Backup Documents 02/09/2021 Item #16A15 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP •
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 1 6 A 15
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2.
3 County Attorney Office County Attorney Office
bD ( z(t(z(
4. BCC Office Board of County 6 ��I
Commissioners ) �I
5. Minutes and Records Clerk of6
ourt's Office
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Staff Pamela Lulich,PLA, CPM/GMD—Road Phone Number 239-252-6291
Contact/ Department Maintenance
Agenda Date Item was 2/9/2021 Agenda Item Number ID#/ 16.A. (S
Approved by the BCC
Type of Document Landscape Maintenance agreement Number of Original - - '
Attached Documents Attached
PO number or account 112-163647-633011-31112.24
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature? PJL
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be PJL
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the PJL
document or the fmal negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's PJL
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip PJL
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC oia 1-Lk and all changes made during the N/A is not
meeting have been incorporated in the attached document. The County Attorney's f an option for
Office has reviewed the changes,if applicable. this line.
9. Initials of attorney verifying that the attached document is the version approved by the — N/A is not
BCC,all changes directed by the BCC have been made,and the document is ready for e 1\b l an option for
Chairman's signature. this line.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
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Ann P. Jennejohn
From: Ann P. Jennejohn
Sent: Thursday, February 18, 2021 3:00 PM
To: lulich P
Subject: Item #16A15 (2-9-21 BCC Meeting)
Attachments: Backup Documents 02_09_2021 Item #16A15.pdf
Hi agaivt Pam,
A copy of the recorded Landscape Maintenance Agreement
w/Founders Square Umbrella Association, Inc. is attached
For your records.
Page 2 is a receipt for the recording charges.
Thank you!
Ann Jenne,jotin
13MR Senior Deputy Clerk II
` tttCC];kr Clerk to the Value Adjustment Board
4„'j' Office: 239-252-84060
Fax: 239-252-8408 (if applicable)
; • AmJ. evunejoktA@CollierClerk.com
r Office of the Clerk of the Circuit Court
k"",r,•
.� & Comptroller of Collier County
329,3 Tamiami Trail, Suite *401
Naples, FL. 34112-5324
www.CollierClerk.com
16415
LANDSCAPE MAINTENANCE AGREEMENT
This Landscape Maintenance Agreement is entered into this 2day of February , 2021,
by and between Collier County, Florida, a political subdivision of the State of Florida whose
mailing address is 3299 Tamiami Trail East, Naples, FL 34112 (hereinafter referred to as the
"County"), and _Founders Square Umbrella Association, Inc. , whose mailing
address is _2600 Golden Gate Parkway, Naples FL 34105 (hereinafter
referred to as the"Association").
RECITALS:
WHEREAS, County is the owner of that certain right-of-way located in Collier County,
Florida and known as_Collier Boulevard and Immokalee Road
(hereinafter referred to as "Road"); and
WHEREAS, Section I. Planning and Development,of the handbook titled"Collier County
Landscape and Irrigation Specifications for Beautification Improvements Within the Public Right-
of-Way, Collier County, Florida" (2009),provides as follows:
Entities desiring to make landscape improvements within public road right-of-way
shall submit plans and documentation consistent with the requirements for a public
right-of-way permit. This submission shall be in accordance with the "Construction
Standards Handbook for Work within the Public Right-of-Way, Collier County,
Florida" (the "Construction Handbook").
* * *
Landscaping Permit Within the public rights of way:
Improvements to unimproved medians in the right of way: A private owner,
Developer or civic or homeowners' association desiring to landscape within a
public right-of-way shall submit landscape and irrigation construction documents
prepared by a licensed landscape architect for County review. The Permit
application shall include three (3) sets of detailed plans indicating the existing
right-of-way facilities and the type and location of the proposed plantings, location
of electrical and irrigation systems(s). After acceptance of the landscape and
irrigation plans, a landscape agreement shall be prepared by the contracting
parties and approved by the County attorney's office. (See Appendix for example)
The purpose of the landscape agreement is to ensure that the Permittee, or his
successors or assign, shall be responsible to maintain such material and irrigation
system until removed or unless otherwise specified; and
WHEREAS, in keeping with the above, the Association has applied for a Landscaping
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INSTR 6001515 OR 5892 PG 393
RECORDED 2/15/2021 9:26 AM PAGES 14
CLERK OF THE CIRCUIT COURT AND COMPTROLLER
COLLIER COUNTY FLORIDA
REC$120.50
I 6 A 1 5
Permit Within the Public Rights-of-Way and has submitted landscape and irrigation construction
documents prepared by a licensed landscape architect for County review. A copy of this Permit
and the plans are attached hereto as Schedule "A." The Association shall follow the Collier
County Maintenance specifications attached as Schedule "B."
