VB MSTU Agenda 02/04/2021 Vasmisthigifioaca M.S.7 k
Advisory Committee
8033 Radio Road
Naples,FL 34104
FEBRUARY 4,2021 2:00 PM
Members and Project Manager will meet in person.
CAT Transfer Station,8300 Radio Road
All Others Will Meet Via Zoom
I. Call to order and Pledge of Allegiance
II. Attendance
Advisory Committee Bruce Forman—Chairman(11/13/2023)
Bill Sjostrom—Vice Chairman(11/13/2024)
Mark Weber(11/13/2021)
Gabriella R.Miyamoto(11/13/2023)
William Harris(11/13/2024)
Staff Harry Sells—Project Manager
Aaron Gross,Ground Zero
Mike McGee,Landscape Architect
Wendy Warren,Transcriptionist
III. Approval of the agenda
IV. Approval of the minutes of January 7,2021
V. Landscape Maintenance Report-Aaron Gross,Ground Zero Landscape.
VI. Conner Park,Vanderbilt Drive Landscaping-Mike McGee
VII. Project Manager Report Harry Sells
A. Budget report for 2/4/2021
B. Maintenance Plan
C. Proposed Budget FY 22
D. Phase IV Utility Burial Status
E. Conner Park Beautification Status and Discussion
• Lift Station Fence
• Sidewalk Pavers
VIII. Old Business
A. Potential Future Project for Discussion
IX. New Business
X. Public Comment
XI. Adjourn
NEXT MEETING DATE
MARCH 4,2021
V a,sd arl iet Ø,ac4 M2.7.14
Advisory Committee
8300 Radio Road
417 y Naples, FL 34104
JANUARY 7, 2021
I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Chair Bruce Forman called the meeting to order at 2:00 P.M. A quorum of four was present.
The Pledge of Allegiance was recited.
II. ATTENDANCE
Advisory Committee: Bruce Forman—Chairman
William Sjostrom—Vice Chair
Mark Weber
Gabriella R. Miyamoto
William Arell Harris
Staff: Harry Sells - Project Manager
Michelle Arnold—Director, PTNE
Rosio Garcia—Administrative Assistant
Others: Aaron Gross—Ground Zero Landscaping
Mike McGee—Landscape Architect
Wendy Warren-Transcriptionist
III. APPROVAL OF AGENDA
Mr. Sjostrom moved to approve the Agenda of the Vanderbilt Beach M.S.T.U. Advisory
Committee meeting as presented. Second by Mr. Weber. Carried unanimously 4- 0.
IV. APPROVAL OF MINUTES OF DECEMBER 3,2020
Mr. Sjostrom moved to approve the minutes of the December 3, 2020 Vanderbilt Beach M.S.T.U.
meeting as amended:
Page 5, Item VII Old Business, Motion: from"...Mr. Weber motioned to extend the fence on the
south side of Conner Park to the corner. Second by Ms. Miyamoto. Motion carried unanimously
4—0.) ...,"to ... Mr. Weber motioned to extend the fence on the south side of Conner Parke to the
corner. Motion carried 3 "yes"-I "no." Mr. Sjostrom voted "no."...)."
Second by Mr. Weber. Carried unanimously 4- 0.
Mr. Harris arrived. A quorum of five was present at 2:12 pm.
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V. LANDSCAPE MAINTENANCE REPORT—Aaron Gross, Ground Zero Landscaping
Mr. Gross reported:
• A major lateral line break was repaired at Vanderbilt Drive and Vanderbilt Beach Road.
• Sprinkler heads were added to the lateral line.
• Pruned the overgrown Ficus on the north side of Conners and Heron Avenue.
• Fertilized turf and plant material.
• Rabbits consumed some Perennial Peanut blooms.
Mr. McGee recommended application of Organocide insecticide to deter the rabbits from eating
the Golden Glory Perennial Peanut.
Mr. Sells increased irrigation water to six (6) days per week at Conner Park for the new drip
irrigation in an attempt to improve the Perennial Peanut and Schefflera.
