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PBSD Landscape & Safety Committee Minutes 09/02/2020 PELICAN BAY SERVICES DIVISION LANDSCAPE & SAFETY COMMITTEE MEETING SEPTEMBER 2, 2020 The Landscape & Safety Committee of the Pelican Bay Services Division met on Wednesday, September 2 at 1:00 p.m. at the Board of County Commissioners Chambers, third floor, Collier County Government Center, 3299 Tamiami Trail East, Naples, Florida 34112. The following members attended. Landscape & Safety Committee Pete Griffith Joe Chicurel, Chairman Rick Swider Nick Fabregas Michael Weir Michael Fogg (ex-officio) Pelican Bay Services Division Staff Karin Herrmann, Operations Analyst Neil Dorrill, Administrator Lisa Jacob, Project Manager Chad Coleman, Operations Manager Alex Mumm, Senior Field Supervisor (absent) Darren Duprey,Associate Project Manager Barbara Shea, Administrative Assistant Also Present Jim Carr, Agnoli, Barber& Brundage Trent Waterhouse, Pelican Bay Foundation Denise McLaughlin, PBSD Board APPROVED AGENDA (AS PRESENTED) 1. Call to Order- Pledge of Allegiance 2. Roll Call 3. Agenda Approval 4. Approval of 1/16/20 Meeting Minutes 5. Audience Comments 6. Sidewalk Project a. Timeline and Cost Update for Phase I and Phase II b. Arborist Update c. Answers & Discussion to Specific Items and Concerns 7. 2020 Landscape Projects 8. Line of Sight Issues 9. Crosswalks a. Gulf Park& Green Tree Intersection Signage b. San Marino Request for Flashing Lights c. Pelican Bay Blvd. & Hammock Oak 4-Way Conversion 10. Street Signs a. New Poles & Sleeves b. Conflicts 11. Committee Member Comments 12. Old Business (not covered in today's Agenda) 1 Pelican Bay Services Division Landscape & Safety Committee Meeting September 2, 2020 13. New Business (not covered in today's Agenda) 14. Adjournment ROLL CALL All members were present and a quorum was established AGENDA APPROVAL Mr. Griffith motioned, Mr. Swider seconded to approve the agenda as presented. The motion carried unanimously. APPROVAL OF 1/16/20 MEETING MINUTES Mr. Swider motioned, Mr. Griffith seconded to approve the 1/16/20 meeting minutes as presented. The motion carried unanimously. AUDIENCE COMMENTS Ms. McLaughlin encouraged board members and residents to review the materials on the Army Corps of Engineers Coastal Storm Management Risk Study. She noted that there are three or four elements currently being proposed to handle storm surge now, including increasing beach widths to 150 feet north and south of Pelican Bay. She commented that we need to ask/address the impact of their actions on PB's beaches (Area 2). Mr. Fogg commented that our consultant, Dr. Dabees, is preparing a brief summary on this issue, which may be included on the 09/10/2020 PBSD Board agenda. He noted that the Pelican Bay Foundation has also hired Dr. Dabees as their consultant on this issue. GENERAL COMMENTS BY THE CHAIRMAN Dr. Chicurel welcomed Darren Duprey as our newly hired Assoc. Project Manager. He also thanked staff for their hard work over the last eight months, since the last time the Landscape & Safety Committee convened. SIDEWALK PROJECT TIMELINE AND COST UPDATE FOR PHASE I AND II Dr. Chicurel commented that estimated timelines for Phase I and Phase II (provided by Agnoli, Barber& Brundage) of the sidewalk project were included in the agenda packet. He also commented on the updated ABB cost estimates for Phase I and II;Phase I is estimated at$627,166 and the entire project is estimated at $5,514,092, which includes a 20% contingency. Our ABB consultant, Mr. Jim Carr, gave a brief overview of the plans for Phase I, which included information such as an overall map, a list of trees to be removed, and grade elevation. The plan includes "low-profile" curbs. He noted that sidewalks will not traverse private driveways, and that ADA mats are not required where sidewalks intersect driveways. Mr. Fabregas expressed concerns on residents walking on private driveways(where the sidewalks stop) with varying elevations and surface conditions. Dr. Chicurel suggested that staff review the condition of private driveways abutting our new sidewalks in Phase I. Dr. Chicurel commented that our sidewalk project excludes Seagate Dr. and Vanderbilt Beach Rd. (Pelican Bay southern and northern borders). Dr. Chicurel noted that Seagate sidewalks are in relatively good shape and Vanderbilt Beach Rd. sidewalks will be looked at in the future. 2 Pelican Bay Services Division Landscape & Safety Committee Meeting September 2,2020 Mr. Trent Waterhouse commented that the PBF and the County are currently in the process of re- designing the PB County Park(on Vanderbilt Beach Rd.). Mr. Carr commented that he expects Phase Ito be bid out in Nov. 2020, followed by Phase II in the first quarter of 2021. Dr. Chicurel commented that he hopes Phase I construction can begin in April 2021. Board members had discussion on whether construction could continue through season and possible traffic control issues. Mr. Waterhouse expressed safety concerns over PB Blvd. sidewalk construction during season, reducing lanes from four to two, and sidewalk construction equipment/materials competing for space with car carriers. ARBORIST UPDATE Ms. Jacob reported on a preliminary consultation with Mr. Ian Orlikoff, arborist with Signature Tree, who provided a sample