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Heritage Bay Minutes 09/03/2020 MINUTES OF MEETING HERITAGE BAY COMMUNITY DEVELOPMENT DISTRICT The regular meeting of the Board of Supervisors of the Heritage Bay Community Development District was held on Thursday, September 3, 2020 at 9:00 a.m. telephonically via zoom. Present and constituting a quorum were: Edwin Hubbard Chairman Dennis Gagne Assistant Secretary Donna Hunter Assistant Secretary Jack Arcurie Assistant Secretary Allen Soucie Assistant Secretary Also present were: Justin Faircloth District Manager Albert Lopez CPH Laura Severance Heritage Bay Umbrella Association The following is a summary of the actions taken at the September 3, 2020 Heritage Bay Community Development District's Board of Supervisors meeting. FIRST ORDER OF BUSINESS Call to Order Mr. Faircloth called the meeting to order and called the roll. A quorum was established. SECOND ORDER OF BUSINESS Approval of Agenda • It was noted that the August 21, 2020 Lake & Wetland Management inspection report was provided to the Board. On MOTION by Mr.Arcurie seconded by Mr. Gagne with all in favor the agenda was approved as amended. THIRD ORDER OF BUSINESS Public Comment on Agenda Items • Ms. Severance thanked the Board for all they do. FOURTH ORDER OF BUSINESS Public Hearing on Adopting Fiscal Year 2021 Budget September 3, 2020 Heritage Bay CDD A. Open Public Hearing for Public Comment On MOTION by Mr. Gagne seconded by Mr.Arcurie with all in favor the public hearing on adopting the fiscal year 2021 budget was opened. • There were no comments from the public. B. Close Public Hearing for Public Comments On MOTION by Mr. Hubbard seconded by Mr. Soucie with all in favor the public hearing on adopting the fiscal year 2021 budget was closed. C. Resolution 2020-7 Adopting the Fiscal Year 2021 Budget • The fiscal year 2021 budget was reviewed. On MOTION by Ms. Hunter seconded by Mr. Gagne with all in favor Resolution 2020-7 relating to the annual appropriations of the District and adopting the budget for the fiscal year beginning October 1, 2020, and ending September 30, 2021, and referencing the maintenance and benefit special assessments to be levied by the District for said fiscal year; and providing for an effective date was adopted. D. Resolution 2020-8 Levying Assessments On MOTION by Mr. Hubbard seconded by Ms. Hunter with all in favor Resolution 2020-8 levying and imposing non ad valorem maintenance special assessments for the District and certifying an assessment roll for fiscal year 2020/2021; providing a severability clause; providing for conflict and providing an effective date was adopted. FIFTH ORDER OF BUSINESS Engineer's Report A. Clubhouse Dry Retention Modification Update • An update was given on the Clubhouse dry retention modification. B. Update on Status of Control Structures and Lake Interconnects and Lake Bank Assessments and Documentation 2 September 3, 2020 Heritage Bay CDD • An update was given on the status of the two open projects and the reports should be completed next week. SIXTH ORDER OF BUSINESS Lake & Wetland Management Monthly Inspections and Service Reports • The reports were reviewed with the Board. SEVENTH ORDER OF BUSINESS Attorney's Report A. Updated Inframark Infrastructure Management Services Master Agreement for Review and Approval • An update was provided on the Inframark contract discussions. EIGHTH ORDER OF BUSINESS Old Business • None. NINTH ORDER OF BUSINESS New Business A. Audit Committee Selection Process i. Appointment of Committee Members On MOTION by Ms. Hunter seconded by Mr. Hubbard with all in favor Mr. Arcurie, Ms. Hunter, and Mr. Soucie were appointed to serve as Audit Committee members. • Discussion ensued with regard to the Audit Committee meeting process. Ms. Hunter MOVED to amend her prior motion to add Mr. Gagne as an Audit Committee member and Mr. Hubbard seconded the motion. On Voice vote with all in favor the prior motion was approved as amended. ii. Establishment of RFP Evaluation Criteria On MOTION by Mr. Arcurie seconded by Ms. Hunter with all in favor the RFP evaluation criteria as presented was approved. iii. Authorization to Proceed RFP 3 September 3, 2020 Heritage Bay CDD On MOTION by Mr. Arcurie seconded by Ms. Hunter with all in favor staff was authorized to proceed with the RFP. TENTH ORDER OF BUSINESS Manager's Report A. Approval of the Minutes of the August 6, 2020 Meeting On MOTION by Mr. Hubbard seconded by Ms. Hunter with all in favor the Minutes of the August 6, 2020 Meeting were approved. B. Acceptance of Financials • Mr. Faircloth reviewed the Financial Report for the period ending July 31, 2020 with the Board. On MOTION by Mr. Hubbard seconded by Mr. Arcurie with all in favor, the July 31, 2020 Financial Statements were accepted. C. Ratification of February 11, 2021 Meeting Date On MOTION by Mr. Hubbard seconded by Mr. Soucie with all in favor the February 11, 2021 meeting date was ratified. D. Update on Tour with LWM on 8/11 • An update was given on the recent tour with Lake &Wetland Management. E. Establish Schedule for Lakes Review to Determine Potential Summer 2021 Lake Bank Work • An update was provided on the potential schedule as follows: • CPH report expected at the November meeting. • Discussion ensued on the erosion projects for FY2021 and a proposed plan was presented to finalize what lakes will be included for FY2021 at the January meeting, finalize and authorize staff to go out for bids at the February meeting, and review proposals and select vendor(s) at the March meeting. F. Field Manager's Reports • The Field Manager's Report for inspections conducted on August 11, 2020 and August 26, 2020 were reviewed with the Board. • An update was given on the current projects. 4 September 3,2020 Heritage Bay CDD G. Follow Up Items i. FEMA • Continuing with FEMA appeal. ELEVENTH ORDER OF BUSINESS Supervisors' Reports, Requests, and Comments • None. TWELFTH ORDER OF BUSINESS Chairman's Comments • Mr. Hubbard commented on the Green Committee. • Discussion ensued on the upcoming Terrace VI drainage work. THIRTEENTH ORDER OF BUSINESS Audience Comments • Ms. Severance inquired about the Illinois pondweed maintenance area on Lake 30B. FOURTEENTH ORDER OF BUSINESS Adjournment There being no further business, On MOTION by Mr. Hubbard seconded by Mr. Gagne with all in favor the meeting was adjourned at 10:30 a.m. stin Faircloth Edwin Hubbard Secretary Chairman 5