Minutes 11/09/2020 Cedar Hammock Community Development District
Inframark, Infrastructure Management Services
210 N. University Drive, Coral Springs, FL 33071
Tel: 954-603-0033; Fax: 954-345-1292
DATE: March 4, 2021
Memorandum to: Jim Kurtzeborn
Cedar Hammock Golf and Country Club
VIA EMAIL TO:
GM@cedarhammockcc.com
RE: Cedar Hammock CDD Minutes of:
November 9, 2020 approved at December 14, 2020
Enclosed for your record is a copy of the above-reference minutes for the Cedar Hammock
Community Development District, which are to be kept on file for public access.
FOR INFORMATIONAL PURPOSES ONLY:
Crystal Kinzel, Director
Clerk of the Circuit Court/Finance Dept. VIA EMAIL TO: Derek.johnssen@collierclerk.com
Berger, Toombs, Elam, Gaines & Frank Via email to: audit@btef-cpas.com
Justin Faircloth,justin.faircloth@inframark.com
MINUTES OF MEETING
CEDAR HAMMOCK
COMMUNITY DEVELOPMENT DISTRICT
The regular meeting of the Board of Supervisors of the Cedar Hammock Community
Development District was held Monday, November 9, 2020 at 2:00 P.M. at Cedar Hammock
Clubhouse, 8660 Cedar Hammock Boulevard, Naples, FL.
Present and constituting a quorum were:
Norman Day Chairman
Quentin Greeley Vice Chairman
Gene Bolton Assistant Secretary
John Martino Assistant Secretary
Fred Bally Assistant Secretary
Also present were:
Justin Faircloth District Manager
Jim Kurtzeborn Cedar Hammock Golf& Country Club
The following is a summary of the discussions and actions taken at the November 9,
2020 Cedar Hammock Community Development District's Board of Supervisors Meeting.
FIRST ORDER OF BUSINESS Roll Call
• Mr. Faircloth called the meeting to order and called the roll. A quorum was
established. It was noted the engineer would not be present at the meeting due to
vehicle issues, but would be available by phone if needed.
SECOND ORDER OF BUSINESS Approval of Agenda
• Mr. Faircloth wished to include the email he sent out to the Board regarding change
orders 9 to 11 for Glase Golf to be discussed under the bulkhead and bridge
repair/replacement project update on the agenda.
November 9, 2020 Cedar Hammock CDD
• Mr. Faircloth asked if there were any additional changes to the agenda, there being
none,
On MOTION by Mr. Greeley, seconded by Mr. Bolton, with all in
favor, the agenda was approved as amended. 5-0
THIRD ORDER OF BUSINESS Public Comments on Agenda Items
• None
FOURTH ORDER OF BUSINESS Old Business
A. Bulkhead & Bridge Repair/Replacement Project Update
• Mr. Faircloth indicated Mr. Schulties has done all that he was required to do for the
contract of this work. He provided the documents for the final payout as well as the
change orders. He has inquired about some credits from Glase Golf regarding hole #16
and the pouring of the concrete. To his knowledge this still has not been poured. Further
discussion ensued regarding the curbing.
• Mr. Faircloth went over the change orders with the Board. Change order nine was for
$44,070.25 for fill material, the Club will reimburse the CDD for a portion of this invoice
due to extra fill for the tee box on hole#16. There was another change order for$22,835
for irrigation and they did receive credits back on irrigation items that were outstanding.
Further discussion ensued on this matter.
• Mr. Faircloth discussed the retainage with the Board and explained the new legislatives
which go into effect as it relates to retainage as of January 1, 2021.
• Extensive discussion was had regarding the change orders.
On MOTION by Mr. Day, seconded by Mr. Greeley, with all in favor,
to hold $35,000 in retainage due to the rip rap which may need to
be installed in the Spring allowing the District Manager to withdraw
enough funds from the loan to cover the project by the December
12, 2020 draw deadline was approved. 5-0
November 9, 2020 Cedar Hammock CDD
B. Reserve Study Discussion
• The changes regarding the reserve study were discussed. The Board asked staff to submit
the changes to the Florida Reserve Study and Appraisal for a final report to be generated.
• The board asked staff to develop a draft budget for consideration at the January 11, 2021
meeting based on the final report.
• The Board requested Mr. Kurtzeborn to obtain proposals for camera systems for the Davis
Boulevard entrance.