NOW, THEREFORE, in consideration of the covenants contained herein,the parties agree
as follows:
1. Subject to the issuance of all necessary Permits, County hereby grants to the
Association the right to use those portions of the Road depicted in Schedule "A," for the sole
purpose set forth in Schedule "A." The Permits address, among other things, the timing of the
work, maintenance of traffic flow during construction, and the permissible lane closures during
the time that work is to be performed.
2. The Association agrees to construct and maintain the improvements set forth in
Schedule "A" (hereinafter referred to as "Improvements") at its sole cost and expense, until such
time as the County executes a release from indemnification as discussed below.
3. Should the Association fail to construct or maintain the Improvements in accordance
with Schedule"A"or law,the County may provide notice to the Association in writing, specifying
the nature of the deficiency. Within five working days following receipt of such notice, the
Association at its sole cost shall cause the appropriate repairs or cure to be affected. In the event
damage to, or failure to maintain the Improvements results in a situation where public safety is at
risk, (1) the Association shall effect repairs within twenty-four hours of receipt of the County's
written notice, or(2)the County may,at its option,effect repairs to the Improvements,without the
need for prior notice to the Association, and will promptly bill the Association for all actual costs
incurred in effecting the repairs. The Association shall reimburse the County for such costs within
thirty days of receipt of the County's bill.
4. The Association, as Indemnitor hereunder, shall indemnify and save harmless the
County,as Indemnitee hereunder,including all employees of the County,from any loss or damages
Indemnitee may suffer as a result of claims, suits, demands, damages, losses, fines, penalties,
interest,expenses, costs, or judgments,including attorneys' fees and costs of litigation, against the
County arising out of the Association's use of the Road for the purposes set forth in this
Agreement, including the construction and removal of the Improvements. The Indemnitee shall
not undertake to settle any lawsuit or threatened lawsuit that could give rise to Indemnitor's
obligation hereunder without the prior consent of Indemnitor, such consent to not be unreasonably
withheld.
5. The indemnity provided for by this Agreement will extend from the date of this
Agreement until such time as the parties hereto acknowledge in writing that the Association has
ceased to use the Road for the purposes stated within this Agreement and the Road has been
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restored as set forth below, at which time, following receipt of the Association's written request,
the County will execute a release from indemnification in favor of the Association.
6. Indemnitee agrees to give Indemnitor written notice of any claims filed against the
County in connection with this Agreement, within thirty days of the date that County is aware of
such claim.
7. Unless terminated as set forth below, this Agreement shall remain in full force and
effect in perpetuity from the date first set forth above and shall be binding upon the parties and all
their successors in interest. The Agreement may be freely terminated as of right by either party,
with or without cause, upon written notice to the other. If the Association exercises this right, or
if the County exercises this right based upon the Association's substantial breach of this
Agreement, then upon written demand by County, the Association, at its sole cost and expense,
shall remove the Improvements and will restore the Road to the condition that existed immediately
prior to the effective date of this Agreement. If the County exercises this right,or if the Association
exercises this right based upon the County's substantial breach of this Agreement,then the County
will be responsible for any removal of the Improvements or restoration of the Road. Except for
the above, neither party will be liable to the other for any damages or claims resulting from the
termination of this Agreement.
8. In the event either party hereto shall institute legal proceedings in connection with, or
for the enforcement of,this Agreement,the prevailing party shall be entitled to recover its costs of
suit, including reasonable attorney's fees, at both trial and appellate levels.