VI. CONNER PARK,VANDERBILT DRIVE LANDSCAPING—Mike McGee
Mr. McGee, McGee&Associates,presented landscape plans for the north side of Conner Park.
Vanderbilt Drive and Bluebill Avenue
• Concrete sidewalks by the north and south Gateway signs will be replaced with pavers in
color consistent with crosswalks and ADA compliant transition strips installed.
• Curbing will be installed on the Vanderbilt Drive and Bluebill Avenue intersections
radius.
• Symmetry landscaping will be planted on both sides on completion of conversion.
• STOP sign will be relocated to white stop line.
Mr. Sells will request three (3) quotes for paver installation for the east/west and north/south
crosswalks including ADA compliant transition strips on Vanderbilt Drive and Bluebill Avenue.
The project may require Board of County Commissioner(BCC) approval due to total cost.
Conner Park Landscaping
Mr. McGee presented the landscape design for the Gateway sign and berm area of the park.
• Plant photographs were presented in sequence with the "common name"plant list.
• Species selected provide color,most bloom with flowers. Areas were allocated for
planting of annuals.
• Opposite sign side will be planted with annuals to camouflage the electrical equipment.
• The lift station fence wall will be minimally landscaped.
During Committee discussion the follow was addressed:
• Characteristics of the Royal vs. Bismarck Palm:
- Bismarck Palms display impressive color and are smaller scale than the Royal,
however, they are not self-pruning,produce seed pods and are subject to fungus.
The Committee expressed preference for the Bismarck Palm.
Mr. Sells will:
• Note recommended changes, including substitution of the Bismarck for the Royal Palm,
and send the landscape drawings to Mr. McGee for updating.
• Solicit quotes for the project as revised to present to the Committee.
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VII. PROJECT MANAGER REPORT—HARRY SELLS
A. Budget Report for 1/07/2021
Mr. Sells reported:
• FY21 Ad Valorem property tax revenue budget is $1,444,900.00, an increase of 3%.
• The Millage Rate remains constant at 0.5000.
• Total funds available FY21 is $5,202,501.33 including investment interest, transfers, and
contributions (minus a 5%reserve of$74,300).
• Transfers and Contributions, Line 11, in the amount of$3,717,601.33, is a carry-over
generated from 2020.
• Operating Expense Budget is $4,927,328.83 of which$464,218.42 is committed;
$291,574.41 expended.
• Unencumbered Operating Expense funds available are $4,171,535.90.
• Purchase Order for Century Link(engineering design) in the amount of$8,000.00 applies
to Utility Conversion Phase IV.
• Two additional Bonness, Inc. Purchase Orders in the amount of$42,145.57 and
$199,978.42 for concrete repairs and new paver crosswalks will be closed out on
completion of invoice payments.
• McGee &Associates Purchase Order for$4,962.50 covers landscape design projects for
Conner Park and the intersection of Vanderbilt Drive and Vanderbilt Beach Road by
Regatta.
• Stantec's Purchase Order for$253,671.00 covers construction, engineering, inspection,
and easement survey services for Phase IV.
• Collier County Utility Water Sewer expense will increase due to Conner Park irrigation.
• Improvements General/Capital Outlay budget is $145,172.50.
• Transfers to 111, Line 35, are for Staff salaries.
• Budget Transfers from Appraiser and Tax Collector, Lines 36 and 37, are fees billed by
the appropriate entities for tracking and collecting services.
• Total Budget Available Balance as of January 7, 2021 is $4,275,202.56.
Approximately$2,200,000.00, not reflected in the budget, is committed for Phase IV.
Remaining cash funds are adequate for FY22 commitments and new/ongoing projects such
as landscaping.
B. Maintenance Plan
The Vanderbilt Beach Maintenance Plan FY-21 report identifies community assets and defines
financial requirements to maintain these known assets.
• The report addresses timelines for installation, repair and/or replacement of community
assets and cost of annual maintenance for the items.
