Agenda 01/12/2021 Item #16D 2 (Agreement #21-008-NS)01/12/2021
EXECUTIVE SUMMARY
Recommendation to approve Agreement No. 21-008-NS for the purchase of an extended one-year
Warranty for Collier Area Transit’s existing Intelligent Transportation System (ITS) with Avail
Technologies, Inc., in the amount of $71,694.18 utilizing federal transit grant funding to provide
continuous vendor support while completing the solicitation for a replacement ITS system.
OBJECTIVE: To continue the current use of the ITS Equipment and Software with adequate vendor
support while conducting solicitation for a new system.
CONSIDERATION: On July 26, 2011, the Board of County Commissioners (Board) approved the
award of the Request for Proposal (RFP) No. 11-5650 for the Intelligent Transportation Systems (ITS) for
Collier Area Transit (CAT) to Avail Technologies, Inc. An extended warranty has been purchased every
year since the initial purchase, but the existing warranty is due to expire on January 31, 2021.
With the current system going on its 10th year, the Public Transit & Neighborhood Enhancement (PTNE)
Division hired a consultant to assist with the completion of the Intelligent Transportation Systems
Analysis to evaluate the existing technology and develop a roadmap for future technology for the transit
system. The recommendation from the consultant was utilized to begin the procurement process for a
replacement or upgrade of the CAD/AVL to enhance productivity and take advantage of newer
technology.
The Public Transit & Neighborhood Enhancement (PTNE) Division is currently working with
Procurement to solicit a replacement of the ITS system for the Transit operations. The solicitation period
will extend beyond the expiration date of the existing warranty. The vendor, Avail Technologies, Inc., has
provided staff with an estimate for the continued warranty for an additional year. Staff believes it is
within the best interest of the County to purchase the continued support and warranty for the hardware
and software of the ITS system from Avail Technologies, Inc. for one year in order to ha ve uninterrupted
service for the real-time bus schedule and trip planning functionality among other ITS items while an
upgrade or replacement system is procured.
Historically Transit Federal Grants have been utilized for funding the support and warranty o f the ITS
system and will continue to be pursued on an annual basis. Staff is requesting the Board's approval of
one-year pricing and grant funds will be utilized as they are awarded.
FISCAL IMPACT: Funding for the 2021 warranty period in the amount of $71,694.18 is available
within the FTA Sections 5307 FY19 & FY20 CAT Grant Fund (424), Projects 33634 and 33702.
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote
for Board approval. -SAA
GROWTH MANAGEMENT IMPACT: There is no Growth Management impact associated with this
Executive Summary.
RECOMMENDATION: To approve Agreement #21-008-NS and approve the necessary payments to
Avail Technologies, Inc. for the Extended Warranty and Support to ensure uninterrupted transit services,
and authorize the Chairman to sign the agreement.
Prepared By: Yousi Cardeso, Operations Analyst, Public Transit & Neighborhood Enhancement Division
16.D.2
Packet Pg. 1479
01/12/2021
ATTACHMENT(S)
1. 21-008-NS Maintenance and Support Agreement_VendorSigned (PDF)
2. FY21 Exemption Request 035 - Avail Technologies (PDF)
16.D.2
Packet Pg. 1480
01/12/2021
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.2
Doc ID: 14548
Item Summary: Recommendation to approve Agreement No. 21-008-NS for the purchase of an
extended one-year Warranty for Collier Area Transit’s existing Intelligent Transportation System (ITS)
with Avail Technologies, Inc., in the amount of $71,694.18 utilizing federal transit grant funding to
provide continuous vendor support while completing the solicitation for a replacement ITS system.
