Agenda 01/12/2021 Item #16D 9 (Submittal of FHA Felxible Finds Grant Award - 5309)01/12/2021
EXECUTIVE SUMMARY
Recommendation to approve the electronic submittal of the 2019/2020 Federal Highway
Administration Flexible Funds Grant Award (Section 5307) in the amount of $250,000 in the
Transit Award Management System for Americans with Disabilities Act improvements to existing
bus stops throughout Collier County and authorize the necessary Budget Amendment.
OBJECTIVE: To obtain grant funds to provide enhanced ADA accessibility for Collier Area Transit
(CAT) Passengers.
CONSIDERATIONS: On September 8, 2020, the Board of County Commissioners (Board) approved
the submittal of a grant application in the amount of $250,000 for Americans with Disabilities Act (ADA)
improvements to existing bus stops throughout Collier County. The grant requires a twent y percent (20%)
match of the total project cost, the total project cost is $312,500. Collier County has received approval
from the Florida Department of Transportation (FDOT) to use transportation development credits in the
amount of $62,500 as a soft match for the grant.
On November 17, 2020, County staff received notification of award from the Federal Transit
Administration (FTA). Following Board approval, execution of the grant is processed through the FTA
Transit Award Management System (TrAMS) by the Collier County Public Services Department Head,
who serves as the Board of County Commissioners’ appointed representative.
FISCAL IMPACT: A Budget Amendment is required in the amount of $250,000 to recognize federal
grant revenue within Collier Area Transit (CAT) Grant Fund (424) Project 33732. Collier County has
received approval from FDOT to use transportation development credits in the amount of $62,500 as a
twenty percent (20%) soft match to the Capital Grant Program. Shelter maintenance is funded annu ally in
the Public Transit & Neighborhood Enhancement (PTNE) operating budget.
GROWTH MANAGEMENT IMPACT: Transit capital improvements supports the goals and
objectives of the Transportation Element of the Growth Management Plan.
LEGAL CONSIDERATIONS: This item is approved for form and legality and requires a
majority vote for Board action. - JAB
RECOMMENDATION: To approve the electronic submittal of the 2019/2020 Federal Highway
Administration Flexible Funds Grant Award (Section 5307) in the amount of $250,000 in the Transit
Award Management System for Americans with Disabilities Act improvements to existing bus stops
throughout Collier County and authorize the necessary Budget Amendment.
Prepared By: Joshua Thomas, Operations Analyst, Community & Human Services Division
ATTACHMENT(S)
1. Grant Award (PDF)
2. TDC Approval (PDF)
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.9
Doc ID: 14391
Item Summary: Recommendation to approve the electronic submittal of the 2019/2020 Federal
Highway Administration Flexible Funds Grant Award (Section 5307) in the amount of $250,000 in the
Transit Award Management System for Americans with Disabilities Act improvements to existing bus
stops throughout Collier County and authorize the necessary Budget Amendment.
