Minutes 01/11/2021 Cedar Hammock Community Development District
Inframark, Infrastructure Management Services
210 N. University Drive, Coral Springs, FL 33071
Tel: 954-603-0033; Fax: 954-345-1292
DATE: February 23, 2021
Memorandum to: Jim Kurtzeborn
Cedar Hammock Golf and Country Club
VIA EMAIL TO:
GM@cedarhammockcc.com
RE: Cedar Hammock CDD Minutes of the January 11, 20201
Meeting as approved at the February 8, 2021 meeting
Enclosed for your record is a copy of the above-reference minutes for the Cedar Hammock
Community Development District, which are to be kept on file for public access.
FOR INFORMATIONAL PURPOSES ONLY:
Crystal Kinzel, Director
Clerk of the Circuit Court/Finance Dept. VIA EMAIL TO: Derek.johnssen@collierclerk.com
Berger, Toombs, Elam, Gaines & Frank Via email to: audit@btef-cpas.com
Justin Faircloth, justin.faircloth@inframark.com
MINUTES OF MEETING
CEDAR HAMMOCK
COMMUNITY DEVELOPMENT DISTRICT
The regular meeting of the Board of Supervisors of the Cedar Hammock Community
Development District was held Monday, January 11, 2021 at 2:00 P.M. at Cedar Hammock
Clubhouse, 8660 Cedar Hammock Boulevard, Naples, FL.
Present and constituting a quorum were:
Norman Day Chairman
Quentin Greeley Vice Chairman
Fred Bally Assistant Secretary
Gene Bolton Assistant Secretary
John Martino Assistant Secretary
Also present were:
Justin Faircloth District Manager
Sam Marshall District Engineer
Jim Kurtzeborn Cedar Hammock Golf& Country Club
Todd Legan Cedar Hammock Golf& Country Club
The following is a summary of the discussions and actions taken at the January 11,2021
Cedar Hammock Community Development District's Board of Supervisors Meeting.
FIRST ORDER OF BUSINESS Roll Call
• Mr. Faircloth called the meeting to order and called the roll. A quorum was
established.
SECOND ORDER OF BUSINESS Approval of Agenda
• Mr. Faircloth had additions to the agenda.
o Provided the Board hard copies of the new reserve study with changes to be
considered with the FY2022 Budget discussion. It was noted that not all changes
requested were made.
January 11, 2021 Cedar Hammock CDD
o Provided the property insurance proof from the club to be discussed under the
District Manager's follow-up items.
On MOTION by Mr. Day, seconded by Mr. Greeley,with all in favor,
the agenda was approved as amended. 5-0
THIRD ORDER OF BUSINESS Public Comments on Agenda Items
• None.
FOURTH ORDER OF BUSINESS Organizational Matters
A. Resolution 2021-01, Designation of Officers
• Mr. Greeley nominated Mr. Day to be Chairman. Mr. Day nominated Mr. Greeley to be
Vice-Chair. The remainder of the Board will be Assistant Secretaries; Mr. Faircloth,
Secretary; Alan Baldwin,Treasurer, and Stephan Bloom, Assistant Treasurer.
On MOTION by Mr. Greeley, seconded by Mr. Day, with all in favor,
Resolution 2021-01, designation of officers with the slate of
officers remaining the same was adopted. 5-0
FIFTH ORDER OF BUSINESS Old Business
A. Bulkhead & Bridge Repair/Replacement Project Update
• Mr. Day provided an update on the cart paths on Lake 9/Hole 7. He noted Glase Golf will
return to replace the damaged cart paths once play slows down. Mr. Day noted that Glase
Golf had replaced numerous other damaged cart path sections along the back gate
previously with no issue.
• Mr. Faircloth noted an inspection will be forthcoming later in the month. The October
inspection had been delayed since the District had all the new work completed and the
water levels had been too high to review the rip rap along the lake banks.
• Mr. Day indicated he reviewed the rip rap on hole#16 with Jeff and Jim Glase, and it looks
like Glase Golf will be able to smooth out the rip rap that is in place without the need for
additional material.
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January 1 1. 2021 Cedar Hammock CDD
• The Board requested Mr. Legan investigate a potential washout on Lake 9 behind the
homes and utilize the remaining rip rap to address any issues.
• Mr. Faircloth stated the project had not officially been closed out yet noting the District
had received everything from Bridging Solutions and Artistic Structures including Collier
County approval on the permits, but that the final close out has not been done with Mr.
Marshall yet. Mr. Faircloth and Mr. Marshall have discussed whether changes need to be
completed such as quick claim deeds from the Club to the CDD, or if there was equal land
exchange in any transitions. Mr. Marshall and Mr. Faircloth are in the process of
discussing this with District Counsel and will come back to the Board at the next meeting
with any updated recommendations received.
