizing Inframark to bill for project management
for this item at $125 per hour was approved. 3-0
SIXTH ORDER OF BUSINESS New Business
A. Discussion of Insurance Coverage
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December 14, 2020 Cedar Hammock CDD
• Mr. Faircloth addressed an email from the insurance carrier with regard to covering the
bridges and bulkheads.
• The Board requested staff to follow up with the insurer to see what could be covered and
the cost. Additionally, staff should follow up with Mr. Kurtzeborn regarding the previous
request sent to him on November 23, 2020.
B. New IQ Estimate 6264 Davis Blvd Entry Camera System
• Mr. Faircloth addressed the situation at the Davis Blvd gate.
• Discussion followed on funding.
On MOTION by Mr. Day seconded by Mr. Bally,with all in favor,the
New IQ, LLC proposal to install a camera system at the Davis Blvd
entrance in the amount of $17,460.00 and table the previously
discussed aeration project until Spring was approved. 3-0
• The Board discussed sealing the bridges on Lakes 8 and 9 and the options for doing so.
• Mr. Faircloth addressed the Club's revised statement from October 31, 2020 and the
additional expense for Brokers Nursery. The difference between the $2,796.00 invoice
and a credit from Gulf Harbour of $2,316.67 is $479.33. The Board requested staff
reimburse the Club.
On MOTION by Mr. Day seconded by Mr. Bally, with all in favor, to
reimburse the Club $479.33 was approved. 3-0
SEVENTH ORDER OF BUSINESS Attorney's Report
There being none, the next item followed.
EIGHTH ORDER OF BUSINESS Engineer's Report
There being none, the next item followed.
NINTH ORDER OF BUSINESS Manager's Report
A. Approval of the Minutes of November 9, 2020 Meeting
• Mr. Faircloth asked if there were any changes, corrections,or deletions in the minutes
of the meeting. There being none,
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December 14, 2020 Cedar Hammock CDD
On MOTION by Mr. Greeley seconded by Mr. Day with all in favor
the minutes of the November 9, 2020 meeting were approved as I
presented. 3-0
B. Acceptance of Financial Report, October 2020
• Mr. Faircloth presented the financial report to the Board and asked if there were any
questions. There being none,
On MOTION by Mr. Bally seconded by Mr. Day with all in favor the
financial report for October 2020 was accepted. 3-0
C. Follow-up Items
• The Board decided not to complete pavement repairs on Wax Myrtle that were
caused by a dumpster being placed previously on the roadway for roof repairs without
approval by the District.
TENTH ORDER OF BUSINESS Supervisors' Request
• None.
ELEVENTH ORDER OF BUSINESS Audience Comments
• None.
TWELFTH ORDER OF BUSINESS Adjournment
On MOTION by Mr. Day,seconded by Mr. Bally with all in favor,the
meeting was adjourned at 4:37 p.m. 3-0
-a(
1 stin Faircloth,Secretary Norman Day, Chair n
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