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Agenda 03/09/2021 Item #16E 4 (Procurement Services administrative reports)03/09/2021 16. E.4 EXECUTIVE SUMMARY Recommendation to approve the administrative reports prepared by the Procurement Services Division for change orders and other contractual modifications requiring Board approval. OBJECTIVE: To promote accountability and provide transparency to the public and gain the Board's approval/ratification for various procurement -related transactions. CONSIDERATIONS: In accordance with the Board's Procurement Ordinance 2017-08 and the Procurement Manual, the Procurement Services Division produces a regular administrative report which provides for Board approval of the following transactions: • Change Orders that do not exceed ten (10%) of the current Board approved aggregate amount, and/or require change in schedule (number of days); • Amendments to contracts; • After the fact memos from various County Divisions, as requested by the Clerk's Finance staff for the timely process of invoices. • Other items as determined by the County Manager or designee that require Board approval. This administrative report includes the following: • Five (5) change orders that in aggregate modify contracts by $62,063.60 and add 121 calendar days to completion periods, see attached summary and backup for details; and • Zero (0) amendments this period with a fiscal impact of $0.00; and • Two (2) after the fact memos with a fiscal impact of $4,524.00 for additional services FISCAL IMPACT: The net total for the seven (7) items is $66,587.60. LEGAL CONSIDERATIONS: This item is approved for form and legality and requires a majority vote for Board action. GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this action. RECOMMENDATION: To ratify/approve change orders and/or contract amendments and other items as determined by the County Manager or designee in accordance with Procurement Ordinance 2017-08. Prepared By: Sara Schneeberger, Procurement Strategist, Procurement Services ATTACHMENT(S) 1. 0309 Change Order Report Revised - FY21 (PDF) 2.0309 Change Order Backup Revised - FY21 (PDF) 3.0309 After the Fact Report - FY21 (PDF) 4.0309 After the Fact Backup - FY21 (PDF) Packet Pg. 884 16. E.4 03/09/2021 COLLIER COUNTY Board of County Commissioners Item Number: 16.E.4 Doe ID: 15098 Item Summary: Recommendation to approve the administrative reports prepared by the Procurement Services Division for change orders and other contractual modifications requiring Board approval. Meeting Date: 03/09/2021 Prepared by: Title: Business Technology Analyst, Senior — Procurement Services Name: Sara Schneeberger 02/17/2021 3:28 PM Submitted by: Title: Manager - Procurement — Procurement Services Name: Sandra Herrera 02/17/2021 3:28 PM Approved By: Review: Procurement Services Procurement Services Administrative Services Department Procurement Services Administrative Services Department Office of Management and Budget Office of Management and Budget County Attorney's Office County Manager's Office Board of County Commissioners Opal Vann Level 1 Purchasing Gatekeeper Catherine Bigelow Additional Reviewer Paula Brethauer Level 1 Division Reviewer Sandra Herrera Additional Reviewer Len Price Level 2 Division Administrator Review Laura Wells Level 3 OMB Gatekeeper Review Laura Wells Additional Reviewer Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Dan Rodriguez Level 4 County Manager Review MaryJo Brock Meeting Pending Completed 02/17/2021 3:35 PM Completed 02/17/2021 3:40 PM Completed 02/18/2021 3:11 PM Completed 02/18/2021 3:13 PM Completed 02/18/2021 4:10 PM Completed 02/19/2021 9:34 AM Completed 02/19/2021 9:48 AM Completed 02/19/2021 1:13 PM Completed 02/23/2021 1:14 PM 03/09/2021 9:00 AM Packet Pg. 885 a |e■ AmmWp s mmeS juawainooicl:8 0 0 �ZA] - per |AO N :podeNJep O OBue13 6 Eo: ems BP / } \ \ \ \ \ co m 5 7 § f § \ % J,a \cl!�_ L o o , , o o o o -Do \ \ \ \ } \ \ } } \ } )! a = uE oo §k 0 ® / G a $ ) §) k2 )^ § ! 7 !§ w \ )f { )ƒ n. D ;f ; ) E c § § u- ƒ g \ _ | | ! ) o ca } EL _ I ƒ _ o a n « § ( E )=igk� _o )) }{ - E ) w /f _ Eo \ ~(i \ \ \ \ \ ,_e .IN _E) R \ 2 $ t ^° k / k $ / ,_a _, / d 2 _ a \ a Procurement Services Co Ter Coulnikv Change Order Form ® Contract Modification ❑ Work Order Modification ❑ Amendment Contract #: 2Q 7751 Change M 01 Purchase Order #: 4500204974 Project M CD 18 03 Contractor/Firm Name: Coastal Concrete Products LLC dba ContractlProject: Immokalee Sidewalk Project Phase 11 Coastal Site Development Project Manager Name: Christine Betancourt Division Name: Immokalee CRA Original Contract/Work Order Amount $ 821,756.00 7/28/20 Absent Original BCC Approval Date; Agenda Item # Current BCC Approved Amount $ 821,756.00 7/28/20 Absent Last BCC Approval Date; Agenda Item # Current Contract/VVork Order Amount $ 821,756.00 2/28/2021 SAP Contract Expiration Date (Master) Dollar Amount of this Change $ 0.00 0.00% Total Change from Original Amount Revised Contract/Work Order Total $ 821,756,001 0.00% Change from Current BCC Approved Amount Cumulative Changes 1 $ 0.0ol 0.00% Chancie from Current Amount ! Completion Date, Description of the Task(s) Change, and Nationale for the Change ! Notice to Proceed 09/16/2020 Original 02I13121 Last Approved 02l28121 Revised pate Q3117121 Date Completion Date Date (Includes this change) # of Days Added 17 Select Tasks ❑ Add new task(s) ❑ Delete task(s) ❑ Change task(s) ® Other (see below) Provide a response to the following: /.) detailed and specific explanationlrationalo of the requested change(s) to the task(s) and ! or the additional days added (if requested); 2.) why this change was not included in the original contract; and, 3.) describe the impact If this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed. 1. This Change Order is adding an additional 17 days to the construction contract to allow for project completion. Due to scheduling delays, required pre - construction meetings were not held until September 2 and September 15, 2020. Modifications to shop drawings and weather conditions also caused untbreseen delays. The additional 17 days will allow (he necessary time to complete the project. No additional finds are required. 2. Design modifications were necessary based on field conditions (lint were discovered once the construction project started. The construction delay was not anticipated in the original contract, 3. If the extension is not provided, the Contractor would not be able to complete are of the two roadways for this improvement project. Improvements that will not be completed on 511 Street South (Carver Street to Delaware Avenue), are the installation of 18 precast structures, lateral and deflection adjustments, grading and pouring of concrete for the sidewalk, final grade and sodding of tine sidewalk, together with the walkthrough and completion of the punch list. If we do not have this extension, only Carver Street will be completed with only a portion of the work conrplcted on 511i Street South. Attached is the updated project schedule. Beta ncourtChristie Digitally signed by Beta ncourtChristie Prepared by; Date: 2021.02.0311:14A3-05'00' Date: (Yvonne Blair, Immokalee CRA) (Signed by Project Manager Christie Betancourt, Immokalee CRA) Acceptance of this Change Order shall constitute a modification to contract / work order identified above and will be subject to all the same terms and conditions as contained in the contract 1 work order indicated above, as fully as if the same were stated in this acceptance. The adjustment, if any, to the Contract shall constitute a full and final settlement of any and all claims of the Contractor! Vendor) Consultant 1 Design Professions! nsing/out of rorratedt the change set forth herein, including claims for Impact and delay costs. Accepted by; �� �: j��S llf Date: (Contract Ador /'Consultant / Design Professional and Name of Firm, if project applicable) Approved by: 16 f Edward F. Tryka III, Agnoli, Barber & Brundage, Inc. Date: 02-04-2021 (Design Professional and Name of Firm, if project applicable) Schneeber erSara Digitally signed by SchneebergerSara Approved by: Date: 2021.02.10 13:50:45-05'00' Date: (Procurement Professional) Approved by: �l� CRA Director Bate: 02-04-2021 (Division Director) Revised: 1012812014 (Divisions who may require additional signatures may Include on separate street.) PROCUREMENT USE ONLY Admin I Rpr OCC ES Packet Pg. 887 6 N N N N _... .