Meeting Date: 01/12/2021
Prepared by:
Title: Operations Analyst – Community & Human Services
Name: Joshua Thomas
12/07/2020 4:18 PM
Submitted by:
Title: Division Director - Pub Tran & Nbrhd Enh – Public Transit & Neighborhood Enhancement
Name: Michelle Arnold
12/07/2020 4:18 PM
Approved By:
Review:
Public Transit & Neighborhood Enhancement Michelle Arnold Additional Reviewer Completed 12/10/2020 11:08 AM
Community & Human Services Kim Olson Additional Reviewer Completed 12/14/2020 2:11 PM
Community & Human Services Blanca Aquino Luque Additional Reviewer Completed 12/15/2020 10:30 AM
Community & Human Services Kristi Sonntag Additional Reviewer Completed 12/15/2020 11:33 AM
Community & Human Services Tami Bailey Additional Reviewer Completed 12/16/2020 10:39 AM
Community & Human Services Cormac Giblin Additional Reviewer Completed 12/16/2020 2:14 PM
Community & Human Services Maggie Lopez Additional Reviewer Completed 12/21/2020 7:54 PM
Operations & Veteran Services Kimberley Grant Level 1 Reviewer Completed 12/22/2020 9:32 AM
Public Services Department Todd Henry Level 1 Division Reviewer Completed 12/22/2020 10:27 AM
County Attorney's Office Jennifer Belpedio Level 2 Attorney of Record Review Completed 12/22/2020 1:41 PM
Grants Nicole Diaz Level 2 Grants Review Completed 12/22/2020 1:58 PM
Public Services Department Steve Carnell Level 2 Division Administrator Review Completed 12/22/2020 4:56 PM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 12/23/2020 8:14 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 12/23/2020 2:15 PM
Grants Therese Stanley Additional Reviewer Completed 12/29/2020 1:16 PM
Budget and Management Office Ed Finn Additional Reviewer Completed 12/29/2020 5:00 PM
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County Manager's Office Dan Rodriguez Level 4 County Manager Review Completed 12/30/2020 3:33 PM
Board of County Commissioners MaryJo Brock Meeting Pending 01/12/2021 9:00 AM
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DOT FTA U.S. Department of Transportation Federal Transit Administration Award Federal Award Identification Number (FAIN) FL-2020-115-00 Temporary Application Number 1032-2020-5 Award Name FHWA Flex to 5307; ADA Improvements; Collier Co., FL Award Status Obligated / Ready for Execution Award Budget Number 0 Period of Performance Start Date 11/17/2020 Original Period of Performance End Date 3/30/2026 Current Period of Performance End Date 3/30/2026 Revision #: 0 Part 1: Recipient Information Name: Collier, County Of Recipient ID Recipient OST Type Recipient Alias Recipient DUNS 1032 County Agency COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS 076997790 Location Type Address City State Zip Headquarters 3299 TAMIAMI TRL E STE 700 NAPLES FL 341125749 Physical Address 3299 TAMIAMI TRL E STE 700 NAPLES FL 34112 16.D.9.aPacket Pg. 1586Attachment: Grant Award (14391 : FY19/20 FHWA Flex Grant Award-ADA Improvements)
Mailing Address 3299 TAMIAMI TRAIL E NAPLES FL 34112 Union Information Union Name TRANSPORT WORKERS UNION, AFL-CIO Address 1 122 Dixie Lane Address 2 City Cocoa Beach State Florida Zipcode 32931 Contact Name Kevin Smith Telephone 8667954255 Fax E-mail jptwu500@aol.com Website Union Name TRANSPORT WORKERS UNION, AFL-CIO Address 1 122 Dixie Lane Address 2 City Cocoa Beach State Florida Zipcode 32931 Contact Name Kevin Smith Telephone 8667954255 Fax 3217848847 E-mail Kevin.Smith@SCLS-LLC.com Website 16.D.9.aPacket Pg. 1587Attachment: Grant Award (14391 : FY19/20 FHWA Flex Grant Award-ADA Improvements)