• Responsibilities include irrigation, landscaping, lighting, benches, signs, fencing and
walls.
• Estimated annual maintenance projected expense of$79,950.00 will be reflected as
"Capital Replacement Reserve" on the FY-22 budget. Cost will increase with inflation
and expansion of assets.
3
C. Propose Budget FY22
A preliminary FY-22 budget, effective October 1, 2021,with a millage rate consistent with
FY-21 was presented. Millage rates vary by MSTU; the Ordinance dictates the maximum
millage rate.
Mr. Sells will modify the budget, incorporate a"replacement reserve" in accordance with the
Maintenance Plan detailed under Item VII-B, and submit it to the Committee for approval in
March 2021.
D. Phase IV Utility Burial Status
1. Construction Contracts (Four) -Approval of Contract for MasTec at$1,765,869.40
Mr. Sells presented the "Notice of Recommended Award"for the Vanderbilt Drive
Underground Utility Conversion Phase 4.
• Staff determined MasTec North America is the lowest responsive and responsible
bidder for burial of conduit and placing of equipment for Florida Power& Light,
Comcast cable and Century Link for Phase IV.
• Staff recommends award to Mastec North America, Inc. for the total amount of
$1,765,869.40, in the number of base bids for Section 10,11,12 and 13 plus alternate 1
and reserve the right, if alternate 2 is required to implement Alternate 2 for
$234,000.00.
• Contracts will be submitted to the Board of County Commissioners for approval on
January 26 or February 9, 2021 and Purchase Order(s) issued.
• Mobilization time is two (2)to three (3) weeks from issuance of the notice to proceed.
Work will start on the north side.
• Right of Way(ROW)Permits for work to commence have been submitted to the
County. A permit request has also been opened with the DEP (Department of
Environmental Protection) for the two sub aqueous bores.
• Space restrictions may prohibit burying of utility lines under the Cocohatchee River.
• Plan documentation for utility wires encased in conduit and attached to the bridge has
been provided to The Dunes of Naples, the Marina Bay Club, and the Anchorage.
• Easements if necessary, will be secured to install "feeders" around The Dunes of
Naples and the Marina Bay Club and the Anchorage if needed.
• Estimated time frame for completion of Phase IV is six(6) to nine (9) months.
2. Stantec, CEI Contract Work Order
Mr. Sells reported Stantec,the consulting firm for the Public Utility Department(PUD) and
Mitchell & Stark(M&S)has been selected to perform Construction, Engineering,
Inspection, and easement survey services for Phase IV. A work order is in progress and the
firm's role will commence one (1)to two (2)weeks prior to construction.
E. Conner Park Beautification Status and Discussion
1. Lift Station Fence
• Q Grady Minor&Associates, PA submitted construction plans for a decorative wall at
the Master Pump Station, located within the Right of Way(ROW) along Bluebill Avenue
and Vanderbilt Drive just north of Naples Park.
• Two options were presented for an eight(8) foot precast concrete Master Pump Station
Decorative wall,both painted to match the Vanderbilt Beach columns abutting the
Gateway sign.
4
Precast Wall Systems
- A smooth finish precast concrete wall.
Coastal Concrete Products LLC—two (2) options.
- The"picture frame style."
- A"ledgestone" style which is stacked block.
• A wrought iron sliding gate opening in two (2) directions from the middle will replace
the chain link fence gate.
The Committee selected the "ledgestone"design from Coastal Concrete Products.
Mr. Sells will request a quote (RFQ) to obtain building permits, install and paint the Coastal
Concrete ledgestone style buffer wall at the Master Pump Station and present it to the Committee at
the February 2021 meeting.
VII. OLD BUSINESS
A. Potential Future Projects for Discussion
Future improvements to the Vanderbilt Beach M.S.T.U. for consideration include:
• Refurbishment of Vanderbilt Drive Landscape
The project will be undertaken on completion of landscape designs for the north side of
Conner Park and the corner of Vanderbilt Drive and Vanderbilt Beach Road.
