Loading...
10/19/2020 Minutes The Quarry Community Development District Inframark,Infrastructure Management Services 210 N.University Drive,Suite 702,Coral Springs,Florida 33071 Tel.(954)603-0033•Fax(954)345-1292 DATE: February 17, 2021 Mr. Derrick Johnssen CLERK OF THE CIRCUIT COURT Finance Department Derek.johnssen@collierclerk.com FROM: Alison Bruce Recording Secretary Minutes of the October 19, 2020 Regular Meeting approved at the November 16, 2020 meeting Enclosed for your records is a copy of the minutes of the above referenced meeting of the The Quarry Community Development District,which are to be kept on file for public access. Encl: Cc: Mr. Wes Haber MINUTES OF MEETING THE QUARRY COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Quarry Community Development District was held Monday October 19,2020 at 1:00 p.m.via ZOOM pursuant to Executive Order 20-69 and Section 120.54(5)(b)2, Florida Statutes. Present and constituting a quorum were: Stanley T. Omland Chairman Lloyd Schliep Vice-Chairman Timothy B. Cantwell Assistant Secretary William Flister Assistant Secretary Also present were: Bob Koncar District Manager Justin Faircloth District Manager Wes Haber District Counsel Albert Lopez District Engineer Number of Residents The following is a summary of the discussions and actions taken at the October 19, 2020 The Quarry Community Development District's Board of Supervisors Meeting. FIRST ORDER OF BUSINESS Call to Order • Mr. Koncar called the roll, and a quorum was established. SECOND ORDER OF BUSINESS Approval of Agenda • Mr. Omland requested any additions, deletions, corrections, or changes to the agenda. Mr. Omland wished to switch items 8 and 9 around on the agenda. On MOTION by Mr. Cantwell seconded by Mr. Flister with all in favor the meeting agenda was approved as amended. 4-0 THIRD ORDER OF BUSINESS Public Comment on Agenda • No public comments were received on the agenda. FOURTH ORDER OF BUSINESS District Manager's Report A. Update on Action Items on Meeting Notes • Mr. Koncar reviewed and discussed the action items. 1 October 19,2020 Quarry CDD o Migration of emails from Go Daddy o Trash in the ponds and the cost for removal. o Discussion on scheduling trash from pond on a as needed basis. o Action item list format. o Usage on Campus Suite. o Usage of the Dropbox and cost to expand beyond the 2 megabytes available. • Discussion was had regarding the action item follow-up list being set up using excel. • Mr. Omland indicated they would have the agenda posted on the website,the meeting package placed in the Dropbox and directing the Community on how to access it. • Mr. Koncar stated the representative from MBS Capital is present at today's meeting to provide an update on where they are with the consolidation of the Districts debt. This will be discussed under old business later in the meeting. B. Approval of the September 21,2020 Meeting Minutes • Mr. Omland asked if there were any deletions, corrections,or changes to the minutes. • Corrections were made and will be reflective in the final record. On MOTION by Mr. Schliep seconded by Mr. Flister with all in favor the minutes of meeting of September 21, 2020 were approved as amended. 4-0 C. Acceptance of the Financial Report, and Approval of the Check Register and Invoices for September 2020 • Mr. Koncar presented the financial report for September 2020. On MOTION by Mr. Cantwell seconded by Mr. Flister with all in favor the financial report for September 2020 was accepted and the check register and invoices for September were approved. 4-0 D. Review and Consideration of Lake Maintenance Bid • Mr. Koncar indicated they advertised the RFP for lake maintenance. A pre-bid conference was held on October 1,2020 and several vendors attended. At the conference,there was the question about possibly providing additional time to put the bids together. Originally,the proposals were scheduled to be submitted on October 14, 2020, but after discussion with some of the vendors, the date was moved to October 21, 2020 by noon. Due to this, Mr. Koncar requested the Board consider continuing this ZOOM meeting to Monday October 26,2020 to give them an opportunity 2 October 19,2020 Quarry CDD to work with Supervisor Flister on getting all the proposals and going through them,also to discuss the results of refinancing from Brett Sealy. On MOTION by Mr. Schliep seconded by Mr. Flister with all in favor continuing today's meeting on Monday October 26, 2020 @ 2:00 to receive,discuss and summarize the RFP bids as well as a presentation by Brett Sealy of MBS Capital on the results of the refinancing. 