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Vanderbilt Beach MSTU Agenda 12/03/2020 1 p VaNdaroiSf Beata M.SJiL Advisory Committee 8300 Radio Road Naples,FL 34104 +libJ DECEMBER 3,2020 1:00 PM I. Call to order and Pledge of Allegiance II. Attendance Advisory Committee Bruce Forman—Chairman(11/13/2023) Bill Sjostrom—Vice Chairman(11/13/2024) Mark Weber(11/13/2021) Gabriella R. Miyamoto(11/13/2023) William Harris(11/13/2024) Staff Harry Sells—Project Manager Landscape Aaron Gross,Ground Zero Mike McGee,Landscape Architect Wendy Warren,Transcriptionist III. Approval of the agenda IV. Approval of the minutes of October 27,2020 V. Landscape Maintenance Report-Aaron Gross,Ground Zero Landscape. VI. Conner Park,Vanderbilt Drive Landscaping-Mike McGee VII. Project Manager Report Harry Sells A. Budget report for 12/01/2020 B. Phase IV Utility Burial Status • Construction Contracts(Four) Approval of Contract for MasTec at$1,765,869.40 • CEI Contract Approval of Stantec as CEI at$165,000.00 C. Conner Park Beautification Status and Discussion • Purchase Order for Fence Lighting—Hart$5,900.00 • Quote for Sidewalk install on Bluebill-Bonness for$28,712.98 VIII. Old Business A. Potential Future Project for Discussion IX. New Business A. Annual By-laws Review B. Next meeting X. Public Comment XI. Adjourn NEXT MEETING DATE To BE DETERMINED VaNdar8WWW &iac4 A44.7.14 / i Advisory °OMINOttoa `f+� 8300 Radio Road Naples, FL 34104 OCTOBER 27, 2020 (via ZOOM remote access) STATE OF FLORIDA OFFICE OF THE GOVERNOR Executive Order 20-69 September 30, 2020 Section 1. I hereby extend Executive Order 20-69, as extended by Executive Orders 20-112, 20-123, 20-139, 20-150 and amended by Executive Orders 20-179 and 20-193, subject to condition of Section 2 below, until 12:01 a.m. November 1, 2020. This order supersedes Section 4 of Executive Order 20-69. Executive Order 20-246 March 9, 2020 Section 1. I hereby suspend any Florida Statute that requires a quorum to be present in person or requires a local government body to meet at a specific public place. Section 2. Local government bodies may utilize communications media technology, such as telephonic and video conferencing, as provided in section 120.54(5)(b)2., Florida Statutes. Section 3. This Executive Order does not waive any other requirement under the Florida Constitution and "Florida's Government in the Sunshine Laws," including Chapter 286, Florida Statutes. Section 4. This Executive Order shall expire at the expiration of Executive Order 20-52, Including any extension. I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE Chair Bruce Forman called the meeting to order at 10:30 A.M. A quorum of five was present. The Pledge of Allegiance was not recited. II. ATTENDANCE Advisory Committee: Bruce Forman—Chairman William Sjostrom—Vice Chair Mark Weber Gabriella R. Miyamoto William Arell Harris Staff: Harry Sells - Project Manager Others: Aaron Gross —Ground Zero Landscaping Wendy Warren - Premier 1 III. APPROVAL OF AGENDA Mr. Weber moved to approve the Agenda of the Vanderbilt Beach M.S.T.U. Advisory Committee meeting as presented. Second by Mr. Harris. Carried unanimously 5- 0. IV. APPROVAL OF MINUTES OF MARCH 5,2020 Mr. Sjostrom moved to approve the minutes of the March 5, 2020 Vanderbilt Beach M.S.T.U. meeting as presented. Second by Ms. Miyamoto. Carried unanimously 5- 0. V. LANDSCAPE MAINTENANCE REPORT-AARON GROSS,GROUND ZERO LANDSCAPE Mr. Gross reported: • Landscaping is in good condition; dead plants were replaced. • Perennial Peanut and shrubs were planted by the new wall. • Bushes and plants were pruned. • Drip tubing to increase water supply for new plants was installed. • Lateral breaks in irrigation zones were repaired. • Fertilizer will be applied to the roadway. VI. CONNER PARK, VANDERBILT DRIVE LANDSCAPING-Mike McGee A. Mike McGee Work Order Mr. Sells submitted a work order proposal from McGee & Associates, dated August 24, 2020, for landscape Architectural Services for Vanderbilt Drive and Bluebill Avenue roadways and Conner Park beautification improvements. Scope of Services includes: • Base Plan Preparation • Construction Documents • Bidding Assistance Vice Chair Sjostrom motioned to approve the work order proposal submitted by McGee & Associates, project#2020-012, dated August 24, 2020, in the amount of$5,365.00, to provide landscape Architectural Services for beautification of Vanderbilt Drive, Bluebill Avenue and Conner Park. Second by Ms. Miyamoto. Carried unanimously 5- 0. The Committee noted the following: • The solid white rear side of the Gateway sign for Vanderbilt Beach on Bluebill should be landscaped. • Accurate Grading will raise the hill mound one foot in the next two to three weeks. • The stone wall by the manhole was removed and a thin layer of dirt applied. • The palette of brick pavers should be relocated to the parking lot. • Design and location for a six (6) foot sidewalk will be formalized. Concrete will be replaced, and pavers installed in coloration consistent with crosswalks. • At Mr. Sells request, a landscape design for the corner by Regatta of Vanderbilt Beach where Vanderbilt Drive and Vanderbilt Beach Road intersect will be obtained from McGee & Associates. Mr. Sells and Mr. McGee will get together to review the landscape project. On receipt of a blueprint design and plant list from McGee &Associates, a Quick Quote will be solicited from 2 three (3) landscaper contractors. In accordance with County policy, the project will be awarded to the lowest qualified bidder. VII. PROJECT MANAGER REPORT—HARRY SELLS A. BUDGET REPORT for 