� _s 1 .� a d ro• W N •_+, Q lD 00 �I 01 N �. W N .� p l0 W �I Ul Ul W IV CL 3 N m x a k C: l/IID _XaN p� oy off N 10 N'O C y m N N V1 N r� 7 N r3. ' �- rr iD 7 Cl. S R 2 0 Gl a4 v_ti 41 o a. n o o m CD (D�— m y 0 c n coo r0 ( ' 3 R 0 a� = o it o� o cr b N ] Ei• rr rt M nl ED `2 7s' qq e+ v ° ° v+ o :3 ro M 0 30 0 :3 O 3 T 7C" 'n N m fll m rf°o m m y n - a a, a —0, b g 4 ro n O w 0 LA v+ 5# obi u� o'i m m m y' p�j T O v m � ocf C b m CD C C O C VI A lH+l w N Y N © U7 W pHp 1 3 3 3 a fu a 04 w a d. 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W W N 7 j m 0 W W W H L`II =' N V (fi H 1 \ N N N N t N N\ H H 1-4 H Pi W W (n .p W W W N W H N O N O N V N N O1 N H N W W lN0 g fL fl Ln Ln O Fu Packet Pg. 889 2 16.E.4.b CA p3ey county ® Contract Modification ❑ Work Order Modification ❑ Amendment Procurement Servic( Change Order For Contract M 18-7305 Change #: 4 �] Purchase Order #: 4500193395 Project #: 70237.1 Contractor/Firm Name: `P WC JOINT VENTURE LLC Contract/Project: Master Pump Station 306 Project Manager Name: Wayne Karlovich Division Name: Public Utilities Eng. & Project Management Original Contract/Work Order Amount $ 10,719,008.00 12/11/18 11 H Original BCC Approval Date; Agenda Iten Current BCC Approved Amount $ 10,579,008.00 8/25/20 16E Last BCC Approval Date; Agenda Item # Current Contract/Work Order Amount $ 10,579,008.00 4/8/2021 SAP Contract Expiration Date (Master) Dollar Amount of this Change $ 0.00 -1.31% Total Change from Original Amount Revised Contract/Work Order Total $ 10,579,008.00 0.00% Change from Current BCC Approved Amc Cumulative Changes 1 $ 140,000.00 11 0.00% Change from Current Amount Completion Date, Description of the Task(s) Change, and Rationale for the Change Notice to Proceed 07/8/2019 Original 4/8/2021 Last Approved 5/8/2021 Revised Date F7WI202 Date I I Completion Date Date (Includes this change) # of Days Added 60 Select Tasks ❑ Add new task(s) ❑ Delete task(s) ❑ Change task(s) ® Other (see below) Provide a response to the following: 1.) detailed and specific explanation/rationale of the requested change(s) to the task(s) and / or the additional days added (if requested); 2.) why this change was not included in the original contract; and, 3.) describe the impact if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed. 1. This change order will increase the contract time by 60 days due to delays in startup associated with the SCWRF plant connection. This change order will also utilize $6,000 of the available $20,000 allowance to add an additional FP&L primary conduit needed to install the new primary electrical service to MPS 306. 2. The time extension change was not included in the original contract because the construction schedule and operational requirements for the SCWRF plant connections was unknown at the time of bidding, and therefore was not able to be considered when developing the overall construction contract period. The cost of the FPL electrical service work was unknown at the time of bidding. 3. If this change order is not processed: the Contractor may have justification for a claim that delays beyond his control caused him to exceed the contract milestone for substantial completion; the required electrical service and conduit to operate thZZC p station will not be provided. J �Prepared by: k--.1 / Date: 2/5/21 Wayne Karlovich, Seni Project Manager — PUD - EPMD Acceptance of this Change Order shall constitute a modification to contract / work order identified above and will be subject to all the same terms and conditions as contained in the contract / work order indicated above, as fully as if the same were stated in this acceptance. The adjustment, if any, to the Contract shall constitute a full and final settlement of any and all claims of the Contractor / Vendor / Consultant / Design Professional arising out of or related to the change set forth herein, including claims for impact and delay costs. ,_��-�,,,� Accepted by: 01" ' ° Date: 0 2 / 0 5 / 2 0 21 DeAngelo Henderson, Senior Project Manager - PWC Joint Venture, LLC Approved by: " Date: 02/03/2021 Dawn Jakiela, P.E. - AECOM Technical Services Sc h n ee be rg e rSa ra Digitally signed by SchneebergerSara Approved by: Date: 2021.02.10 14:38:59-05'00' Date: (Procurement Professional) Revised: 10/28/2014 (Divisions who may require additional signatures may include on separate sheet.) 0 Q. m m rn .E E rn a� m_ (n c a� E m 0 a. Go M 0 u� PROCUREMENT USE ONLY Admin Packet Pg. 890 02/03/2021 Did ally signed by PajerCraig PajerCraig Date: 2021.02.05 13:27:45 051001 Approved by: _ Date: Craig Pajer, EPMD Principal Project Manager Ch mel i kTom Digitally signed by ChmelikTom Approved by: Date: 2021.02.05 16:28:23-05'00' Date: Tom Chmelik, EPMD Department Director Digitally signed by Beth Johnssen Beth Johnssen Date: 2021.02.08 08:14:17 -05'00' Approved by: Date: Beth Johnssen, Inground Services Director Joseph p e I I o n e Digitally signed by Joseph Bellone Approved by: D Date:2021.02.0808:44:38-os'00' Date: Joseph Belone, Financial Operations Support Director 02032021 16.E.4.b Revised: 10/28/2014 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY Admin Packet Pg. 891 on Gulf States Electric, Inc. Phone (239) 263-7137 Fax (239) 263-7328 4585 Progress Ave. Naples, FL. 34104 State Certified EC 13003707 Industrial Electrical Contractor December 8, 2020 Collier County Master Pump Station 306.00 Install Additional FPL Primary Conduit PWC, LLC. I have prepared a change proposal to install addition FPL primary conduit. This price includes transportation and installation of the primary conduit. Total cost $6,000.00 Thank you for your time and consideration, please call me if you have any questions regarding this quotation. Brad Hamm Estimator/Project Manager Gulf States Electric, Inc. 239-263-7137 x 201 Packet Pg. 892 c��� C�Omnt 7 Procurement S 16.E.4.b Change Order Form ® Contract Modification ❑ Work Order Modification ❑ Amendment Contract #: 20-7696 Change #: 5 Purchase Order #: 4500202743 Project #: 53007.1 Contractor/Firm Name: SDP Consultants Corp. — SDP, Inc. Contract/Project: Jail Kitchen Replacement & Upgrades Project Manager Name: Claudia Roncoroni Division Name: Facilities Management Original Contract/Work Order Amount $ 1,763,302.00 3/24/20-16C.5 Original BCC Approval Date; Agenda Item # Current BCC Approved Amount $ 1,763,302.0 3/24/20-16C.5 Last BCC