Part 2: Award Information Title: FHWA Flex to 5307; ADA Improvements; Collier Co., FL FAIN Award Status Award Type Date Created Last Updated Date From TEAM? FL-2020-115-00 Obligated / Ready for Execution Grant 5/29/2020 5/29/2020 No Award Executive Summary Collier County will use FHWA flex funds in the amount of $250,000 for ADA Improvements for up to 15 existing bus stop sites to enhance ADA accessibility. Collier County will use Transportation Development Credits in the amount of $62,500 as a soft match for this grant. The authorizing Transportation Development Credit letter is attached to the grant. Information required from Federal Aid Coordinator: Recipient Name: Collier County Board of County Commissioners Financial Project # 447008.1 STIP Page #20-06F TIP Page # 109E-F FAC/WP Fund XUx12+DDRF FAP Number FTA X-001A Copy of Grant Application first page (FedTech Bulletin 04-01) Frequency of Milestone Progress Reports (MPR) Annual Frequency of Federal Financial Reports (FFR) Annual Does this application include funds for research and/or development activities? This award does not include research and development activities. Pre-Award Authority This award is not using Pre-Award Authority. Does this application include suballocation funds? Recipient organization is the Designated Recipient and can apply for and receive these apportioned funds. Will this Grant be using Lapsing Funds? No, this Grant does not use Lapsing Funds. Will indirect costs be applied to this application? This award does not include an indirect cost rate. Indirect Rate Details: N/A Requires E.O. 12372 Review 16.D.9.aPacket Pg. 1588Attachment: Grant Award (14391 : FY19/20 FHWA Flex Grant Award-ADA Improvements)
No, this application does not require E.O. 12372 Review. Delinquent Federal Debt No, my organization does not have delinquent federal debt. Award Point of Contact Information First Name Last Name Title E-mail Address Phone john.crocker@dot.gov Community Planner emmanuel.ramos@dot.gov General Engineer Judith Sizensky Grants Coordinator judith.sizensky@colliercountyfl.gov (239) 252-5877 Award Budget Control Totals Funding Source Section of Statute CFDA Number Amount FHWA Transfer to 5307 Urbanized Area Formula Grants 5307-3 20507 $250,000 Local $0 Local/In-Kind $0 State $0 State/In-Kind $0 Other Federal $0 Transportation Development Credit $62,500 Adjustment $0 Total Eligible Cost $250,000 Award Budget Project Number Budget Item FTA Amount Non-FTA Amount Total Eligible Amount Quantity 16.D.9.aPacket Pg. 1589Attachment: Grant Award (14391 : FY19/20 FHWA Flex Grant Award-ADA Improvements)
FL-2020-115-01-00 119-00 (119-A1) Bus Associated Transit Improvements $250,000.00 $0.00 $250,000.00 15 FL-2020-115-01-00 11.93.09 CONSTRUCT ENHANCED ADA ACCESS $250,000.00 $0.00 $250,000.00 15 Discretionary Allocations This application does not contain discretionary allocations. Sources of Federal Financial Assistance PO Number Project Number Scope Name Scope Number Scope Suffix UZA Code Area Name Account Class Code FPC Description Amendment Amount Cumulative Amount FL-95-X181 FL-2020-115-01-00 Bus Associated Transit Improvements 119-00 (119) A1 123610 Bonita Springs, FL 2020.45.95.SX.2 00 FHWA flex trf to 5307 - STP $250,000 $250,000 Part 3: Project Information Project Title: Collier County FY20 FHWA Flex Funds-ADA Improvements Project Number Temporary Project Number Date Created Start Date End Date FL-2020-115-01-00 1032-2020-5-P1 7/31/2020 1/1/2021 12/31/2022 Project Description Collier County will use FHWA flex funds in the amount of $250,000 for ADA Improvements for up to 15 existing bus stop sites to enhance ADA accessibility. Collier County will use Transportation Development Credits in the amount of $62,500 as a soft match for this grant. The overall start and end dates for this project are 01/01/21-12/31/22. Collier County will follow all 3rd party procurement policies as defined in C4220.1F (Third Party Contracting Guidance). Collier County will ensure that contractors procured will not be on the FTA Suspension and Debarment list. The authorizing Transportation Development Credit letter is attached to the grant. Information required from Federal Aid Coordinator: Recipient Name: Collier County Board of County Commissioners 16.D.9.aPacket Pg. 1590Attachment: Grant Award (14391 : FY19/20 FHWA Flex Grant Award-ADA Improvements)