9/30/2020 and 10/26/2020 Fiscal Year 2020 Mr. Sells presented the "Vanderbilt Beach MSTU Fund 153,final budget FY 20 dated September 30, 2020". • FY-20 Ad Valorem property tax revenue budget is $1,410,800.00, an increase of 5.09%. • Total revenue FY20 is $4,761,146.87 including investment interest, transfers, and contributions (minus a 5% reserve of$70,600). • Transfers and Contributions, Line 14, in the amount of$3,350,346.87, is a carry-over generated from 2019. • Operating Expense Budget is $4,345,696.87 of which $274,228.83 is committed; $304,243.45 expended. • Unencumbered Operating Expense funds available are $3,767,224.59. • Reimbursement from the Mitchell & Stark Construction and the PUD in the amount of $129,234.13 for M.S.T.U. property damage is credited on Line 10. • A credit from MasTec and the PUD in the amount of$24,063.00 is for costs incurred by Utility Burial Project Delay is reflected on line 21. • Purchase Orders for RWA (surveying) in the amount of$15,000.00 and Century Link (engineering design) in the amount of$8,000.00 apply to Utility Conversion Phase IV. • Total Budget Cash Balance as of September 30, 2020 is $3,776,163.47. Unexpended funds from Operating Expenses and the Capital Outlay category will "roll-over" to the FY-21 budget. Fiscal Year 2021 Mr. Sells reported: • The Vanderbilt Beach MSTU FY-21 budget is effective October 1, 2020. • FY21 Ad Valorem property tax revenue budget is $1,444,900.00, an increase of 3%. • The Millage Rate remains constant at 0.5000. • Total revenue FY21 is $5,202,501.31 including investment interest, transfers, and contributions (minus a 5% reserve of$74,300). • Transfers and Contributions, Line 14, in the amount of$3,717,601.33, is a carry-over generated from 2020. • Operating Expense Budget is $4,927,328.83 of which $426,627.74 is committed. • Unencumbered Operating Expense funds available are $4,500,701.09. • Two Bonness, Inc. Purchase Orders in the amount of$42,145.57 and $199,978.42 for concrete repairs and new paver crosswalks will be closed out on completion of invoice payments. • The Purchase Order for Accurate Grading in the amount of$4,600.00 for Connor Park hill construction will be reduced. • Collier County Utility Water& Sewer expense will increase due to Conner Park irrigation. • Improvements General/Capital Outlay budget is $145,172.50. • Transfers to 111, Line 37, are for Staff salaries. 3 • Budget Transfers from Appraiser and Tax Collector, Lines 38 and 39, are fees billed by the appropriate entities. • Total Budget Cash Balance as of October 26, 2020 is $4,267,777.61. B. GENERAL STATUS OF PHASE IV Mr. Sells reported: Phase IV Contracts (Four) • A Quote from Comcast in the $2M range indicates the firm is the low bidder for burial of conduit and placing of equipment for Florida Power & Light, Comcast cable and Century Link for Phase IV. • Contracts will be submitted to the Board of County Commissioners for approval on December 8, 2020 or January 12, 2021 and Purchase Order(s) issued. • Mobilization time is two (2) to three (3) weeks from issuance of the notice to proceed. • Space restrictions prohibit underground burial of utility lines under the Cocohatchee River. Consequently, the utility wires will be run through conduit attached to the bridge. • Easements will be secured to install "feeders" around The Dunes of Naples and the Marina Bay Club and the Anchorage if needed. • Start-up date goal for Phase IV is January 2021 with an estimated time frame for completion of six (6) to nine (9) months. Phase IV CEI Stantec, the consulting firm for the Public Utility Department (PUD) and Mitchell & Stark (M&S) has been selected to perform Construction, Engineering, and Inspection (CEI) services for Phase IV. The contract will be on the Consent Agenda for Approval by the Board of County Commissioners (BCC) December 8, 2020 if the Procurement Services Division finalizes the contract by early November 2020. Charlie Arthur Bench Proposed placement for a commemorative bench for Charlie Arthur, former Chairman of the Vanderbilt Beach M.S.T.U. Advisory Committee, is by the lake south of the entrance to The Dunes of Naples. Mr. Sells will secure the required easement from The Dunes of Naples. C. GENERAL STATUS OF FINGER STREET ENTRANCE WIDENING Crosswalk Pavers, Sidewalk Relocation and Repairs Bonness, Inc. installed paver crosswalks, ADA paver compliant sidewalk approaches, new curbing, and painted roadway striping for fourteen (14) crosswalks. The pavers are brick conforming to ADA color contrast standards when surfaces transition from a sidewalk to a street crossing. ADA pavers are dark charcoal and set in mortar. • Damaged paver pieces on Flamingo Avenue will be replaced. • Traffic Operations will bill the M.S.T.U. for time and materials to move STOP and street signs four(4) to five (5) feet to the white striped STOP line. Signs will be lowered to seven feet (7) to enhance line of site visibility. 