Meeting Date: 01/12/2021
Prepared by:
Title: Operations Analyst – Public Transit & Neighborhood Enhancement
Name: Yousi Cardeso
12/17/2020 3:14 PM
Submitted by:
Title: Division Director - Pub Tran & Nbrhd Enh – Public Transit & Neighborhood Enhancement
Name: Michelle Arnold
12/17/2020 3:14 PM
Approved By:
Review:
Public Transit & Neighborhood Enhancement Caroline Soto Additional Reviewer Completed 12/17/2020 3:16 PM
Procurement Services Opal Vann Level 1 Purchasing Gatekeeper Completed 12/17/2020 3:37 PM
Public Transit & Neighborhood Enhancement Omar Deleon Additional Reviewer Completed 12/17/2020 5:26 PM
Procurement Services Sandra Herrera Additional Reviewer Completed 12/18/2020 8:17 AM
Procurement Services Sue Zimmerman Additional Reviewer Completed 12/18/2020 10:29 AM
Procurement Services Sara Schneeberger Additional Reviewer Completed 12/18/2020 10:39 AM
Procurement Services Catherine Bigelow Additional Reviewer Completed 12/18/2020 10:47 AM
Public Transit & Neighborhood Enhancement Michelle Arnold Additional Reviewer Completed 12/18/2020 7:07 PM
Operations & Veteran Services Kimberley Grant Level 1 Reviewer Completed 12/21/2020 11:30 AM
Public Services Department Todd Henry Level 1 Division Reviewer Completed 12/21/2020 3:05 PM
County Attorney's Office Sally Ashkar Level 2 Attorney Review Completed 12/21/2020 4:03 PM
Grants Nicole Diaz Level 2 Grants Review Completed 12/22/2020 10:29 AM
Grants Carrie Kurutz Additional Reviewer Completed 12/22/2020 11:51 AM
Public Services Department Steve Carnell Level 2 Division Administrator Review Completed 12/22/2020 4:51 PM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 12/22/2020 4:59 PM
Budget and Management Office Ed Finn Additional Reviewer Completed 12/23/2020 11:15 AM
16.D.2
Packet Pg. 1481
01/12/2021
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 12/23/2020 2:14 PM
Grants Therese Stanley Additional Reviewer Completed 12/29/2020 10:23 AM
County Manager's Office Dan Rodriguez Level 4 County Manager Review Completed 12/30/2020 9:13 AM
Board of County Commissioners MaryJo Brock Meeting Pending 01/12/2021 9:00 AM
16.D.2
Packet Pg. 1482
16.D.2.a
Packet Pg. 1483 Attachment: 21-008-NS Maintenance and Support Agreement_VendorSigned (14548 : Avail Warranty)
16.D.2.a
Packet Pg. 1484 Attachment: 21-008-NS Maintenance and Support Agreement_VendorSigned (14548 : Avail Warranty)
16.D.2.a
Packet Pg. 1485 Attachment: 21-008-NS Maintenance and Support Agreement_VendorSigned (14548 : Avail Warranty)
16.D.2.a
Packet Pg. 1486 Attachment: 21-008-NS Maintenance and Support Agreement_VendorSigned (14548 : Avail Warranty)
16.D.2.a
Packet Pg. 1487 Attachment: 21-008-NS Maintenance and Support Agreement_VendorSigned (14548 : Avail Warranty)
16.D.2.a
Packet Pg. 1488 Attachment: 21-008-NS Maintenance and Support Agreement_VendorSigned (14548 : Avail Warranty)
16.D.2.a
Packet Pg. 1489 Attachment: 21-008-NS Maintenance and Support Agreement_VendorSigned (14548 : Avail Warranty)
16.D.2.a
Packet Pg. 1490 Attachment: 21-008-NS Maintenance and Support Agreement_VendorSigned (14548 : Avail Warranty)
16.D.2.a
Packet Pg. 1491 Attachment: 21-008-NS Maintenance and Support Agreement_VendorSigned (14548 : Avail Warranty)
16.D.2.a
Packet Pg. 1492 Attachment: 21-008-NS Maintenance and Support Agreement_VendorSigned (14548 : Avail Warranty)
16.D.2.a
Packet Pg. 1493 Attachment: 21-008-NS Maintenance and Support Agreement_VendorSigned (14548 : Avail Warranty)
16.D.2.a
Packet Pg. 1494 Attachment: 21-008-NS Maintenance and Support Agreement_VendorSigned (14548 : Avail Warranty)
16.D.2.a
Packet Pg. 1495 Attachment: 21-008-NS Maintenance and Support Agreement_VendorSigned (14548 : Avail Warranty)
16.D.2.a
Packet Pg. 1496 Attachment: 21-008-NS Maintenance and Support Agreement_VendorSigned (14548 : Avail Warranty)
16.D.2.a
Packet Pg. 1497 Attachment: 21-008-NS Maintenance and Support Agreement_VendorSigned (14548 : Avail Warranty)