Approval Date; Agenda Item # Current Contract/Work Order Amount $ 1,763,302.00 SAP Contract Expiration Date (Master) Dollar Amount of this Change $ 29,394.60 1.67% Total Change from Original Amount Revised Contract/Work Order Total 1 $ 1,792,696.60 1.67% Change from Current BCC Approved Amount Cumulative Changes I $ 29,394.601 1.67% Change from Current Amount Completion Date, Description of the Task(s) Change, and Rationale for the Change Notice to Proceed 05/04/2020 Original 11/30/2020 Last Approved 02/15/2021 Revised Date 03/17/2021 Date Completion Date Date (Includes this change) # of Days Added 30 Select Tasks ❑ Add new task(s) ❑ Delete task(s) ® Change task(s) ❑ Other (see below) Provide a response to the following: 1.) detailed and specific explanation/rationale of the requested change(s) to the task(s) and / or the additional days added (if requested); 2.) why this change was not included in the original contract; and, 3.) describe the impact if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed. This Change Order increases the Contract amount by $29,394.60 utilizing Fund 318 and project number 53007, and adds an additional thirty (30) days to the term of the Contract. The increased Contract amount will be applied to Line Item 001 B "Project Management and Supervision", which is part of General Conditions.The summary below lists the reasons for these changes. 1. Additional thirty (30) days are requested to complete the remaining services under Contract 20-7696.The General Contractor working on the Jail Kitchen Renovation Project discovered in January 2021 that an existing double door opening in a masonry wall was framed - during a previous renovation - without a lintel or other header element. Cracking and separation have been observed at the joint lines in the masonry wall below a reinforced concrete beam. The Project Manager working on the Jail kitchen Renovation Project engaged a Structural Engineer to evaluate if the opening was structurally sound. The engineer recommended to implement specific structural details in order to make the opening safe and structurally sound. The additional time we are seeking for the Jail Kitchen Renovation Project, is needed so that the proper structural repairs can take place and the life -safety issue we are currently having can be resolved. The additional dollar amount we are seeking is needed so that the General Contractor can be paid for the additional "Project Management and Supervision" hours that will be used during the 30 days time extension. The additional time will also allow for a seamless tranfer of operations from the temporary kitchen trailers to the actual Jail Kitchen once the Jail Kitchen Renovation is delivered. 2. The additional time and additional contract amount were not anticipated in the original contract because this delay was triggered by an existing unforseen structural issue that was discovered in January 2021. 3. The impact on this project if this Change Order is not processed is that an existing structural issue discovered in January 2021 — a life safety issue — will not be addressed nor resolved. If this Change Order is not processed, the project will not be able to move forward, the construction schedule will be delayed and we will not be able to complete the renovation. Revised: 10/28/2014 PROCUREMENT USE ONLY Admin packet Pg. 893 8 16.E.4.b Ro Cl Co ro n Claud u d a Digitally signed by RoncoroniClaudia Date: 2021.02.08 16:27:38 -05 00 Prepared by: Date: Claudia Roncoroni, Project Manager, Facilities Management AI - ba h o uAyo u b Digitally signed by AI-bahouAyoub Date: 2021.02.09 17:09:20-05'00' Approved by: Date: Ayoub AI-Bahou PE, Principal Project Manager, Facilities Management Digitally signed by Daniel Alan Summers DN: C=US, E=Dans@BSSWarchitects.com, Q BSSW Architects, Inc", CN=Daniel Alan Daniel Alan Summers cation: Naples Florida USA Approved by: Date°?o2;°o?.oe,63515-05�oofi cation Date: Daniel Summers, Architect, BSSW Architects Acceptance of this Change Order shall constitute a modification to contract / work order identified above and will be subject to all the same terms and conditions as contained in the contract / work order indicated above, as fully as if the same were stated in this acceptance. The adjustment, if any, to the Contract shall constitute a full and final settlement of any and all claims of the Contractor / Vendor / Consultant / Design Professional arising out of or related to the change set forth herein, including claims for impact and delay costs. Tom Kral Digitally signed by Tom Kral Date: 2021.02.09 06:57:45-05'00' Accepted by: Date: Tom W. Kral, President, SDP Consultants G ra n t D a m o n Digitally signed by GrantDamon Approved by: Date: 2021.02.09 19:56:35-05'00' Date: Damon Grant, Director, Facilities Management SchneebergerSara Digitally signed by SchneebergerSara �7 Date: 2021.02.10 15:30:49-05'00' Approved by: Date: (Procurement Professional) Revised: 10/28/2014 PROCUREMENT USE ONLY Admin packet Pg. 894 SECORP Southern ' uvelopmentPoftnefs Project: Collier County Jail Kitchen Reno Change Order Request Number: 15 C From Natacha Brea (Contractor): SDP, Inc., dba SDP Consultants Corp L � To: David A. Bamesberger PM Date: 02/03/2021 M L Re: Proposal Request # 15 A/E Project Number: 53007 n 2 '0 Contract For: 20-7696-ST & PO # 4500202743 This Change Order Request (C.O.R.) contains an itemized quotation for changes in the Contract Sum or Contract Time in response to proposed modifications to the Contract Documents based on Proposal Request No. 15 Description of Proposed Change: Project Management and Supervision for 30-day period. $29,394.60 Attached supporting information from: X Subcontractor X Supplier ❑ ❑ Project Manager Eight (8) hrs. @ 88.36 per $706.88 and Project Director Two (2) hrs. @ 136.47 per $272.94 Total Per Day $979.82 for 30 Days = $29,394.60. Does Proposed Change involve a change in Contract Sum? No X Yes [Increase] [Decrease] $ ? Does Proposed Change involve a change in Contract Time? No X Yes [Increase] [Decrease] 30 days. Attached pages: ❑ Proposal Worksheet Summary: X Proposal Worksheet Detail(s): Control Estimate — Rate sheet Signed by: Date: Copies: X Owner ❑ Consultants ❑ ❑ ❑ ❑ X File SDP, Inc, DBA SDP Consulting Corp. —14359 Miramar Pkwy suite 343 Miramar, FL 33027 - 954-598-3317 SDP. Inc, 714 Cherry Street Chattanooga, TN37402 Packet Pg. 895 10 16.E.4.b 5,UPCoRP. Souther nDevelopmentPortners Thursday, February 4, 2021 Project Location: 3347 Tamiami Trail E. Naples, FL 34112 Project Name: Collier County Jail Kitchen Renovation and Safety Upgrades SDP Project Direct Supervision- Rate Sheet Position Hourly Rate Expectedstaffing levels Progress Period Period Hours Total $ pe period Principle in Charge (PIC) $173.34 1 30 days as requested in Change Order #5 0 $0.( Project Director (PD) $136.47 1 60 $8,188.', Project Manager\Field Mgr. (PM/FM) $88.36 2-4 240 $21,206.z Document Control (DC) $67.23 1 - 2 0 $0.( Estimator/Scheduler (SCH) $82.96 1 0 $0.( Safety Rep (SR) $78.29 1 - 3 0 $0.( Project Coordinator (PC) $88.36 2-3 0 $0.( Purchasing Coordinator (PuC) $68.67 1 - 2 0 $0.( Craft/work Supervisor (SP) $73.95 2-4 0 $0.