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Minutes 09/08/2020 Cedar Hammock Community Development District Inframark, Infrastructure Management Services 210 N. University Drive, Coral Springs, FL 33071 Tel: 954-603-0033; Fax: 954-345-1292 DATE: March 4, 2021 Memorandum to: Jim Kurtzeborn Cedar Hammock Golf and Country Club VIA EMAIL TO: GM@cedarhammockcc.com RE: Cedar Hammock CDD Minutes of: September 8, 2020 approved at October 12, 2020 Enclosed for your record is a copy of the above-reference minutes for the Cedar Hammock Community Development District, which are to be kept on file for public access. FOR INFORMATIONAL PURPOSES ONLY: Crystal Kinzel, Director Clerk of the Circuit Court/Finance Dept. VIA EMAIL TO: Derek.johnssen@collierclerk.com Berger, Toombs, Elam, Gaines & Frank Via email to: audit@btef-cpas.com Justin Faircloth,justin.faircloth@inframark.com MINUTES OF MEETING CEDAR HAMMOCK COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Cedar Hammock Community Development District was held Tuesday, September 8, 2020 at 2:00 p.m. via ZOOM pursuant to Executive Order 20-69: Present and constituting a quorum were: Norman Day Chairman Quentin Greeley Vice Chairman Gene Bolton Assistant Secretary John Martino Assistant Secretary Fred Bally Assistant Secretary Also present were: Justin Faircloth District Manager Sam Marshall District Engineer Kipp Schulties Kipp Schulties Golf& Design Steve Garrett Cedar Hammock Golf& Country Club Todd Legan Cedar Hammock Golf& Country Club Jeff Markel Total Asphalt Numerous Residents The following is a summary of the discussions and actions taken at the September 8, 2020 Cedar Hammock Community Development District's Board of Supervisors Meeting. FIRST ORDER OF BUSINESS Roll Call • Mr. Faircloth called the meeting to order and called the roll. A quorum was established. September 8, 2020 Cedar Hammock CDD SECOND ORDER OF BUSINESS Approval of Agenda • Mr. Faircloth asked if there were any additions or changes to the agenda. There being none, On MOTION by Mr. Greeley, seconded by Mr. Bally, with all in favor, the Agenda for the Meeting was approved. THIRD ORDER OF BUSINESS Public Comments on Agenda Items • Mr. Faircloth informed the Board Mr. Markel from Total Asphalt will address them. • Mr. Markel introduced himself and informed the Board he works for the company Total Asphalt which is based out of York, Pennsylvania and is an asphalt preservation specialist. He provided an overview of their product and the service provided. • Mr. Bally stated in Florida it gets very warm and they get a lot of sun. He asked what happens to the surface of this product. Mr. Markel stated they would not have any adverse issues with the weather. • Mr. Bolton asked if the treatment was repeatable, and if so, how frequently before the surface has to be completely replaced. Mr. Markel stated it depends a lot on what the existing conditions are. It is hard for him to indicate the lifecycle, but they have treated roads which were 23 years old when they showed up and now, they are 43 years old so multiple treatments are possible. Every five years they will come out and evaluate. • Further discussion ensued on this matter and Board members had additional questions which Mr. Markel responded to. Let the record reflect Mr. Martino joined the meeting. FOURTH ORDER OF BUSINESS Old Business A. Bulkhead & Bridge Repair/Replacement Project Update i. Kipp Schulties Golf Design, Inc. 7/14/20 Update ii. Kipp Schulties Golf Design, Inc. 7/22/20 Update iii. Kipp Schulties Golf Design, Inc. 7/30/20 Update 2 September 8, 2020 Cedar Hammock CDD iv. Kipp Schulties Golf Design, Inc. 8/6/20 Update v. Kipp Schulties Golf Design, Inc. 8/13/20 Update vi. Kipp Schulties Golf Design, Inc. 8/26/20 Update vii. Bridging Solutions, LLC 7/15/20 Wall Construction Diary Update viii. Bridging Solutions, LLC 7/15/20 Bridge Construction Diary Update • Mr. Faircloth shared the map with the Board which Banks Engineering has for all their roadways. They have 68,164 square yards and they can see from their last paving project they did in 2017 before hurricane Irma for $10.75 per square yard and this included the bid bond for the project. • Mr. Faircloth stated Mr. Schulties was here and could provide them with an update to