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04/20/2020 Minutes The Quarry Community Development District Inframark,Infrastructure Management Services 210 N.University Drive,Suite 702,Coral Springs,Florida 33071 Tel.(954)603-0033•Fax(954)345-1292 DATE: February 16, 2021 Mr. Derrick Johnssen CLERK OF THE CIRCUIT COURT Finance Department Derek.johnssen@collierclerk.com FROM: Alison Bruce Recording Secretary RE: Minutes of the April 20, 2020 Regular Meeting approved at the May 18, 2020 meeting Enclosed for your records is a copy of the minutes of the above referenced meeting of the The Quarry Community Development District,which are to be kept on file for public access. Encl: Cc: Mr. Wes Haber MINUTES OF MEETING THE QUARRY COMMUNITY DEVELOPMENT DISTRICT The Regular Meeting of the Board of Supervisors of the Quarry Community Development District was held Monday April 20, 2020 at 1:03 p.m. via ZOOM Present and constituting a quorum were: Stanley T. Omland Chairman Lloyd Schliep Vice-Chairman Timothy B. Cantwell Assistant Secretary William Flister Assistant Secretary Rached Karanouh Assistant Secretary Also present were: Bob Koncar District Manager Wes Haber District Counsel Albert Lopez District Engineer A few Residents The following is a summary of the discussions and actions taken at the April 20, 2020 Quarry Community Development District's Board of Supervisors Meeting. FIRST ORDER OF BUSINESS Call to Order • Mr. Koncar called the roll and a quorum was established. SECOND ORDER OF BUSINESS Approval of Agenda • Mr. Omland requested if there are any additions, deletions, or corrections to the agenda. There being none, On MOTION by Mr. Cantwell seconded by Mr. Flister with all in favor the meeting agenda was approved as presented. 5-0 THIRD ORDER OF BUSINESS Public Comment on Agenda • No public comments were received on the agenda. 1 April 20,2020 Quarry CDD FOURTH ORDER OF BUSINESS District Manager's Report A. Update on Action Items on Meeting Notes • Mr. Cantwell stated he read the email reply received from the web developer in response to the Boards' request and agreed it would be difficult to obtain a hard copy. As members of the Board, he suggested they do as the web developer suggested in the email and set a date by which they would like to have this done. • Mr. Omland suggested the Board have all comments, changes, updates, and deletion for the website to Mr. Koncar by May 20th at which time, he will provide them to Campus Suite. B. Approval of the Minutes of March 16, 2020 • Mr. Koncar asked if there were any corrections, deletions, changes required for the minutes of March 16, 2020. There being none, On MOTION by Mr. Schliep seconded by Mr. Karanouh with all in favor the minutes of March 16, 2020 were approved as presented. 5-0 C. Acceptance of the Financial Report, March 2020 and Approval of the Check Register and Invoices for March 2020 • Mr. Omland asked if there were any questions or comments as they relate to the financial report and the check register and invoices of March 2020. There being none, On MOTION by Mr. Cantwell seconded by Mr. Schliep with all in favor the financial report of March 2020 was accepted and the check register and invoices for March 2020 were approved. 5-0 D. District Website—links&revisions Update • Item was discussed under the District Managers' follow-up notes. E. Update on Bridge Coverage • Mr. Koncar indicated as discussed at the last meeting SWFMD wants to turn over the insurance and bonding cost to the District. He has had ongoing discussions with their Permit Department about this and pointed out several things which indicates the CDD is 2 April 20,2020 Quarry CDD not responsible for this. He is, however,still working on this matter with the Permit Office and once a conclusion is reached, he will follow-up with the Board. • Mr. Omland stated he had a discussion with Mr. Koncar on this matter as he wanted to ensure they have adequate funding in the budget for next should this become a financial obligation for the District. Mr. Omland provided his input on this matter and questioned why the bond would only be for $60,000. The bridge failure will not be remedied by a $60,000 bond. Mr. Koncar will follow-up with this matter and provide an update to the Board. • Mr. Omland reviewed pages 13 and 14 of the financials as he wanted to point out the accounting of their settlement and the cost against the lawsuits that they have had related to the disputes they have had with the Phase 1 parties. It lacks the last $99,000 deposit made by BG Mine, but it gives them some sense of their expenses against the settlement. He continued to say what is seen in the report is the accounting of their total collection versus the cost against those collections, predominantly legal and some expert. • In speaking with Mr. Koncar, he was told the accounting information is of March 31, 2020 but may not reflect transactions after March 15tn • Page 14 relates to the 2019 bond which is Phase 2 and 3. Further discussion ensued on this matter. • Mr. Koncar mentioned it all depends on how those bonds and loans were structured and whether or not there were prepayment penalties as some of them require you to hold the bond for a minimum of three to five years and you cannot refinance until after that. Since we were not the original management company at the time, he would have to do some research on this. FIFTH ORDER OF BUSINESS Attorney's Report A. Attorney's Written Report • Mr. Flister had a question for Mr. Haber as it relates to the bridges. He questioned in looking at the 2005 bonds what do the proceeds of the bond cover. Further discussion was had on this matter and he requested having an accounting of what is included in the 3 April 20,2020 Quarry CDD assets that are on the balance sheet. This will provide a full understanding of what the Districts obligations are regarding those assets are. • Mr. Haber provided an overview of the 2005 bond but did