( Period Grand Total Labor $29,394.E SDP Inc. dba SDP Consulting Corp. —14359 Miramar Pkwy. Suite 343 Miramar, FL 33027 - 954-598-3317 FL Office 714 Cherry Street Chattanooga, TN 37402 - 423-490-7400 TN Office- 423-490-7403 TN Fax Packet Pg. 896 11 Summary of Control Estimate - Project Management and Supervision Customer: Collier County Project Location: 3347 Tamiami Trail E, Naples, FL 34112 Project Name: Collier County Jail Renovation Direct Construction Cost Tab Total TOTAL Contigency Included in below 5% 1320-1327 Special Purposes Rooms $ 2100 Fire Suppression $ 2200 Plumbing $ 2300 HVAC $ 1100 Eui ment $ Mechanical Infrastructure $ 2600 Electrical $ 2700 Communications $ 2800 Electronic Safety & Security $ Electrical/Data Infrastructure $ 0240-0270 Demo-Relo-Remed. $ 0300 Concrete -Grouting $ 0400 Masonry $ 0500 Metals $ 0600 Carpentry -Wood $ 0700 Thermal -Moist Prot -Roofing $ 0800 Door -Windows -Store Front $ 0900 Finishes $ 1000 Speciality $ 3100-3200 Excavation & Site Const. $ 3300 Utilities $ 3400 Road Const. & Equipment $ Civil/Architectural $ 1400 Conveying Equipment $ 1200 Furnishings $ 01.50.00 Sub GCs & Temp Fac. $ Others $ Sub -Total Direct Construction Cost Indirect Construction Cost ect Direction Project Management 8hrs@ $88.36- Project Director 2hrs @ $136.47$272.94 Total Construction Management team $979.82 Sub -Total In -direct Construction Cost $29,394.60 PRINTED: 2/4/2021 Packet Pg. 897 12 Procurement Services Change Order Form ® Contract Modification ❑ Work Order Modification ❑ Amendment Contract #: 16-6699 Change #: 4 Purchase Order #: 4500180087 Project #: 66066.12 Contractor/Firm Name: HNTB Corporation Contract/Project: Eleven Bridge Replacements Project Manager Name: Marlene Messam Division Name: Transportation Engineering Original Contract/Work Order Amount $ 2,459,845.80 Current BCC Approved Amount $ 2,610,638.80 Current Contract/Work Order Amount $ 2,610,638.80 Dollar Amount of this Change $ 32,669.00 Revised Contract/Work Order Total $ 2,643, 307.80 Cumulative Chances $ 183,462.00 7/11/17 -11E ;Original BCC Approval Date; Agenda Item # 9/10/19-16F Last BCC Approval ,Date; Agenda Item # 11/22/2020 ISAIP Contract Expiration Date (Master) 1.25 /o ChangehfromeCu enntt BCCIApp Approved 0 Jbtal d Amount 1.25% Change from Current Amount Completion Date, Description of the Task(s) Change, and Rationale for the Change Notice to Proceed 8/28/2017 Original 8/28/2019 Last Approved 11/22/20 Revised Date 7/16l2021 Date Completion Date Date (Includes this change) ^ # of Days Added 0 Select Tasks ElAdd new task(s) ElDelete task(s)❑'Change task(s) ® Other (see below) Provide a response to the following: 1.) detailed and specific explanation/rationale of the requested change(s) to the task(s) and / or the additional days added (if requested); 2.) why this change was not included in the original contract; and, 3.) describe the impact if this chanqe is not processed. Attach additional information from the Design Professional and/or Contractor if needed. 1. This Change Order is to add funds in the amount of $32,669 for Section 3.12 "Other Project General Tasks" of the design scope services: "The CONSULTANT shall assist the COUNTY during the construction bidding phase of the project including, but not limited to, attending the pre -bid meeting, addressing addendums, evaluating bids and bidders, and providing written letters of recommendation." Originally this project to replace eleven bridges was planned to be bid as one package. In order to optimize the fabrication of the bridge elements for a 30-month construction schedule, provide better `Maintenance of Traffic' coordination and the requirements of a federal grant for one of the bridges, the County decided to split the construction into four packages. 2. Splitting the construction bid package resulted from the value engineering done after the design started and the award of federal funds. 3. Not approving this Change Order would mean that the Consultant cannot assist in the crucial stages of the construction bidding as required. MessamMarl MesslmMarlene Messam Marlene e n e by Dale 2021.02.03 Prepared by: 0915:06-05'00 Marlene Messam, Principal Project Manager, Transportation Engineering Division Date: Acceptance of this Change Order shall constitute a modification to contract / work order identified above and will be subject to all the same terms and conditions as contained in the contract / work order indicated above, as fully as if the same were stated in this acceptance. The adjustment, if any, to the Contract shall constitute a full and final settlement of any and all claims of the Contractor / Vendor / Consultant / Design Professional arising out of or related to the change set forth herein, including claims for impact and delay costs. Accepted by: 'e. 4� G Date: 1 /29/2021 (Leonard Becker, Senior Vice President, HNTB Corporation) Revised: 10/28/2014 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY Admin RP BCC ES Packet Pg. 898 13 16.E.4.b Digitally signed by AhmdJay A h m a d J ay Da ea2021.02.03 Approved by: 1339:12-05'00' Date: Jay Ahmad, P.E., Director, Transportation Engineering Division N Approved by: Thaddeu t 6fien�,t epartment Head, Growth Management � Department O Date: li � L G a� h be Digitally signed by SchneebergerSara CCU SC n ee rg e rSa Yd Date: 2021.02.11 13:55:21-05'00' Approved by: Date: u (Procurement Professional) Revised: 10/28/2014 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY Ad -in RPC BCC ES Packet Pg. 899 14 16.E.4.b From: Julian Gutierrez To: MessamMarlene Cc: Sadie Dalton Subject: 65040 - Eleven Bridges Proposed Supplement #2 Date: Thursday, January 21, 2021 8:47:18 AM Attachments: imaae001.Dna image002.pnno imaae003.Dna image004.pnno 2021-01-14 16-6699 Exhibit A SuDDlement2mdf 2021-01-14 16-6699RoadBridgeSHEst BID PHASE.pdf EXTERNAL EMAIL: This email is from an external source. Confirm this is a trusted sender and use extreme caution when opening attachments or clicking links. Hi Marlene, Attached is the proposed supplemental scope and fee for the additional bid phase effort. From the original contract we had 68 hours for this effort which included 8 hours to prepare and attend the pre -bid meeting and 60 hours for addressing addendums, evaluating bids and bidders, and providing written letters of recommendation. For this supplement we are requesting an additional 204 hours (3*68) and are not looking for any hours/fee for the creation of the LAP package. Thank you for considering this supplement. Best Regards, Julian W. Gutierrez, PE Structures Department Manager Tel (813) 402-4150 Direct Line (813) 498-5127 Cell (813) 927-2101 Email iwautierrezCc�hntb.com HNTB CORPORATION 201 North Franklin Street Suite 1200, Tampa, FL 33602 1 www.hntb.com 100+ YEARS OF INFRASTRUCTURE SOLUTIONS This e-mail and any files transmitted with it are confidential and are intended solely for the use of the individual or entity to whom they are addressed. If you are NOT the intended recipient and receive this communication, please delete this message and any attachments. Thank you. Packet Pg. 900 15 1 16.E.4.b C) v m m N 0 Q d L L N fC N N V N C N E N L V 0 L a co a) 0 uO +rn= N Z D � V Packet Pg. 901 16 Procurement Services O l Cei' county Change Order Form ❑ Contract Modification ® Work Order Modification ❑ Amendment Contract #: 19-7616 Change #: ZDL-#1 Purchase Order #: 4500199963 Project M 70219.1 ContractorlFirm Name: YOUNOQUIST BROTHERS, INC. Contract/Project: CC -LANDFILL DEEP INJECTION WELL Project Manager Name: Paul A. Abbott Division Name: PUD Original Contract/Work Order Amount $ 6,788,782.00 Current BCC Approved