• The littorals have been installed on Lakes 1, 2, and 3. Mr. Marshall discussed the need for
littoral signage and noted it would be completed soon.
• Mr. Faircloth noted that the first installment of interest on the loan was paid in November,
and another payment would be due in May which would be principle and interest
according to the contract with Valley National. There is no pre-payment penalty and so
staff can pay down the loan as soon as the finance team is able to complete a review and
provide an amount that can be used towards the loan unless there is an objection from
the Board. Being no objection from the Board Mr. Faircloth will authorize a pre-payment
on the loan and update the Board once complete.
• Further discussion ensued regarding signage.
• Discussion ensued regarding final project billing.
• Mr. Legan discussed the littorals with the Board.
• Mr. Faircloth discussed the RTS contract for irrigation work in the amount of $8,000 and
noted RTS had billed $4,250, but not invoiced for the remaining balance of the contract.
The Board requested staff follow-up with RTS regarding any final billing.
SIXTH ORDER OF BUSINESS New Business
A. FY2020 Budget Discussion
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January 11, 2021 Cedar Hammock CDD
• Mr. Faircloth stated the Board reviewed the reserve study several months in a row and
made changes multiple and requested a final revision from Florida Reserve Study. A
request was sent to Florida Reserve Study with the changes provided by the Board and
they were fine with most of the changes, however, in their professional opinion they were
not willing to make some of the requested changes to the report.
• At the end of the day the Board can reserve for whatever amounts they determine.
Florida Reserve Study recommended reserves for bulkhead and bridges. Initially they had
the lifespan as 40 years for these items but were willing to move to a 50-year lifespan.
• The Board requested the following changes to the Reserve Study be incorporated when
drafting the FY2022 budget:
o There should be no reserve amount for the Cap Rock bulkhead replacement holes
4, 5,16 and 17.
o The remaining life span for the Wooden Bulkhead replacement driving range
should be extended to five years instead of the listed three years.
o There should be no reserve amount for the rock wall bridges and culverts.
o The Board wished to separate the paving costs for Sawgrass East and Buttonwood
Way. The lifespan for Sawgrass Way should be two years and Buttonwood way
should be five years. New replacement costs should be obtained from the District
Engineer for these two items.
o The lifespan for Cedar Hammock Court and Cedar Hammock Boulevard should be
extended to five years.
o The reserve for pavers should be for repairs at $40,000.00 with a lifespan of eight
years.
• Additionally, the Board requested the following changes be incorporated into the
F2022 draft budget:
o Administrative— ProfSery Engineering should be reduced to $10,000.00
o Administrative— Printing and binding should be reduced to $1,200.00
o Administrative— Legal Advertising should be reduced to $2,500.00
o Field — R & M —Plant replacement should be reduced to $500.00
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January 11, 2021 Cedar Hammock CDD
On MOTION by Mr. Greeley seconded by Mr. Day with all in favor
a motion to move the previously approved aeration project which
has been put on hold into the FY2022 budget as a field — Capital
Outlay expense of$32,000.00 for Lakes 4/hole 1, 6/holel, 10/hole
6 and 11/hole 5 was approved. 5-0
• Field-Electricity-Aerator should be doubled because of the new project that will be
installed.
• The Board agreed that Mr. Marshall should not be present at future meetings unless
requested by the Board.
SEVENTH ORDER OF BUSINESS Attorney's Report
There being none, the next item followed.
EIGHTH ORDER OF BUSINESS Engineer's Report
There being none, the next item followed.
NINTH ORDER OF BUSINESS Manager's Report
A. Approval of the Minutes of December 14, 2020 Meeting
• Mr. Faircloth asked if there were any changes, corrections, or deletions in the minutes
of the meeting. There being none,
On MOTION by Mr. Greeley seconded by Mr. Day with all in favor
the minutes of December 14, 2020 were approved. 5-0
B. Acceptance of Financial Report, November 2020
• Mr. Faircloth presented the financial report to the Board and asked if there were any
questions. There being none,
On MOTION by Mr. Greeley seconded by Mr. Bolton with all in
favor the financial report for November 2020 was accepted. 5-0
C. Follow-up Items
• After reviewing the insurance coverage provided by the Club, the Board requested
staff obtain a proposal for coverage for the camera system, gates, irrigation, roads,
pier and bridges/bulkheads.
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January 11, 2021 Cedar Hammock CDD
TENTH ORDER OF BUSINESS Supervisors' Request
• Mr. Day discussed options for sealing of the bridges.
ELEVENTH ORDER OF BUSINESS Audience Comments
• None.
TWELFTH ORDER OF BUSINESS Adjournment
On MOTION by Mr. Day, seconded by Mr. Bolton with all in favor,
the meeting was adjourned at 4:50 p.m. 5-0
J.stin Faircloth,Secretary Norman Day, Chai
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