indicate this was prior to him being counsel for the District. He however, provided a brief synopsis based on no research on this matter. • Mr. Omland would like to get to the bottom of this because he would not like to suddenly find out two years from now, they had certain responsibilities which they were unaware of and were not focusing on. A prime example is the bridge. • Mr. Haber stated he thinks the fact is they have gates in particular which are called "hard" gates and there are some CDDs who have what is called "soft" gates which essentially means they must open the gate to anyone who approaches and asks to be let in. This District does not have those gates and as a result their roads must be owed by the HOA because if they were paid for by the CDD and owned by the CDD they would need to be public roads and there would need to be a "soft"gate. The District has"hard"gates which allows them to leave people out of the community and he thinks as a result, it is safe to assume that those bond proceeds were not used to pay for gates. • Mr. Cantwell stated the whole limestone trail debate that QCA is going through with the County relates to this subject and the claim is that the QCA owns the road,so the question is do they also own the bridge. • Mr. Omland concurred with Mr. Cantwell on this point and requested if Mr. Haber can locate any of the supporting documents there are on the original 2005 bond, the now refinanced 2015 bond and provide them. Further discussion ensued on this matter. Mr. Haber will follow-up on this matter and provide an update to the Board. • Mr. Haber reviewed his report and answered all the questions related to his report. • Mr. Omland stated the 2015 bond is a 20-year bond which ends in 2036, the 2018 bond which was for Phase 1 was a 15-year bond and it ends in 2033 and the bond they just did in 2019 is a 10-year bond and ends in 2029. The terms stay the same, it is just the amounts will remain compressed. • Further discussion ensued regarding Mr. Haber's report. 4 April 20,2020 Quarry CDD SIXTH ORDER OF BUSINESS Engineer's Report A. Engineer's Written Report • Mr. Lopez presented his report to the Board. He indicated this report has changed a bit from the one provided to them last week. Discussion was had regarding the shoreline repairs for phase II and III. • Mr. Omland commented and stated that per CPH,the Phase II and II was $380,000 under budget for Quality Enterprises only, it does not take into consideration where they are budget wise for CPH and ECS or the other engineering consultants that were in a total budget for Phase II/III. This is something that is being worked on in terms of a consolidated conclusion of where they are. • Mr. Cantwell had a question as it relates to the check register and final certification. He knows they had a company inspect the docks but notes they have had problems with the docks and the lower lake levels. He asked if they received a letter of certification of any kind or an inspection letter from the dock company and will another one be required after any repairs are made. He questioned where they stood. • Mr.Schliep stated they received a report on each individual dock, and it was accompanied by photos. The photos also showed if the docks were in good condition so any claims that might come later, they could look at the photos to ensure they were not damaged after this project was completed. • Further discussion ensued on the docks, certification, water level and installation of rock. • Discussion was had regarding the preserve areas. Due to the coronavirus the final report should be received this week with the final recommendation for the preserve areas. B. Status of Phase III Project and Progress Report • This was discussed in the engineer's written report. C. Discussion of Engineer's Annual Inspection • Item was not discussed at todays' meeting. SEVENTH ORDER OF BUSINESS Business Items A. FEMA Update • Mr. Omland provided a very brief update on FEMA. He mentioned additional questions were asked and responses provided, and he now awaits their final response. 5 April 20,2020 Quarry CDD EIGHTH ORDER OF BUSINESS New Business Items A. Consideration of Resolution 2020-06, Confirming the District's Use of the Collier County Supervisor of Elections to Continue Conducting the District's Election of Supervisor in Conjunction with the General Election • Mr. Koncar stated this resolution is confirming that the District is going to use the Collier County Supervisor of Elections to conduct the District elections. On MOTION by Mr. Cantwell seconded by Mr. Schliep with all in favor Resolution 2020-06, Confirming the District's Use of the Collier County Supervisor of Elections to Continue Conducting the District's Election of Supervisor in Conjunction with the General Election was adopted. 5-0 B. Qualifying to Run Information • The Board reviewed and discussed the qualification to run information. C. Presentation of the Fiscal Year 2021 Annual Operating Budget • Mr. Omland informed the Board he reviewed and discussed the budget with Mr. Koncar and an updated budget reflecting their discussion was emailed to the Board. Mr. Omland suggested presenting the budget for approval at the May meeting and adopting it at the July or August meeting. • All that has been done in this budget is establish a placeholder which says there will be no increase to this budget this year such that the County has to notice the Community but there will be a public hearing to adopt. • This is just a preliminary budget and there are several line items which Mr. Omland explained to the Board. The budget will remain flat it is unlikely to increase but more likely to decrease once they get a handle on some of the expenses. If there are questions, he suggested the Board have more time to review the budget and have those questions available for discussion at the next meeting • Mr. Cantwell asked about the debt service budget and have they taken