Agenda 03/09/2021 Item #16B 2 (CRAB Community Development Block Grant)03/09/2021
16.B.2
EXECUTIVE SUMMARY
Recommendation that the Collier County Board of County Commissioners (BCC) acting as the
Community Redevelopment Agency Board (CRAB) approve an After -the -Fact electronic grant
application submittal in the amount of $300,000 to the Collier County Community and Human
Services FY 2021/2022 Housing and Urban Development (HUD) Community Development Block
Grant (CDBG) for the Phase 4 Fire Suppression Project in the Bayshore Gateway Triangle
Community Redevelopment Area.
OBJECTIVE: To improve water capacity and fire safety within the Bayshore Gateway Triangle
Community Redevelopment Area (BGTCRA).
CONSIDERATIONS: The Collier County Community and Human Services Department (CHS) recently
announced the opening of the FY 2021/2022 grant application cycle for Housing and Urban Development
(HUD) Community Development Block Grant (CDBG) funds. The applications were due on February 8,
2021.
Due to the short turnaround, staff secured the County Manager's approval to submit the grant application
as contemplated in CMA 5330 and is seeking Board approval after the fact. The scope of the project will
include the installation of new and/or upgraded existing fire control infrastructure (fire hydrants), water
lines, and connections within the community. The BGTCRA is partnering with the City of Naples to
implement this project. The application was submitted electronically.
FISCAL IMPACT: Total cost for the project is $650,000. This grant application does not require a
match; BGTCRA staff will be administrating and monitoring the project, The City of Naples is
committing $350,000 in cash and providing the engineering and construction documents. The BGTCRA
funds are budgeted within the BGTCRA Fund (187). If awarded, grant revenue in the amount of $300,000
will be recognized through a Budget Amendment and an Interlocal agreement between the City of Naples
and Collier County will be brought forward that outlines the County and City responsibilities for project
implementation.
GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan related to
this action.
ADVISORY BOARD RECOMMENDATION: The BGTCRA Advisory Board recommended
approval of this item at their February 2, 2021 regular meeting.
LEGAL CONSIDERATIONS: The Board will have the opportunity to accept or reject the funds if the
grant is approved. Accordingly, this Office has no issue with respect to the legality of this request, which
is appropriate for Board action and requires a majority vote for Board action. - JAB
RECOMMENDATION: Recommendation that the Collier County Board of County Commissioners
(BCC) acting as the Community Redevelopment Agency Board (CRAB) approve an After -the -Fact
electronic grant application submittal in the amount of $300,000 to the Collier County Community and
Human Services FY 2021/2022 Housing and Urban Development (HUD) Community Development
Block Grant (CDBG) for the Phase 4 Fire Suppression Project in the Bayshore Gateway Triangle
Community Redevelopment Area.
Prepared By: Tami Scott, Project Manager Bayshore CRA
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ATTACHMENT(S)
1.2-CM-MEMO- CBIG Fire Suppression Phase 4 (PDF)
2. 3-2021 Partnership Letter -Fire Suppression Phase 4 (PDF)
3.4-2021 Grant Application (PDF)
4. 5-2021 Map -Fire Suppression Phase 4 (PDF)
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.B.2
Doe ID: 14960
Item Summary: Recommendation that the Collier County Board of County Commissioners
(BCC) acting as the Community Redevelopment Agency Board (CRAB) approve an After -the -Fact
electronic grant application submittal in the amount of $300,000 to the Collier County Community and
Human Services FY 2021/2022 Housing and Urban Development (HUD) Community Development
Block Grant (CDBG) for the Phase 4 Fire Suppression Project in the Bayshore Gateway Triangle
Community Redevelopment Area.
Meeting Date: 03/09/2021
Prepared by:
Title: — Bayshore CRA
Name: Tami Scott
02/16/2021 10:38 AM
Submitted by:
Title: — County Manager's Office
Name: Debrah Forester
02/16/2021 10:38 AM
Approved By:
Review:
Corporate Business Operations
Jennifer Reynolds
Stage 1 Review
Tourism
Kelly Green
Stage 1 Review
Procurement Services
Sandra Herrera
Additional Reviewer
Procurement Services
Opal Vann
Level 1 Purchasing Gatekeeper
County Manager's Office
Debrah Forester
Director - CRAs
Grants
Valerie Fleming
Level 2 Grants Review
County Attorney's Office
Jennifer Belpedio
Level 2 Attorney of Record Review
Corporate Business Operations
Sean Callahan
Executive Director- Corp Business Ops
County Manager's Office
Geoffrey Willig
Additional Reviewer
Office of Management and Budget
Laura Wells
Level 3 OMB Gatekeeper Review
County Attorney's Office
Jeffrey A. Klatzkow Level 3 County Attorney's Office Review
Grants
Therese Stanley
Additional Reviewer
Budget and Management Office
Ed Finn
Additional Reviewer
County Manager's Office
Dan Rodriguez
Level 4 County Manager Review
Completed
02/16/2021 10:58 AM
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02/16/2021 11:29 AM
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02/16/2021 3:21 PM
Completed
02/17/2021 12:17 PM
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02/18/2021 3:03 PM
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02/23/2021 10:41 AM
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03/02/2021 1:59 PM
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03/01/2021 10:36 AM
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Board of County Commissioners MaryJo Brock Meeting Pending 03/09/2021 9:00 AM
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Collier Cou.-Hty
Office of Management & Budget
TO: Leo E. Ochs, Jr., County Manager
CC: Tami Scott
Senior Project Manager — Bayshore CRA
FROM: Therese Stanley
Manager— OMB Grants Compliance
DATE: February 3, 2021
Grant Application Reviewed and Approved by
County nager, or des nee:
7
County Ma apt
-A (date
After -the -Fact Approval by the BCC is required at
the February 23, 2021 BCC meeting
RE: County Manager review and approval for the submittal a FY2021 Community
Development Block Grant (CDBG) application to the Collier County Community and
Human Services (CHS) for the Phase 4 Fire Suppression Project in the amount of
$300,000 (ATF 21-005)
The Bayshore Gateway Triangle Community Redevelopment Area (BGTCRA) is submitting a
FY2021 CDBG application to CHS for the Phase 4 Fire Suppression Project. Funding is available
through the Federal Housing and Urban Development (HUD) agency that provides annual funding
to the County's CHS Division. The scope of the project will include the installation of new and/or
upgraded existing fire control infrastructure, water lines, and connections within the community.