Amount $ 6,788,782,00 Current Contract/Work Order Amount Dollar Amount of this Change Revised Contract/Work Order Total Cumulative Chanqes $ 6,788,782.00 M $ 6,788,782.00 $ 0.00 1018/19; 11 F Original BCC Approval Date; Agenda Item # 1018/19, 11 F Last BCC Approval Date; Agenda Item # 8/18/2021 SAP Contract Expiration Date (Master) 0.00% Total Change from Original Amount 0.00% Change from Current BCC Approved Amoul 0.00% Chance from Current Amount Completion Date, Description of the Task(s) Change, and Rationale for the Change Notice to Proceed 11/6/2019 Original 5/4/2021 Last Approved 8/18/2021 Revised Date 9/01/2021 Date Completion Date Date (includes this change) # of Days Added 14 Select Tasks ❑ Add new task(s) ❑ Delete task(s) ❑ Change task(s) ® Other (see below) Provide a response to the following: 1.) detailed and specific explanationfrationale of the requested change(s) to the task(s) and I or the additional days added (if requested); 2.) why this change was not included in the original contract; and, 3.) describe the impact if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed. 1. This is a zero Dollar Change Order for an additional 14 (as recommended by the EOR) of the 48 days requested by the Contractor for additional time due to "unforeseeable causes beyond the control of Contractor' as detailed in the FOR Technical Memorandum did 2/9/2021 (attached). 2. The request for additional time in the opinion of the FOR does not meet the terms of the Contract however, based on information provided by the Contractor, the FOR recommends an additional fourteen (14) days be added to the Substantial Completion date of 2119121 making the revised substantial completion date of 3/05/2021 and final completion revised date to 9101/2021. 3. If this change is not processed, the contractor would not achieve Contractual SC and potentially subject to Liquidated Damages. Prepared by: A b bottP a u Digitally signed by AbbottPaul Date: 2021.02.10 15:33:10-05'00' (Project Manager Name and Division) Paul A. Abbott, Project Manager -PUD Date: 2/9/2021 Acceptance of this Change Order shall constitute a modification to contract 1 work order identified above and will be subject to all the same terms and conditions as contained in the contract / work order indicated above, as fully as if the same were stated in this acceptance. The adjustment, if any, to the Contract shall constitute a full and final settlement of any and all claims of the Contractor I Vendor 1 Consultant I Design Professional arispgObut of or rel a change set forth herein, including claims for impact and delay costs. Accepted by: Approved by: Date: 2/9/2021 (Design Professional and Name of Firm, if prolIect appplicable Schneeber erSara Digitallysigned ySchneebergerSara Approved by: g Date: 2021.02.1708:22:51-05'00' Date: (ProcuremePassnt Professional) Sara Schneeburger, Procurement Specialist (CoP1traZFbr_J_/en6 Vivek Kamath, P.E. yo wsr15rt"l;s Date: 2/9/2021 )nsuitant 1 Design Professional and Na of Firm, if project applicable) a, ;;r, 2 1,.1.1-3 '5S " AECOM Technical Services, Inc Revised: 10128/2014 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY AdminH CC BCC E5 Packet Pg. 902 17 16.E.4.b Youngquist Brothers, Inc - CC -Landfill Deep Injection Well Project NTP ISSUED Wednesday, November 6, 2019 Substantial Completion 365 days Thursday, November 5, 2020 Final Completion 180 days Tuesday, May 4, 2021 STOP WORK ISSUED 7 days Wednesday, November 13, 2019 DAYS REMAINING To Substantial Completion 358 days DAYS REMAINING To Final Completion 180 days RESUMPTION LETTER ISSUED Thursday, February 27, 2020 Substantial Completion =2/27/2020 + 358 days Friday, February 19, 2021 Final Completion =2/19/2021 + 180 days Wednesday, August 18, 2021 CO#01- TIME ONLY 14 days Substantial Completion =2/19/2021 + 14 days Friday, March 5, 2021 Final Completion =3/05/2021 + 180 days Wednesday, September 1, 2021 Go CD O LO r r N LL a+ a Packet Pg. 903 18 16.E.4.b /�_COm Imagined. /�"� Delivered. RECOMMENDATION To: Paul Abbott, Project Manager Collier County Public Utilities Department Solid & Hazardous Waste Management Division From: Vivek Kamath, P.E., AECOM Date: February 9, 2021 Subject: Youngquist Brothers, Inc. (YBI) Equitable Adjustment to Contract Time & Compensation Contract Number: 019-10-063 Collier County Leachate Injection Well, Naples, FL Background The AECOM team, as part of our Deep Injection Well oversight services for Collier County through Golder Associates, Inc., has prepared this recommendation following a request made by YBI on January 15, 2021 (Attachment A). The request seeks additional contract time and compensation due to "unforeseeable causes beyond the control of Contractor, pursuant to Contract, Exhibit H, Section 9, Subsection 9.2". YBI claims a total of 76 calendar days were actively used in completing Activities C1150 (Drill Pilot Hole to Approx. 3,000 bls) and C1300 (Ream Nominal 20" Borehole to Approx. 3,000 bls). Accounting for the scheduled time of both activities (28 days total), the additional calendar days required to complete both activities comes to 48 days. YBI is therefore requesting an additional 48 calendar days of contract time to account for the downhole conditions that caused extensive delays during Activities C1150 and C1300. In addition to the 48 days, YBI requests an equitable adjustment to their contract compensation. The AECOM Team has completed a review of the contractual requirements as well as YBI's request and summarizes our review and findings in the sections below. Review and Findings Subsection 9.2 of the above referenced contract states: "Should Contractor be obstructed or delayed in the prosecution of or completion of the Work as a result of unforeseeable causes beyond the control of Contractor, and not due to its fault or neglect, including but not restricted to acts of Nature or of the public enemy, acts of government, fires, floods, epidemics, quarantine regulation, strikes or lockouts, Contractor shall notify the Owner in writing within forty-eight (48) hours after the commencement of such delay, stating the cause or causes thereof, or be deemed to have waived any right which Contractor may have had to request a time extension" This section is typically referring to the following types of events, as quoted in section 9.2: "acts of Nature or of the public enemy, acts of government, fires, floods, epidemics, quarantine regulation, strikes or lockouts". It does not appear that any of the events for which YBI is relying upon in their letter would fit into the requirements of this section. Generally, this section relates to individually identifiable unforeseen causes, therefore, difficult drilling conditions in the injection zone, such as caving and raveling, is not considered unforeseen in this depth interval specially given YBI's extensive experience drilling injection wells to similar depths and sizes in the local area. YBI informed AECOM and the County that the drilling was becoming extremely difficult during Packet Pg. 904 19 16.E.4.b /�_COm Imagined. /�"� Delivered. a conference call on January 13, 2021 at 12:00 pm and requested to terminate reaming. During this call, YBI, AECOM and the County agreed to YBI's request and YBI terminated the reaming before the proposed total depth. Following a second conference call on January 18, 2021 at 8:30 am, AECOM recommended approval of this