Loading...
Ad Hoc Strategic Planning Committee Minutes 02/07/2020 PELICAN BAY SERVICES DIVISION AD HOC STRATEGIC PLANNING COMMITTEE MEETING FEBRUARY 7,2020 The Ad Hoc Strategic Planning Committee of the Pelican Bay Services Division met on Friday, February 7 at 9:00 a.m. at the SunTrust Bank Building, 801 Laurel Oak Drive, Suite 302,Naples, Florida 34108. The following members attended. Ad Hoc Strategic Planning Committee Denise McLaughlin Michael Fogg, Chairman Scott Streckenbein Joe Chicurel Pelican Bay Services Division Staff Neil Dorrill, Administrator Lisa Jacob, Project Manager Chad Coleman, Operations Manager Barbara Shea, Interim Operations Analyst Alex Mumm, Sr. Field Supervisor Also Present Ayoub Al-bahou, Public Utilities Dept. Beth Johnssen, Public Utilities Dept. Tom Chmelik, Public Utilities Dept. Mike Kitchen, Pelican Bay Foundation Jim Hoppensteadt, Pelican Bay Foundation Susan O'Brien, PBSD Board APPROVED AGENDA (AS AMENDED) 1. Pledge of Allegiance 2. Roll call 3. Agenda approval 4. Approval of 12/12/19 meeting minutes 5. Audience Comments 6. Finalization of Site Plan 7. Building Specifications a. Lease options for PBSD administrative staff(add-on) 8. Next Steps 9. Other business 10. Adjournment ROLL CALL All members were present and a quorum was established AGENDA APPROVAL Mr. Streckenbein motioned, Dr. Chicurel seconded to approve the agenda as amended with the addition of agenda item #7a. The motion carried unanimously. APPROVAL OF THE 12/12/2019 MEETING MINUTES 1 Pelican Bay Services Division Ad Hoc Cost Saving Strategies Committee Meeting February 7,2020 Dr. Chicurel motioned, Mr. Streckenbein seconded to approve the 12/12/2019 meeting minutes as presented. The motion carried unanimously. INTRODUCTION Ms. Jacob introduced members of the County's Public Utilities Dept. (PUD)attending this meeting which included Mr. Tom Chmelik, Ms. Beth Johnssen, and Mr. Ayoub Al-bahou. FINALIZATION OF SITE PLAN The committee reviewed conceptual plans for the 6200 Watergate Way site. Ms. Johnssen identified County infrastructure on the site plan including master wastewater pump station #109 and three storage tanks. She commented that the decommissioned tank on the southwest end of the site may be put back into service for additional storage capacity. Mr. Dorrill and Mr. Coleman commented that this site plan meets all PBSD needs and functions. It includes a fuel island, a pole barn, a horticultural nursery, a debris grinding area, a chemical and fertilizer building, additional parking, and additional roadway within the site. He noted that the intended PUD occupants of"Building B" would be IQ water operating staff Ms. Johnssen commented that the plans would include space for 10-12 PUD staff, which may be needed over the next 10-20 years. She noted that currently 6 PUD staff perform work on the site. Mr. Chmelik noted that the site plan includes space for a possible additional storage tank. Mr. Dorrill commented that we need to look at the access road easement as well as possible improvements to the driveway into our facility. Mr. Hoppensteadt requested a copy of the access road easement. Mr. Fogg commented that at the last committee meeting, it was tentatively decided that PBSD administrative staff would not be moved to this site. Ms. Johnssen commented that "Building B" would provide space for PUD employees as well as PUD storage space for items such as backup emergency generators. Mr. Dorrill commented that he assumes that the County PUD will be paying for the construction of"Building B"plus prorated costs for site improvements. He also noted that Deputy County Manager Nick Casalanguida is receptive to hardening a land lease or similar document to protect our interest in the facilities which will be paid for by the PBSD. Mr. Al-bahou commented that he expects few changes to these conceptual plans. He explained that "Building A" would be constructed while our existing structure remained in use. Upon completion of "Building A" construction, our existing structure would be removed, and "Building B"would be constructed in its place. Mr. Hoppensteadt commented that the PBF Board will require submittal of the full site plan, in order to make a determination on approval. He noted that the PBF would be looking for a statement from the PBSD Board stating that its ten-year needs are being met with this plan. He explained that the PBF approval process includes three stages: (1) approval of the preliminary concept and planned use (description of functions and uses), (2) approval of the design, and (3) approval of the construction drawings. Mr.Dorrill commented that the proposed site plan includes about four acres in the northwest section with a use "to be determined." Mr. Chmelik confirmed that the PUD Dept. has no active plans for this area. Ms. Diane Lustig asked the committee to consider (1) any impact on 24/7 operations, (2) mulching noise, (3) "County pipe flushing" noise, and (4) issues relating to the access road including cars parked and project staging. She also suggested that it is important to consider the 2 Pelican Bay Services Division Ad Hoc Cost Saving Strategies Committee Meeting February 7,2020 cost for additional vegetation/trees on the site. Mr.Dorrill assured her that the site plan will require an approved SDP, which will require us to follow County landscaping standards. BUILDING SPECIFICATIONS The committee reviewed photos of metal building options, provided by Mr. Al-bahou. He noted that the building will be built to withstand 200 m.p.h. winds. Mr. Kitchen commented that the roof materials and appearance are very important, as the roof will have the most visual impact on the surrounding residents. Mr. Hoppensteadt suggested that we consider planning for the capability to house staff in the aftermath of a hurricane, and that the building should be Cat 5 rated. Mr. Dorrill commented in favor of planning for"disaster recovery housing for staff." Mr. Dorrill commented on the advantages of a "design build" approach. Mr. Al-bahou confirmed that this concept would speed up the construction/planning process by three months. NEXT STEPS The committee and staff agreed on the following additional next steps. 1. PBSD staff will prepare a scope document which will include all interior building requirements and outside preferences. Electric charging and solar capabilities may be included in this document. 2. The PBSD Budget Committee will review this project in order to provide funding. 3. Ms. Jacob will prepare a purchase order for a civil engineer and an architect to prepare renderings for the site plan. Mr. Dorrill noted that our field site improvement project contains sufficient funds for this purchase order. Ms. O'Brien suggested that the completed scope document be brought to the full board for review. LEASE OPTIONS FOR PBSD ADMINISTRATIVE STAFF (ADD-ON) Mr. Dorrill reported that he has talked with the Sun Trust building's onsite manager and leasing manager regarding available office space in the building. He noted that the leasing manager is in the process of preparing lease pricing proposals for space on the first floor and the fourth floor. Mr. Dorrill explained that a larger space would be jointly occupied by the PBSD and PBF covenants and design staff He noted that the first floor space is approximately 3,400 square feet, while the fourth floor space is approximately 2,700 square feet. Mr. Hoppensteadt commented that the first floor space has excellent meeting space and public access, including two exterior access points. ADJOURNMENT The meeting was adjourned at 10:42 a.m. I 6 Mi el Fogg, Chai , an Minutes approved [ as presented OR [ 1 as amended ON [ 0(2//b/2.0,2/ 1 date 3