16.D.2.a
Packet Pg. 1498 Attachment: 21-008-NS Maintenance and Support Agreement_VendorSigned (14548 : Avail Warranty)
16.D.2.a
Packet Pg. 1499 Attachment: 21-008-NS Maintenance and Support Agreement_VendorSigned (14548 : Avail Warranty)
16.D.2.a
Packet Pg. 1500 Attachment: 21-008-NS Maintenance and Support Agreement_VendorSigned (14548 : Avail Warranty)
16.D.2.a
Packet Pg. 1501 Attachment: 21-008-NS Maintenance and Support Agreement_VendorSigned (14548 : Avail Warranty)
16.D.2.a
Packet Pg. 1502 Attachment: 21-008-NS Maintenance and Support Agreement_VendorSigned (14548 : Avail Warranty)
16.D.2.a
Packet Pg. 1503 Attachment: 21-008-NS Maintenance and Support Agreement_VendorSigned (14548 : Avail Warranty)
16.D.2.a
Packet Pg. 1504 Attachment: 21-008-NS Maintenance and Support Agreement_VendorSigned (14548 : Avail Warranty)
16.D.2.a
Packet Pg. 1505 Attachment: 21-008-NS Maintenance and Support Agreement_VendorSigned (14548 : Avail Warranty)
Instructions
The following procurement categories may be eligible for exemption from the competitive process based upon the determination
of the County manager or Designee that approval of such an exemption is in the best interest of the County.
Purchases greater than $50,000 will require final approval by the Board of County Commissioners.
Requester Name:Vendor Name:
Division:Item / Service:
Budget Year:1RWWR([FHHG
per Fiscal Year:
One time purchase:Multiple purchases:Requested
date range:_________________
Is there an agreement
associated with this
Exemption?
Yes No
1. Government Agency/Non-
Profit
2. Registrations/dues/
training
3. Subscriptions/periodicals/
printed materials
4. Advertisements
5. Utility services –subject
to government control
6. Education/academic
programs/trainers, speakers
7. Legal services 8. Purchases required by
grants/gifts
9.Compatibility/proprietary
with current systems
10. Shop estimates on
disassembled equipment
11. Personnel/recruitment
services
2. Works of art for public
display
13. Direct purchases 14. Financial instruments 15. Entertainment services
for County sponsored events
16. Management studies as
directed by County Manager
17. Resolution/BCC direction (Indicate resolution number and approval date):
Description of Purchase:Enter a description of the item(s) items that will be purchased under this exemption.
Purpose:Describe in detail, the purpose of the requested item(s).
Requester:Signature: Date:
Division Director: Signature: Date:
Procurement Strategist: Signature: Date:
Procurement Director:
2UGHVLJQHH
Signature: Date:
For Procurement Use Only:
One time approval One year approval Multi-Year Approval: Start ____________ End ____________
Exemptions from the Competitive Process
Yousi Cardeso Avail Technologies
PTNE Warranty
FY21 71,694.18
2/1/21 to 1/31/22
Extended Warranty for one year of the existing Collier Area Transit (CAT) Avail Technologies
intelligent transportation system.
CAT purchased in 2012 through an RFP procurement from Avail Technologies an Intelligent
Transportation System (ITS) for the fixed route and paratransit systems. The contract included
the first 5 years of warranty and an agreement was done to extend it for another 3 years. This
exemption for one year extension will provide CAT the continued support and warranty for
existing hardware/software system while procuring its replacement or upgrade.
Yousi Cardeso
10/28/2020
Michelle Arnold
10/29/2020
Sara Schneeberger
Catherine Bigelow
CardesoYousi Digitally signed by CardesoYousi
Date: 2020.10.28 17:00:37
-04'00'
arnold_m Digitally signed by arnold_m
Date: 2020.10.29 09:07:31
-04'00'
SchneebergerSara Digitally signed by
SchneebergerSara
Date: 2020.11.12 14:08:09 -05'00'
BigelowCatherine Digitally signed by
BigelowCatherine
Date: 2020.11.16 08:44:48 -05'00'
16.D.2.b
Packet Pg. 1506 Attachment: FY21 Exemption Request 035 - Avail Technologies (14548 : Avail Warranty)