Agenda 02/23/2021 Item #16E5 (Administrative Reports)02/23/2021
EXECUTIVE SUMMARY
Recommendation to approve the administrative reports prepared by the Procurement Services
Division for change orders and other contractual modifications requiring Board approval.
OBJECTIVE: To promote accountability and provide transpar ency to the public and gain the
Board’s approval/ratification for various procurement -related transactions.
CONSIDERATIONS: In accordance with the Board’s Procurement Ordinance 2017-08 and the
Procurement Manual, the Procurement Services Division produces a regular administrative report which
provides for Board approval of the following transactions:
• Change Orders that do not exceed ten (10%) of the current Board approved aggregate amount,
and/or require change in schedule (number of days);
• Amendments to contracts;
• After the fact memos from various County Divisions, as requested by the Clerk’s Finance staff
for the timely process of invoices.
• Other items as determined by the County Manager or designee that require Board approval.
This administrative report includes the following:
• Two (2) change orders that in aggregate modify contracts by $0.00 and add 96 calendar days to
completion periods, see attached summary and backup for details; and
• Zero (0) amendments this period with a fiscal impact of $0.00; and
• Two (2) after the fact memos with a fiscal impact of $69,714.00 for additional services
• One (1) emergency purchase order with a fiscal impact of $72,000.00
FISCAL IMPACT: The net total for the five (5) items is $141,714.00.
LEGAL CONSIDERATIONS: This item is approved for form and legality and requires a majority
vote for Board action. -JAK
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this
action.
RECOMMENDATION: To ratify/approve change orders and/or contract amendments and other items
as determined by the County Manager or designee in accordance with Procurement Ordinance 2017-08.
Prepared By: Sara Schneeberger, Procurement Strategist, Procurement Services
ATTACHMENT(S)
1. 0223 Change Order Report - FY21 (PDF)
2. 0223 Change Order Backup - FY21 (PDF)
3. 0223 After the Fact Report - FY21 (PDF)
4. 0223 After the Fact Backup - FY21 (PDF)
5. Emergency Purchase Order Request (PDF)
16.E.5
Packet Pg. 1151
02/23/2021
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.5
Doc ID: 14926
Item Summary: Recommendation to approve the administrative reports prepared by the
Procurement Services Division for change orders and other contractual modifications requiring Board
approval.
Meeting Date: 02/23/2021
Prepared by:
Title: Business Technology Analyst, Senior – Procurement Services
Name: Sara Schneeberger
02/03/2021 11:18 AM
Submitted by:
Title: Manager - Procurement – Procurement Services
Name: Sandra Herrera
02/03/2021 11:18 AM
Approved By:
Review:
Procurement Services Opal Vann Level 1 Purchasing Gatekeeper Completed 02/03/2021 11:59 AM
Procurement Services Sandra Herrera Additional Reviewer Completed 02/03/2021 2:02 PM
Administrative Services Department Paula Brethauer Level 1 Division Reviewer Completed 02/03/2021 2:57 PM
Procurement Services Catherine Bigelow Additional Reviewer Completed 02/05/2021 7:53 AM
Administrative Services Department Len Price Level 2 Division Administrator Review Completed 02/08/2021 4:50 PM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 02/09/2021 8:20 AM
Office of Management and Budget Laura Wells Additional Reviewer Completed 02/09/2021 12:11 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 02/10/2021 9:53 AM
County Manager's Office Dan Rodriguez Level 4 County Manager Review Completed 02/10/2021 2:50 PM
Board of County Commissioners MaryJo Brock Meeting Pending 02/23/2021 9:00 AM
16.E.5
Packet Pg. 1152