The BGTCRA will be partnering with the City of Naples to implement the project and enter into an
interlocal agreement should the funding be awarded.
The total cost of the project is $650,000. The current request of CDBG funds is in the amount of
$300,000. There is no match requirement for this grant; however, the City of Naples has provided
a letter of commitment for $350,000 towards the project.
The funding opportunity was announced on January 4, 2021 with a due date of February 8, 2021
by noon. Due to the short turnaround, we are asking for your approval to submit the application
for submittal followed by After the Fact approval by the Board of County Commissioners at the
February 23, 2021 BCC meeting.
Once you have reviewed the application, please sign in the box above and in the areas marked
throughout the application and call me for pickup at 239-252-2959.
Thank you, and please let me know if you have any questions regarding this request.
16.B.2.a
3299 Tamiami Trail East, Suite 201 • Naples, Florida 34112.5746.239-252-8973 - FAX 239-252-8828
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000
�,• ON THE �
112
UTILITIES
TELEPHONE (239) 213-4712 • FACSIMILE (239) 213-4799
380 RIVERSIDE CIRCLE • NAPLES, FLORIDA 34102-6796
January 29, 2021
Ms. Tami Scott, Senior Project Manager
Bays hore/Gateway Triangle Community Redevelopment Agency
3299 Tamiami Trail East, Suite 103
Naples, FL 34112
Dear Ms. Scott:
Please accept this letter to serve as confirmation that the City of Naples is once again
interested in partnering with Collier County Bayshore/Gateway Triangle Community
Redevelopment Agency (BGTCRA) to upgrade the City's potable water system
(including fire protection/fire flow improvements) within the Bayshore Gateway Area.
Phase 4 of the Fire Suppression Project proposes to replace the potable water mains
on Barrett Avenue, Storter Avenue, and Van Buren Avenue. The water mains are
currently undersized, and these streets lack fire protection (mains are inadequately
sized for fire hydrants). a
The preliminary construction cost estimate for replacing the water mains, water
services, and installing fire hydrants is $650,000. The City can commit $350,000 toward
the fire suppression system project. Upgrading the water mains throughout the City of
Naples Service Area is critical and challenging; we are grateful to be able to partner with
both the CRA and CDBG Grant Funding.
If you have any questions or require additional information, please do not hesitate to
contact me.
Respectfully,
/4-/" �
Robert Middleton
Utilities Director
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Grant Overview
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Grant Overview
Please provide the following information
Ca#,er County
Caseld: 25813
Name: Bayshore CRA - 2021 - 2021
Address: *No Address Assigned
COLLIER COUNTY
CDBG, HOME, SHIP, ESG, LHTF, CDBG-CV &
ESG-CV GRANTS
Have You Had Your Technical Assistance 1:1 Meeting with Collier County Community and Human services Staff?
This is REQUIRED for grant consideration.
YES — Continue with your application
OVERVIEW OF COMMUNITY AND HUMAN SERVICES PRIORITIES FISCAL YEAR 2020-2021
Collier County is an entitlement grantee and receives funds from the U.S. Department of Urban and Housing
Development (HUD) through three (3) federal programs: Community Development Block Grant (CDBG), HOME
Investment Partnership (HOME) and Emergency Solutions Grant (ESG). HUD requires the County complete a Five -Year
Consolidated Plan that includes a housing assessment, market analysis and assessment of community development
needs. The Consolidated Plan is meant to address the needs of low and moderate -income persons and families,
including homeless individuals. It establishes the County's program priorities, goals and objectives for community
development programs and sets the framework for subsequent one-year action plans that describe specific activities
that will be funded through the County's grant program.
Collier County receives funds from the Florida Housing Finance Corporation (FHFC), to administer the SHIP program
The SHIP program is governed by Chapter 420, Part VII, Florida Statutes and Rule Chapter 67-37 of the Florida
Administrative Code.
FHFC requires the County to complete a Three -Year Local Housing Plan (LHAP). The LHAP is meant to address the
needs of extremely low, very low, low and moderate -income persons and families, including those with Special needs
(420.9075(5), F.S.) It establishes the County's program priorities, goals and objectives for community development
programs and sets the framework for subsequent one-year action plans that describe specific activities that will be
funded through the County's grant program.
In addition, to the annual entitlement funding Collier County has also received CDBG-CV and ESG-CV funds, specifically
to be used in response to the COVID-19 pandemic. Congress provided $5 billion in the CARES Act for Community
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Development Block Grant program to states, metropolitan cities, urban counties, and insular areas.