FIFTH ORDER OF BUSINESS New Business
A. Aeration Proposal for Lake 10/Hole 6
B. Aeration Proposal for Lake 11/Hole 5
• Mr. Faircloth reviewed the aeration systems proposals for the lakes.
Mr. Day MOVED seconded by Mr. Bolton to have aeration systems
installed in lakes 4/hole #1, 10/hole #6 and 11/hole #5 in the
amount not to exceed $25,000
On VOICE vote with Mr. Day, Mr. Bolton, Mr. Bally, Mr. Greeley
voting AYE and Mr. Martino voting NAY the proposal from Superior
Waterway for an aeration system to be installed in lakes 4/hole 1,
10/hole 6, and 11/hole 5 in the amount not to exceed $25,000 was
approved. 4-1
• The District will utilize the power from the existing meter for Lake 13 for the new aeration
system for Lake 10/hole #6. They will use the power from the fountain on Lake 11/hole
#5 for the new aeration system.
C. Fountain Proposal for Lake 3/Hole#10
• Board discussion ensued on the fountain proposal. Mr. Kurtzeborn will discuss this with the
Master Board to see if there is a desire to share the costs of the fountain to be installed on Lake
3/hole#10.
SIXTH ORDER OF BUSINESS Attorney's Report
A. Legislative Update
• Mr. Faircloth reviewed the legislative update with the Board.
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November 9, 2020 Cedar Hammock CDD
o The Board decided to leave the documents on the website as they are presently
and not make any changes at this time.
B. Amendment to Facilities Operation and Maintenance Agreement
• Mr. Faircloth discussed the amendments to the Facilities Operation and Maintenance
Agreement. It was approved with the following changes:
o 1.Section 2C — "are" should be replaced with "area", a comma should be placed
after "access road"
o 2.Section 2H —"for" should be replaced with "from"
o 4.Section 3G — should be revised to read "Irrigation wells, pump house and
irrigation distribution system to the property line on each individual privately
owned property."
On MOTION by Mr. Greeley, seconded by Mr. Bally, with all in
favor, the amendment to facilities operation and maintenance
agreement were approved with the changes as indicated above. 5-
0
SEVENTH ORDER OF BUSINESS Engineer's Report
• Mr. Faircloth reviewed the new exhibit which was sent to the Board. Further
discussion will occur between the engineer and attorney regarding the agreement to
be updated as requested.
EIGHTH ORDER OF BUSINESS Manager's Report
A. Approval of the Minutes of October 12, 2020 Meeting
• Mr. Faircloth asked if there were any changes, corrections, or deletions in the minutes
of the meeting. There being none,
On MOTION by Mr. Day seconded by Mr. Martino with all in favor
the minutes of the October 12, 2020 meeting were approved as
presented. 5-0
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November 9, 2020 Cedar Hammock CDD
B. Acceptance of Financial Report, September 2020 .
• Mr. Faircloth presented the financial report to the Board and asked if there were any
questions. There being none,
On MOTION by Mr. Day seconded by Mr. Bolton with all in favor
the financial report for September 2020 was accepted. 5-0
C. Motion to Assign Fund Balance as of September 30, 2020
• Mr. Faircloth reviewed the motion to assign fund balance as of September 30, 2020
with the Board.
On MOTION by Mr. Greeley seconded by Mr. Bally with all in favor
the motion to assign fund balance as of September 30, 2020 was
approved. 5-0
D. Consideration of Resolution 2021-01,Amendment to FY2020 Budget
On MOTION by Mr. Day, seconded by Mr. Bolton, with all in favor,
Resolution 2021-01, amendment to the FY2020 budget was
adopted. 5-0
E. Cardno Third Quarter 2020 Water use Compliance Report
• The Board reviewed the report from Cardno.
F. Follow-up Items
• The Board requested staff to not reimburse the Club for the amount of $1,099.90 as
sent to the District on the October 31, 2020 statement.
NINTH ORDER OF BUSINESS Supervisors' Request
• None.
TENTH ORDER OF BUSINESS Audience Comments
• No audience comments were received.
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November 9, 2020 Cedar Hammock CDD
ELEVENTH ORDER OF BUSINESS Adjournment
On MOTION by Mr. Martino,seconded by Mr.Bally with all in favor,
the meeting was adjourned at 5:09 p.m. 5-0
`f.
Justin Faircloth,Secretary Norman Day, C rman
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