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Minutes 10/12/2020 Cedar Hammock Community Development District Inframark, Infrastructure Management Services 210 N. University Drive, Coral Springs, FL 33071 Tel: 954-603-0033; Fax: 954-345-1292 DATE: March 4, 2021 Memorandum to: Jim Kurtzeborn Cedar Hammock Golf and Country Club VIA EMAIL TO: GM@cedarhammockcc.com RE: Cedar Hammock CDD Minutes of: October 12, 2020 approved at November 9,2020 Enclosed for your record is a copy of the above-reference minutes for the Cedar Hammock Community Development District, which are to be kept on file for public access. FOR INFORMATIONAL PURPOSES ONLY: Crystal Kinzel, Director Clerk of the Circuit Court/Finance Dept. VIA EMAIL TO: Derek.johnssen@collierclerk.com Berger, Toombs, Elam, Gaines & Frank Via email to: audit@btef-cpas.com Justin Faircloth,justin.faircloth@inframark.com MINUTES OF MEETING CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Cedar Hammock Community Development District was held Monday, October 12, 2020 at 2:00 p.m. via ZOOM pursuant to Executive Order 20-69: Present and constituting a quorum were: Norman Day Chairman Quentin Greeley Vice Chairman Gene Bolton Assistant Secretary John Martino Assistant Secretary Fred Bally Assistant Secretary Also present were: Justin Faircloth District Manager Sam Marshall District Engineer Kipp Schulties Kipp Schulties Golf& Design Jim Kurtzeborn Cedar Hammock Golf& Country Club Numerous Residents The following is a summary of the discussions and actions taken at the October 12,2020 Cedar Hammock Community Development District's Board of Supervisors Meeting. FIRST ORDER OF BUSINESS Roll Call • Mr. Faircloth called the meeting to order and called the roll. A quorum was established. SECOND ORDER OF BUSINESS Approval of Agenda • Mr. Faircloth asked if there were any additions or changes to the agenda. There being none, On MOTION by Mr. Greeley, seconded by Mr. Bolton, with all in favor, the Agenda for the Meeting was approved as presented. October 12, 2020 Cedar Hammock CDD THIRD ORDER OF BUSINESS Public Comments on Agenda Items • None FOURTH ORDER OF BUSINESS Old Business A. Bulkhead & Bridge Repair/Replacement Project Update i. Kipp Schulties Golf Design, Inc. 9/10/20 Update ii. Kipp Schulties Golf Design, Inc. 9/15/20 Update iii. Kipp Schulties Golf Design, Inc. 9/24/20 Update iv. Kipp Schulties Golf Design, Inc. 10/1/20 Update v. Bridging Solutions, LLC 9/4/20 Letter of Certification for Rock Walls 4, 5, & 17 vi. Bridging Solutions, LLC 9/4/20 Wall Construction Diary Update vii. Bridging Solutions, LLC 9/23/20 Letter of Certification for Bridges 9 & 18 viii. Bridging Solutions, LLC 9/10/20 Bridge Construction Diary Update • Mr. Schulties provided the Board with an update of the project. o They met last week to do a walkthrough. o All field material which was required has been brought in. o All the tees have been constructed. o Concrete was brought in and all the concrete paths on 16 will be completed tomorrow. o Punch list was submitted to the contractor last Wednesday. o Glase Golf will be working on the punch list items. • Mr. Schulties asked if there were any questions. Mr. Greeley asked if there would be a final walkthrough with the Board for acceptance once the project is completed. • The question was asked about the process for Collier County to sign off on the permits. He thinks everything is in line there may be one minor comment, Ralph mentioned to him that the Building Department may want the engineer to sign off on the sidewalk. If that is needed, he is prepared to issue a letter, but everything looks good for the County certification. • Mr. Marshall will look to have a preliminary inspection done by the County and will coordinate with Mr. Schulties. Further discussion ensued on this matter. Let the record reflect, Supervisor Bally joined the meeting. 2 October 12, 2020 Cedar Hammock CDD • The question was asked whether cart traffic on Hole 16 can be open on Saturday; Mr. Greeley asked who makes the call and how does that get decided. Mr. Faircloth indicated this area is owned by the Club and not the CDD, they are just repairing it because they damaged it in the process of completing the project. It is the Club's decision for something of that nature. B. Reserve Study Discussion i. Supervisor Bally Spreadsheet Presentation • Mr. Bally presented a spreadsheet where each item listed was reviewed by the Board. Extensive discussion ensued in detail regarding each item on the spreadsheet and changes will be incorporated in the updated spreadsheet. • Insurance reimbursement for safety items was discussed with the