4 D. CONNER PARK STATUS AND DISCUSSION Fence and Columns • The area between the fence and the sidewalk was graded down and landscaped with Perennial Peanut, sod and Arboricola. • Landscape will be watered with drip irrigation installed by Ground Zero. • The Clusia hedge will be maintained at a height of ten (10) feet. • Lights were installed highlighting alternating columns on the fence. Vanderbilt Beach Welcome Sign • The Parks and Recreation Department requested their logo be incorporated into the new signs. • Addition of the logos, not provided for on the sign permit issued by the Collier County Building Department, must be approved. • Placement adjacent to the Conner Park logo on both signs is a viable option. • Quotes will be solicited to replace the broken sidewalk concrete by both signs. • Ten (10) new Vista light fixtures should be installed on the Vanderbilt south side wall. Bulbs wattage can be modified. Vice Chair Sjostrom motioned to approve Hart's Electrical Inc's proposal, dated October 30, 2020, in the amount of$5,900.00, to supply and install ten new Vista light fixtures on every other post of the Vanderbilt Beach south side wall. Second by Ms. Miyamoto. Carried unanimously 5—0. Lift Station Enclosure Replacement • Q Grady Minor& Associates, PA submitted a proposal for preliminary engineering, design, permitting, bidding/quoting, and construction administration assistance for the installation of a pre-cast concrete decorative wall around the master pump station located within the Right of Way (ROW) along Bluebill Avenue and Vanderbilt Drive just north of Naples Park. • The project requires approval from the Collier County Public Utilities Department(PUD) and Stormwater Management. • A photograph of a fence proposed to replace the chain link fence was distributed for Committee review. • The Committee noted the fence color should be like the Vanderbilt Beach columns abutting the Gateway sign. Ms. Miyamoto motioned to approve Q Grady Minor&Associates,PA proposal, dated October 13, 2020, in the amount of$29,167.00 for preliminary engineering, design, permitting, bidding/quoting, and construction administration assistance for the installation of a pre-cast concrete decorative wall around the master pump station located within the Right of Way(ROW) along Bluebill Avenue and Vanderbilt Drive just north of Naples Park. Second by Mr. Weber. Carried unanimously 5— 0. VII. OLD BUSINESS A. SURVEY POSSIBLE NEW PROJECTS Future improvements to the Vanderbilt Beach M.S.T.U. for Committee consideration include: 5 • Refurbishment of Vanderbilt Drive Landscape A landscape design for Vanderbilt Drive will be submitted for Committee consideration on completion of current projects. • Sidewalks East and West Side of Gulf Shore Drive The Road Maintenance Department is considering sidewalk installation on the east side for 2025. Design and fund allocation are required; sidewalks must conform to County code and be ADA compliant. A bike path should be incorporated into the project design. Property owners are responsible to install and maintain sidewalks in the Right of Way (ROW). Drainage would have to be redesigned to accommodate the installation. • Lighted Street Name Signs at Intersections Along Gulf Shore Drive and Vanderbilt Drive The project is pending on development of technology to provide attractive, small scale LED Solar lighting. • Refurbish Bridge of Channel on Bluebill The Committee suggested cleaning the waterway bridge and researching application of a veneer stone. • Par Course in Conner Park The Committee expressed aesthetic, maintenance, and safety concerns regarding installation of an exercise station. • Extend Fence on South Side of Park Members concurred extension of the fence should be undertaken. • Sidewalk Lighting Bollard or other light options will be researched. • FPL Box Wraps A photograph of decorative wraps to camouflage FPL fixtures was distributed. The wrap must be approved by FPL and box identification numbers must be visible. Mr. Sells will contact FPL to determine if wraps are an option for utility boxes and report his findings to the Committee. VIII. NEW BUSINESS A. ADVISORY COMMITTEE APPLICATIONS William Kenneth Sjostrom, William Arell Harris and Paul DeMarco applied for the open positions on the Vanderbilt Beach M.S.T.U. Paul DeMarco is not eligible as he does not reside within the boundaries of the M.S.T.U. The Committee discussed Mr. Sjostrom's and Mr. Harris's applications for the open positions on the M.S.T.U. effective from November 14, 2020 to November 13, 2024 noting the contributions they have made to the Committee and their willingness to be reappointed. Ms. Miyamoto motioned to recommend the Board of County Commissioners reappoint William Kenneth Sjostrom and William Arell Harris to the Vanderbilt Beach M.S.T.U. Advisory Committee for a four-year term commencing November 14, 2020. Second by Mr. Forman. Carried unanimously S- 0. B. NEXT MEETING The Committee discussed meeting dates and agreed the next regularly scheduled meeting will be December 3, 2020. 6 IX. PUBLIC/BOARD COMMENTS Mr. Sells confirmed the County is responsible for mowing the grass by The Dunes of Naples. X. ADJOURN There being no further business for the good of the County, the meeting was adjourned by order of the Chair at 12:20 P.M. VANDERBILT BEACH MSTU ADVISORY COMMITTEE Bruce Forman, Chairman The minutes approved by the Board/Committee on ,2020 "as submitted" [ ] or"as amended" [ ]. NEXT MEETING DATE: DECEMBER 3, 2020 2:00 P.M. NAPLES PARK COMMUNITY CENTER 654 104TH AVENUE,NAPLES,FL 7 VANDERBILT MSTU FUND 143 December 3,2020 FY21 Vendor kern PO11 Budget Commitments Expenditures Total • 1 CUR AD VALOREM TAX $ (1,444,900.00) $ - $ (4,400.31) $ (1,440,499.69) 2 OVERNIGHT INTEREST $ (768.67) 3 INVESTMENT INTEREST $ (40,000.00) $ - $ (2,836.66) $ (37,163.34) 4 REVENUE STRUCTURE $ (1,484,900.00) $ - $ (8,005.64) $ (1,476,894.36) 5 TRANSFERS FROM PROP APP $ - $ - $ - $ - 6 TRANSFERS FROM TAX COLL $ - $ - $ - $ - 7 REIMBURSEMENT-INTERDEPT. $ - $ - $ - $ - 8 CARRY FORWARD GEN $ (3,372,500.00) $ - $ - $ (3,372,500.00) 9 CARRY FOR OF ENCUMB AMT $ (419,401.33) $ - $ - $ (419,401.33) • 10 NEG 5%EST REV $ 74,300.00 $ - $ - $ 74,300.00 11 TRANSFERS&CONTRIB $ (3,717,601.33) $ - $ - $ (3,717,601.33) • 12 TOTAL REVENUE $ (5,202,501.33) $ - $ (8,005.64) $ (5,194,495.69) 13 SURVEYING FEES $ 15,000.00 $ - $ - $ 15,000.00 14 INDIRECT COST Collier County Indirect Cost Direct Pay $ 7,500.00 $ 7,500.00 $ - $ - 15 LANDSCAPE INCIDENTALS Ground Zero Landscaping Serv. 4500206141 $ 60,000.00 $ 49,233.38 $ 10,766.62 $ 0.00 Accurate Grading Construct Interest Hill for Conner Park 4500197247 $ 2,420.00 $ 2,260.00 Century Link Engineering Design&Supervision 4500197394 $ 8,000.00 $ - Hole Montes Prepair Plans&Coord/Comments 4500197691 $ 7,686.00 Bonness Inc. Concrete repairs&install crosswalks 4500201647 $ 355.63 $ 41,789.94 Hole Montes Pre Design Finger Street Mouth Widening 4500202801 $ 6,161.95 Harts Electric Move electrical box 4500203199 $ 177.50 Bonness Inc. New Crosswalks with Pavers 4500203223 $ 192.82 $ 199,785.60 McShea Thermoplastic Stop Bar&Crosswalk Liner 4500204685 $ 4,698.30 $ - Harts Electric Conner Park Lighting 4500206994 $ 388.01 $ 5,511.99 Ground Zero Landscaping Serv. Ground Maintenance 4500206141 $ 50,820.00 $ 4,180.00 Q.Grady Minor Engineering Survey 4500207946 $ 29,167.00 $ - Stahlman England Install Flowmeter 4500207230 $ - $ 3,000.00 Bonness Inc. Conner Park Sidewalk Repairs 4500208159 $ 28,712.97 $ - 16 OTHER CONTRACTUAL $ 4,757,427.74 $ 138,780.18 $ 256,527.53 $ 4,362,120.03 17 POST FREIGHT UPS $ 100.00 $ - $ - $ 100.00 18 ELECTRICITY FPL Electricity 4700004401 $ 200.00 $ 388.02 $ 11.98 $ (200.00) 19 WATER AND SEWER Collier County Utility ,Water&Sewer 4700004402 $ 40,000.00 $ 23,755.85 $ 1,244.15 $ 15,000.00 20 RENT BUILDINGS $ 1,200.00 $ - $ - $ 1,200.00 21 RENT EQUIPMENT $ 300.00 $ - $ - $ 300.00 22 INSURANCE GENERAL Collier County Insurance General Direct Pay $ 1,100.00 $ 1,100.00 $ - $ - 23 SPRINKLER SYSTEM MAIN Site One Irrigation Parts 4500207211 $ 30,000.00 $ 2,072.71 $ 2,927.29 $ 25,000.00 24 MULCH _ $ 5,000.00 $ - $ - $ 5,000.00 25 LICENCES AND PERMITS $ 2,000.00 $ - $ - $ 2,000.00 26 CLERKS RECORDING FEES $ 2,000.00 $ - $ - $ 2,000.00 27 OTHER MISCELLANEOUS Premier Staffing Transcriptionist Serv. 4500207145 $ 2,701.09 $ 2,000.00 $ - $ 701.09 28 OFFICE SUPPLIES Office Supplies $ 300.00 $ - $ - $ 300.00 29 COPYING CHARGES JM Todd Monthly CPC(shared)(monthly lease) 4500207221 $ 300.00 $ 83.32 $ 16.68 $ 200.00 30 FERT HERB CHEM Howard Fertilizer Fertilizer VISA $ 2,000.00 $ - $ 739.76 $ 1,260.24 31 OTHER OPER SUPPLIES Home Depot Paint VISA $ 200.00 $ - $ 11.96 $ 188.04 32 OPERATING EXPENSE $ 4,927,328.83 $ 224,913.40 $ 272,245.97 $ 4,430,169.40 33 IMPROVEMENTS GENERAL Capital Contractors Signs&Fences on Bluebill 4500202343 $ 145,172.50 $ - $ 145,172.50 $ - 34 CAPITAL OUTLAY $ 145,172.50 $ - $ 145,172.50 $ - 35 TRANS TO 111 UNINCOR $ 81,900.00 $ - $ 81,900.00 36 Budget Trans from Appraiser $ 13,100.00 $ - $ 2,923.28 $ 10,176.72 37 Budget Trans from Tax Collector - $ 35,000.00 $ - $ 132.01 $ 34,867.99 38 TRANSFERS $ 130,000.00 $ - $ 3,055.29 $ 126,944.71 39 TOTAL BUDGET $ 5,202,501.33 $ 224,913.46 $ 420,473.76 $ 4,557,114.11 2,068,487,415 FY 10 Final Taxable Value 2.005,897,752 FY 11 Final Taxable Value Total Available Balance $ 4,557,114.11 1,910,384,837 FY 12 Final Taxable Value Plus Commited And Not Spent $ 224,913.46 1,904,053,751 FY 13 July 1 Taxable Value 1,945,840,839 FY 14 July 1 Taxable Value I Estimated Cash $ 4,782,027.57 2,044,188,288 FY 15 July 1 Taxable Value 2,195,715,846 FY 16 July 1 Taxable Value 2,385,578,106 FY 17 July 1 Taxable Value _ Estimated Cash Less 2,580,181,524 FY 18 July 1 Taxable Value Uncollected Ad Valorem Taxes $ 3,341,527.88 2,673,862,805 FY 19 July 1 Taxable Value 2,805,690,115 FY 20 July 1 Taxable Value 2,874,630,743 FY 21 July 1 Taxable Value 3.00% Adj.20 to 21 I Actual Cash FY 21 FY 20 Done 11-20-20 Millage 0.5000 0.5000 Mllleae Cap=.5000 Extension 1,444,891 1,402,845 DocuSign Envelope ID:204B74EA-B8F3.42E7-9DBB-8FAE4FCE58F8 Coder County Administrative Services Department Procurement Services Division Notice of Recommended Award Solicitation:#20-7791 Title:Vanderbilt Drive Underground Utility Conversion Phase 4 Due Date and Time: October 6, 2020 @ 3:00 PM Respondents: Company City County S Base Bids Alternate(s) Base Bid plus Responsive Name t Alternate 1 Responsible MasTec Tampa Hillsbor- F Section 10 $1,042,975.75 Alternate 1- $1,765,869.40 Yes/Yes North ough L Section 11 $403,268.17 $41,200.11 Discount America, Inc. Section 12 $136,574.73 Alternate 2- Section 13 $224,250.86 $234,000.00 Hypower, Inc. Tampa Broward F Section 10 $1,529,834.00 Alternate 1- $2,698,563.45 Yes/Yes Section 11 $693,507.19 $118,843.91 Discount Section 12 $277,917.17 Alternate 2- Section 13 $316,149.00 $30,000.00 Danella Oakland Broward F Section 10 $1,836,974.00 Alternate 1- N/A Yes/Yes Utility Park L Section 11 $1,104,952.20 N/A Discount Construction Section 12 $770,496.70 Alternate 2- Inc. Section 13 No Bid $30,400.00 Utilized Local Vendor Preference: Yes n No n N/A Recommended Vendor(s) For Award: On September 3, 2020 Procurement Services released notices for Invitation to Bid#20-7791 Vanderbilt Drive Underground Utility Conversion Phase 4 to thirty-one thousand seven hundred thirty-three (31,733)vendors. Vendors viewed ninety-seven (97) bid packages and on October 6, 2020,the County received three (3) bid responses as summarized above. Staff reviewed the bids received and found all three(3) bidders to be responsive and responsible with one bidder being contacted to resolve a minor irregularity to verify account information. Staff determined that MasTec North America is the lowest responsive and responsible bidder. Staff recommends award to MasTec North America, Inc. for the total amount of$1,765,869.40,the amount of base bids for Section 10, 11, 12 and 13 plus alternate 1 and reserve the right, if alternate 2 is required to implement Alternate 2 for the amount of$234,000.00. Contract Driven Purchase Order Driven ,—°"ustREildruired Signatures Project Manager: Harry Sells t,( s 11/16/z020 Procurement Strategist: Lisa Olen . i,o.a, Oi.erk. 11/16/2020 `-57216F473373478... Procurement Services Director: r— ocu igned by: 544.444 He44e44 11/16/2020 Date Send all Invoices to: Collier County Board of County Commissioners �1.i.)