where they are year to date on the project, and when he anticipates this project will be completed. • Mr. Schulties stated this project should have been completed early August and they are now in early September and apologized for not finishing on time, but noted they are below budget. The project is turning out quite well and they are arguably at the slowest part of the year, but it is not having any impact on any one's bottom line. • Mr. Schulties provided a full update on the project. The only item that has been overbudget was concrete. • The Board had questions for Mr. Schulties which he answered. • Further discussion ensued on the project. • Mr. Faircloth asked if the Board had any questions as it relates to the reports provided by Bridging Solutions for both the walls and the bridge construction. He indicated whenever there has been any issues Ralph reaches out to him, Kip and the contractors directly. He asked if anyone has any questions regarding the reports provided. 3 September 8, 2020 Cedar Hammock CDD FIFTH ORDER OF BUSINESS New Business A. Florida Reserve Study and Appraisal, Inc. Funding Reserve Analysis 8/20/20 • Mr. Faircloth presented the Florida Reserve Study and Appraisal. He indicated Mr. Greeley toured the property with Mr. Schwartz. They shared documentation with Mr. Schwartz and reviewed it and requested some changes on the initial report. He asked if Mr. Greeley would like to provide comments on the report. Mr. Greeley provided his comments and additional comments were provided by the Board. Further discussion ensued on this matter. • Mr. Day apologized for being the only one to vote against this study and he did that because the one they got four years ago was horrible. It was the biggest waste of money but this one was an extremely good report and he is glad the other four supervisors voted to do it. He does not think it is complete and he thinks there will be some changes, amendments, additions, and deletions but feels this is a very good starting point. Mr. Day provided comments and further discussion ensued on future revisions to the report. • Discussion was had regarding the irrigation. Mr. Faircloth was looking for direction from the Board regarding the items they have listed regarding 2c and 2h, if they would like to have further input on them. Extensive discussion ensued on this matter. SIXTH ORDER OF BUSINESS Attorney's Report • No report given. SEVENTH ORDER OF BUSINESS Engineer's Report A. Cardno Quarter 2 Water Use Compliance Report • Mr. Faircloth asked if there were any questions on the report. Mr. Faircloth stated one of the follow-up items that they had was to revise the map they had on file with the CDD and he asked if this was done with Cardno. This item will remain on the follow-up list until confirmation received that it has been completed. • Mr. Faircloth asked Mr. Marshall for input on the Total Asphalt product. Mr. Marshall is looking forward to seeing the particulars on the product itself. He has worked with many CDDs on a lot of different asphalt restorations and preservation. He indicated 4 September 8, 2020 Cedar Hammock CDD they will have to meter out the repair/preservation work to see what the comparison is to milling and repaving as well as compare to other products that are out there. He would not look at one product, he believes they need alternatives. Discussion ensued on the Total Asphalt product and a local application of the product. B. Proposed Asset Exhibit to the 4/22/08 Facilities Operation & Maintenance Memorandum of Agreement Between Cedar Hammock Community Development District&Cedar Hammock Golf&Country Club, Inc • The asset exhibit was reviewed with the Board. Mr. Marshall noted he would provide the exhibit in a revised format so layers can be taken off or added for greater clarity and provide suggestions for greater clarity in the maintenance agreement with the Club. EIGHTH ORDER OF BUSINESS Manager's Report A. Approval of the Minutes of May 12, 2020 Meeting • Mr. Faircloth asked if there were any changes, corrections,or deletions in the minutes of the meeting. Changes were made and will be part of the final record. On MOTION by Mr. Greeley seconded by Mr. Bolton with all in favor the minutes of the May 12, 2020 meeting were approved as amended. 