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PBSD MSTBU Minutes 01/13/2021PELICAN BAY SERVICES DIVISION BOARD REGULAR SESSION JANUARY 13, 2021 The Pelican Bay Services Division Board met on Wednesday, January 13, 2021, at 1:00 P.M. at the Board of County Commissioners Chambers, third floor, Collier County Government Center, 3299 Tamiami Trail East, Naples, Florida 34112. In attendance were: Pelican Bay Services Division Board Michael Fogg, Chairman Joe Chicurel, Vice -Chairman Tom Cravens (absent) Jacob Damouni (absent) Nick Fabregas Peter Griffith (absent) Denise McLaughlin Susan O'Brien Scott Streckenbein Rick Swider Michael Weir Pelican Bay Services Division Staff Karin Hermann, Operations Analyst Neil Donill, Administrator Lisa Jacob, Project Manager Chad Coleman, Operations Manager Barbara Shea, Administrative Assistant Darren Duprey, Assoc. Project Manager APPROVED AGENDA (AS PRESENTED) 1. Pledge of Allegiance 2. Roll Call 3. Agenda approval 4. Approval of 12/09/20 Regular Session meeting minutes 5. Audience comments 6. Administrator's report a. SunTrust office space update b. Maintenance grading of Clam Pass update c. Projects summary d. December financial report 7. Committee reports a. Clam Bay b. Landscape & Safety i. Sidewalk project update C. Water Management i. Update on Lake 4-1 ii. Criteria for selecting lake bank prioritization 8. Chairman's Report a. Tentative agenda for the PBF/PBSD joint meeting —Jan 25 b. Board member election 9. Old business 10. New business Pelican Bay Services Division Board Regular Session January 13,2021 11. Adjournment ROLL CALL Mr. Cravens, Mr. Griffith, and Mr. Damouni were absent and a quorum was established Ms. McLaughlin motioned, Mr. Faegas seconded to approve the agenda as presented. The motion carried unanimously. Dr. Chicurel motioned, Mr. Streckenbein seconded to approve the 12/09/2020 reeular session meeting minutes as presented. The motion carried unanimously. AUDIENCE COMMENTS None ADMINISTRATOR'SRFPORT SUNTRUST OFFICE SPACE UPDATE Mr. Dorrill reported that the seven-year lease agreement for the first floor SunTrust office space is scheduled to be reviewed and approved by the Board of County Commissioners (BCC) on Jan. 26, 2021. A draft of the PBF sub -lease has not been received, and if not received prior to the Jan. 26 BCC meeting, the agenda item will be postponed to a future meeting. Once Mr. Dorrill receives a copy of the sub -lease, he will share it with the board. Mr. Fogg emphasized the importance of obtaining a firm seven-year commitment from the PBF on the sub -lease. MAINTENANCE GRADING OF CLAM PASS UPDATE Mr. Dorrill reported on the success of the Clam Pass maintenance grading project. On the overhead screen, he provided a post -project photo of Clam Pass. 1-Ie commented that he was very pleased with our contractor, TSI Disaster Recovery, who bid $60,000 under the next lowest bid. Other good news included that we were able to fill both templates north and south of the Pass, as well as add an estimated 4,000 cubic yards to South Beach. The PBF will reimburse the TDC for the South Beach sand at $13/yd. The PBF decided to relocate PB beach -goers to the Marker 36 beach on the day that TSI regraded the additional sand placed on South Beach. Mr. Dorrill reported that Dr. Dabees believes that tidal ratios may now be as high as 8/10 of a foot, and that we may not need to dredge this Spring. Ms. O'Brien thanked the staff for all of their great work. She suggested that the PBSD has a discussion with County personnel on the unintended consequences of County beach renourishment projects. PROJECTS SUMMARY Mr. Donill provided updates on our projects including (1) our right -of --way (ROW) permit for our sidewalk improvement project was issued; our SFWMD permit modification application for Phase 1 has been submitted and is pending, (2) 30% drawings for the new operations facility project were received and will be shared with the board at the 60% completion mark, and (3) the survey for our Lake 4-1 lake remediation project has been completed. DECEMBER FINANCIAL STATEMENTS 2 Pelican Bay Services Division Board Regular Session January 13, 2021 Mr. Dorrill reviewed the December financial statements and highlighted several items including a current PBSD cash balance of approximately $13.5 million, and that 84% of our budgeted revenue was received in the first 90 days of FY2021. Mr. Dorrill reported that he will provide a copy of the draft executive summary for our long-term financing request, which will go