• Refurbishment of Corner of Vanderbilt Drive and Vanderbilt Beach Road
Project is in the planning stage for the corner by Regatta of Vanderbilt Beach where
Vanderbilt Drive and Vanderbilt Beach Road intersect.
• Sidewalks East and West Side of Gulf Shore Drive
The Road Maintenance Department is considering sidewalk installation for 2025. Design
and fund allocation are required; sidewalks must conform to County code and be ADA
compliant. A bike path should be incorporated into the project design. Property owners
are responsible to install and maintain sidewalks in the Right of Way(ROW). Drainage
would have to be redesigned to accommodate the installation.
• Refurbish Bridge of Channel on Bluebill
The Committee suggested cleaning the waterway bridge and researching application of a
veneer stone. Mr. Sells noted it is not an MSTU responsibility, however a meeting with
Road Maintenance to explore options will be scheduled.
• Lighted Street Name Signs at Intersections Along Gulf Shore Drive and Vanderbilt
Drive
The project is under review pending development of technology to provide attractive,
small scale LED Solar lighting.
• Extend Fence on South Side of Conner Park
Most members concurred the fence on the south side of the park should be extended
approximately one-hundred and twenty(120) feet to the corner with columns spaced
fifteen(15) feet apart.
• FPL Box Wraps
Decorative wraps to camouflage FPL fixtures must be approved by FPL and box
identification numbers must be visible.
5
Mr. Sells will:
• Request feedback from FPL to determine if wraps are an option for utility boxes and
report his findings to the Committee.
• Request a quote (RFQ)to grub one-hundred fifty(150) feet of scrub on the bank and
install ten(10) sections of fence and ten(10) columns, approximately one-hundred
twenty(120) feet, on the south side of the park.
• Solicit a quote to install paver crosswalks on Vanderbilt Drive for The Dunes of Naples,
the Marina Bay Club, and the Anchorage after the Phase IV construction.
•
VIII. NEW BUSINESS
A. Next Meeting
The Committee discussed meeting dates and agreed the next regularly scheduled meeting will be
February 4, 2021.
X. PUBLIC/BOARD COMMENTS
None
Xl. ADJOURN
There being no further business for the good of the County, the meeting was adjourned by
order of the Chair at 4:15 P.M.
VANDERBILT BEACH MSTU ADVISORY COMMITTEE
Bruce Forman, Chairman
The minutes approved by the Board/Committee on ,2021 "as submitted" ( ] or"as
amended" [ ].
NEXT MEETING DATE:
FEBRUARY 4,2021 2:00 P.M.
8300 RADIO ROAD
NAPLES,FL 34104
6
VANDERBILT MSTU
FUND 143
February 4,2021
FY21
Vendor Item PO# Budget Commitments Expenditures Total
1 CUR AD VALOREM TAX $ (1,444,900.00) $ - $ (1,257,620.30) $ (187,279.70)
2 OVERNIGHT INTEREST $ (1,909.76)
3 INVESTMENT INTEREST $ (6,065.09)
4 INTEREST TAX COLL. $ (40,000.00) $ - $ (111.25) $ (39,888.75)
5 REVENUE STRUCTURE $ (1,484,900.00) $ - $ (1,265,706.40) $ (219,193.60)
6 TRANSFERS FROM PROP APP $ $ $ $
7 TRANSFERS FROM TAX COLL $ - $ $ $
8 REIMBURSEMENT-INTERCEPT. $ - $ $ $ -
9 CARRY FORWARD GEN $ (3,372,500.00) $ - $ - $ (3,372,500.00)