� Collier County Board of County Commissioners Procurement Services Division ;o,ply r Attn:Accounts Payable Phone:239-252-8407 't4 • 3299 Tamiami Trl E Ste 700 Fax: 239-732-0844 r. ,;;,,.... Naples FL 34112-5749 Tax Exempt:85-8015966531C-1 OR email to:bccapclerk@collierclerk.com Purchase Order number must appear on all related correspondence,shipping papers and invoices: Vendor# 115198 Purchase order PO Number 4500206994 Date 10/10/2020 HARTS ELECTRICAL INC 281 27TH ST NW Contact Person Trans ATM NAPLES FL 34120 Please deliver to: PUBLIC TRANSIT& NEIGHBORHOOD Delivery Date: 09/30/2021 ENHANCEMENT(PTNE) 8300 RADIO RD NAPLES FL 34104 Terms of Payment Net 30 Days Item Material Description Order Qty Unit Price Per Unit Net Value 00010 CON ELECTRICAL CONTRACTORS 5,900 EA 1.00 5,900.00 Vanderbilt MSTU-143-162543-634999 Conner Park Lighting Total net value excl.tax USD 5,900.00 VENDOR Terms and Conditions The VENDOR agrees to comply with all Purchase Order Terms and Conditions as outlined on the Collier County Procurement Services Division site: http://www.colliercountyfl.gov/home/showdocument?id=74077,including delivery and payment terms.Further the VENDOR agrees to: 1.Provide goods and services outlined in this Purchase Order with the prices,terms,delivery method and specifications listed above. 2.Notify department Immediately if order fulfillment cannot occur as specified. 3.Send all invoices to: Collier County Board of County Commissioners Attn:Accounts Payable 3299 Tamiami Trl E Ste 700 Naples FL 34112-5749 OR email to:bccapclerk@collierclerk.com The Purchase Order is authorized under direction of Collier County Board of County Commissioners by: (At,,,v),_ Sandra Herrera,Director, Procurement Services Division Printed 10/10/2020 @ 09:00:06 143-162543-634999 Page 1 of 1 Send all Invoices to: Collier County Board of County Commissioners 1.t.f, Collier County Board of County Commissioners Procurement Services Division Attn:Accounts Payable Phone:239-252-8407 • 4 • 3299 Tamiami Trl E Ste 700 Fax: 239-732-0844 � Naples FL 34112-5749 Tax Exempt:85-8015966531C-1 >t ` OR email to:bccapclerk@collierclerk.com Purchase Order number must appear on all related correspondence,shipping papers and invoices: Vendor# 100419 Purchase order BONNESS INC PO Number 4500208159 Date 11/19/2020 1900 SEWARD AVE Contact Person Trans ATM NAPLES FL 34109 Please deliver to: PUBLIC TRANSIT& NEIGHBORHOOD Delivery Date: 03/27/2021 ENHANCEMENT(PTNE) 8300 RADIO RD NAPLES FL 34104 Terms of Payment Net 28 days(20 business days) Item Material Description Order Doty Unit Price Per Unit Net Value 00010 CON ROADWAY CONTRACTORS 28,712.97 EA 1.00 28,712.97 Vanderbilt MSTU-143-162543-634999 Conner Park Concrete Repairs/replace Sidewalks for Vanderbilt MSTU (Bluebill Ave&Vanderbilt Dr) Total net value excl.tax USD 28,712.97 VENDOR Terms and Conditions The VENDOR agrees to comply with all Purchase Order Terms and Conditions as outlined on the Collier County Procurement Services Division site: http://www.colliercountyfl.gov/home/showdocument?id=74077,including delivery and payment terms.Further the VENDOR agrees to: 1.Provide goods and services outlined in this Purchase Order with the prices,terms,delivery method and specifications listed above. 2.Notify department Immediately if order fulfillment cannot occur as specified. 3.Send all invoices to: Collier County Board of County Commissioners Attn:Accounts Payable 3299 Tamiami Trl E Ste 700 Naples FL 34112-5749 OR email to:bccapclerk@collierclerk.com The Purchase Order is authorized under direction of Collier County Board of County Commissioners by: cuJ ( ,-,,t,t,_ Sandra Herrera,Director, Procurement Services Division Printed 11/19/2020 @ 10:04:32 143-162543-634999 Page 1 of 1 Potential Future Project for Discussion 1. Refurbishment of Vanderbilt Drive Landscape A landscape design for Vanderbilt Drive will be submitted for Committee consideration on completion of current projects 2. Refurbishment of Corner of Vanderbilt Drive and Vanderbilt Beach Road. A landscape design for Vanderbilt Drive will be submitted for Committee consideration on completion of current projects. 3. Install Sidewalks east and west side of Gulf Shore Drive The Road Maintenance Department is considering sidewalk installation on the east side for 2025. Design and fund allocation are required; sidewalks must conform to County code and be ADA compliant. A bike path should be incorporated into the project design. Property owners are responsible to install and maintain sidewalks in the Right of Way(ROW). Drainage would have to be redesigned to accommodate the installation. 4. Lighted street name signs at intersections along Gulf Shore Drive and Vanderbilt Drive The project is pending on development of technology to provide attractive, small scale LED Solar lighting 5. Refurbish bridge of channel on Bluebill The Committee suggested cleaning the waterway bridge and researching application of a veneer stone. 