in front of the BCC for approval at a February meeting. Ms. O'Brien commented that the PBSD Board approved up to $8 million in financing and that the executive summary should include the same language as the motion approved by the board. COMMITTEE REPORTS CLAM BAY COMMITTEE Ms. O'Brien provided her January 2021 Clam Bay update in the agenda packet. She reported that the Clam Bay Committee met yesterday; no one from the public attended. Highlights from the meeting included, (1) the 2020 Clam Bay Monitoring Report was received and discussed, (2) Hurricane Irma damaged mangroves continue to recover, (3) four areas of stressed mangroves have been identified, which we will continue to monitor in the upcoming year, (4) a proposal for scaevola removal in Clam Bay is expected in the next few weeks, and (5) the committee has asked staff to problem -solve how to post our three annual reports on our County webpage so that residents can access these reports. LANDSCAPE &SAFETY COMMITTEE Dr. Chicurel provided the following updates, included in his "L&S Committee Report," which was provided in the agenda packet. 1. Pavers: The repair and/or replacement of crosswalk pavers will take place between Jan. 18 and Feb. 5. 2. Sidewalks: CEI (construction engineering inspection) presentations are planned for Jan. 15; presentations and selection will occur the same day. The Phase 1 construction timeline is holding steady with a target start in April 2021. Phase 2 preliminary design work is substantially completed; the arborist review is pending. 3. Traffic studies: These studies will be conducted on Jan. 20 for the San Marino crosswalk flashing lights and the 3-way stop at Hammock Oak Dr. and Pelican Bay Blvd. 4. Signs: The sign project RFQ is out and due back on Jan. 26. 5. Three safety messages: These safety messages, included in the agenda packet, will randomly appear in the PB Post and e-blasts continually to reinforce their critical messages. 6. Crime & accident stats: The County Sheriff Dept. provided Pelican Bay crime and accident statistics for 2015-2020. ROADS INCLUDED IN THE SIDEWALK REPLACEMENT PROJECT Board members had a discussion on whether• Vanderbilt Beach Rd, and Seagate Dr•. are included in our sidewalk replacement project. Ms. O'Brien commented that when the board voted to proceed with this project in March 2019, both of these roads were included in the exhibit contained in that board meeting's agenda packet. Mr. Fabregas suggested that the board needs to be informed as to why these two roads were removed from our project, and going forward, is the PBSD responsible for sidewalk maintenance repairs on these roads. Mr. Streckenbein commented on the poor condition of the painted crosswalks on Seagate Dr., approaching the Waterside Shops. Mr. Dorrill and Dr. Chicurel will look into all of these issues which will be discussed at the next Landscape & Safety Committee meeting. Pelican Bay Services Division Board Regular Session January 13, 2021 PLACEMENT OF AN UNMANNED PATROL CAR IN PELICAN BAY In order to reduce the amount of speeding vehicles in Pelican Bay, Mr. Fabregas suggested the possibility of placing an unmanned patrol car in Pelican Bay. Cpl. Jim McGilvrey, Collier County Sheriff's Dept., commented that the Sheriffs Dept. has had difficulty in finding an appropriate location to place an unmanned patrol car. He noted that there has been a "speed trailer" on PB Blvd. recently. Dr. Chicurel commented that the Landscape & Safety Committee will discuss possible locations to place an unmanned patrol car at its next meeting. Mr. Weir commented that the speed limit of 30 m.p.h. on Green Tree Drive may be excessive. Mr. Dorrill and Dr. Chicurel indicated that they would look into whether the speed limit could be lowered. WATER MANAGEMENT COMMITTEE UPDATE ON LAKE 44 Our ABB consultant, Mr. Tom Barber, reported that the survey has been completed for our Lake 4-1 remediation project. Ms. McLaughlin commented that the design phase will take several months to complete, and will include a combination of remediation methods. Ms. O'Brien commented that there are still many unanswered questions on the design and remediation methods, and that the board has never made a decision on the remediation method for this lake. Mr. Barber commented that the Lake 4-1 project includes lake bank remediation, the pathway, and the surrounding landscaping. Ms. McLaughlin commented that the PBF is supportive of this project and intends to replace their pathway, working along with the PBSD in an