10 CARRY FOR OF ENCUMB AMT $ (419,401.33) $ - $ - $ (419,401.33)
11 NEG 5%EST REV $ 74,300.00 $ - $
$ 74,300.00
12 TRANSFERS&CONTRIB E (3,717,601.33) $ - $ - $ (3,717,601.33)
13 TOTAL REVENUE $ (5,202,501.33) $ - E (1,265,706.40) $ (3,936,794.93)
14 SURVEYING FEES $ 15,000.00 $ $ - $ 15,000.00
15 INDIRECT COST Collier County Indirect Cost Direct Pay $ 7,500.00 $ ; $ 3,750.00 $ -
16 INTERDEPT PAYMENT Collier County Relocation of Sign Direct Pay $ - - - $ 810.21 $ (810.21)
17 LANDSCAPE INCIDENTALS Ground Zero Landscaping Serv. 4500206141 $ 60,000.00 .>38 $ 17,126.62 $ 0.00
Accurate Grading Construct Interest Hill for Conner Park 4500197247 'J.00 $ 3,460.00
Century Link Engineering Design&Supervision 4500197394 J.00 $Bonness Inc. Concrete repairs&install crosswalks 4500201647 $ ;.63 $ 41,789.94
Hole Montes Pre Design Finger Street Mouth Widening 4500202801 $
Harts Electric Move electrical box 4500203199 $
Bonness Inc. New Crosswalks with Pavers 4500203223 $ $ 199,978.42
McShea Thermoplastic Stop Bar&Crosswalk Line. 4500204685 $ - $ 6,023.65
Harts Electric Conner Park Lighting 4500206994 $ .'i 01 $ 5,511.99
Ground Zero Landscaping Serv. Ground Maintenance 4500206141 $ ,' $ 12,849.60
Q.Grady Minor Engineering Survey 4500207946 $ $ 3,346.50
Stahlman England Install Flowmeter 4500207230 $ - $ 3,000.00
Bonness Inc. Conner Park Sidewalk Repairs 4500208159 $ 28,712.97 $Stantec Consulting CEI Prof.Services 4500208896 $ 253.671.00 $ -
McGee&Associates Landscape Arch.Serv. 4500208432 $ 4,962.50
Capital Contractors Installation of Park Logos VISA $ - $ 600.00
18 OTHER CONTRACTUAL $ 4,757,427.74 $ 371,620.46 $ 276,560.10 $ 4,109,247.18
19 POST FREIGHT UPS $ 100.00 $ - $ 100.00
20 ELECTRICITY FPL Electricity 4700004401 $ 200.00 $ ,1199 $ 48.01 $ (200.00)
21 WATER AND SEWER Collier County Utility Water&Sewer 4700004402 $ 40,000.00 $ '9.09 $ 2,270.91 $ 15,000.00
22 RENT BUILDINGS $ 1,200.00 $ - $ - $ 1,200.00
23 RENT EQUIPMENT $ 300.00 $ - $ - $ 300.00
24 INSURANCE GENERAL Collier County Insurance General Direct Pay $ 1,100.00 $ 1.00 $ 550.00 $25 SPRINKLER SYSTEM MAIN Site One Irrigation Parts 4500207211 $ 30,000.00 $ '1.19 $ 3,605.81 $ 25,000.00
26 MULCH $ 5,000.00 $ - $ - $ 5,000.00
27 LICENCES AND PERMITS Collier County Permitting Siglipermits IGC $ 2,000.00 $ - $ 352.89 $ 1,647.11
28 CLERKS RECORDING FEES $ 2,000.00 $ - $ - $ 2,000.00
29 OTHER MISCELLANEOUS Premier Staffing Transcriptionist Serv. 4500207145 $ 2,701.09 $ .:,10 $ 504.90 $ 701.09
30 OFFICE SUPPLIES Office Supplies $ 300.00 $ - $ - $ 300.00
31 COPYING CHARGES JM Todd Monthly CPC(shared)(monthly lease) 4500207221 $ 300.00 $ $ 32.19 $ 200.00
32 MINOR OFFICE EQUIP Computers at Work Cost Share of Office Equip 4500209003 $ - $ $ - $ (267.96)
33 FERT HERB CHEM Howard Fertilizer Fertilizer VISA $ 2,000.00 $ $ 739.76 $ 1,260.24
34 OTHER OPER SUPPLIES Home Depot Paint VISA $ 200.00 $ - $ 11.96 $ 188.04
35 OPERATING EXPENSE $ 4,927,328.83 $ 445,099.98 $ 306,363.36 $ 4,175,865.49
36 IMPROVEMENTS GENERAL Capital Contractors Signs&Fences on Bluebill 4500202343 $ 145,172.50 S - $ 145,172.50 $