9. This Agreement may be recorded by the County in the Official Records of Collier
County, Florida. The Association shall pay all costs of recording this Agreement prior to the
execution of this Agreement. A copy of the Recorded Agreement will be provided to the
Association.
10. This Agreement is the entire agreement between the parties, and supercedes all
previous oral and written representations, agreements and understandings between the parties.
This Agreement shall be governed by the laws of the State of Florida and may not be altered or
amended in any way, save by written agreement signed by both parties.
11. The rights and obligations of this Agreement shall bind and benefit any successors or
assigns of the parties.
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK FOR SPECIAL CONDITIONS,IF ANY
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In Witness Whereof, the parties have caused these presents to be executed on the day and date
first above written.
BOARD • C•LINTY COMMISSIONERS
COLLIE 1 TY, FLORID
TIEStattau - .
•
By r CIL448
ItiattptPerny Taylor, Chairman
signature'Only.
TNESSE • Founders S uare Umbrella Association, Inc.
—#146410f ("Associ i ') •,.A 1
i I By:
Print d Na e: Printed Name: David B. Genson
Title: president
Printed Name:Aimci a, \1ew•/.-1(
STATE OF FLORIDA
COUNTY OF COLLIER
Signed and acknowledged on this 27 day of August , 2020, before me,the
undersigned notary public, by_ David B. Genson , President of
Founders Square Umbrella Association, Inc. ,a Florida corporation not-for-profit, on behalf
of the corporation. He [[,•is personally known to me or [ ] produced
as identification.
v - -
• .P SABINA E.HARDY
_,r ,., : = MY COMMISSION#GG 287225 Notary
EXPIRES:January 14,2023
"'F °" Bonded Printed Name:
it', Sabina E. Hardy
My Commission Expires: 1/14/2023
proved as to form and legality:(0)
,,,,,,Li,:b e
„toP
ip
Derek D. Perry cl-k 4 of 4
Assistant County A torney
SCHEDULE "A" 6 A 15
Cotter County
Growth Management Department
Date Approved: October 14, 2020 Right-of-Way Permit Number: PRROW2020093839401
SDP/AR/PSP Number: PL20190000344 Building Permit Number: N/A
Project Name: Founders Square
sod and irrigation along Collier Boulevard side of property
Project Address: Collier Blvd. at Founders Square Drive
Subdivision:Founders Square Lot: Block: Unit: Tract:
Folio No: Section:26 Township:48 Range:26
Type of Construction: ROW Commercial
Detail: Installation of sod and irrigation along east side of Collier Blvd (CR 951) and median of Collier Blvd near
Founders Square Dr and Pebblebrooke Plaza for the Founders Square project.
THIS PERMIT IS VALID FOR A PERIOD OF SIX(6) MONTHS FROM THE DATE OF ISSUANCE.
Please refer to Collier County Portal for issuance and expiration dates.
Property Owner/Applicant: Contractor:
Peninsula Engineering-Kim Davidson PENINSULA IMPROVEMENT CORPORATION
BCHD PARTNERS II LLC% HALSTATT FUND 2600 GOLDEN GATE PKWY
2600 Golden Gate Parkway NAPLES, FL 34105
Naples, FL 34105 Telephone Number: (239)262-2600
Telephone Number: (239)262-2600
1.Work shall be performed in accordance with approved plan, stipulations 4. If the application is made by any person or firm other than the owner of
specified as part of this permit and in accordance with Collier County Ordinance#the property involved,a written consent from the property owner shall be
09-19 and the"Public Right-of-Way Construction Standards Handbook,"latest required prior to processing of the application.
edition.
5.Transportation Services Division approval does not exempt the permittee
2.Applicant declares that prior to filing this application he has ascertained the from gaining approval from any State, Federal or Local Agencies having
location of all existing utilities,both aerial and underground. Any changes to any jurisdiction over the proposed work.
utility shall be the responsibility of the Permittee for all cost.
6.This permit is contingent upon Permittee obtaining necessary rights of
3. If right-of-way permit is issued in conjunction with a residential building permit, entry for construction and maintenance where required right-of-way for
the right-of-way permit expires upon completion of the residential building. public use has not been dedicated and accepted by Collier County.