tree evaluation. A field visit will be scheduled with Mr. Orlikoff, Dr. Chicurel, and staff to complete a more thorough evaluation of existing trees which may be affected by Phase I of our sidewalk project. Dr. Chicurel emphasized that every effort will be made to preserve our tree canopy. ANSWERS & DISCUSSION TO SPECIFIC ITEMS AND CONCERNS Dr. Chicurel emphasized the importance of communication with residents on our sidewalk project, utilizing all communication tools available. Mr. Fogg suggested that we go ahead and post the Phase 1 plans on the PBF website. Dr. Chicurel provided photos of plant/vegetation conflicts with our existing sidewalk. He emphasized that it is very critical that restoration work (sod replacement, irrigation head replacement, etc.) is included in the contract. Mr. Dorrill commented that potential problems to be encountered in the project will be discussed and worked out at the pre-bid conference. Mr. Griffith commented that over the recent five months,fifty percent of Green Tree Drive has been blocked by construction vehicles. These vehicles will be competing with our construction vehicles and equipment during the project. Ms. McLaughlin commented that she has received inquiries from residents and the PBPOA on how this project will be financed. Mr. Fogg responded that he intends to schedule a Budget Committee meeting in October to discuss the financing of this project. He noted that funds must be available by the second quarter of 2021 in order to begin Phase II. Mr. Swider suggested that we clarify our position on Vanderbilt Beach Rd. sidewalk replacement and obtain an estimate on the cost to replace this sidewalk. 2020 LANDSCAPE PROJECTS Mr. Coleman commented that tree trimming on Pelican Bay Blvd.has been completed, and that staff is currently working with Dr. Chicurel on flower selection for the Fall. Mr. Coleman noted that he plans to work on a long-term large tree replacement plan. Mr. Griffith suggested that we work on replacement of trees lost over the last 15 years in our cul-de-sacs. Dr. Chicurel suggested that Mr. Griffith work with Mr. Coleman and Mr. Mumm to develop a tree planting plan to include locations and types of trees,for future review by this committee. Mr. Griffith noted that resident feedback on our recent tree planting project has been excellent. LINE OF SIGHT ISSUES Dr. Chicurel commented on photos (included in the agenda packet) and resident e-mails regarding "line-of-sight" issues at intersections throughout the community. He suggested that 3 Pelican Bay Services Division Landscape & Safety Committee Meeting September 2,2020 traffic mirrors may remediate some of these issues and asked staff to look into what the County's philosophy is on traffic mirrors. CROSSWALKS GULF PARK & GREEN TREE INTERSECTION SIGNAGE Dr. Chicurel commented on recent signage which was changed at the intersection of Gulf Park Dr. and Green Tree Dr. from "yield to pedestrians" to "stop for pedestrians." Ms. Jacob explained that the sign change is a result of the County's adoption of the current state statute as County code. E-mails have been received from residents stating that the new signage is confusing. Mr. Waterhouse noted that new vehicles with modern navigation identify these signs as stop signs. SAN MARINO REQUEST FOR FLASHING LIGHTS Dr. Chicurel commented on a request from the San Marino Association for flashing warning lights to be installed at the Pelican Bay Blvd. crossing in front of San Marino,which leads directly to tram station 6. Dr. Chicurel commented that this request is appropriate. He asked staff to look into what the County process is and if a traffic study is required, it should be performed during season. PELICAN BAY BLVD. & HAMMOCK OAK 4-WAY CONVERSION Dr. Chicurel commented on the possible conversion of a 3-way stop at the intersection of Pelican Bay Blvd. and Hammock Oak Dr. to a 4-way stop as this is a busy intersection. The Crescent Association is in favor of this conversion. Dr. Chicurel suggested that staff follow up on whether a traffic study is required, and if it is, it should be performed during season. STREET SIGNS NEW POLES & SLEEVES Dr. Chicurel provided photos (included in the agenda packet) of improperly sized street sign poles and sleeves. Mr. Dorrill commented that staff will review the sizing of the newly installed poles and sleeves. CONFLICTS Dr. Chicurel commented on a photo of a traffic crosswalk sign installed behind a street , light pole, and suggested that staff prevents or corrects such occurrences like this in the future. NEW BUSINESS Dr. Chicurel commented on the increasing number of iguanas in Pelican Bay which may become a potential future problem,as they can burrow into and undermine lake banks,and become a nuisance. He suggested that the PBSD, PBF, and PBPOA collaborate and share an opinion on this issue. Mr. Dorrill commented that iguanas can affect drainage canals. Mr. Fabregas commented that we might consider hiring a trapper. Dr. Chicurel commented that recently the PBF hired a trapper, but no results were achieved. ADJOURNMENT The meeting was adjourned at 3:11 p.m. I 4 Pelican Bay Services Division Landscape & Safety Committee Meeting September 2, 2020 // oe ' hicurel, Chairman Mutes approved ] as presented OR [ /as amended ON [ 0o7/0.2,03 D o?/ ] date 5