37 CAPITAL OUTLAY $ 145,172.50 $ - $ 145,172.50 $ -
38 TRANS TO 111 UNINCOR $ 81,900.00 > - $ 81,900.00
39 Budget Trans from Appraiser $ 13,100.00 S - $ 5,846.56 $ 7,253.44
40 Budget Trans from Tax Collector
41 TRANSFERS $ 30,000.00 $ - $ 3 ,248.97 $ 9,597.59
$ 130,000.00 s $ 31,248.97 $ 98,751.03
42 TOTAL BUDGET $ 5,202,501.33 $ 445,099.98 $ 482,784.83 $ 4,274,616.52
2,068,487,415 FY 10 Final Taxable Value
2,005,897,752 FY 11 Final Taxable Value Total Available Balance $ 4,274,616.52
1,910,384,837 FY 12 Final Taxable Value Plus Commited And Not Spent $ 445,099.98
1,904,053,751 FY 13 July 1 Taxable Value
1.945,640,639 FY 14 July 1 Taxable Value I Estimated Cash $ 4,719,716.50
2,044,188,288 FY 15 July 1 Taxable Value
2,195,715,846 FY 16 July 1 Taxable Value
2,385,578,100 FY 17 July 1 Taxable Value
Estimated Cash Less
2,560,181.524 FY 18 July 1 Taxable Value Uncollected Ad Valorem Taxes $ 4,532,436.80
2,873,882,805 FY 19 July 1 Taxable Value
2,805,690,115 FY 20 July 1 Taxable Value
2,874,630,743 FY 21 July 1 Taxable Value
3.00% Adj.20 to 21 I Actual Cash
FY21 FY20 DONE 1-27-21
Millaoe 0.5000 0.5000 Maas Cap=.5000
Extension 1µ4,891 1,402,845
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Potential Future Project for Discussion
February 4, 2021
1. Refurbishment of Vanderbilt Drive Landscape
A landscape design for Vanderbilt Drive will be submitted for Committee
consideration on completion of current projects
Will follow#2 and refurbishment of Conner Park
2. Refurbishment of Corner of Vanderbilt Drive and Vanderbilt Beach Road.
A landscape design for Vanderbilt Drive will be submitted for Committee
consideration on completion of current projects.
In planning stage with Mike McGee LA
3. Install Sidewalks east and west side of Gulf Shore Drive
The Road Maintenance Department is considering sidewalk installation on the east
side for 2025. Design and fund allocation are required; sidewalks must conform to
County code and be ADA compliant. A bike path should be incorporated into the
project design. Property owners are responsible to install and maintain sidewalks in
the Right of Way (ROW). Drainage would have to be redesigned to accommodate
the installation.
Future. Depends on Road Maintenance. Many issues.
4. Lighted street name signs at intersections along Gulf Shore Drive and Vanderbilt Drive
The project is pending on development of technology to provide attractive, small
scale LED Solar lighting
Under review. Most lighted street signs are not good looking.
5. Refurbish bridge of channel on Bluebill
The Committee suggested cleaning the waterway bridge and researching application
of a veneer stone.
Scheduled discussion with Road Maintenance
6. Extend fence on south side of park
Members concurred extension of the fence should be undertaken. The MSTU needs to
contact the citizens on Flamingo to inform them in advance.
Asked for a rough quote to grub 150' of scrub on bank and to install ten
sections of fence and ten columns.
Cost for fence $65,000
Cost for grubbing $ 2,400
Total $67,400
7. Wrapping large electrical boxes.
Will request feedback from FPL.
8. Trash cans along Vanderbilt Drive