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Agenda 12/08/2020 Item #16C 5 (Amendment to Contract #14-6213 for Underground Utility Contracting)12/08/2020 EXECUTIVE SUMMARY Recommendation to approve Amendments to Contract No. 14-6213, “Underground Utility Contracting,” requesting approval for a six month extension to contracts with Quality Enterprises USA, Inc., Kyle Construction, Inc., Southwest Utility Systems, Inc., Douglas N. Higgins, Inc., Haskins Inc., and Mitchell & Stark Construction Co., Inc. OBJECTIVE: To provide an extension to the utility contracting services for six months. CONSIDERATIONS: On July 8, 2014 (Agenda No 16.C.10), the Board approved Agreement with six vendors for underground utility contracting services. The contracts have exhausted all renewals and a 180-day extension was approved extending contracts to January 3, 2021. Staff has been working on a new solicitation for several months, and an Invitation for Qualifications (“IFQ”) is pending on the County’s procurement platform, BidSync; proposals were due November 13, 2020. Procurement Services believes that the IFQ process will be completed in February 2021. In order to ensure that underground utility services remain available, staff is requesting Board approval of an additional six-month extension of the existing contracts, allowing staff time to complete the solicitation and process new contracts for underground contractor services with Board approval. The extensions will terminate on July 4, 2021 or until the County exercises termination for convenience, whichever is sooner. FISCAL IMPACT: Agency-wide annual expenditures are estimated to approximate $3,500,000 but will be dependent on the services needed by each Department/Division for the next six months. For the Public Utilities Department, expenditures are primarily anticipated in County Water/Sewer Operating and Capital Funds where funding is available in and consistent with the FY2021 budget as approved by the Board of County Commissioners. LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for Board approval. -SAA GROWTH MANAGEMENT IMPACT: There are no Growth Management Impacts associated with this action. RECOMMENDATION: Approve a six-month extension to existing Contracts under Agreement No. 14-6213 “Underground Utility Contracting” and authorize the Chairman to sign corresponding amendments for this extension. Prepared By: Pamela Libby, Manager, Water Distribution Beth Johnssen, Director, Public Wastewater ATTACHMENT(S) 1. 14-6213 DouglasNHiggins_Amend#3_VendorSigned (PDF) 2. 14-6213 Haskins_Amend#3_VendorSigned (PDF) 3. 14-6213 KyleConstruction_Amend#3_VendorSigned (PDF) 4. 14-6213 Mitchell&Stark_Amend#3_VendorSigned (PDF) 5. 14-6213 QualityEnterprise_Amend#3_VendorSigned (PDF) 6. 14-6213 SouthwestUtility_Amen#2_VendorSigned (PDF) 7. Douglas N Higgins Contract and Previous Amendments (PDF) 16.C.5 Packet Pg. 2454 12/08/2020 8. Haskins Contract and Previous Amendments (PDF) 9. Kyle Construction Contract and Previous Amendments (PDF) 10. Mitchell and Stark Construction Contract and Previous Amendments (PDF) 11. Southwest Utility Systems Contract and Previous Amendments (PDF) 12. Quality Enterprises Contract and Previous Amendments a (PDF) 16.C.5 Packet Pg. 2455 12/08/2020 COLLIER COUNTY Board of County Commissioners Item Number: 16.C.5 Doc ID: 14075 Item Summary: Recommendation to approve Amendments to Contract No. 14-6213, “Underground Utility Contracting,” requesting approval for a six month extension to contracts with Quality Enterprises USA, Inc., Kyle Construction, Inc., Southwest Utility Systems, Inc., Douglas N. Higgins, Inc., Haskins Inc., and Mitchell & Stark Construction Co., Inc. Meeting Date: 12/08/2020 Prepared by: Title: Manager - Distribution – Water Name: Pamela Libby 11/10/2020 2:32 PM Submitted by: Title: Division Director - Water – Water Name: Steve Messner 11/10/2020 2:32 PM Approved By: Review: Wastewater Beth Johnssen Additional Reviewer Completed 11/10/2020 2:44 PM