into account the settlements. The response was no, as they do not know what the settlement bottom line is nor the bond bottom line. 6 April 20,2020 Quarry CDD • Further discussion ensued regarding the budget, reserve study and assessment study. • Mr. Koncar stated they had to have the budget to the County no later than June 15, 2020. He will be in touch with each Supervisor prior to the May meeting to discuss any questions they have on the proposed budget. • Mr. Omland asked if the audience had any comments. There being none, the next agenda item followed. D. Consideration of Resolution 2020-07, Approving the Budget, and Setting A Public Hearing • Since the budget has been deferred to the May meeting this resolution will be presented at that time. NINTH ORDER OF BUSINESS Old Business A. Update on CD101 Book • Mr. Omland indicated there is a lot going on therefore this project is delayed. He has spoken with Mr. Haber and Mr. Lopez and there are still some grey areas. • They undertook the drainage project on Fieldstone and the question is do they need to extend that easterly as there are some low lying areas, wet areas that are not draining well and even in this dry season they have standing water in them which is the result of over irrigating. When he spoke to Chad from Down to Earth, he said he needed to over irrigate because there are other areas that were dry. The question Mr. Omland posed to Mr. Lopez is if we have a pipe and easement it is ours, if we have an easement and no pipe is it ours, if there is a pipe and no easement is it ours, if there is a swale is it ours and indicated all four of those circumstances occur in our community. The gray area needs some resolution, for which he has no answer to. At some point this would need to be added to the CD101 book for discussion or clarity. • Mr. Lopez is adding to his CD101 maps all the recorded plats which will be accessible by hyperlink when they finish the CD101 electronically. Further discussion ensued on this matter TENTH ORDER OF BUSINESS Action Items 7 April 20,2020 Quarry CDD A. Reserve Fund • Mr. Omland asked if the Board was aware what the reserve study was. Mr. Cantwell asked who they would contact for a reserve study. Mr. Omland indicated he had this discussion with Mr. Koncar. Further discussion ensued on this matter and the importance of this for the community. ELEVENTH ORDER OF BUSINESS Supervisor Request/Report o Chairman's Report: Mr. Omland o Mr. Omland asked if there were any questions on his report. He discussed item II on his report which relates to the residents who were impacted by the work done on Phase II and III. At the last meeting he was authorized by the Board to go work this out with those residents. Further discussion on this matter. On MOTION by Mr. Cantwell seconded by Mr. Schliep to accept the letter for homeowner damages which occurred during the Districts' construction. The above MOTION was tabled, and no vote taken. o Mr. Schliep provided his comments and asked Mr. Haber having communications and interactions with the residents who are also their friends and whether this will put the community at risk. Mr. Haber stated the documents Mr. Omland got signed are not waivers in their entirety. They have been paid and are hopeful parties will act reasonably as the District did everything,they thought was reasonable to address their concerns. He feels that they should be on good terms with them in having conversations with them should be fine. He hoped that they put all these behind them and move forward and talked about other things other than the claims and not dwell on the past. o Mr. Haber believes the documents are helpful and shows good faith by all the parties to try to resolve this and everyone moves forward from this. Further discussion ensued on this matter. o Lake& Preserve: Mr. Flister 8 April 20,2020 Quarry CDD o Mr. Flister provided a brief synopsis of his report to the Board and mentioned the preserve report is delayed due to staffing issues but should be received shortly. o Legal: Mr. Koncar& Mr. Haber o Mr. Haber discussed the citizen's letter regarding reimbursement of incurred damages during Phase II/III construction with the Board. Further discussion ensued regarding the wording of the letter. On an amended MOTION by Mr. Cantwell seconded by Mr. Schliep with all in favor to accept the letter which was signed without modification for homeowner damages which occurred during the Districts' construction and authorized reimbursement was approved. 5-0 o Liaison: o QCA o Mr. Schliep had a request from one of the QCA members that the Board try to expedite their decision on whether they want to hold onto the echo harvester and use it or do we believe it is not a tool for our community. They would like to get to know sooner rather than later as they would try to resell it and they will have many more possible customers across the USA as it warms up in the next couple months for a possible buyer. Further discussion ensued regarding this matter. o HBCDD o Mr. Flister indicated he has had discussion with Ed Hubbard with regards to the preserves. He has developed a great relationship with him and has offered to be the liaison for the HBCDD. o HBUA o Mr. Omland indicated the HBUA issued their report on April 15, 2020 on their compliance. o Lake Utilization: Mr.Schliep o Mr. Schliep indicated not much to report but there have been lots of boats on the lake. TWELFTH ORDER OF BUSINESS QCA Modification Committee/CDD Easement Request A. New and Pending Approvals 9 April 20,2026 Quarry CDD • Mr. Omland asked Mr. Lopez and Mr. Koncar if there were any new requests submitted. There being none, the next agenda item followed. THIRTEENTH ORDER OF BUSINESS Audience Comments • No comments were received. FOURTEENTH ORDER OF BUSINESS Adjournment On MOTION by Mr. Cantwell seconded by . chliep with all in favor the meeting adjourned. 5-0 Secretary/Assistant Secretary Ch it son Vice-C airperson 10