APPROVED BY: ARH
Condition:The required inspections shall be scheduled through the CityView Portal. You must be signed in as a registered user to schedule
an inspection.
Condition:All other applicable state or federal permits must be obtained before commencement of the development.
Condition:The Landscape Maintenance Agreement required for this installation combines the maintenance of the sod and irrigation along both
the Collier Blvd(CR 951)and Immokalee Road frontages of the subject property.
Condition:An executed copy of the Landscape Maintenance Agreement shall be provided to the Development Review Division once approved
by the BCC.
Condition:The applicant is responsible for the recording fees associated with the finalization of the Landscape Maintenance Agreement.
Please call 239-252-3726 to schedule required 830 inspection FIRST then subsequent inspections
listed below.
830 - 72 Hr Notice of (1st) Proceeding with Work
800 - Right-Of-Way Final Inspections
Disclaimer: Issuance of a development permit by a county does not in any way create any rights on the part of the applicant to obtain a permit
from a state or federal agency and does not create any liability on the part of the county for issuance of the permit if the applicant fails to
obtain requisite approvals or fulfill the obligations imposed by a state or federal agency or undertakes actions that result in a violation of state
or federal law.
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SEE GENERAL CONDITIONS OF RIGHT-OF-WAY PERMITS
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SCHEDULE "B"
RIGHT OF WAY LANDSCAPE MAINTENANCE SPECIFICATIONS
These specifications are intended to provide the information by which private entities may understand the minimum
requirements of Collier County relative to maintaining County rights of ways. Records of all specification requirements
shall be kept and made available to the County's representative upon request.
A. MOWING AND EDGING: Mowing and edging shall include medians as well as those areas, if existing,
along the outside edge of the sidewalks of adjacent properties. All turf shall be mowed with mulching type
mower equipment to eliminate the need to bag and transport grass clippings. Should bagging be necessary,the
bagged clippings shall be collected and removed at no additional cost. Grass shall be cut at the height of three
and one-half inches(3 '/2"). The frequency of cutting will be weekly or fifty-two(52)times.
Mechanical edging of the turf shall be done with each mowing along all sidewalk edges,back of concrete curbs,
around all planting beds, utility service boxes, street light bases, signposts, headwalls, guardrails, timer
pedestals, posts, and trees. Metal blade edging is not permitted along the back of curbing. Grass root runners
extending into the mulched areas shall be cut and removed when the edging is performed. Edging will also be
required in all turf areas around isolated trees, sprinkler heads, valve boxes, shrubs, signposts, manholes, etc.
where they exist. All debris on streets, sidewalks or other areas resulting from edging shall be removed. No
herbicide shall be used for edging.
All sidewalks, curbing and/or gutters shall be cleaned after each service. All sidewalks shall be blown clean,
but no clippings or other debris shall be blown or allowed to be deposited on other adjacent property or
accumulate on right-of-way areas.
B. WEEDING: Weeding of plant beds,sidewalks(asphalt,concrete or pavers),guardrail bases,and curb joints as
well as other mulched areas by chemical and/or hand removal will be performed weekly or as necessary to
provide a weed-free and well-maintained space.
C. GENERAL SITE PRUNING: General site pruning shall be defined as the pruning of any plant's foliage
below ten-foot(10')foot.
All groundcovers, shrubs,canopy trees and palms up to ten foot(10') level, shall be inspected and pruned on a
weekly or an as-needed basis, so to maintain the proper or required heights for visibility, vehicular movement
purposes and desired shape or form as determined by County's representative. Pruning shall also include
removal of water sprouts,suckers,and any dead or diseased foliage or branches.
During the first week of October and April, ornamental grasses, such as Fountain grass, Florida Gamma or
Fakahatchee grass shall be pruned in a pyramid shape to a twelve-inch(12")or twenty-four(24")height based
upon the type of plant. Ornamental type grasses such as Liriope muscari'Evergreen Giant',shall only be pruned
at the direction and approval of the County's representative.