4-0 FIFTH ORDER OF BUSINESS Attorney's Report A. Attorney's Written Report • Mr. Haber provided his written report to the Board. He mentioned the discussion he had with Mr. Omland and Mr.Traficante regarding a potential subpoena related to records on maintenance as well as his conversation with Mr. Sealy regarding his refinancing activities • Discussion was had regarding Mr. Traficante's bill which is unrecoverable fees they cannot get back in any settlements. Mr.Omland stated all these funds come out of their legal budget and he wants to ensure Mr. Traficante does not increase this too much. The bills are running high with the many defendants coordinating time, and depositions are adding up. This an unfortunate expense which the CDD is undertaking on behalf of the QCAs lawsuit which they did not believe they would spend any money on. Further discussion on this matter. SIXTH ORDER OF BUSINESS Engineer's Report A. Engineer's Written Report • Mr. Lopez stated his written report was provided a few days before the package went out and two variances were received after. The one in the report has been addressed and sent to Inframark for continuing the process and the other two which came in last Friday will be completed either today or tomorrow. There are no new homeowner issues. • As it relates to pending contracts and proposals,there is a request to provide a survey for three markers delineating the limited maintenance for the big lake between Heritage Bay and The Quarry CDD. The proposal was forwarded to Inframark, but Mr. Lopez was unsure if the Board wished to know the dollar amount or wanted to wait for the formal proposal. Mr. Omland asked they wait for the formal proposal and explained the genesis of this proposal. Further discussion ensued on this matter and the Board provided their input. • The current project as already mentioned by Mr. Koncar is the RFP proposal for the preserve areas which they are currently working on. 3 October 19,2020 Quarry CDD • Moving forward with the CDC101, he received markups from Mr. Omland, and worked on those markups and sent them back for comments. • Mr. Omland asked when the substantial completion certification was given to QE Enterprises for Phase II and Ill. Mr. Lopez stated it was around the end of March. Mr. Omland continued and stated they have a one year warranty period for their work and he wants to ensure they have done an inspection to make sure the work done has fulfilled the warranty application and they provide sufficient notice if this was not. • Mr. Omland asked Mr. Lopez to review his calendar and obtain the date to make sure they understand the terms of the contract within which they have to provide this notice and make sure they do not go beyond their warranty period before they notify them. Further discussion ensued on the rock and sod, as well request follow-up from Mr. Koncar and Mr. Lopez on these items and the warranties.The Board members provided their input on this discussion. SEVENTH ORDER OF BUSINESS Business Items A. FEMA Update • Mr. Omland will provide an update during his Chairman's report. NINTH ORDER OF BUSINESS Old Business Items • Sarah an associate with Mr. Sealy provided an update to the Board. She indicated as per Brett they will be pursuing a dual track process preparing for both the public market offering and have sent credit packages to several banks to provide a term sheet which should be received by October 23, 2020. • They should be able to provide the economics for each of the options at the October 26, 2020 Board meeting. Mr. Omland asked if the Board had any questions for Sarah. Questions were asked and responses provided. • Mr. Omland requested Sara and Brett provide written documentation to the Board before the meeting. A. Update on CD101 Book • Mr.Omland stated he edited the plans and gave them to Mr. Lopez who has returned it. He thinks it is a great tool. They have added house numbers so when someone indicates an address on a specific street, they can now look it up on the map and locate the easements, pipes. At some point,the completed CD101 will be placed in the District Dropbox. B. Resident Inquiry • None. 4 October 19,2020 Quarry CDD EIGHTH ORDER OF BUSINESS New Business Items A. Consideration of Proposal from Collier Environmental Services • The entire proposal was inadvertently included in the agenda package,when the only item which should have been included was the response from CES regarding the discussion of the$300 a day as mentioned at the last meeting. • Discussion was had about reviewing the CES contract which ends at the end of the year. It was suggested possibly discussing this either in November or December. Mr. Flister stated if the pricing does not change, he would recommend they continue with the contract. • Mr. Koncar asked if they wish to place this item in the November agenda package and Mr.Omland suggested they reach out to CES to obtain a proposal for 2021. Further discussion ensued on this matter. Mr. Flister discussed the pond weed. He continued this discussion and indicated the Florida Fish and Wildlife