Financial Project # 447008.1 STIP Page #20-06F TIP Page # 109E-F FAC/WP Fund XUx12+DDRF FAP Number FTA X-001A Copy of Grant Application first page (FedTech Bulletin 04-01) Project Benefits Collier County residents and visitors who utilize the Collier Area Transit System will benefit from this project as it will provide enhanced ADA accessibility to bus stops on multiple bus routes. Additional Information None provided. Location Description Collier County Project Location (Urbanized Areas) UZA Code Area Name 120000 Florida 123610 Bonita Springs, FL Congressional District Information State District Representative Florida 12 Gus M Bilirakis Program Plan Information STIP/TIP Date: N/A Description: N/A UPWP Date: N/A 16.D.9.aPacket Pg. 1591Attachment: Grant Award (14391 : FY19/20 FHWA Flex Grant Award-ADA Improvements)
Description: N/A Long Range Plan Date: N/A Description: N/A Project Control Totals Funding Source Section of Statute CFDA Number Amount FHWA Transfer to 5307 Urbanized Area Formula Grants 5307-3 20507 $250,000 Local $0 Local/In-Kind $0 State $0 State/In-Kind $0 Other Federal $0 Transportation Development Credit $62,500 Adjustment $0 Total Eligible Cost $250,000 Project Budget Project Number Budget Item FTA Amount Non-FTA Amount Total Eligible Amount Quantity FL-2020-115-01-00 119-00 (119-A1) Bus Associated Transit Improvements $250,000.00 $0.00 $250,000.00 15 FL-2020-115-01-00 11.93.09 CONSTRUCT ENHANCED ADA ACCESS $250,000.00 $0.00 $250,000.00 15 16.D.9.aPacket Pg. 1592Attachment: Grant Award (14391 : FY19/20 FHWA Flex Grant Award-ADA Improvements)
Project Budget Activity Line Items Budget Activity Line Item: 11.93.09 - CONSTRUCT ENHANCED ADA ACCESS Scope Name / Code Line Item # Line Item Name Activity Quantity Bus Associated Transit Improvements (119-00) 11.93.09 CONSTRUCT ENHANCED ADA ACCESS CONSTRUCTION 15 Extended Budget Description Collier County will use funding in the amount of $250,000 to construct ADA accessibility improvements to existing bus stop locations for up to 15 bus stops. Useful life of the improvements is 10 years. Collier County will use transportation development credits in the amount of $62,500 from FDOT as a soft match for the project. Collier County will follow all 3rd party procurement policies as defined in C4220.1F (Third Party Contracting Guidance). Collier County will ensure that contractors procured will not be on the FTA Suspension and Debarment list. Will 3rd Party contractors be used to fulfill this activity line item? Yes, 3rd Party Contractors will be used for this line item. Funding Source Section of Statute CFDA Number Amount FHWA Transfer to 5307 Urbanized Area Formula Grants 5307-3 20507 $250,000 Local $0 Local/In-Kind $0 State $0 State/In-Kind $0 Other Federal $0 Transportation Development Credit $62,500 Adjustment $0 Total Eligible Cost $250,000 Milestone Name Est. Completion Date Description Start Date 1/1/2021 RFP Date 3/31/2021 Contract Award Date 6/30/2021 16.D.9.aPacket Pg. 1593Attachment: Grant Award (14391 : FY19/20 FHWA Flex Grant Award-ADA Improvements)
Contract End Date 8/31/2022 End Date 12/31/2022 Project Environmental Findings Finding: Class II(c) - Categorical Exclusions (C-List) Class Level Description Class II(c) consists of projects called categorical exclusions (CEs) which are known not to have, either individually or cumulatively, a significant environmental impact on the human or natural environment and are therefore categorically excluded from the requirement to prepare an environmental assessment or an environmental impact statement. Class II(c) does not require documentation. Categorical Exclusion Description Type 05: Activities, including repairs, replacements, and rehabilitations, designed to promote transportation safety, security, accessibility and effective communication within or adjacent to existing right-of-way, such as: the deployment of Intelligent Transportation Systems and components; installation and improvement of safety and communications equipment, including hazard elimination and mitigation; installation of passenger amenities and traffic signals; and retrofitting existing transportation vehicles, facilities or structures, or upgrading to current standards. Date Description Date Class IIc CE Approved Part 4: Fleet Details No fleet data exists for this application. Part 5: FTA Review Comments There are no review comments to display at this time. Part 6: Agreement 16.D.9.aPacket Pg. 1594Attachment: Grant Award (14391 : FY19/20 FHWA Flex Grant Award-ADA Improvements)