6. Par Course in Conner Park The Committee expressed aesthetic,maintenance, and safety concerns regarding installation of an exercise station. 7. Extend fence on south side of park Members concurred extension of the fence should be undertaken. VANDERBILT BEACH BEAUTIFICATION MUNICIPAL SERVICE TAXING UNIT(MSTU)ADVISORY COMMITTEE BY LAWS ARTICLE I Name The name of this Advisory body shall be the Vanderbilt Beach Beautification Municipal Service Taxing Unit(MSTU) Advisory Committee ARTICLE II Jurisdiction The Advisory Committee shall function as an advisory body to the Board of County Commissioners (BCC) and is governed under Ordinances 2001-043, 2006-37, 2009-18, and 2009- 70, as amended. The Committee will make recommendations to the BCC in matters related to Beautification Projects in the Vanderbilt Beach MSTU area, preparation of bid documents, management of contracts, and managing the annual budget. The BCC shall have the final authority over the actions of the MSTU. ARTICLE III Officers and their Duties Section 1. The officers shall consist of a Chair and Vice-Chair. Section 2. The Chair shall preside at the meetings and shall have the duties normally conferred by parliamentary usage of such officers. Section 3. The Chair may call special meetings, appoint subcommittees, and act as a liaison with government bodies and other related committees. Section 4. The Chair shall have the privilege of discussing all matters before the Committee and shall have the same voting rights as all Committee members. Section 5. The Vice-Chair during the absence of the Chair or the Chair's inability to serve, exercise all of the duties and powers of the Chair. Section 6. The full Committee may participate in the election process and vote. Section 7. The Advisory Committee shall adopt procedures by which it shall operate. ARTICLE VI Election of Officers Sections 1. Nomination of Chair and Vice-Chair shall be made from the floor at the annual organization meeting in January of each year, and the election shall be held immediately thereafter. 1 Section 2. A candidate receiving the majority vote shall be declared elected and shall serve a term of one (1) year, or until a successor shall take office. An Officer is eligibility for reelection if the term of the Advisory Committee is extended. Section 3. Vacancies in the position of Chair and Vice-Chair shall be filled immediately by regular elections procedures. Section 4. The Chair of Vice-Chair may be removed by a super majority of the Committee with or without cause. ARTICLE V Committee Structure and Meeting Requirements Section 1. The Vanderbilt Beach Beautification MSTU Advisory Committee shall consist of five (5)members. Section 2. Committee Appointments - Appointment of members to the Advisory Committee shall be by resolution of the BCC, which resolution shall set forth a date of appointment. Each appointment shall be for a term of three years. Appointments to fill any vacancies on the Advisory Board shall be for the remainder of the unexpired term. Section 3. Regular Meetings — Regular meetings of the Advisory Committee shall be held on the first Thursday monthly at the Claussen Family Center at St. John's of the Evangelist Church located at 625 111th Ave, Naples FL 34108. The meetings will begin at 2:00 p.m. If a regular meeting is required to be held at a time and location other than what is specified herein, notice will be provided at least 72 hours prior to the meeting and posted on the County website. Section 4. Special Meetings — Special meetings of the Advisory Committee may be convened by the Chair upon giving notice thereof. Section 5. Notices — Notices of an Advisory Committee meeting shall be given to all members and to the Public at least seventy-two (72) hours in advance of the meeting. At any meeting, the Committee may set a future meeting date. Staff may provide notices and agendas to members at least seventy-two (72) hours prior to meetings. Section 6. Attendance — Members may notify the Staff Liaison if they cannot attend a meeting. If a member misses two (2) successive Committee meetings without a satisfactory excuse,he/she may forfeit his/her appointment. Attendance is preferred in person but may occur telephonically provided that (1) there is a quorum of the Committee members physically present; and (2) the members who are present both authorize the participation by telephone, and find that the absence was due to "extraordinary circumstances." Once approved to participate, the absent member can conduct themselves in the same manner as if they were present, including making motions and voting on items. 2 Section 7. Quorum — A quorum of the Advisory Committee shall consist of three (3) members and an affirmative vote of a majority of those present and voting shall be necessary to pass any motion. In the absence of a quorum, those members present may review the agenda items and make recommendations that may be reviewed for approval by the Advisory Committee at its next meeting where there is a quorum present. Section 8. Voting —Voting shall be by voice vote, or show of hands, if necessary, and may be recorded by individual (or group). Section 9. Meetings - All meetings shall be open to the public to encourage public awareness and participation. Section 10. Minutes -Minutes shall be taken at all Advisory Committee meetings. Voice recording of meetings is acceptable. A written record of meetings, resolutions, findings and determinations shall be kept for the Advisory Committee. Section 11. Documents - The Alternative Transportation Modes staff shall assist with preparation, duplication, and distribution