Plant material with a canopy over pedestrian sidewalks shall be maintained at a minimum height of one hundred
twenty inches(120"). Shrubs and groundcovers adjacent to pathways or sidewalks shall be pruned to maintain
one foot(1')of clearance from the edge of the pathway. Recommendations are to trim shrubs and groundcovers
to angle or round away from the pathway.
D. TRASH REMOVAL: With each service, all sites shall be cleaned by removing all trash or debris to include,
but not limited to,paper,bottles,cans,other trash,and horticultural debris. All debris or trash pick-ups shall be
performed"prior"to mowing in all turf areas. The disposal of all trash and debris must be at a proper landfill or
disposal site.
E. STREET CLEANING/SWEEPING: Street Cleaning: A four foot(4')wide area measured from the face of
the curb and gutters,including turn lanes,shall be cleaned with each site service to remove any accumulation of
debris or objectionable growth so to maintain a neat and safe condition.
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F. TRAFFIC CONTROL: The Association shall comply with the requirements of Collier County Maintenance
of Traffic (MOT) Policy, copies of which are available through Risk Management or the Purchasing
Department. The Association shall obtain and review the County MOT policy requirements before submitting a
bid.
The Association will be responsible for obtaining copies of all required manuals,MUTCD,FDOT Roadway &
Traffic Design Standard Indexes, or other related documents, to become familiar with the requirements. Strict
adherence to the requirements of the MOT policy will be enforced under this Contract.
To assist in employee visibility, employees servicing the area shall wear high visibility safety apparel in
compliance with the most current editions of the FDOT Design Standards and the Collier County Maintenance
of Traffic(MOT)policy.
G. CANOPY TREE AND PALM PRUNING: For this site, canopy trees shall be defined as any large shrub,
tree,or palm with foliage above a ten-foot(10')level.
All canopy trees and palms shall be pruned on a continuous schedule to create and maintain a seventeen-foot
(17')canopy clearance over the roadways and a ten-foot(10')canopy clearance overall pathways. Canopy trees
shall be selectively pruned twice per year in April and September to thin the interior canopy of cross branching
and to shape the canopy of the trees. The County's representative shall approve a professionally licensed
Arborist to prune trees under the direction of a licensed landscape architect, arborist, tree surgeon, or other
approved professional shall do the pruning and sharpening. The work shall be performed per ANSI AS300
"Standard Practices for Trees,Shrubs,and Other Woody Plant Maintenance" and done professionally following
"Pruning Standards"of the National Arborist Association or accepted local trade standards and practices.
Palms shall be pruned annually during June of each year. The palms shall be pruned to a"Tropical Cut" or to a
nine (9) o'clock- three (3) o'clock angle from the horizontal at the base of the palm's bud or lowest fronds.
Approximately seven (7) to (10) ten green fronds shall be left at the head after pruning. The pruning shall
include removal of all nuts,seed stalks,brown or dead,and lower fronds.
The work shall be done professionally following acceptable trade standards and practices. The palms shall not
be climbed with tree spikes to remove the fronds. Pruning shall be accomplished by the use of a ladder,boom
truck,or lift. All debris from the pruning shall be removed,and the site shall be left clean and neat.
When the annual or bi-annual heavy pruning work is being performed with the use of a lift or boom truck, it is
required that adjacent traffic or the turn lane to the work area be closed using traffic control devices and signage
per the current FDOT traffic control standards and indexes.
H. FERTILIZATION: Granular fertilization of shrubs and groundcovers shall be applied by hand in a twelve-
inch (12") wide radius ring around the base of the plants. Granular fertilization of trees and palms shall be
determined by the caliper(diameter)of the trunk and broadcast by hand in a band around the plant's base from a
distance of 12"to the drip line of the palm,whenever possible.
An 8 oz.cup equals one(1)pound. Trees and palms shall receive one(1)cup per one-inch(1")caliper. Shrubs
and groundcovers shall receive one (1) cup per three-foot (3') of height or spread. Shrubs and groundcovers
shall receive one-half(1/2)cup per eighteen inches(18")of height or spread. All fertilizer shall be swept off all
sidewalks,concrete curbing,and paving.