Effective as of August 7, 2020, FR-6218-N-01 notice describes the program rules, statutory and regulatory waivers,
and alternative requirements applicable to supplemental Community Development Block Grant (CDBG) funds made
available to prevent, prepare for, and respond to coronavirus (CDBG-CV funds) and annual formula CDBG grants
awarded in fiscal years 2019 and 2020. This notice also describes conforming waivers and alternative requirements for
other formula programs in the consolidated planning regulations in 24 CFR part 91. For complete Federal Register
information please visit: https://www.hudexchange.info/resource/6113/fr-6718-n-01-notice-of-program-rules-
waivers-a It-requirements-u nder-ca res-act-cd bg/
Notice CPD-20-08 addresses the requirements for the ESG Program under the CARES Act. This Notice announces the
allocation formula, amounts, and requirements for the additional funding provided for the Emergency Solutions
Grants Programs (ESG) under the Coronavirus Aid Relief, and Economic Security Act (CARES Act). These ESG-CV funds
must be used to prevent, prepare for, and respond to coronavirus, among individuals and families who are homeless
or receiving homeless assistance and to support additional homeless assistance and homelessness prevention
activities to mitigate the impacts created by coronavirus. Requirements at 24 CFR Part 576 will apply to the use of
these funds, unless otherwise provided by the alternative requirements and flexibilities established under the CARES
Act, this Notice, or subsequent waivers, amendments or replacements to this Notice. The alternative requirements
established by this Notice that limit activities in comparison with the requirements in 24 CFR 576 and the CARES Act
are not retroactive. For complete ESG-CV requirements please visit:
https://www.hud.gov/sites/dfiles/OCHCO/documents/20-08cpdn.pdf. Most notable is the increase from 30% AMI to
50% AM in regard to ESG- CV eligibility requirements.
Funding Availability
The funding application anticipates the availability of CDBG, HOME and ESG funds from the U.S. Department of
Housing and Urban Development. Exact funding amounts are still pending from HUD. CHS will allocate planning and
administration and CHS Project Delivery for the allocations prior to funding the remaining balances to projects for all
three funding sources, as applicable. When CHS receives the HUD funding announcement, staff will send an
addendum to this application announcing the allocations for planning purposes.
The funding application anticipates the availability of SHIP funds from the Florida Housing Finance Corporation (FHFC)
Exact funding amounts are still pending from FHFC. CHS will allocate planning and administration and CHS Project
Delivery for the allocations prior to funding the remaining balances to projects for all funding sources, as applicable
When CHS receives the SHIP funding announcement, staff will send an addendum to this application announcing
the allocations for planning purposes.
Unlike the annual entitlement grant funds, CDBG-CV and ESG-CV have been received and will be awarded to
successful applicants by late spring or early summer. Applicants seeking funding for Considerations Prior to Applying
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CHS wishes to provide as much information to prospective applicants as possible so informed decisions can be made
about applying for grant funds. The application is just the beginning. Below is a snapshot of some of the items to
consider during that thought process. Additional specific regulations or requirements will apply based on the
particular project. Your grant coordinator will guide you through the process; this is not intended as a complete
listing.
• No Federal project can begin without an approved environmental review, which can take from 30 days to 6
months or more depending on level required (not required for SHIP or LHTF)
• A number of policies and procedures will be required to be written and followed. Monthly pay requests are
required with auditable detailed backup appropriate for the type of project
• If awarded funding for salaries, the organization will be required to submit substantial payroll ,timesheets and
banking information as backup for each pay request
• Documentation for all expenditures is required including banking information
• Attendance at quarterly Partnership Meetings is mandatory
• Adherence to project schedule and spending of grant funds timely is critical — appropriate thought must go
into planning the timeline for your project. If you are unable to complete your project in 12 months, please
consider re -applying when you are closer to executing the project
• Monitoring will occur during and at closeout of your project, and possibly annually thereafter depending on
the nature of the project or program and whether beneficiaries have been achieved
• Quarterly reports are required on the progress of project
• Segregation of grant funds or demonstrated segregation in operation of funds is required
• Adhere to federal, state and or local procurement regulations
• All advertisements or publications associated with grant funded projects must contain the County logo and
acknowledgement of HUD or FHFC funds in the project
• If a construction project, specific additional regulations might apply such as , MBEWBE, Davis Bacon for wage
determination and Section 3
• Retainage from each payment request may be taken until all terms of the contract are met; and only released
upon a final clean monitoring report
• Records and staff must be available for internal audit, HUD or State audits as needed• Annual reports will be
required during the affordability and project use periods.
• Funded entities will be required to retain all records and documents for 3 years after the grant closeout,
unless otherwise specified.
• If the project generates program income, a program income reuse plan will be required for the life of the
grant and the compliance monitoring period.
• Construction and Rehabilitation projects will require an annual Capital Needs Assessment
• HOME projects require extensive underwriting that may take 6-9 months post conditional award
• If awarded under HOME or SHIP, affordability periods will be required depending on the type of construction,
new or rehabilitation, single family or rental. Annual monitoring will be conducted by CHS to ensure
affordability, client targets of specific income limits depending of housing use.
Preparation Resources
Matrix Code Definitions
IDIS Matrix CDBG Eligibility Activity Codes and National Objectives
Matrix Code National Objective Accomplishment Type
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A. Applicant Information Case Id; 25813
Name; Bayshore CRA - 2021 - 2021
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A. Applicant Information
'APPLICANT INFORMATION
A.I. Agency Name
Bayshore Gateway Triangle Community Redevelopment Agency
A.2. Mailing Address
3299 Tamiami Trail East Suite 103 Naples, FL 34112
A.3. Physical Address
3299 Tamiami Trail East Suite 103 Naples, FL 34112
A.4. Project Contact
Tami Scott
A.S. Title
Project Manager
A.G. Telephone
(239)252-8845
A.7. Phone Ext.
A.B. Email
tami.scott@colliercountyfl.gov
A.9. Fax #
(239) 252-8845
A.10. Is your organization a non-profit with 501(c)(3) status?
No
A.11. How many years have you been in operation?
21
A.12. Is your organization or agency faith based? If yes, all faith -based organizations must complete and attach
Acknowledgement of Religious Organization Requirements Form (in the Documents tab).