of materials necessary for meetings. Copies of all Advisory Committee minutes, resolutions, reports and exhibits shall be submitted to the Clerk's Office and posted on the County Website for public viewing. Section 12. Except as otherwise provided in these Bylaws, Roberts Rules of Order shall be followed at all meetings. Section 13. Agendas — Agendas are set by the Chair with coordination with the Staff Liaison. Members may send agenda items request to the Staff Liaison prior to the publishing of the Agenda. Otherwise, the agenda may be change at the meeting prior to approval of the Agenda. ARTICLE VI Order of Business I Call to Order II Roll Call III Approval of Agenda IV Approval of Minutes V Budget Report VI Project Manager Report VII Other Report(s) VIII Old Business IX New Business X Public Comments on items NOT on the Agenda XI Members Comments XII Adjourn 3 Next Meeting Date ARTICLE VII Public Participation All Vanderbilt Beach Beautification MSTU Advisory Committee meetings will be public meetings as required by Florida Statutes. Participation by the Public is encouraged and in an effort to be fair to all wishing to participate, the following rules shall apply when receiving public comment. Section 1. Public Comment on Items on the Agenda-During each portion of the agenda the Chair may open up the meeting for public comments. a. The Chair shall declare when the floor will be open to public comments. b. The Chair shall declare when the public comments period for the Agenda item is closed for public comments. Once the item is closed for public comment there shall be no further comment from the floor. c. All persons wishing to speak on an Agenda item must register with the Staff liaison prior to the presentation of the Agenda item by completing a speaker's slip. d. Each public participant must identify themselves by name and address. e. All registered speakers will receive up to three (3) minutes to speak unless the time is adjusted be the Chair. f. There will no sharing of minutes among those present in an effort to extend the time permitted to speak. g. Once a participant has been afforded the opportunity to speak he/she may not speak again unless requested by the Chair. Sections 2. Public Comment on Items NOT on the Agenda—A Public Comments section will be included in each agenda. During this portion of the meeting items that have not been brought forward previously or were not on the agenda may be discussed or raised by the Public. a. All persons wishing to speak on under public comments on items not on the Agenda must register with the Staff liaison prior to this portion of the Agenda by completing a speaker's slip. b. Each public participant must identify themselves by name, address, and specify subject matter. c. All registered speakers will receive up to three (3) minutes to speak unless the time is adjusted be the Chair. d. There will no sharing of minutes among those present in an effort to extend the time permitted to speak. e. Once a participant has been afforded the opportunity to speak he/she may not speak again unless requested by the Chair. ARTICLE VIII Amendment to By-Laws Section 1. Any proposed amendment to the By-Laws shall be provided to every 4 Advisory Committee member at least seven seventy-two (72) hours before it is voted on at a regular meeting. Section 2. These Bylaws, and any and all amendments to the By-Laws, will become effective upon an affirmative vote of a majority of the quorum. These By-Laws for the Vanderbilt Beach Beautification MSBU Advisory Committee are hereby approved this day of , 2020 Vanderbilt Beach Beautification MSBU Advisory Committee By: Date: Bruce Forman Chair By: Date: William Sjostrom , Vice Chair By: Date: _ Gabriella R. Myamoto By: Date: William Harris By: Date: Mark Weber Attested by: Date: Michelle Arnold,PTNE Director 5 Notice of Recommended Award Solicitation: #20-7791 Title: Vanderbilt Drive Underground Utility Conversion Phase 4 Due Date and Time: October 6, 2020 @ 3:00 PM Respondents: Company Name City County S t Base Bids Alternate(s) Base Bid plus Alternate 1 Responsive / Responsible MasTec North America, Inc. Tampa Hillsbor- ough F L Section 10 $1,042,975.75 Section 11 $403,268.17 Section 12 $136,574.73 Section 13 $224,250.86 Alternate 1 - $41,200.11 Discount Alternate 2 - $234,000.00 $1,765,869.40 Yes/Yes Hypower, Inc. Tampa Broward F L Section 10 $1,529,834.00 Section 11 $693,507.19 Section 12 $277,917.17 Section 13 $316,149.00 Alternate 1 - $118,843.91 Discount Alternate 2 - $30,000.00 $2,698,563.45 Yes/Yes Danella Utility Construction Inc. Oakland Park Broward F L Section 10 $1,836,974.00 Section 11 $1,104,952.20 Section 12 $770,496.70 Section 13 No Bid Alternate 1 - N/A Discount Alternate 2 - $30,400.00 N/A Yes/Yes Utilized Local Vendor Preference: Yes No N/A Recommended Vendor(s) For Award: On September 3, 2020 Procurement Services released notices for Invitation to Bid #20-7791 Vanderbilt Drive Underground Utility Conversion Phase 4 to thirty-one thousand seven hundred thirty-three (31,733) vendors. Vendors viewed ninety-seven (97) bid packages and on October 6, 2020, the County received three (3) bid responses as summarized above. Staff reviewed the bids received and found all three (3) bidders to be responsive and responsible with one bidder being contacted to resolve a minor irregularity to verify account information. Staff determined that MasTec North America is the lowest responsive and responsible bidder. Staff recommends award to MasTec North America, Inc. for the total amount of $1,765,869.40, the amount of base bids for