Water Beth Johnssen Additional Reviewer Completed 11/10/2020 2:44 PM Procurement Services Opal Vann Level 1 Purchasing Gatekeeper Completed 11/13/2020 8:04 AM Procurement Services Sue Zimmerman Additional Reviewer Completed 11/13/2020 11:32 AM Procurement Services Sandra Herrera Additional Reviewer Completed 11/13/2020 12:21 PM Public Utilities Operations Support Joseph Bellone Additional Reviewer Completed 11/16/2020 8:22 AM Public Utilities Department Dan Rodriguez Additional Reviewer Completed 11/16/2020 3:42 PM Public Utilities Department Drew Cody Level 1 Division Reviewer Completed 11/16/2020 5:07 PM County Attorney's Office Sally Ashkar Level 2 Attorney Review Completed 11/17/2020 12:48 PM Public Utilities Department George Yilmaz Level 2 Division Administrator Review Completed 11/25/2020 1:47 PM Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 11/25/2020 3:10 PM Budget and Management Office Ed Finn Additional Reviewer Completed 11/30/2020 11:40 AM County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 11/30/2020 11:46 AM County Manager's Office Sean Callahan Level 4 County Manager Review Completed 11/30/2020 3:35 PM Board of County Commissioners MaryJo Brock Meeting Pending 12/08/2020 9:00 AM 16.C.5 Packet Pg. 2456 16.C.5.aPacket Pg. 2457Attachment: 14-6213 DouglasNHiggins_Amend#3_VendorSigned (14075 : Underground Utlity Contracting 14-6213 Amendment To Contract) 16.C.5.aPacket Pg. 2458Attachment: 14-6213 DouglasNHiggins_Amend#3_VendorSigned (14075 : Underground Utlity Contracting 14-6213 Amendment To Contract) 16.C.5.bPacket Pg. 2459Attachment: 14-6213 Haskins_Amend#3_VendorSigned (14075 : Underground Utlity Contracting 14-6213 Amendment To Contract) 16.C.5.bPacket Pg. 2460Attachment: 14-6213 Haskins_Amend#3_VendorSigned (14075 : Underground Utlity Contracting 14-6213 Amendment To Contract) 16.C.5.cPacket Pg. 2461Attachment: 14-6213 KyleConstruction_Amend#3_VendorSigned (14075 : Underground Utlity Contracting 14-6213 Amendment To Contract) 16.C.5.c Packet Pg. 2462 Attachment: 14-6213 KyleConstruction_Amend#3_VendorSigned (14075 : Underground Utlity Contracting 14-6213 Amendment To Contract) 16.C.5.dPacket Pg. 2463Attachment: 14-6213 Mitchell&Stark_Amend#3_VendorSigned (14075 : Underground Utlity Contracting 14-6213 Amendment To Contract) 16.C.5.d Packet Pg. 2464 Attachment: 14-6213 Mitchell&Stark_Amend#3_VendorSigned (14075 : Underground Utlity Contracting 14-6213 Amendment To Contract) 16.C.5.ePacket Pg. 2465Attachment: 14-6213 QualityEnterprise_Amend#3_VendorSigned (14075 : Underground Utlity Contracting 14-6213 Amendment To Contract) 16.C.5.e Packet Pg. 2466 Attachment: 14-6213 QualityEnterprise_Amend#3_VendorSigned (14075 : Underground Utlity Contracting 14-6213 Amendment To Contract) 16.C.5.f Packet Pg. 2467 Attachment: 14-6213 SouthwestUtility_Amen#2_VendorSigned (14075 : Underground Utlity Contracting 14-6213 Amendment To Contract) 16.C.5.f Packet Pg. 2468 Attachment: 14-6213 SouthwestUtility_Amen#2_VendorSigned (14075 : Underground Utlity Contracting 14-6213 Amendment To Contract) 16.C.5.g Packet Pg. 2469 Attachment: Douglas N Higgins Contract and Previous Amendments (14075 : Underground Utlity Contracting 14-6213 Amendment To Contract) 16.C.5.g Packet Pg. 2470 Attachment: Douglas N Higgins Contract and Previous Amendments (14075 : Underground Utlity Contracting 14-6213 Amendment To Contract) 16.C.5.g Packet Pg. 2471 Attachment: Douglas N Higgins Contract and Previous Amendments (14075 : Underground Utlity Contracting 14-6213 Amendment To Contract) 16.C.5.g Packet Pg. 2472 Attachment: Douglas N Higgins Contract and Previous Amendments (14075 : Underground Utlity Contracting 14-6213 Amendment To Contract) 16.C.5.g Packet Pg. 2473 Attachment: Douglas N Higgins Contract and Previous Amendments (14075 : Underground Utlity Contracting 14-6213 Amendment To Contract) 16.C.5.g Packet Pg. 2474 Attachment: Douglas N Higgins Contract and Previous Amendments (14075 : 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