No
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A.13. Does your agency have written and implemented personnel and fiscal/procurement policies?
Yes
A.14. Does your agency have a written operating procedures manual?
Yes
A.15. Is your organization applying as a Community Development Housing Organization (CHDO)? If yes, you must have
certification with application to qualify.
No
A.16. Does your agency have a written conflict of interest policy?
Yes
A.17. Does your agency utilize E-verify when hiring? If no, you will not be eligible.
Yes
A.18. Is this a collaborative project?
Yes
If yes, with what agency?
City of Naples
A.19. Organization DUNS #
076997790
A.20. Does your organization have an ACTIVE SAM.GOV registration?
Yes
Please upload a copy of your agency's active SAM.GOV registration.
CQSystem of Award Management (SAMS)
SAMS Registered.docx
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B. Project Type
Caseld: 25813
Name: Bayshore CRA - 2021- 2021
Completed bytomi.Scott@colliercountyfl.govon21.3120211:32PM Address: *No Address Assigned
B. Project Information
B.1.a. Project Title
Fire Suppression Phase 4
B.1.b. Brief Project Description
This project is located within the Bays ho re Gateway Triangle Community Redevelopment Area (BGTCRA) and is
located in a Low and Moderate Income (LMI) Area. This area of BGTCRA meets the HUD criteria as outlined in CFR
570.280(a)(1 )(1 ):
" ... An activity, the benefits of which are available to all the residents in a particular area, where at least 51 percent of
the residents are low and moderate income persons ... " The Incorporation of fire hydrants in the BGTCRA will provide
a life, health and safety service. In order to provide water pressure for the fire hydrants to operate properly, the water
lines must be upgraded. Most water lines in the area are too small to provide adequate pressure.
B.2. Which program funds are being sought?
Community Development Blocl< Grant (CDBG)
B.2.a. Project Funding Request
Funding Source
Amount Requested
CDBG
$300,000.00
HOME
$0.00
ESG
$0.00
SHIP
$0.00
LHTF
$0.00
CDBG-CV
$0.00
ESG-CV
$0.00
B.3.a. Amount being request:
$ 300, 000.00
B.3.b. Total Project Cost:
$725,000.00
B.3.c. Funding request percentage of total cost:
40.00
B.4. If requesting CDBG or CDBG-CV funding, which one of the three National objectives will this project target?
Answer in the drop down.
Benefits low and moderate income persons (24 CFR 570.208(a))
B.S. Which HUD Activity Code best reflects this proposed project? if your project reflects more than l matrix code,
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you must submit multiple applications. See HUB Matrix Code guidance in the Resources section.
03J - Water/Sever Improvement
B.6.a. Which County Priority will your project target?
Infrastructure
B.6.b. Describe the impact on Collier County's Priority needs.
The category will be evaluated in terms of the documentation and justification of the need for the activity.
Has articulated a rationale for the project related to the project's purpose(s). The applicant should explain
how the project will address the stated national objectives.
Has determined the demand for the project. This may include a market analysis of the target population
and/or community(ies)
The Bayshore Fires Suppression System Phase 4 implements one of the identified HUD priorities - Community/Public
Facilities. According to the Code of Federal Regulations (CFR) 24-570.201 (c) eligible activities associated for Public
Facilities and Improvements are described as "... acquisition, construction, reconstruction, rehabilitation or
installation of public facilities and improvement... "While there is no specific reference to what constitutes
Community/Neighborhood or Public Facilities, in the CFR's, the HUD Basically CDBG Manual references eligible uses
under this priority to" ... include, but not limited to public schools, libraries, recreational facilities, parks, playgrounds,
streets, curbs, water and sewer lines ... " In addition to identifying the development of the fire suppression system
and waterline upgrades in the Bayshore Community with the HUD priorities, this project also complies with Florida
State Statutes 163.370 (2)(c)3 and 163.370(2)(d) that states the CRA is charged with providing, arranging for,
installing, constructing or reconstructing improvements as outlined below.
"(c) Installation, construction, or reconstruction of streets, utilities, parks, playgrounds, public areas ... improvement
necessary for carrying out in the community redevelopment area the community redevelopment objectives of this
part in accordance with the community redevelopment plan ... "
"(d) To provide or to arrange or contract for, the furnishing or repair by any person or agency, public or private, of
services, privileges, works, streets, roads, public utilities, or other facilities for or in connection with the community
redevelopment; to install, construct , and reconstruct streets, utilities, parks, playgrounds, and other public
improvements; and to agree to any conditions that it deems reasonable and appropriate which are attached to
federal financial assistance and imposed pursuant to federal law relating to the determination of prevailing salaries or
wages or compliance with labor standards, in the undertaking or carrying out of a community redevelopment and
related activities, and to include in any contract let ion connection with such redevelopment and related activities
provisions to fulfill such of the conditions as it deems reasonable and appropriate ... "
B.7. Provide justification for how your project targets the National Objective/County Goals selected above. Please
be specific in your narrative.
This project is located within the Bays ho re Gateway Triangle Community Redevelopment Area (BGTCRA) and is
located in a Low and Moderate Income (LMI) Area. This area of BGTCRA meets the HUD criteria as outlined in CFR
570.280(a)(1 )(1 ):
" ... An activity, the benefits of which are available to all the residents in a particular area, where at least 51 percent of
the residents are low and moderate income persons ... " The Incorporation of fire hydrants in the BGTCRA will provide
a life, health and safety service. In order to provide water pressure for the fire hydrants to operate properly, the water
lines must be upgraded. Most water lines in the area are too small to provide adequate pressure. This community has
neither the private resources nor the economic capacity to construct the needed improvements. The BGTCRA
community has no neighborhood association to pay for the improvements and the residents are economically
distressed.
