Heritage Bay Minutes 11/05/2020 Heritage Bay Community Development District
Inframark,Infrastructure Management Services
210 N.University Drive,Suite 702,Coral Springs,Florida 33071 Tel.(954)603-0033•Fax(954)345-1292
DATE: January 27, 2021
Mr. Derrick Johnssen
CLERK OF THE CIRCUIT COURT
Finance Department
Derek.johnssen@collierclerk.com
FROM: Diane M. Manza
Lead Recording Secretary
RE: Minutes of the November 5, 2020 Meeting Approved at the
January 7, 2021 Meeting
Enclosed for your records is a copy of the minutes of the above referenced meeting of the
Heritage Bay Community Development District,which are to be kept on file for public access.
Encl:
Cc: Mr. Gregory Urbancic
gurbancic@cyklaw.com
justin.faircloth@inframark.com
MINUTES OF MEETING
HERITAGE BAY
COMMUNITY DEVELOPMENT DISTRICT
The regular meeting of the Board of Supervisors of the Heritage Bay Community
Development District was held on Thursday,November 5, 2020 at 9:00 a.m. in the Heritage Bay
Clubhouse, 10154 Heritage Bay Blvd.,Naples, Florida.
Present and constituting a quorum were:
Edwin Hubbard Chairman
Dennis Gagne Assistant Secretary
Donna Hunter Assistant Secretary
Jack Arcurie Assistant Secretary
Allen Soucie Assistant Secretary
Also present were:
Justin Faircloth District Manager
Bob Koncar General Manager
Greg Urbancic District Counsel
Albert Lopez CPH
Gonzalo Ayres Lake &Wetland Management
Alonso Wiener Lake &Wetland Management
William Flister Quarry CDD
The following is a summary of the actions taken at the November 5, 2020 Heritage Bay
Community Development District's Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Call to Order
Mr. Faircloth called the meeting to order and called the roll. A quorum was established.
SECOND ORDER OF BUSINESS Approval of Agenda
• It was noted that the November 3, 2020 Lake & Wetland Management inspection report
was provided to the Board.
On MOTION by Mr. Arcurie seconded by Mr. Gagne with all in
favor the agenda was approved as amended.
THIRD ORDER OF BUSINESS Public Comment on Agenda Items
• None.
November 5, 2020 Heritage Bay CDD
SIXTH ORDER OF BUSINESS Attorney's Report
A. Updated Inframark Infrastructure Management Services Master Agreement for
Review and Approval
• An update was provided on the Inframark contract discussions.
• Discussion ensued and the following minor changes were made:
➢ Section 4, it was stated the base fee would be valid through September 30, 2020;
this was changed to September 30, 2021.
➢ Schedule A, Section B. Item 13, the"he" in the fourth line was changed to"the".
➢ Schedule B under Section I. on the Total Annual Base Fee line "2019-2020" was
changed to "2020-2021".
IOn MOTION by Mr. Hubbard seconded by Mr. Arcurie with all in
favor the contract with Inframark with the changes noted above
effective October 1, 2020 was approved.
B. Legislative update
• Mr. Urbancic reviewed the legislative update with the Board.
The record will reflect Mr. Urbancic left the meeting.
• Mr. Koncar commented on Mr. Faircloth as the primary District Manager on the Quarry
CDD and discussion with the Board ensued.
The record will reflect Mr. Koncar left the meeting.
FOURTH ORDER OF BUSINESS Engineer's Report
A. Clubhouse Dry Retention Modification Update
• An update was given on the Clubhouse dry retention modification.
B. CPH Control Structures Documentation
• The CPH Stormwater Control Structures Assessment Report was reviewed and discussed.
C. CPH Lake Bank Assessment
• The CPH Stormwater Lakes Assessment Report was reviewed and discussed.
D. CPH October Water Quality Testing Update
• Samplings were taken on October 22°d,results are due today; and a report will be prepared
for the next agenda.
E. Terrace VI Drain Line Repairs and CPH Oversight
• Mr. Lopez provided an update on the project.
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November 5, 2020 Heritage Bay CDD
• Mr. Faircloth commented on the March 19, 2018 permit modification. Mr. Lopez will
follow up.
The record will reflect Mr. Lopez left the meeting.
FIFTH ORDER OF BUSINESS Lake & Wetland Management Monthly
Inspections and Service Reports
• The reports were reviewed with the Board.
A. Littoral Planting Update
• Mr. Ayres provided an update on littoral plantings noting due to water levels it was sparse.
• Questions and comments were addressed.
The record will reflect Mr. Ayres and Mr. Wiener left the meeting.
SEVENTH ORDER OF BUSINESS Old Business
• None.
EIGHTH ORDER OF BUSINESS New Business
A. Auditor Selection
i. Consideration of the Audit Committee Ranking Recommendations
• The summary sheet for auditing proposals and the Audit Committee rankings were
discussed.
ii. Authorization to Proceed to Enter into Contract with Selected Audit Firm
Mr. Arcurie MOVED that the Board accept the recommendation of
the Audit Committee to approve a contract with Grau&Associates
for the FY 2020 audit with optional renewals for FY 2021 and FY
2022 and Ms. Hunter seconded the motion.
• The prior motion was discussed.
On VOICE vote with all in favor the prior motion was approved
with the requirement that the audit be submitted to the Board by May
of each year, so the Board is able to review prior to submission to
the State.
B. PRIA FY 2021 Insurance Policy
• The FY 2021 insurance policy was reviewed with the Board.
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November 5, 2020 Heritage Bay CDD
NINTH ORDER OF BUSINESS Manager's Report
A. Approval of the Minutes of the September 3, 2020 Regular Meeting and October
22, 2020 Audit Committee Meeting
• A minor correction was made to the September 3, 2020 regular meeting minutes.
On MOTION by Mr. Hubbard seconded by Mr. Arcurie with all in
favor the Minutes of the October 22,2020 Audit Committee meeting
and September 3, 2020 regular meeting Minutes were approved as
amended.
B. Acceptance of Financials
• Mr.Faircloth reviewed the Financial Report for the period ending September 30,2020 with
the Board.
On MOTION by Mr. Arcurie seconded by Mr. Gagne with all in
favor,the September 30, 2020 Financial Statements were accepted.
C. Resolution 2021-1 Budget Amendment n MOTION by Mr. Hubbard seconded by Ms. Hunter with all in
favor Resolution 2021-01 amending the general fund budget for
fiscal year 2020 was adopted.
D. Motion to Assign Fund Balance
• Discussion ensued with regard to motion to assign fund balance.
On MOTION by Mr. Hubbard seconded by Mr. Arcurie with all in
favor motion to assign fund balance with one change,the Reserves-
Loan item is to be removed; and the $4,750 be allocated to
unassigned cash was approved.
E. Field Manager's Reports
• The Field Manager's Report for inspections conducted on September 24,2020 and October
23, 2020 were reviewed with the Board.
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