FTA AWARD Federal Transit Administration (FTA) hereby awards a Federal Grant as follows: Recipient Information Recipient Name: Collier, County Of Recipient ID: 1032 DUNS No: 076997790 Award Information Federal Award Identification Number: FL-2020-115-00 Award Name: FHWA Flex to 5307; ADA Improvements; Collier Co., FL Award Start Date: 11/17/2020 Original Award End Date: 3/30/2026 Current Award End Date: 3/30/2026 Award Executive Summary: Collier County will use FHWA flex funds in the amount of $250,000 for ADA Improvements for up to 15 existing bus stop sites to enhance ADA accessibility. Collier County will use Transportation Development Credits in the amount of $62,500 as a soft match for this grant. The authorizing Transportation Development Credit letter is attached to the grant. Information required from Federal Aid Coordinator: Recipient Name: Collier County Board of County Commissioners Financial Project # 447008.1 STIP Page #20-06F TIP Page # 109E-F FAC/WP Fund XUx12+DDRF FAP Number FTA X-001A Copy of Grant Application first page (FedTech Bulletin 04-01) 16.D.9.aPacket Pg. 1595Attachment: Grant Award (14391 : FY19/20 FHWA Flex Grant Award-ADA Improvements)
Research and Development: This award does not include research and development activities. Indirect Costs: This award does not include an indirect cost rate. Suballocation Funds: Recipient organization is the Designated Recipient and can apply for and receive these apportioned funds. Pre-Award Authority: This award is not using Pre-Award Authority. Award Budget Total Award Budget: $250,000.00 Amount of Federal Assistance Obligated for This FTA Action (in U.S. Dollars): $250,000.00 Amount of Non-Federal Funds Committed to This FTA Action (in U.S. Dollars): $0.00 Total FTA Amount Awarded and Obligated (in U.S. Dollars): $250,000.00 Total Non-Federal Funds Committed to the Overall Award (in U.S. Dollars): $0.00 Award Budget Control Totals (The Budget includes the individual Project Budgets (Scopes and Activity Line Items) or as attached) Funding Source Section of Statute CFDA Number Amount FHWA Transfer to 5307 Urbanized Area Formula Grants 5307-3 20507 $250,000 Local $0 Local/In-Kind $0 State $0 State/In-Kind $0 Other Federal $0 Transportation Development Credit $62,500 Adjustment $0 16.D.9.aPacket Pg. 1596Attachment: Grant Award (14391 : FY19/20 FHWA Flex Grant Award-ADA Improvements)
Total Eligible Cost $250,000 (The Transportation Development Credits are not added to the amount of the Total Award Budget.) U.S. Department of Labor Certification of Public Transportation Employee Protective Arrangements: Review Decision: DOL Concurs - Certified Original Certification Date: 11/10/2020 Special Conditions There are no special conditions. FINDINGS AND DETERMINATIONS By signing this Award on behalf of FTA, I am making all the determinations and findings required by federal law and regulations before this Award may be made. FTA AWARD OF THE GRANT AGREEMENT Awarded By: Yvette Taylor Regional Administrator FEDERAL TRANSIT ADMINISTRATION U.S. DEPARTMENT OF TRANSPORTATION Contact Info: yvette.taylor@dot.gov Award Date: 11/17/2020 Executed By: Collier, County Of 16.D.9.aPacket Pg. 1597Attachment: Grant Award (14391 : FY19/20 FHWA Flex Grant Award-ADA Improvements)
Florida Department of Transportation
RON DESANTIS
GOVERNOR 801 N. Broadway Avenue
Bartow, FL 33830
KEVIN J. THIBAULT, P.E.