request. Furthermore, the submittal of this request occurred in mid -January 2021 which, in some cases, many months after the events recounted in the time request. In our opinion, this request does not meet the notification requirements of the Contract. The Contract states these requests should have been submitted in writing within 48 hours after the commencement of the delay. AECOM has provided a summary of YBI's field downtime based on daily observer logs and field notes, as Attachment B. Recommendations As noted in our review and evaluation above, YBI's request does not meet the terms of the Contract. However, based on information provided by YBI subsequent to submittal of their Equitable Adjustment Request, an extension of contract time up to March 5, 2021, is reasonable. Additional review of these recommendations by the Contract Administrator may be necessary. Should you have any additional questions or comments, please feel free to contact me via telephone at 305.790.5829 or via email at vik.kamath(cDaecom.com. Enclosures: Attachment A: YBI's Equitable Adjustment Request dated January 15, 2021 Attachment B: Summary of YBI's Field Downtime cc: Dayne Atkinson, Project Manager, SHWMD (Dayne.Atkinson@colliercountyfl.gov) Helen Hickman, P.G., Aquatech Geosciences, Inc. (hickmanhvdro(O-)-att.net) Gonzalo Cabrera, P.E., Golder Associates, Inc. (Gonzalo Cabrera(c�golder.com) Packet Pg. 905 20 Attachment A: YBI's Equitable Adjustment Request dated January 15, 2021 Packet Pg. 906 Y0U'NG,.QU.1$.T 1/15/2021 Vivek (Vik) Kamath, P.E. AECOM Field Services LLC 4415 Metro Pkwy Suite 404 Fort Myers, FL 33916 21 Youngquist Brothers, Inc. 16.E.4.b 15465 Pine Ridge Road Fort Myers, FL 33908 Phone (239) 489-4444 Subject: Equitable Adjustment to Contract Time & Compensation Dear Mr. Kamath, This letter serves to support Youngquist Brothers (YBI) claim in seeking additional contract time and compensation due to "unforeseeable causes beyond the control of Contractor," pursuant to Contract, Exhibit H, Section 9, Subsection 9.2. On August 12, 2020 YBI commenced Activity C1150, Drill Pilot Hole to Approx. 3,000' bls, with a scheduled amount of 14 days for completion. However, due to unforeseeable adverse downhole conditions, the activity continued through September 29, 2020, for a total use of 49 calendar days. Similarly, Activity C 1300, Ream Nominal 20" Borehole to Approx. 3,000' bls, was started on December 8, 2020, with a scheduled duration of 14 days. When the activity was agreed to be temporarily suspended pending the engineer's review on January 13, 2021, YBI was on calendar day number 37. Based on YBI's records, the following list has been compiled to assist in a breakdown of the time spent on each activity. Activity C1150, Drill Pilot Hole to Approx. 3,000 bls Number of Calendar Days from Commencement to Completion: 49 Number of Calendar Days Where Drilling Activities Took Place: 45 Number of Calendar Days Lost to Repair, Hurricane Prep or Idle Time: 4 Number of Calendar Days Used: 45 Activity C1300, Ream Nominal 20" Borehole to Approx. 3,000 bls Number of Calendar Days from Commencement to Suspension: 37 Number of Calendar Days Where Drilling Activities Took Place: 31 Number of Calendar Days Lost to Repair, Holidays, Other Act. or Idle Time: 6 Number of Calendar Days Used: 31 Water Well Lic. No.: 11336 General Contractors Lic. No.: CGC1517866 Electrical Contractors Lic. No.: EC13004802 Packet Pg. 907 22 Youngquist Brothers, Inc. 16.E.4.b 15465 Pine Ridge Road IST Fort Myers, FL 33908 YOUNG.QUPhone (239) 489-4444 Based on the calculations from the previous page, a total of 76 calendar days were actively used in completing Activities C1150 and C1300. Accounting for the scheduled time of both activities (28 days total), the additional calendar days required to complete both activities comes to 48 days. YBI is hereby requesting an additional 48 calendar days of contract time to account for the downhole conditions that caused extensive delays during Activities C1150 and C1300. In addition to the 48 days, YBI requests an equitable adjustment to our contract compensation. Such adjustment to be reviewed and mutually agreed upon the parties: the owner, the consultant and the contractor Should you have any questions or concerns, please contact our office. Respectfully, Matt Young Project Administrator Youngquist Brothers, Inc. Water Well Lic. No.: 11336 General Contractors Lic. No.: CGC1517866 Electrical Contractors Lic. No.: EC13004802 Packet Pg. 908 23 Attachment B: Summary of YBI's Field Downtime Packet Pg. 909 24 YBI Summary of Delays YBI Bid Item: C1150, Drill Pilot Hole to Approximately 3,000 feet bls FDEP Reporting Week Bid Item Day START Date and Time (mm/dd/yy 24:00) END Date and Time (mm/dd/yy 24:00) Time Spent (hh:mm) Delay Description 1 8/12/20 6:30 8/13/20 0:00 17:30 Repair replace sump pump, repair drop tube, repair wash tube in top head. 2 8/13/20 0:00 8/13/20 15:00 15:00 Repair/replace sump pump, repair drop tube, repair wash tube in top head. 20 3 8/14/20 10:00 8/14/20 11:00 1:00 YBI stops drilling to repair pressure sensors for airline and downhole pump. 8/14/2015:20 8/14/20 19:35 4:15 Lost circulation, inclement weather, set up pumping system for PMW due to spill. 4 8/15/20 0:00 8/15/20 0:00 5 8/16/20 0:00 8/16/20 0:00 6 8/17/20 7:00 8/17/20 14:57 7:57 Address leak in contaiment pad, inclement weather. 7 8/18/2012:30 8/18/20 17:30 5:00 rotating head (BOP) and geolograph repair. 8 8/19/20 7:00 8/20/20 7:00 24:00 geolograph repair, low tank capacity, inclement weather. 21 9 8/20/20 7:00 8/21/20 7:00 24:00 geolograph repair (day), hurricane preparation (night). 10 8/21/20 7:00 8/22/20 7:00 24:00 geolograph repair (day), electrical transformer failure (night). 11 8/22/20 7:00 8/22/20 19:00 12:00 Failed core attempt. 12 8/23/207:00 8/23/2011:30 4:30 Lost circulation. 13 8/24/20 15:25 8/24/20 19:30 4:05 Inclement weather, servicing core barrel, inspecting containment pad for possible leaks. 14 8/25/20 7:45 8/25/20 8:00 22 15 8/26/20 10:00 8/26/20 14:45 4:45 lost drift indicator tool down the hole and recovered it, lost circualtion. 16 8/27/2015:00 8/27/20 18:30 3:30 electrical power failure on site. 17 8/28/20 0:00 8/28/20 000 18 1 8/29/20 0:00 8/29/20 0:00 19 8/30/20 21:30 8/30/20 23:20 1:50 inclement weather. 20 8/31/2015:00 9/1/20 7:00 16:00 rig maintinence, assisting at DZMW, preparing containment pad for repairs. 21 9/1/207:00 9/1/2020:00 13:00 repairing the containment pad, inclement weather. 22 9/2/201:00 9/2/20 7:00 6:00 drift indicator hoist maintinence, inclement weather. 23 23 9/3/20 7:00 9/3/20 10:30 3:30 drift indicator hoist maintinence. 24 9/4/20 0:00 9/4/20 0:00 25 9/5/20 0:00 9/5/20 0:00 26 9/6/20 0:00 9/6/20 0:00 27 9/7/20 0:00 9/7/20 0:00 28 9/8/20 8:15 9/9/20 0:15 16:00 replacing leaking kelly hose, inclement weather. 29 9/9/20 11:30 9/9/2014:45 3:15 inclement weather. 24 30 9/10/2013:30 9/10/20 18:50 5:20 assisting at DZMW, inclement weather, repairing air line wench. 31 9/11/2015:00 9/11/20 21:30 6:30 geolograph maintinence, inclement weather. 32 9/12/2019:00 9/12/20 23:20 4:20 inclement weather. 33 9/13/20 7:00 9/13/20 12:20 5:20 maintinence on rig hoist brakes, inclement weather. 34 9/14/20 0:00 9/14/20 0:00 35 9/15/20 8:20 9/15/20 12:30 4:10 top head drive maintinence. 36 9/16/20 0:00 9/16/20 0:00 25 37 9/17/20 0:00 9/17/20 0:00 38 9/18/20 16:30 9/18/20 19:45 3:15 geolograph maintinence. 