Board. FIFTH ORDER OF BUSINESS New Business A. Nano Bubble Discussion • Mr. Day asked Mr. Faircloth the status of Lake 11 which is hole #5. Many of the Supervisors have been receiving information regarding nanobubble technology. This technology is done by Solitude who developed this. Many companies have nanobubbles in their aeration systems, but specifically Solitude has a new system that pulls water out of the lake with a unit on the side of the lake which circulates the water through the unit, and puts the water back into the lake with these bubbles in it. • They are testing it right now in Lee County in a variety of places and Mr. Faircloth has spoken to some representatives of Lee County who have had good things to say about it. He has spoken with the representative of Solitude who oversees the project and got his thoughts on Lake 11. He does not think nanobubbles is what is going to work there specifically since there has been a lot of movement of lake soil because of the recent construction project. • Mr. Faircloth stated the lakes are not managed by the CDD, but the lakes are owned by the CDD, but they have an operating agreement with the Club. • Mr. Faircloth reviewed the vendor's comments with the Board.The Board requested Mr. Kurtzeborn obtain proposals for aeration for lake 11/hole#6 and lake 10/hole#5. 3 October 12, 2020 Cedar Hammock CDD SIXTH ORDER OF BUSINESS Attorney's Report • Mr. Faircloth is waiting on some documents from the attorney and asked he provide them an update of the legislature changes. As soon as he receives this, he will provide it to the Board. • Mr. Faircloth will schedule a conference call with him and will have some of the items discussed answered by the November meeting. SEVENTH ORDER OF BUSINESS Engineer's Report A. Proposed Asset Exhibit to the 4/22/08 Facilities Operation & Maintenance Memorandum of Agreement Between Cedar Hammock Community Development District&Cedar Hammock Golf& Country Club, Inc. • Mr. Faircloth sent the new exhibits for the Board which he reviewed with them. Further discussion will happen between the engineer and attorney regarding the agreement to be updated as requested. EIGHTH ORDER OF BUSINESS Manager's Report A. Approval of the Minutes of September 8, 2020 Meeting • Mr. Faircloth asked if there were any changes, corrections,or deletions in the minutes of the meeting. There being none, On MOTION by Mr. Greeley seconded by Mr. Day with all in favor the minutes of the September 8, 2020 meeting were approved as presented. 5-0 B. Acceptance of Financial Report,August 2020 • Mr. Faircloth presented the financial report to the Board and asked if there were any questions. There being none, On MOTION by Mr. Greeley seconded by Mr. Bally with all in favor the financial report for August 2020 was approved. 5-0 4 October 12, 2020 Cedar Hammock CDD C. Acceptance of the FY2020 Financial Audit Engagement Letter • Mr. Faircloth indicated by law they are to have an audit completed every year. Attached is the letter from Berger, Toombs, Elam, Gaines who have been doing the audit for the District. On MOTION by Mr. Greeley seconded by Mr. Bolton with all in favor the FY2020 financial audit engagement letter was accepted. 5-0 D. Follow-up Items i. 2020 Additional Meetings—5/12/20, 5/26/20, & 9/8//20 • Mr. Faircloth indicated there were the additional meetings they held during the 2020 fiscal year. Typically,the District is contracted for seven meetings a year, but they have had 10 meetings this past fiscal year. Meetings were held on May 12, 2020 for three hours, May 26, 2020 and September 8, 2020 for two and a half hours. Inframark will not bill for the May 26th meeting but would like to bill for the other two meetings at$125 an hour. He asked if the Board objected to Inframark billing for those hours for the additional meetings. It is a total of five and half hours in the amount of$687.50 On MOTION by Mr. Day seconded by Mr. Bolton with all in favor authorization for Inframark to bill for five and a half hours for the additional meetings on May 12, 2020 and September 8, 2020 in the amount of$687.50 was approved. 5-0 NINTH ORDER OF BUSINESS Supervisors' Request • Mr. Martino inquired about installing a fountain on Lake 3/hole #10. The Board requested Mr. Kurtzeborn obtain a proposal to present at the next meeting. TENTH ORDER OF BUSINESS Audience Comments • No audience comments were received. 5 October 12, 2020 Cedar Hammock CDD ELEVENTH ORDER OF BUSINESS Adjournment On MOTION by Mr. Day,seconded by Mr. Bally with all in favor,the ' meeting was adjourned at 5:06 p.m. 5-0 /mot Just Faircloth, Secretary Norman Day, Ch ' an 6