The fertilizer shall be applied as outlined in the following schedule.
Turf Areas and Plant beds containing Shrubs,Groundcovers,and Trees.
An 8-0-12+4MG fertilizer,per the current fertilizer ordinance(ref. Ordinance no. 2019-18),shall be applied at
a rate of ten (10) pounds per one thousand (1000) sq ft. for all areas. Four applications of an 8-0-12 +4MG
fertilizer will be applied yearly during February,May,July,and October.
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Palms: Association shall apply approved by County's representative palm fertilizer during February, May,July,
and October,as specified below.
Should yellowing occur on the top of the fronds,manganese sulfate will be required,and if on the lower fronds,
Sul-Po-Mag or equivalent will be required to be applied with the palm fertilizer at the rates specified.
MULCHING: Organic Mulch Areas with no mulch or new planting areas shall have mulch placed to provide
for a four-inch (4") non-compacted or unsettled depth measured from the existing soil grade. The area to
receive the mulch shall be raked level to establish the finished grade properly and have all weeds removed
before the placement of the mulch. Two inches must be applied to replenish this mulch twice a year,November
and during May.
J. LANE CLOSURE:Lane closure for median maintenance shall comply with the most current editions
of the FDOT Design Standards and the Collier County Maintenance of Traffic(MOT)policy.
K. IRRIGATION SYSTEMS: The irrigation systems shall be checked and repaired as necessary. Each zone
shall be manually turned on at the valve once a week and a thorough inspection conducted to ascertain the
proper operations of the system. Quick coupling valves, if existing, shall be reviewed weekly and operated
quarterly to ensure proper operation. Maintenance responsibilities will include cleaning and adjustment of
heads,nozzles, installation or replacement of risers,repair of minor PVC piping breaks or subsurface piping or
restricted sprinkler lines, replacement of damaged valve boxes/lids and adjustment of controller and rain shut
off switches for settings and operations. Where required,the Association shall maintain on-site reclaimed water
irrigation signage.
SUBSURFACE IRRIGATION SYSTEMS:
No excavation or mechanical metal edging around plant beds shall be done within the Right-of-way.
Mechanical metal blade edging is permitted along the back of curbing.
Weekly Service Requirements:
1. A visual inspection of the subsurface irrigation systems shall be performed weekly to
determine if the systems are functioning normally and if cuts, leaks, piping damage, flooded areas
exist, and repair as necessary. The inspection shall also include the review and re-setting of the
controller and in-ground moisture sensor adjustments or other rain-sensing devices as needed.
2. System Computer/Controller
a. Operate,adjust,and set the controller to provide proper operation of the systems.
b. Diagnose and repair electrical and mechanical malfunctions.
c. Monitor and adjust the system zones'moisture levels based upon moisture sensor readings.
d. Operate controller on automatic,manual,and single trip operation.
e. Monitor the controller standby battery backup and replace it as required.
3. Automatic Control Assemblies and Quick Coupling Valves
a. Review the control valve assembly and by-pass system for proper settings.
b. Open zone control valve assemblies and quick coupling valve boxes to review valves for leaks;
pressure gauge operation;proper settings and are clean of debris or mulch.
4. Pump Sites
a. Inspect pump(s)for proper operations.
b. The Association shall record and provide to the County's representative the well water flow meter
readings for all well locations on the General Maintenance Report Sheets.
5. Review the system's water source connections,including water meters,backflow preventers,gate valve
points of connection,and mainlines for proper operation.
Monthly Service Requirements:
1. Automatic Control Valve Assembly
Manually operate valves and clean valve assembly filters
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2. Backflow Assembly
Review assembly for proper operation and clean filter as needed
3. Quick Coupling Valves
Review boxes and operate the valves
4. Pump Sites
a. Once a month,the Association will troubleshoot each pump station,checking amperage draw,and
document the results for future reference.
b. Manually run the system to ensure proper coverage and that no sprinkler heads and nozzles are
spraying onto the roadway. Clean and adjust sprinkler heads and nozzles and irrigation shields to
ensure that they are providing appropriate coverage.
c. The Association will check all zone wiring and solenoid conditions through the use of an OHM
meter and document the results for future reference.
d. The Association will clean the strainers'filters and inspect them for wear at the Pump Stations.