39 9/19/20 0:00 9/19/20 0:00 40 1 9/20/20 0:00 9/20/20 0:00 41 9/21/20 0:00 9/21/20 0:00 42 9/22/20 0:00 9/22/20 0:00 43 9/23/20 0:00 9/23/20 0:00 26 44 9/24/20 0:00 9/24/20 0:00 45 9/25/20 0:00 9/25/20 0:00 46 9/26/20 5:00 9/27/20 7:00 26:00 top head drive maintinence. 47 1 9/27/20 7:00 1 9/27/20 20:40 1 13:40 Itop head drive maintinece, inclement weather. 48 1 9/28/20 7:00 1 9/28/20 14:30 1 7:30 1 repairing elbow joint on the discharge line. 27 49 9/29/20 0:00 1 9/29/20 0:00 28 M Total Delay Hours 12 ITotal Delay Days N O IZ a) L M L N E M d N Q. 7 Y t� M Ib L d L 0 O C M s c.i G! O M O C E M V M ++ Q Packet Pg. 910 25 16.E.4.b YBI Summary of Delays YBI Bid Item: C1300, Ream Nominal 20-inch Borehole to Approx. 3,000 feet bls FDEP Reporting Week Bid Item Day START Date and Time (mm/dd/yy 24:00) END Date and Time (mm/dd/yy 24:00) Time Spent (hh:mm) Delay Description 1 12/8/20 12:00 12/8/20 15:00 3:00 Assisting at the DZMW. 2 12/9/20 0:00 12/9/20 0:00 3 12/10/20 12:10 12/10/20 19:00 6:50 assisting at the DZMW. 37 4 12/11/20 11:55 12/11/20 14:30 2:35 cementing log tool malfuntioning. 5 12/12/20 19:00 12/13/20 2:10 7:10 emptying out fluid from the tanks via tanker trucks. 6 12/13/20 11:10 12/13/20 15:30 4:20 assisting at the DZMW. 7 12/14/20 0:00 12/14/20 0:00 0:00 8 12/16/20 3:15 12/16/20 7:00 3:45 Idle due to lack of drill crew. 9 12/16/20 15:00 12/17/20 7:00 16:00 repairing the rotating head assembly 38 10 12/17/20 7:00 12/18/20 7:00 24:00 repairing the rotating head assembly 11 12/19/20 3:30 12/19/20 5:00 1:30 the top head drive is overheating. 12 12/19/20 0:00 12/19/20 0:00 13 12/20/20 0:00 12/20/20 0:00 14 12/21/20 14:30 12/22/20 7:00 16:30 repairing the rig throttle and the geolopraph. 15 12/22/20 14:10 12/23/20 7:00 16:50 repairing the rig throttle and assisting the DZMW. 16 12/23/20 7:00 12/23/20 14:30 7:30 continue repairing the rig throttle. 39 17 12/24/20 9:00 12/25/20 7:00 22:00 preparing the site for christmas break, Idle 18 12/25/20 7:00 12/26/20 7:00 24:00 Idle for chistmas break. 19 12/26/20 0:00 12/26/20 0:00 20 1 12/27/20 0:00 12/27/20 0:00 21 12/28/20 0:00 12/28/20 0:00 22 12/29/20 7:00 12/30/20 7:00 24:00 repairing head drive, assisting the DZMW. 23 12/30/20 7:00 12/30/20 20:55 13:55 Reinstalling and repairing the top head drive 40 24 12/31/20 9:30 1/1/21 7:00 21:30 servicing the top head drive and securing the site for new years holiday break. 25 1/1/21 7:00 1/2/21 7:00 24:00 Idle for new years break. 26 1/2/2121:30 1/3/21 1:00 3:30 assisting at the DZMW. 27 1/3/21 0:00 1/3/21 0:00 28 1/4/21 0:00 1/4/21 0:00 29 1/5/21 10:45 1/5/21 19:00 8:15 repairing the discharge line. 30 1/6/21 0:00 1/6/21 0:00 41 31 1/7/21 0:00 1/7/21 0:00 32 1/8/21 7:00 1/8/21 7:30 0:30 equipment maintinence. 33 1/9/21 0:00 1/9/21 0:00 34 1/10/21 0:00 1/10/21 0:00 35 1/11/21 0:00 1/11/21 0:00 42 36 1/12/21 0:00 1/12/21 0:00 37 1/13/21 14:00 1/14/21 7:00 17:00 Idle, petition for change in final depth. 268:40 Total Delay Hours 11 ITotal Delay Days Packet Pg. 911 R � w k (poda a|e■#mmWp s mmeS luaweinDOJd:86090 Uzi]-:podell pe.1 OLD JGj¥6Eo:jummL43en¥ )/ } LL2 \§ k!, 2 04 CD a \ a 1 16.E.4.d C;6Ae_Y C.OL1.nty Collier County Administrative Services Department After the Fact Form Procurement Services Division Instructions As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or contract terms, an After -the -Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order, when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and services not covered by the current contract or purchase order. All such `After the Fact Procurements" will be reported to the County Manager. Requester Name: Diana Dueri Division: Engineering & Project Management Division Director: Tom Chmelik Vendor Name: Kyle Construction, Inc Amount: $93,513.67 contract #:14-6213 Purchase Order: 4500188672 Why is this deemed a non -compliant purchase? Choose one. Contract W] Ordinance Manual ❑ P-Card ❑ Other ❑ Details of Purchase: Explain the circumstances behind this purchase. This after the fact is needed to approve the final pay application to Kyle Construction for work completed after the 60 days completion date. The approved work order expired due to an oversight of the time required for the project. A RFQ for the US41 Phase 1 Water Meter Relocation was quoted to the Contractors using Contract 14-6213. The RFQ sent to the Contractors specified 120 days total for final completion. The signed work order incorrectly stated that the project needs to be completed in 60 days instead of 120 days. The NTP letter issued to Kyle Construction stated 120 days for final completion which matched the RFQ cover sheet. Additionally, work directives 1 and 2 are included in the final pay application. Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable? Staff requests payment of $93,513.67 for the work completed as defined in the work order for the US41 Phase 1 Water Meter Relocation and as directed by staff within work directives 1 and 2. Corrective/Preventive Action: What action is being taken to prevent this violation from re -occurring? Staff will ensure that the work orders reflect the contract time per the bid documents on future projects. The requestor affirms that to the best of their knowledge the information provided in this document is true. Requested by: Signature: Diana C. Duerl Datea'2021..02.1 09'1214-0500 Date: Division Director: Digitally signed by ChnnelikTom Signature: ChmellkTOm Date: 2021.02.1009:42:43 Date: -05,00, Packet Pg. 913 2 16.E.4.d EXHIBIT D: FORM OF CONTRACT APPLICATION FOR PAYMENT ), (County Project Manager) Bid No. 14 - 6213 wadu (County Department) Project No. 0123.5 2 Collier County Floard of County Commissioners (the OWNER) or Purchase Order No. 4500 t 296rJZ Collier County Water -Sewer District (the OWNER) Application Date Garber FROM:A2ft*1Q (Contractor's Representative) Payment Application No. rinnl (Contractor's Name) for Work accomplished through the Date: (Contractor's Address) S"TtXr 7110 W1 I" FL 34104 t-`_+_ RE: �y1 1 _ t mal 1. � an Project Name) Original Contract Time: 120'DauS Revised Contract Time: Retainage @ 10% thru[insert date] $ Retainage @ _'A after [insert date] $ _ Percent Work completed to Date: /AO % Percent Contract Time completed to Date Am _ . % Liquidated Damages to be Accrued $ Original Contract Price: $ 00.0O Total Change Orders to Date $ gr Revised Contract Amount $ M#4w.clo Total value of Work Completed and stored to Date $ 0 Less Retainage $ Total Earned Less Retainage $ 1 05& fal Less previous payment (s) $ 00 AMOUNT DUE THIS APPLICATION: r� $ ATTACH SCHEDULE OF VALUES AND ACCOMPANYING DOCUMENTATION TO THIS APPLICATION CONTRACTOR'S CERTIFICATION: The undersigned CONTRACTOR certifies that: (1) all previous progress payments received from OWNER on account of Work done under the Contract referred to above have been applied to discharge in full all obligations of CONTRACTOR incurred in connection with Work covered by prior Applications for Payment numbered 1 through inclusive; (2) title to all materials and equipment incorporated in said Work or otherwise listed in or covered by this Application for Payment will pass to OWNER at time of payment free and clear of all liens, claims, security interests and encumbrances (except such as covered by Bond acceptable to OWNER); (3) all amounts have been paid for work which previous payments were issued and received from the OWNER and