5-0 B. Approval of the Minutes of May 26, 2020 Continued Meeting • Mr. Faircloth asked if there were any changes,corrections, or deletions in the minutes of the continued meeting. There being none, On MOTION by Mr. Bally seconded by Mr. Greeley with all in favor the minutes of the May 26, 2020 continued meeting were approved. 5-0 C. Acceptance of Financial Report, July 2020 i. Operating Reserves • Mr. Faircloth presented the financial report to the Board and asked if there were any questions. Discussion ensued regarding increasing the reserves to three months of expenses and to take additional funds from unassigned funds. 5 September 8, 2020 Cedar Hammock CDD On MOTION by Mr. Bally seconded by Mr. Bolton with all in favor to increase the reserves to three months of expenses and to take additional funds from unassigned funds was approved. 5-0 On MOTION by Mr. Bolton seconded by Mr. Day with all in favor the financial report for July 2020 was approved. 5-0 D. FY21 Budget Discussion • The Board discussed the fiscal year 2021 budget. After discussion,the Board declined to make any changes to the fiscal year 2021 budget but will consider assessment for the fiscal year 2022 during the upcoming budget discussion next Spring depending on how the bridge/bulkhead repair and replacement project ends up. E. Email regarding Total Asphalt Technology • Item was discussed during audience comment. F. Field Management Report • The field management report was included in the agenda package. Mr. Faircloth reviewed the field management report and noted the following: o Interconnect pipes. o Carp Installation. o Questioned the vendor regarding the type of barrier installed and had a discussion about it with them. o Exotics in the preserves. • Mr. Day questioned about nano bubbles. Mr. Faircloth will have this information at the October meeting. He has reached out to two vendors, Solitude and Superior Waterways regarding this item. G. Discussion of Amendments to Website Requirements • Mr. Faircloth shared the new Iegislatives where they are only required to post the agenda to the website. Previously they placed the agenda package and all the backup on the website. The other change is, they no longer have to post the audit on the website but can list a link to the Auditor Generals website to access the audit report. Mr. Faircloth asked the Boards' decision on this matter, after much discussion, the Board opted to keep the entire agenda package on the website. 6 September 8, 2020 Cedar Hammock CDD H. Follow-up Items • Mr. Faircloth asked if the Board had questions for him on any follow-up items. There being none, the next agenda item followed. NINTH ORDER OF BUSINESS Supervisors' Request • Mr. Greeley asked Mr. Faircloth to follow-up on a mastercard charge. • Mr. Bolton asked about the reserve study. After further discussion, Mr. Bolton decided to delay his request until further discussion on the study has been completed by the Board. • Mr. Martino stated while the course is shut down, the bridge leading to 17 he thinks some maintenance should be done or there should be a maintenance schedule in place. He thinks the bridge should be cleaned up and put some sealer on it while the course is closed. Todd indicated this bridge will be pressured cleaned next week and sealed. TENTH ORDER OF BUSINESS Audience Comments • Mr. Faircloth stated the Club recently did some changes and he was not notified ahead of time of what had occurred. They lost access to the cameras; the good thing is the rear cameras the Club have access to them. The main question which still needs to be answered is, is there a need for them to continue to pay for Comcast at the back gate or not. If this is included in the Clubs' expense,then there is no need for the CDD to continue to pay for Comcast. However,someone from the Club returned the CDDs' equipment without their knowledge. • Mr. Faircloth inquired whether they need to cancel their service with Comcast. Todd will follow-up with Jim and get back to Mr. Faircloth. • No audience comments were received. 7 Cedar 8, 2020 Hammock CDD ELEVENTH ORDER OF BUSINESS Adjournment On MOTION by Mr. Bally, seconded by Mr. Bolton with all in favor, the meeting was adjourned. �C ti i 4ustiFairdothecretan , Sry Norman Day, Chairm ,