Item page #Contract/ Grant No.Change #DateProject Name Vendor Name Division ‐ Project ManagerOriginal Contract AmountCurrent Contract Amount Current Change Order AmountRevised Contract Amount% Over Board Approved AmountContract LengthChange in length (Days)Updated contract length Change in length (%)1 1 16-6561 7 1/20/2021CEI Services for MKY Terminal Improvements (Amendments 1,3,5 & 6)Atkins North America, Inc. Airport Authority - Justin Lobb $919,673.50 $1,433,705.50 $0.00 $1,433,705.50 0.00% 1025 90 1115 8.78%2 2 20-7719 1 1/25/2021Palm River Boulevard Bridge ReplacementZEP Construction, Inc.Transportation Engineering - John Conti$1,295,966.06 $1,296,966.06 $0.00 $1,296,966.06 0.00% 360 6 366 1.67%Meeting Date Total number of Change OrdersTotal Dollar ChangeTotal Change in Days2/23/2021 2 $0.00 9616.E.5.aPacket Pg. 1153Attachment: 0223 Change Order Report - FY21 (14926 : Procurement Services administrative reports)
SchneebergerSara Digitally signed by SchneebergerSara
Date: 2021.01.25 11:57:59 -05'00'
1
1
16.E.5.b
Packet Pg. 1154 Attachment: 0223 Change Order Backup - FY21 (14926 : Procurement Services administrative reports)
2 216.E.5.b
Packet Pg. 1155 Attachment: 0223 Change Order Backup - FY21 (14926 : Procurement Services administrative reports)
SchneebergerSara Digitally signed by SchneebergerSara
Date: 2021.01.26 12:17:49 -05'00'
3 16.E.5.b
Packet Pg. 1156 Attachment: 0223 Change Order Backup - FY21 (14926 : Procurement Services administrative reports)
416.E.5.bPacket Pg. 1157Attachment: 0223 Change Order Backup - FY21 (14926 : Procurement Services administrative reports)
Item Page #Contract or Purchase OrderDate Description of Project Vendor Name Division ‐ DirectorFiscal Impact for Additional ServicesOutstanding InvoicesDescription1119-7426 45002084701/25/2021Clam Pass Maintenance ExcavationTSI Disaster Recovery, LLC Pelican Bay Services - Neil Dorrill $68,926.00 $84,466.00Division staff did not submit a change order to add the additional funds or time prior to the expiration of the project.254500204717 45002077041/8/2021Scanning and Burning ServicesMy Blueprinter, Inc.Solid & Hazardous Waste - Kari Hodgson$788.00 $788.00Division staff did not properly modify their purchase order prior to the additional services provided.Meeting DateTotal number of After the Fact MemosFiscal Impact for Additional ServicesOutstanding Invoices2/23/2021 2 $69,714.00 $85,254.0016.E.5.cPacket Pg. 1158Attachment: 0223 After the Fact Report - FY21 (14926 : Procurement Services administrative reports)
1116.E.5.dPacket Pg. 1159Attachment: 0223 After the Fact Backup - FY21 (14926 : Procurement Services administrative reports)
216.E.5.dPacket Pg. 1160Attachment: 0223 After the Fact Backup - FY21 (14926 : Procurement Services administrative reports)
316.E.5.dPacket Pg. 1161Attachment: 0223 After the Fact Backup - FY21 (14926 : Procurement Services administrative reports)
416.E.5.dPacket Pg. 1162Attachment: 0223 After the Fact Backup - FY21 (14926 : Procurement Services administrative reports)
Instructions
As per section 21 of the Procurement Manual, all purchases shall be consistent and in compliance with the Procurement
Ordinance (2017-08). Should work be authorized or purchases made that is inconsistent with County policy, procedure, or
contract terms, an After-the-Fact Procurement Form is required. This includes purchases made in advance of a Purchase Order,
when a Purchase Order is required to authorize such activity, and purchases made under an expired contract, or for goods and
services not covered by the current contract or purchase order. All such “After the Fact Procurements” will be reported to the
County Manager.
Requester Name: Division:
Division Director: Vendor Name:
Amount: Contract #: Purchase Order:
Why is this deemed a non-compliant purchase? Choose one.
Contract Ordinance Manual P-Card Other
Details of Purchase: Explain the circumstances behind this purchase.
Action Required: What are you asking to be done to remedy the situation, include list of invoices if applicable?
Corrective/Preventive Action: What action is being taken to prevent this violation from re-occurring?
The requestor affirms that to the best of their knowledge the information provided in this document is true.
Requested by: Signature: Date:
Division Director: Signature: Date:
Collier County
After the Fact Form
Dayne Atkinson
Solid & Hazardous Waste - CIP section
Kari Hodgson My Blueprinter Inc.