that current payment is now due; and (4) CONTRACTOR has only included amounts in this Application for Payment properly due and owing and CONTRACTOR has not included within the above referenced amount any claims for unauthorized or changed Work that has not been properly approved by Owner in writing and in advance of such Work. By CONTRACTOR: (Contractor's Name) (Signature) DATE: (Type Name & Title) -' (shall be signed by a duly 915tholized representative of CONTRACTOR) Payment to the CONTRACTOR for the above AMOUNT DUE THIS APPLICATION is recommended: By Design Professional: (DP's Name) (Signature) DATE: (Type Name & Title) Payment to the CONTRACTOR for the above AMOUNT DUE THIS APPLICATION is approved: By OWNER'S Project Manager. (Signature) DATE: (Type Name and Title) so Construction Services Agreement for Public utilities: Revised 03/262013 Packet Pg. 914 3 KYLE CONSTRUCTION, INC. I NVO16.E.4.d 3636 PROSPECT AVE. NAPLES, FL 34104 Ph: 643-7059 Fax: 643-4679 BILL TO COLLIER COUNTY BCC ACCOUNTS PAYABLE 3299 TAMIAMI TRL E STE 700 NAPLES, FL 34112-5749 bccapelerk@collierclerk.com DATE INVOICE NO. 11/12/2019 2019-68 PROJECT P.O.# W.O.# 847-2018 US 41 WATER SERVIC... 4500188672 ITEM DESCRIPTION OTY UNIT RATE AMOUNT 1 FINAL DRAW FOR US 41 PHASE I- WATER METER RELOCATION. SEE ATTACHED BACK UP. l LS 93,513.67 93,513.67 Total $93,513. 77 r N LL Q 7 Y V R m V LL N t L d Q 0 M O C N E t V R r r Q Packet Pg. 915 4 16.E.4.d C.O e-r C;0""ty Collier County Administrative Services Department After the Fact Form Procurement Services Division Instructions As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or contract terms, an After -the -Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order, when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and services not covered by the current contract or purchase order. All such `After the Fact Procurements" will be reported to the County Manager. Requester Name: John Donatelll Division: Facilities Management Division Director: Damon Grant Vendor Name: PIUg Smart Amount: $4, 524.00 contract #:18-7467 Purchase Order: 4500204265 Why is this deemed a non -compliant purchase? Choose one. Contract W] Ordinance Manual ❑ P-Card ❑ Other ❑ Details of Purchase: Explain the circumstances behind this purchase. While the contractor was making repairs additional defective equipment and defective cabling was discovered. Contractor submitted a change order estimate. A request in the amount of $4,524.00 was sent to finance to be added to the original PO with the additional scope, but without the necessary change order required by contract. The original PO amount was $2,880.83. New updated PO total is $7,404.83. The updated PO was sent to the contractor on 9/3/2021 and the contractor performed the work identified in the original estimate and the change order estimate. Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable? Pay the contractor the full amount on PO 4500204265 as they performed all the work described in the proposals. Corrective/Preventive Action: What action is being taken to prevent this violation from re -occurring? Division staff will not submit requests for additional work on this contract without submitting an official change order as required by contract. The requestor affirms that to the best of their knowledge the information provided in this document is true. Requested by: John DOnatelll Digitally signed by DonatelliJohn Signature: DonatelliJohn Date 2021.02.0207:52:16 Date: -0so0, r t Division Director:DaGrant Digitally signed by GrantDamon Signature: GrantDamonDate2021.02.0415:00:40 Date: _05,00 Packet Pg. 916 5 OA)4 plug smart" energy 'utions ESTIMATE Plug Smart Plug Smart 1040 Collier Center Way, Unit 12 Naples Florida 34110 Billing Estimate# FL-8830 Collier County Board of Supervisors / Collier County Estimate Date 10 Aug 2020 Facilities 3299 Tamiami Trail East, 7th Floor Expiry Date 19 Sep 2020 Naples Florida 34112 Job # FI-8830 Site Address Job Reference Cocohatchee Marina Cocohatchee River Park Marina 13535 Vanderbilt Dr, Site Address 13535 Vanderbilt Dr, Naples, FI, 34110 Naples FI 34110 Requested By John Donatelli Region 1 Estimating Florida # Item & Description Amount 1 Camera 2 at Fuel Tank - Work to restore service 0.00 We placed our new camera at the bottom location for the fuel tank pole - no video. Power tested good. No connectivity for video on the existing coax, needs isolated/replaced. Approx 225' RG-59/2-wire Siamese cable, with 2 pull stations/above ceiling work and reconnect. 2 Labor- Onsite Service - Business Hours - 5080 1,500.00 Lead Tech - Replace Cable - 225ft underground including connectors 2 x techs @ $125.00 3 Materials - Electrical - 5125 110.00 Coax / Siamese Cable, Connectors, misc. 4 Bathroom Camera 0.00 Camera was replaced but no video. Tested power - Failed. Need new Transformer. Once power is restored, need to test video feed. Possibility that video cable may need to be replaced. Included in pricing in the event. 5 Labor - Onsite Service - Business Hours - 5080 250.00 Replace transformer and test power, video feed. 6 Labor - Onsite Service - Business Hours - 5080 2,000.00 Lead Tech - Replace Cable - 1000+ ft underground including connectors 2 x techs @ $125.00 7 Materials - Electrical - 5125 110.00 Cable, connectors, misc. Packet Pg. 917 # Item & Description 8 Labor - Onsite Service - Business Hours - 5080 Boat Launch Camera - Blurry Video Feed Replace Connectors 9 Materials - Electrical - 5125 Connectors for Boat Launch Camera 10 Labor - Onsite Service - Business Hours - 5080 At DVR location - Replace connectors & Test 11 Materials - Electrical - 5125 Connectors at DVR 12 Labor - Onsite Service - Business Hours - 5080 Replace DVR, connect and configure Thank you for the opportunity to provide you with an estimate! Sub Total Pricing does not include Freight or Sales Tax unless displayed. Total Authorized Signature Amount 125.00 6.00 125.00 48.00 250.00 4,524.00 $4,524.00 Packet Pg. 91 E 7 O=iplug smart - intelligent energy solutions ESTIMATE Bill To Collier County Board of Supervisors / Collier County Facilities 3299 Tamiami Trail East, 7th Floor Naples Florida 34112 Ship To Cocohatchee River Park Marina 13535 Vanderbilt Dr, Naples FI 34110 # Item & Description 1 Labor - Onsite Service - Business Hours - 5080 Replace Camera inside Store at Marina Replace Camera near Dock overlooking Tank Replace Camera at Bathrooms Labor rate for System Technician 2 Materials - Controls - 5120 Camera Model: AVC-VA92VLT Camera Make: Avycon Includes new Mounting Hardware Please note that there is a long lead time for these cameras. 3 Mark Up - Materials 25%- 5120 4 Labor - Admin SAC - 5050 Purchasing, scheduling, Invoicing Thank you for the opportunity to provide you with an estimate! Pricing does not include Freight or Sales Tax unless displayed. Plug Smart Plug Smart 1040 Collier Center Way, Unit 12 Naples Florida 34110 Estimate# FL-8761 Estimate Date 30 Jun 2020 Expiry Date 30 Sep 2020 CCG-Cocohatchee Reference# Marina job # FI-8761 FI-8761-CCG- job Reference Cocohatchee Marina 13535 Vanderbilt Site Address Dr, Naples, FL 34110 Requested By John Donatelli Region 1 Estimating Florida Qty Rate Amount 12.00 125.00 1,500.00 3.00 356.22 1,068.66 1.00 267.17 267.17 1.00 45.00 45.00 Sub Total 2,880.83 Packet Pg. 91E Terms & Conditions Terms per Low Voltage Contract # 18-7467 Authorized Signature Tota 1 $2,880.83 Packet Pg. 92(