requires at least 50-feet or 50-percent whichever is less of their property to have pond weed. When they get requests to eliminate all pond weed in front of a homeowner's property technically this is not what they are supposed to be doing. Mr. Flister reviewed all the docks and did not see any restrictions to access to getting the boat in and out. • Further discussion ensued on this matter and the suggestion of possibly sending communication to the community regarding the scope of the services provided within the scope of the law, as it relates to the amount of pond weed which should be in their shoreline. Discussion was had about having educational information for the community which Mr. Omland felt was an excellent idea to show transparency and take away the uncertainty from the community. • Mr. Omland suggested Mr. Cantwell prepare a draft notice discussing the process which they review and send to QCA for distribution. • Mr. Schliep discussed: o buffer zones o seawall o policy or general statement on how far they will cut with machinery o possible damage to equipment. o setting a buffer of the seawall • Further discussion ensued on this matter. • The Board discussed the current vacant seat. 5 October 19,2020 Quarry CDD • Discussion ensued regarding looking at a financial or accountant-type to help them as a Board member to weigh in on our financials,their thinking on bonding. Each Board member brings skill sets to the CDD but the one item which none of them espouse is a financial accounting background. Mr.Omland will work with Mr. Koncar in drafting an inquiry to the community which will be distributed through the QCA. • Mr. Omland asked where the opportunity is to vote for Supervisors in this election. Mr. Cantwell indicated he ran unopposed so no one else was placed on the ballot and he learnt this from the Secretary of State. • Mr. Haber stated to the extent that they were competitive elections the residents within the community would receive special ballots which would have the Quarry CDD elections on it. • Mr. Omland asked Mr. Koncar and Mr. Faircloth to prepare a separate report like that of the Chairman's report, which would be a separate report for community complaints. The report would include the complaints, resolutions, and any outstanding complaints within the community. To date, Mr. Omland has not received any calls regarding lack of response on complaints which tells him from his point of access that they are okay but it is helpful from accountability when calls come in and get resolved. • Mr. Koncar indicated they have a follow-up list where they receive these inquiries. They will formalize this better and include it in the agenda package when it goes out. Mr. Omland stated this could be placed under the Manager's report or create a new agenda item called Status of Citizens complaints. TENTH ORDER OF BUSINESS Supervisor Request/Report A. Chairman's Report: Mr. Omland • Mr.Omland provided an update on FEMA and indicated which process steps are left to be completed until it reaches the final step. • A resident issue with stockpiling soil which he reached out to Mr. Faircloth and took care of this issue. • Regarding the assessment methodology, he spoke with Russ Weyer and he had hope to have something for them this month, but it has been delayed,and he directed him to Mr. Koncar and Mr. Faircloth for data, but he informed Mr. Omland that he hopes to have a draft report for them for the November meeting. They do not believe he needs to attend the meeting but at the very least he can provide his report and financial analysis. 6 October 19,2020 Quarry CDD • Mr. Koncar indicated additional information was requested by Mr. Weyer which they provided to him and thus far has not asked for anything else. • Mr. Koncar provide a follow-up comment on the Dropbox storage size and the cost per year and will follow-up on the amount of storage provided for$150 a year. B. Lake&Preserve:Mr. Flister • Mr. Flister provided an update on the work to be provided by Jeremy in front of the beach club to start next week. • Mr. Omland thanked Mr. Flister for the body of work he has done. C. Liaison: • QCA None. • HBCDD None. • HBUA None ELEVENTH ORDER OF BUSINESS QCA Modification Committee/C DD Easement Request A. New and Pending Approvals • In discussion it is decided to remove this item from the agenda as it will be covered under Mr. Lopez during his report. TWELFTH ORDER OF BUSINESS Audience Comments • No audience comments were received. THIRTEENTH ORDER OF BUSINESS Continuation There being no further business,this meeting will be continued. On MOTION by Mr.Schliep seconded by Mr ' an ell with all in favor the meeting was continued to Monday October 26, 2020 at 2:00 p.m. with the same ZOOM call in information being sed -IAVIIVJ Vllar Secretary/Assistant Secretary ai :erson/Vice-eri • on 7