SECRETARY
Improve Safety, Enhance Mobility, Inspire Innovation
www.fdot.gov
July 17, 2020
Michelle Arnold
Public Transit & Neighborhood Enhancement Division (PTNE) Director
Collier Area Transit
8300 Radio Road
Naples, FL 34104
RE: Transportation Development Credit Request: State Fiscal Year 2019/2020
Federal Transit Administration Section 5307 Capital Grant Application
Federal Grant Management Project Number: 1032-2020-5
State Financial Management Number: 447008-1-94-01
Dear Ms. Arnold:
This letter responds to Collier Area Transit's request on June 3, 2020 to the Florida Department
of Transportation for $62,500.00 in Transportation Development Credits (TDCs) to be used as
“soft match” for Collier Area Transit State Fiscal Year 2019/2020 Section 5307 capital grant
application to the Federal Transit Administration (FTA). This grant will be used for ADA
improvements to up to five existing bus stop sites.
The Department concurs with Collier Area Transit's request by authorizing the $62,500.00,
according to the enclosed Department memorandum of June 30, 2020 from Gerard O’Rourke,
State Freight and Logistics Administrator.
The following two actions are very important for Collier Area Transit staff to carry out:
1. The amount and the use of these TDCs, the Department’s Financial Management Project
Number and the page in the State Transportation Improvement Plan (STIP) where this
project is listed should be included in Collier Area Transit's FTA Section 5307 grant
application project budget sheets, and
2. Please send a copy of this letter and Mr. O’Rourke’s authorization memorandum to the
FTA Project Manager for Collier Area Transit.
Please feel free to contact me at 863-519-2321 or at dale.hanson@dot.state.fl.us should you need
additional information or assistance.
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Sincerely,
Dale Hanson
Transit Projects Coordinator
Enclosure: 1
CC: Joshua Thomas, Collier County
Judity Sizensky, Collier County
Michelle Peronto, Transit Programs Administrator, FDOT
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Florida Department of Transportation
RON DESANTIS
GOVERNOR 605 Suwannee Street
Tallahassee, FL 32399-0450
KEVIN J. THIBAULT, P.E.
SECRETARY
www.fdot.gov
MEMORANDUM
DATE: June 30, 2020
TO: Dale Hanson, District 1, Transit Programs Administrator
FROM: Gerard O’Rourke, State Freight and Logistics Administrator
COPY: Courtney Roberts (FTA), Cynthia Lorenzo, Elizabeth Stutts, Erin Schepers, files
SUBJECT: Authorization for the Use of State Toll Revenue Credits as FTA “Soft Match” for Collier Area
Transit’s application, FM# 447008-1-94-01 for FTA FFY19, Section 5307 Grant Application
Number 1032-2020-5
This is in response to the memorandum dated June 12, 2020, requesting the Department’s authority to grant a
request by Collier Area Transit to use state toll revenue credits in the amount of $62,500 as soft match for the
pending capital portion of their FTA Section 5307 grant application. In accordance with Title 23 United States
Code Section 120(i)(1) and the State of Florida’s adopted policy regarding the use of toll revenue credits for
public transit capital and planning projects, we concur with your determination of eligibility and hereby
authorize Collier Area Transit to use $62,500 of Florida toll revenue credits as soft match for these FTA
projects.
Use of the toll revenue credits as soft match will effectively allow for FTA funding of capital projects at a 100%
federal share. When providing a copy of this authorization to Collier Area Transit please ask them to reference
the use of this credit in their project budget sheets of their FTA application and send a copy of this
authorization letter to their FTA Project Manager. Also include the item number reference where these
projects are included in the STIP. FDOT will work with the Federal Highway Administration to ensure that the
use of the toll revenue credits is properly accounted and recorded.
If you have any questions, please contact Heather Kay, Federal Grants Manager, at 850-414-4529.
GO/hk
DocuSign Envelope ID: 455FA9A2-6E11-4EB2-896E-374E353F59A0
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Packet Pg. 1079 Attachment: 447008 TDC Approval (13106 : FY2019/2020 FHWA Flex Grant Application)16.D.9.b
Packet Pg. 1600 Attachment: TDC Approval (14391 : FY19/20 FHWA Flex Grant Award-ADA Improvements)