788.00 n/a 4500204717 / 4500207704
✔
The original PO was opened for $2,385.00 based on estimated quantities. My Blueprinter made
additional copies and exceeded the original quote/PO by $788.00. Collier County has taken
beneficial use from this additional work product.
Request payment of invoice 182856 dated 10-6-20 in the amount of $788.00
All purchasing will require 3 quotes and contingency going forward.
Dayne Atkinson
AtkinsonDayne Digitally signed by AtkinsonDayne
Date: 2021.01.08 15:35:35 -05'00'
Kari Hodgson
Digitally signed by HodgsonKari
Date: 2021.01.08 17:14:08
-05'00'
5 216.E.5.d
Packet Pg. 1163 Attachment: 0223 After the Fact Backup - FY21 (14926 : Procurement Services administrative reports)
Invoice
Date
10/6/2020
Invoice #
182856
Collier County Board of County Commission
Waste Management
Attn: Accounts Payable
3299 Tamiami Trl E Ste 700
Naples, FL 34112-5749
PO No.Due Date
10/6/2020
Requested by
MICHELLE
Balance Due
Subtotal
Sales Tax (7.0%)
Payments/Credits
SIGNATURE
Mon - Fri 7:30am- 4:30pm
By appt. 24/7
(O) 239 262-7400 (F) 239 262-8230
info@myblueprinter.net
THANK YOU.
971 Airport Road North
Suite #1
Naples, FL 34104
Item DescriptionQty Rate Amount
Scan & Burn CD Work performed outside of purchase order parameters.1 788.00 788.00
Scanned files (2004 pages) were save to memory stick by separate
project file name (200 file names) that included set-up to categorize all
files by name.
revised as requested per Jennifer Anderson, Associate Project Manager
$788.00
$788.00
$0.00
$0.00
6 16.E.5.d
Packet Pg. 1164 Attachment: 0223 After the Fact Backup - FY21 (14926 : Procurement Services administrative reports)
COLLIER COUNTY EMERGENCY PURCHASE ORDER
EPO #: DELIVERY ADDRESS:
DATE:
DIV. NAME:
BCC AGENDA DATE:
TO: (if over $50,000)
COST CENTER OBJECT CODE UNIT PRICE AMOUNT
DISCOUNT:
TERMS:TOTAL:
COMMENTS:
DIs/^/KE DIRECTOR
COUNTY MANAGER APPROVAL
PROCUREMENT DIRECTOR
DEPARTMENT HEADTHIS FORM SHALL NOT BE USED UNDER ANY
CIRCUMSTANCES WITHOUT THE PRIOR
APPROVAL OF THE PROCUREMENT DIVISION
VENDOR CODE:
FUND DECRIPTION
REQUESTOR
12/16/2020
Information Technology
3299 Tamiami Trail East
Naples, Fl 34112
CrowdStrike Holdings, Inc
150 Mathilda Place Sunnyvale, CA 94086
(408)-462-9439
505 121157 646910 Compromised Assessment 72,000.00 72,000.00
72,000.00
This is a compromise assessment to help Collier County determine if there was an actual security breach that occurred as part of the
Solarwinds malicious software download incident. Solarwinds, one of the County's software vendors for monitoring software, was breached as early as
March 2020, according to new findings. During that security breach, Solarwinds software updates were compromised and malicious software was embedded into the
software updates their customers would install. When County staff patched the Solarwinds server, the malicious software was unknowingly installed.
Staff shut down the systems immediately but want to do a formal assessment to ensure no other systems on the County's network were compromised and thatnoother
software or back doors into the County's network were introduced.
RandallNeil Digitally signed by RandallNeil
Date: 2020.12.16 10:37:12
-05'00'
LinguidiDennis Digitally signed by LinguidiDennis
Date: 2020.12.16 15:10:15
-05'00'
PriceLen Digitally signed by PriceLen
Date: 2020.12.18 14:46:18
-05'00'
HerreraSandra Digitally signed by HerreraSandra
Date: 2020.12.18 15:02:11 -05'00'
ochs_l Digitally signed by ochs_l
Date: 2020.12.21 11:14:00
-05'00'
16.E.5.e
Packet Pg. 1165 Attachment: Emergency Purchase Order Request (14926 : Procurement Services administrative reports)