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13.8. IF APPLYING FOR SHIP FUNDS: Please select the SHIP Strategy that best reflects the proposed project.
N/A
13.9. LHAP Strategy
Households
8.10. Geographic Service Area
Low/Mod Income Neighborhoods
13.11. HUD Census Tract Identification System: Click the link below, or copy the link and paste in your browser, to
access the system.
http://hud.maps.arcgis.com/apps/Viewer/index.html?appid=9642c475e56f49efb6e62f2d8a846a78 Please list the
target census tract(s) in the space provided.
13.12. Provide a concise project description and goals narrative.
The category will be evaluated in terms of the goals, objectives and activities (GOA) planned to complete the
project, the numbers served versus the cost and the sustainability of the activity.
• Project GOA respond to identified problems, needs, and community demand as determined by the
applicant
• Project GOA should be concise, achievable, measurable, time -limited, and clearly stated
• Project GOA evidence the project's value and facilitate the applicant's organizational goals and objectives
The purpose of the project is to continue the installation of new and/or to upgrade existing fire control infrastructure
(fire hydrants), water main and interconnections. The BGTCRA is located on the periphery of the city's water service
area and has historically experienced low water flow and pressure conditions. The East Naples Fire Control and Rescue
District has confirmed these conditions. This project will be Phase 4 and will incorporate the following streets located
south of Haldeman Creek, east of Bayshore Drive, limits of construction will include Barrett Ave., Storter Ave., Van
Buren Ave. west of Bayshore drive. The existing water lines are mostly 2" -4" in diameter and will be upgraded to 6"
and 8"lines. In addition, this project will install fire hydrants at the required spacing and all interconnections as
required. The project is jointly funded between the City of Naples and the BGTCRA. The City has committed to
continue funding with the BGTCRA during this phase of the project and will design the system in house, thus saving
the design costs that can be used toward construction. The BGTCRA staff will provide project oversight and
coordination. The goal of the project is to increase water capacity and provide safety to the community by installing
and/or upgrading fire hydrants.
13.13. Income Targets - Please indicate what income bracket you are targeting. If more than one bracket is being
target please provide a percent for each.
Income Categories
% of clients to be served
ELI (<30%)
0.00 %
VLI(<50%)
0.00 %
LI(<80%)
0.00 %
Mod (<120%)
51.00 %
Gap (<140%)
0.00 %
Unrestricted
0.00 %
Total Percent
51.00 %
8.14. Is your project designed to assist, Seniors, Veterans and/or individuals with Special Needs?
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No
B.15. If you answered 'yes' to B.14. above what % of each population will you provide assistance?
Population
Percent
Seniors
0.00 %
Veterans
0.00 %
Special Needs
0.00 %
N/A
0.00 %
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C. Experience & Capacity Case Id: 25913
Name: Bayshore CRA - 2021- 2021
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C. Experience & Capacity
Please provide the following information
C.1. Experience and organizational capacity narrative.
The category will be evaluated on the basis on the experience of the applicant, and experience in undertaking
projects of similar complexity as the one for which funds are being requested.
o Demonstrate capability, experience, and knowledge (i.e. managerial and technical) to implement
the project
o Identify roles and responsibilities of each team member. Identify and describe contributions of key
project personnel, including the specific respective roles, time commitment, contributions, services
provided and memorandums of agreement may be provided
o Describe success from past performance with grant funding
o Identify any additional commitments to the project by participating institutions, professional staff
or other key institutions or individuals
As a separate entity created by Ordinance No 2000-82, currently a Division of the County Manager's Office and within
the Collier County Government, the CRA draws from numerous areas of expertise. The CRA partners with the Growth
Management Department for land use and development issues, Procurement Services Division for bidding and
purchasing items, Real Property for land acquisition and land/building management, the Office of Management and
Budget (OMB) for financial support, County Attorney's office for legal issues, along with the County Manager's Office
for program assistance and administration. The OMB and Collier County Clerk's office provides accountants and fiscal
technicians that have great depth of experience in managing federal grants.
Locally the CRA, since inception has been responsible for more than $25 million in improvements. The scope of
improvements range from land acquisition, streetscape improvements, neighborhood development (]at acquisition,
demolition of mobile homes and new construction of single family home replacements), sidewalks, storm water
improvements, remediation of environmental contamination, resurfacing roads and paving of dirt streets. The CRA
implements a checks and balance system by submitting a single audit on an annual basis. The Collier County Clerk of
the Courts performs the single audit on behalf of all county government entities. The CRA follows the same
procurement process as other County Departments and maintains transparency and accountability daily. While the
CRA staff is small it maintains checks and balances. The CRA Operations Coordinator creates a purchasing requisition,
the CRA Senior Project Manager approves it prior to moving through the Procurement process. All invoices are
reviewed and approved by the Senior Project Manager and when required, by the CRA Director. CRA staff has worked
with Community and Human Services to administer previous CDBG/DRI grants.
C.2.a. Has your organization received funding from Collier County in the past?
Yes
C.2.b. If the response to C.2.a. above is yes complete the Prior Awards Table. Start with the most recent funding
years.
Fiscal Year Award Amount Clients Served Project Location Completion Date
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06/01/2017
$350,000.00
LMA
Karen Drive
M/d/yyyy
Stormwater
Improvements
06/01/2018
$330,000.00
LMA
Fire Suppression
M/d/yyyy
Phase 1- Gordon
Ave., Collee St.,
Peters Ave
06/01/2019
$227,000.00
LMA
Fire Suppression
M/d/yyyy
Phase 2 - Becca Ave.,
Pine Street
06/01/2020
$300,000.00
LMA
Fire Suppression
M/d/yyyy
Phase 3 - Coco Ave.,
Areca Ave., Basin St.,
Canal St., Captains
Cove
C.3. Has your organization built or rehabilitated site built housing in Collier County in the past three years?