integrated manner. CRITERIA FOR SELECTING LAKE BANK PRIORITIZATION Mr. Barber commented that based on feedback from staff and Mr. Fogg, a ranking equation was developed to determine the prioritization of lake bank restoration projects. This equation gives consideration to community exposure, pedestrian/resident access, structural proximity, lake bank escarpment, and water management (downstream lakes would be given a higher priority than upstream lakes). Using this equation, the Community Park Lake 5-5 rises to a ranking of #3. Ms. O'Brien suggested that the Water Management Committee needs to look at this re -prioritization. Ms. McLaughlin agreed and commented that she will schedule a Water Management Committee meeting during which the committee will discuss the criteria and weighting with Mr. Barber, and then come to an agreement on prioritization. CHAIRMAN'S REPORT TENTATIVE AGENDA FOR THE PBF/PBSD JOINT MEETING Mr. Fogg reported that per his conversation with PBF Board Chair John Gandolfo, the Pelican Bay Foundation would like to postpone the Jan. 25 PBF/PBSD joint meeting to some time in April. April 5 was suggested as a tentative date. Dr. Gandolfo, via telephone, commented that the PBF Board is very interested in meeting with the PBSD Board, however, several PBF Board members are reluctant to have an in -person meeting in light of Covid-19 concerns. He would prefer to postpone this meeting for approximately nine weeks, to a time when many more residents would have been vaccinated. PBF President Jim Hoppensteadt, via telephone, also expressed reluctance to promote an in -person meeting. Ms. O'Brien expressed the importance of holding our PBF/PBSD joint meeting to discuss planned joint projects, especially since the last joint meeting was held two years ago. She suggested the possibility of a hybrid meeting with PBSD board members attending in person, and PBF board members attending via a Zoom format. 0 Pelican Bay Services Division Board Regular Session January 13, 2021 Mr. Streckenbein commented that this joint meeting would be most effective if all of the board members met face-to-face, resulting in more participation by board members and residents. He suggested that a delay of nine weeks is inconsequential. Mr. Fogg also suggested that a Zoom meeting would not be as productive. Mr. Fogg concluded that board members should assume that the PBF/PBSD joint meeting is postponed for now. He commented that he will have a discussion with Dr. Gandolfo on the possibility of a hybrid meeting. BOARD MEMBER ELECTION Mr. Fogg reported that we received five applications for our four residential board vacancies. The applicants are Joe Chicurel, John Cullen, Pete Griffith, Susan Hamilton, and Michael Rodburg. He introduced Mr. Rodburg who was present in the audience. Mr. Fogg reported that we received two applications for our one commercial board vacancy. The applicants are Jacob Damouni and Dave Mangan. Ballots will be mailed out to residents during the first week of February and will be due back during the first week of March. Mr. Fogg noted that Mr. Streckenbein has withdrawn his application for consideration. Mr. Fogg thanked Mr. Streckenbein for his service. Mr. Dorrill commented that he recently had a discussion of our balloting process with the Clerk's Office; the estimated cost is $8,500. Dr. Chicurel expressed the importance of included return envelopes. He also suggested that staff contacts the County Attorney's Office to determine exactly what the PBSD role is in this election process. Ms. McLaughlin reported that Mr. Hoppensteadt, on behalf of the PBF, would be willing to host a PBSD candidate forum, using the Zoom format. Candidates would participate from home. Mr. Fogg directed Ms. Mclaughlin to (1) contact Ms. Pat Florestano to request that she assume the role of moderator for the forum, (2) determine an appropriate date and time for the forum, and (3) work with Ms. Florestano to develop appropriate candidate questions. Mr. Weir suggested that PBSD Board members could provide additional questions to Ms. Florestano. Mr. Dorrill commented that the candidate forum would be advertised as a workshop. OTHER COMMENTS Mr. Dorrill reported that County Manager Leo Ochs is retiring mid -May 2021. Our Deputy County Manager Nick Casalanguida resigned effective Dec. 31, 2020. The Board of County Commissioners has approved the promotion of Mr. Dan Rodriguez to Deputy County Manager. The meeting was adjourned at 2:58 Minutes approved OR � _] as amended ON � /D o20� date E