5. Manually run the system with open flush caps and review sprinkler head indicators located at the end
of zones.
6. Review pressure gauge readings at control valve assemblies for each zone, as well as any gauges
located at the end of zones to determine the system and porous piping is functioning correctly.
7. Check,analyze,and adjust flow control devices as required.
Quarterly Service Requirements:
1. Review all subsurface system piping, valve assemblies, wiring, moisture sensors, and controllers for
the overall operation and provide adjustments as required to assure proper operation and irrigation
application.
Conventional Pop-up Irrigation Systems:
Weekly Service Requirements:
1. Each median zone shall be manually turned on at the valve to ascertain the proper operation of the
system.
2. Repair system for any blown-off heads,broken lines,or leaks around heads or valves.
3. Check the controller and rain-sensing devices for proper operation and settings.
4. The Association shall further adjust all sprinkler heads to ensure that all landscaped areas receive one
hundred percent(100%)irrigation coverage.
5. Within all work areas,the Association shall review the plant material and turf for dry conditions and,if
found,correct the problem.
Monthly Service Requirements:
1. Manually run the system,clean and adjust sprinkler heads/nozzles,and concrete donuts as necessary to
ensure proper coverage and that no sprinkler heads/nozzles are spraying directly onto the roadway.
a. Each median and side right-of-way zone shall be manually turned on at the valve to ascertain the
proper operation of the system.
b. Repair system for any blown-off head,broken lines or leaks around heads or valves.
c. Check the controllers and rain sensors for proper operation and settings.
d. The Association shall further adjust all sprinkler heads to ensure that all landscaped areas receive
one hundred percent(100%)irrigation coverage.
e. Within all work areas, the Association shall review the plant material and turf for dry conditions
and,if found,correct the problem.
General Service Requirements for Irrigation Systems:
1. Should the South Florida Water Management District or other governing agencies establish water
restrictions, the irrigation systems shall be inspected, and all other controllers set to the mandated
hours of operation set by the District or Agency. Subsurface systems are exempt from water
restrictions.
2. Replace defective heads or nozzles,install or replace faulty risers and repair minor breaks or restricted
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sprinkler lines.
3. Replace damaged valve boxes/lids if caused by the Maintenance Association.
4. Inspect,clean,and replace,if necessary,screen/filters within the sprinkler heads.
5. Keep all grass and mulch out of all valve boxes. All valve boxes in sod areas are to be kept at the sod
level. All valve boxes in plant beds are to be held two inches(2")above the finished mulch.
6. One hundred percent (100%) irrigation coverage shall be maintained within all irrigated landscaped
areas while this Contract is in effect.
7. Notification to the County's representative is required when acts of vandalism or accidents have
occurred to the irrigation system. Photos shall be taken and provided to the County's representative at
no added cost.
Miscellaneous Irrigation Maintenance Responsibilities:
1. Should the temperature be forecast to be below thirty-four (34) degrees, the Association shall be
responsible for turning the irrigation system off to protect plants from possible freeze damage.
2. It shall be the Association's responsibility to notify the County's representative of any irrigation
problems or additional irrigation maintenance needs.
3. The irrigation service personnel must troubleshoot time clocks, i.e., power-in 110 volt and 24-volt
fuses,24 volts output when necessary.
4. The irrigation services personnel must troubleshoot any pump start relay, main fuses, and capacitors
when necessary.
L. BRICK PAVERS: All median brick paving shall be pressure cleaned twice per year, in April and November,
to remove marks,gum,and other dirt that may be deposited on the surface areas. Upon finding damaged areas,
the Associations shall clean-up debris if present and or flag the areas with protective barriers and/or high
visibility hazard tape. Damaged areas must be repaired as quickly as possible.
M. PEST CONTROL: Trees, Palms, Shrubs, Groundcovers, and Sod must be closely monitored for pests and
diseases and must be treated appropriately by a licensed Pest Control Operator approved by the County's
representative.
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