No
C.4. Provide additional project specific information showcasing your organization's experience and capacity. Include
any project estimates and their sources if applicable
CRA staff will be providing project oversight to complete phase 4, the City of Naples staff time will be used as leverage
for this project and will be outside the scope of the request for funding. The CRA demonstrates financial stability with
a checks and balance system by submitting a single audit on an annual basis. The Collier County Clerk of the Courts
performs the single audit on behalf of all county government entities. The BGTCRA has the capacity to sustain
payment to our vendors through the County financial system and the ability to wait for reimbursement from the
funding grant. The outcome of the installation of the fire hydrants and construction of updated water lines will
improve the fire prevention safety in the area. The improvements are considered to be a life, health and safety
improvement.
The performance measure for this project will be increased public safety, stronger water flow when the Fire District is
called to a fire, and will also provide overall higher water pressure in the area. Since the fire suppression system will
be constructed and mostly used by the residents of Bayshore, the data collection of users will be relegated to the fact
that this area is identified as a LMI area.
The total cost for this project is estimated at $650,000.00 dollars, The CRA is requesting a grant of $300,000.00 dollars
and the City of Maples will be contributing the balance of the project cost.
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D. Environmental Issues Case Id: 25813
Name: Bayshore CRA - 2021- 2021
Completedbytami.scott@colliercountyf1.govon2131202112:59 Address, *No Address Assigned
PM
D. Environmental Issues
Please provide the following information
D.I. Put a check in any box that pertains to the proposed activity. If you check any of the boxes below (except 'None of
the above'), you must provide an explanation in the next question. If you check the 'None of the above' box, you may
enter 'N/A' in the next question.
❑ Project/property is located on an historical or archeological site
QProject/property is in the 100-year flood plain
❑ Project/property is in a wetlands area
❑ Project/property is in a coastal barrier area
❑ Project/property is within a half -mile of an airfield
❑ Project/property is near storage or manufacturing facility of industrial products
❑ Project/property is on or near soil contaminated by diesel/fuel or gasoline
❑ Project/property is expected to impact the environment in any negative manner or pose a hazard or nuisance
❑ Endangered or threatened or listed species are located on the proposed project site
❑ There are environmental concerns or impediments associated with the proposed activity (if yes, please provide
detail)
❑ Project/property is expected to adversely affect the environment
❑ Project/property is NOT on a properly zoned site (if not zoned properly, please explain)
❑ None of the Above
D.2. If you checked any box (except'None of the above') in the previous question, provide an explanation in the box
below.
The Collier County floodplain is very broad, and except for areas near the coast which are subject to tidal surge flood,
the floodplain is generally very shallow. Within the coastal surge flooding areas the floodplain is subject to potentially
rapidly rising and falling tidal flooding accompanied by potentially damaging waves. The flat topography of Collier
County results in a very broad area subject to coastal surge flooding.
The coastal surge flooding areas are separated into two flood zones, based upon the predicted height of the wave riding
on top of the Stillwater elevation. The VE flood zone has wave heights equal to or greater than three (3) feet. The AL
flood zone has wave heights less than three (3) feet. The Digital Floor Insurance Rate Map (DFIRM) published by the
Federal Emergency Management Agency (FEMA) shows the locations of the VE and AE flood zones. In the Bayshore CRA
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area, almost all the land is identified as AE flood zone from coastal surge flooding. Comparing the base flood elevations
to the ground elevations identifies that anticipated flooding depths would typically be two (2) to three (3) feet. At this
depth, and at this distance from the open coastline, anticipated damaged from wave action would be moderate to low
for facilities that would not be subject to damage by simply getting wet. Physical damage caused by impacts from
floating debris being washed inland from other damaged or destroyed structures closer to the coastline should be
considered for new structure construction within this part of the floodplain.
D.3. Physical address of the location of the proposed project/activity.
Barrett Avenue, 5torter Avenue and Van Buren Avenue. West of Bayshore Drive. Naples, FL 34112
D.4. Legal description of property, if applicable.
N/A
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E. Implementation
Completed by tomi.scott@co1hercountyf1.gov on 2/3/2021 1:00 PM
E. Implementation
Please provide the following information
Case Id: 25813
Name: Bayshore CRA - 2021- 2021
Address: *No Address Assigned
E.I. Project Implementation Plan and Readiness to Implement.
The category will be evaluated on the basis of the applicant's ability to commence the project and expend funds
within the program year. Provide the following information:
• List tasks in a logical order that demonstrates a feasible work plan
• Identified staff, board members, partners responsible for implementation
• Identify available resources needed to implement proposed activity
• Has previously demonstrated ability to complete projects or tasks in a timely manner
• Work Plan clearly constructed and complete to provide a clear understanding as to how the project will be
implemented
• Identify the obstacles that may be encountered in developing and implementing the project, and describes,
in detail, the approaches that will be employed to overcome such obstacles
E.2. Please complete the project timeline table. Timelines must be well thought out, complete and achievable
Failure to arovide adeauate timeline may result in disqualification.
Tasks
Order of
Completion
No. Days to
Complete
Date Completed /
Anticipated Date
Responsible Party
Environmental review
180
M/d/yyyy
CHS Staff
Acquisition
M/d/yyyy
Loan application
M/d/yyyy
Enforceable commitment
M/d/yyyy
Other Grants/Sources
M/d/yyyy
Design Conceptual Drawings
30
M/d/yyyy
City of Naples
Architectural Plans
M/d/yyyy
Zoning Approvals
M/d/yyyy
Construction Plans
60
M/d/yyyy
City of Naples
Permits
30
M/d/yyyy
CRA Staff
Anticipated start date for
construction
M/d/yyyy
City of Naples and CRA
Staff
Construction milestones
M/d/yyyy
Certificate of Occupancy
M/d/yyyy
Equipment purchases for
operating facility
M/d/yyyy
Facility opening
M/d/yyyy
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F. Financial Management case Id: 25813
Name: Bayshore CRA - 2021- 2021
Completed by tomi.scott@colliercountyfl.gov on 213120211:00 PM Address; *No Address Assigned
F. Financial Management
Please provide the following information
F.I. Financial Management.
The category will be evaluated by the applicant's ability to demonstrate their plans to sustain the project; utilize
funds and manage them appropriately and leverage sources of funds.
• Outlines a realistic plan for sustainability after government support ends
• Funding sources are documented, indicating exact level of commitment, conditions and time frame for
expending funds. All proposed partnerships are complete and documented.
• Demonstrates an established accounting system
• Demonstrates the financial ability to fund the project until reimbursement
• Anticipated cost participation including direct funding, in -kind and staffing support after federal funding
ends
• Costs of implementing the work plan are congruent with the proposed budget
• Need for equipment, supplies, contractual services, and other budget items are well justified in terms of the
project goal(s), objectives, and proposed activities
• For HOME projects ONLY: Demonstrates the extent to which the applicant(s) has assessed financial viable
and meets the County's subsidy layering/underwriting guidelines.
o Pro -forma or financial schedules are consistent with industry standards, including but not limited
to: fees, cost per unit, month rents, expenses, projected revenue, operation costs and depreciation
allowances.
o Rental project must submit a market study demonstrating need for the proposed project. Market
studies must follow the County's guidelines
In 2016, the Community Redevelopment Agency ( CRA ) spent approximately $25,000 in commissioning a report to
evaluate the existing water system for fire protection in the CRA. CRA staff provided project oversight to complete the
Water System Improvements for Fire Protection Plan 2016. City staff time to design the project (CAD Tech, Engineer,
Assistant Director and Director) is estimated to be approximately $30,000. The CRA and City staff time will be used as
leverage for this project and will be outside the scope of the request for funding.
The CRA demonstrates financial stability with a checks and balance system by submitting a single audit on an annual
basis. The Collier County Clerk of the Courts performs the single audit on behalf of all county government entities. The
BGTCRA has the capacity to sustain payment to our vendors through the County financial system and the ability to
wait for reimbursement from the funding grant.
This project is estimated at cost $650,000.00 dollars, The Bayshore Community Redevelopment Agency is requesting a
grant in the amount of $300,000.00, the balance of the construction cost will be paid by the City of Naples, in addition
to any soft cost such as Professional Engineering and CEI services.
F.2. Agency maintains the following records:
CQCash Receipts Journal
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IJ Cash Disbursements Journal
General Ledger
Chart of Accounts
Payroll Journal and Individual Payroll Records Individual
Personnel Files
iJ Written Procurement Procedures
QCapital Inventory
QWritten Travel Policy
Property Control Policy and Records
❑ None of the Above
Q F.3. Agency agrees to: Check all that apply
F.3. Agency agrees to the following (check all that apply)
2 Submit complete audits for every year during contract
2 Retaining all project records for the applicable time period as outlined inapplicable regulations
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G. Budget
Caseld: 25813
Name: Bayshore CRA - 2021 - 2021
Completed by tami.scott@colliercountyfl.gov on 213120211:00 PM Address: *No Address Assigned
G. Budget
G.I. Budget Summary and Itemization Table
Budget
Requested
Other
Leverage/
Total Budget
Narrative
Deliverable
Itemization
Funds
Funds
Match
($)
Project
$0.00
$0.00
$30,000.00
$30,000.00
Provided by the City
Engineering
of Naples
Services
Construction
$0.00
$0.00
$20,000,00
$20,000.00
Provided by the City
Engineering
of Naples
Services
Right of Way
$0.00
$0.00
$5,000.00
$5,000.00
Provided by the
Permit
Community
Redevelopment
Agency
Construction
$0.00
$0.00
$20,000.00
$20,000.00
Provided by the
Administration
Community
Services
Redevelopment
Agency
Estimated
$300,000.00
$0.00
$350,000.00
$650,000.00
Provided by the City
Construction Cost
of Naples
$300,000.00
$0.00
$425,000.00
$725,000.00
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H. Leverage / Match Case Id: 25813
Name: Bayshore CRA - 2021 - 2021
Completed by torniscott@colliercountyfl.gov on 213120211:12 PM Address: *No Address Assigned
H. beverage / Match
Please provide the following information
H.I. Will the project require matching funds?
Yes
H.2. If yes, please complete the Leveraged or Match Funds table below.
Source of Match/Leveraged Funds
Conditions/Limitations of Match/Leverage
Funds
Amount
City of Naples
Professional Engineering Services
$30,000.00
City of Naples
Construction Engineering Services
$20,000.00
Community Redevelopment Agency
Right of Way Permit
$5,000.00
Community Redevelopment Agency
Construction Administration Services
$20,000.00
City of Naples
Balance of construction cost. Project is
estimated at $650,000.00, CRA is requesting
$300,000.00
$350,000.00
$425,000.00
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I. Program Income Case Id: 25813
Name: Bayshore CRA - 2021 - 2021
Completed by tami.scott@colliercountyfl.gov on 213120211:12 PM Address: * N o Address Assigned
1. Program Income
Please provide the following information
I.I. Will program income be generated as a result of the service or product provided?
No
1.2. if Yes, please indicate the SOURCE of the income generated (rent, proceeds, revenue, program fees, etc.) and
the TOTAL DOLLAR AMOUNT that will be generated.
Source of Program Income Total Amount ($)
$0.00
1.3. If program income is anticipated, indicate how the funds will be utilized.
N/A - No program income will be generated
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J. Outcomes & Performance Case Id: 25813
Measures Name: Bayshore CRA -- 2021-- 2021
Address: *No Address Assigned
Completed by tami.scott@colliercountyfl.gov on 2/3/2021 1:12 PM
J. Outcomes & Performance Measures
Please provide the following information
Outcomes and Performance Measures: The category will be evaluated on the applicant's ability to collect data to
measure the outcomes of the activities and the project as a whole
• Describe the agency's evaluation plan with performance measurements
• Demonstrate long term support of project
• How will the outcome measures meet national or program objectives and explain how the evaluation plan
demonstrates "value-added" or "community value" to Collier County
CRA staff will be providing project oversight to complete phase 4, the City of Naples staff time will be used as leverage
for this project and will be outside the scope of the request for funding. The CRA demonstrates financial stability with
a checks and balance system by submitting a single audit on an annual basis. The Collier County Clerk of the Courts
performs the single audit on behalf of all county government entities. The 8GTCRA has the capacity to sustain
payment to our vendors through the County financial system and the ability to wait for reimbursement from the
funding grant. The outcome of the installation of the fire hydrants and construction of updated water lines will
improve the fire prevention safety in the area. The improvements are considered to be a life, health and safety
improvement.
The performance measure for this project will be increased public safety, stronger water flow when the Fire District is
called to a fire, and will also provide overall higher water pressure in the area. Since the fire suppression system will
be constructed and mostly used by the residents of Bayshore, the data collection of users will be relegated to the fact
that this area is identified as a LMI area.
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K. Required Documents Case id: 25813
Name: Bayshore CRA - 2021- 2021
Completed by tomi.scott@colliercountyfl.gov on 213120211:11 PM Address: *No Address Assigned
K. Required Documents
Please provide the following information
Please read, understand and sign, in blue ink, the following documents. Executed (signed) forms must be uploaded
below.
Acknowledgement Letter
Attestations and Certifications for all Applications
CHDO Certification
Certification Regarding Debarment, Suspension, Ineligibility Voluntary Exclusion
Federal Funding Accountability and Transparency Act Form
Financial Review Template
HOME Investment Partnership Program
Religious Organization Requirements Form
Documentation
QFederal Funding Accountability and Transparency Act Form *Required
8-Bayshore CRA Financial Review Spreadsheet.pdf
4-Form FFATA Sub Awards 12-19 rev..pdf
0 HOME Investment Partnership Program Required for HOME applicants Only
5-Home Investment Partnership Program.pdf
2 Application Document - 501(c) (3) IRS Tax Exemption Letter *Required
11-Bayshore CRA 501c3 Status.pdf
2 Application Document -Acknowledgement letter *Required
2- 2021 ATF application signed -Fire Suppression Phase 4.pdf
7 - 2021-CDBG- Acknowledgment form FY2021-2022.pdf
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2 Application Document -Affidavit of Compliance with Federal, State, local Regulations *Required
4-Form FFATA Sub Awards 12-19 rev..pdf
R1Application Document - Articles of Incorporation *Required
12-Bayshore CRA Articles of Incorporation. pdf
IJ Application Document - By -Laws *Required
10-Bayshore CRA By-Laws.pdf
2 Application Document - Board Resolution authorizing submittal of grant application *Required
1-Bayshore CRA Board Resolution.pdf
0 Application Doc -Certification Regarding Debarment, Suspension, Ineligibility Voluntary Exclusion *Required
3-Debarment CRA staff CDBG grant.pdf
IJ Application Document - Internal Revenue Service Form 990 — first 12 pages of the last 2 years *Required
14- Bayshore CRA Form 990.pdf
ZApplication Document - List of Board of Directors *Required
7-Bayshore CRA Board of Directors 2020-2021.pdf
R1Application Document - Organizational Chart *Required
6-Bayshore Org. Chart.pdf
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21 Application Document - Preceding 2-year audits including management letter and findings *Required
15-Certificate of Exemption.pdf
QApplication Document - Procurement Policy *Required
19-Procurement Policy.pdf
RIApplication Document - Resumes, Pay Scales with Job Descriptions *Required
16-Staff Resumes.pdf
21 Application Document -State of Florida Certificate of Good Standing *Required
13-Bayshore CRA Certificate of Good Standing.pdf
❑ Application Document -Acknowledgement of Religious Organization Requirements
**No files uploaded
❑ Application Document -Certification of CDBG/HOME/ESG Funded Construction/Rehabilitation Projects
**No files uploaded
❑ Match documentation
**No files uploaded
❑ Application Document - Verification of site plan/plat approval
**No files uploaded
❑ Application Document -Verification of zoning
**No files uploaded
❑ Application Document - Location map/photo of site
**No files uploaded
❑ Application Document - Floor plans
**No files uploaded
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❑ Relocation plan
**No files uploaded
❑ Deliverable - Market Study
**No files uploaded
❑ Deliverable - Project Pro -forma
**No files uploaded
❑ Financial Review Template
**No files uploaded
❑ Deliverable - CHDO Certification
**No files uploaded
❑ Religious Organization Requirements Form
**No files uploaded
❑ Lobbying Form
**No files uploaded
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Submit Case Id: 25813
Name: Sayshore CRA - 2021- 2021
Last modified by tami.scott@coiliercoontyfl.govon213120211:13 Address: * N o Ad d ress Ass ign ed
PM
Submit
I certify that I have been authorized by the applicant's go►►erning body to submit this application and that the
information contained herein is true and correct to the best of my knowledge.
Authorized Name and Title
Leo E. Ochs, Jr.
County Manager
Telephone
Authorized Signature
** igned
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16. B.2.d
Bayshore Fire Suppression Water Improvement Project Map-2021
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