Section 10, 11, 12 and 13 plus alternate 1 and reserve the right, if alternate 2 is required to implement Alternate 2 for the amount of $234,000.00. Contract Driven Purchase Order Driven Required Signatures Project Manager: Harry Sells Procurement Strategist: Lisa Oien Procurement Services Director: __________________________________ _________________ Sandra Herrera Date DocuSign Envelope ID: 204B74EA-B8F3-42E7-9DBB-8FAE4FCE58F8 11/16/2020 11/16/2020 11/16/2020 37.A.2 Packet Pg. 968 Attachment: Vanderbilt Beach MSTU Meeting Agenda & Backup - December 3, 2020 (14562 : Vanderbilt Beach Beautification MSTU - Purchase Order number must appear on all related correspondence, shipping papers and invoices: Printed 10/10/2020 @ 09:00:06 Page 1 of 1143-162543-634999 Collier County Board of County Commissioners Procurement Services Division Phone: 239-252-8407 Fax: 239-732-0844 Tax Exempt: 85-8015966531C-1 Collier County Board of County Commissioners Attn: Accounts Payable 3299 Tamiami Trl E Ste 700 Naples FL 34112-5749 OR email to: bccapclerk@collierclerk.com Send all Invoices to: VENDOR Terms and Conditions The VENDOR agrees to comply with all Purchase Order Terms and Conditions as outlined on the Collier County Procurement Services Division site: http://www.colliercountyfl.gov/home/showdocument?id=74077, including delivery and payment terms. Further the VENDOR agrees to: 1. Provide goods and services outlined in this Purchase Order with the prices, terms, delivery method and specifications listed above. 2. Notify department Immediately if order fulfillment cannot occur as specified. 3. Send all invoices to:Collier County Board of County Commissioners Attn: Accounts Payable 3299 Tamiami Trl E Ste 700 Naples FL 34112-5749 OR email to: bccapclerk@collierclerk.com The Purchase Order is authorized under direction of Collier County Board of County Commissioners by: Sandra Herrera, Director, Procurement Services Division 115198Vendor # HARTS ELECTRICAL INC 281 27TH ST NW NAPLES FL 34120 Purchase order 4500206994PO Number 10/10/2020Date Trans ATMContact Person PUBLIC TRANSIT & NEIGHBORHOOD ENHANCEMENT (PTNE) 8300 RADIO RD NAPLES FL 34104 Please deliver to: Delivery Date: 09/30/2021 Net 30 DaysTerms of Payment Item Material Description Order Qty Unit Price Per Unit Net Value 00010 CON ELECTRICAL CONTRACTORS 5,900 EA 1.00 5,900.00 Vanderbilt MSTU - 143-162543-634999 Conner Park Lighting 5,900.00USDTotal net value excl. tax 37.A.2 Packet Pg. 969 Attachment: Vanderbilt Beach MSTU Meeting Agenda & Backup - December 3, 2020 (14562 : Vanderbilt Beach Beautification MSTU - Purchase Order number must appear on all related correspondence, shipping papers and invoices: Printed 11/19/2020 @ 10:04:32 Page 1 of 1143-162543-634999 Collier County Board of County Commissioners Procurement Services Division Phone: 239-252-8407 Fax: 239-732-0844 Tax Exempt: 85-8015966531C-1 Collier County Board of County Commissioners Attn: Accounts Payable 3299 Tamiami Trl E Ste 700 Naples FL 34112-5749 OR email to: bccapclerk@collierclerk.com Send all Invoices to: VENDOR Terms and Conditions The VENDOR agrees to comply with all Purchase Order Terms and Conditions as outlined on the Collier County Procurement Services Division site: http://www.colliercountyfl.gov/home/showdocument?id=74077, including delivery and payment terms. Further the VENDOR agrees to: 1. Provide goods and services outlined in this Purchase Order with the prices, terms, delivery method and specifications listed above. 2. Notify department Immediately if order fulfillment cannot occur as specified. 3. Send all invoices to:Collier County Board of County Commissioners Attn: Accounts Payable 3299 Tamiami Trl E Ste 700 Naples FL 34112-5749 OR email to: bccapclerk@collierclerk.com The Purchase Order is authorized under direction of Collier County Board of County Commissioners by: Sandra Herrera, Director, Procurement Services Division 100419Vendor # BONNESS INC 1900 SEWARD AVE NAPLES FL 34109 Purchase order 4500208159PO Number 11/19/2020Date Trans ATMContact Person PUBLIC TRANSIT & NEIGHBORHOOD ENHANCEMENT (PTNE) 8300 RADIO RD NAPLES FL 34104 Please deliver to: Delivery Date: 03/27/2021 Net 28 days (20 business days)Terms of Payment Item Material Description Order Qty Unit Price Per Unit Net Value 00010 CON ROADWAY CONTRACTORS 28,712.97 EA 1.00 28,712.97 Vanderbilt MSTU - 143-162543-634999 Conner Park Concrete Repairs/replace Sidewalks for Vanderbilt MSTU ( Bluebill Ave & Vanderbilt Dr) 28,712.97USDTotal net value excl. tax 37.A.2 Packet Pg. 970 Attachment: Vanderbilt Beach MSTU Meeting Agenda & Backup - December 3, 2020 (14562 : Vanderbilt Beach Beautification MSTU - Potential Future Project for Discussion 1. Refurbishment of Vanderbilt Drive Landscape A landscape design for Vanderbilt Drive will be submitted for Committee consideration on completion of current projects 2. Refurbishment of Corner of Vanderbilt Drive and Vanderbilt Beach Road. A landscape design for Vanderbilt Drive will be submitted for Committee consideration on completion of current projects. 3. Install Sidewalks east and west side of Gulf Shore Drive The Road Maintenance Department is considering sidewalk installation on the east side for 2025. Design and fund allocation are required; sidewalks must conform to County code and be ADA compliant. A bike path should be incorporated into the project design. Property owners are responsible to install and maintain sidewalks in the Right of Way (ROW). Drainage would have to be redesigned to accommodate the installation. 4. Lighted street name signs at intersections along Gulf Shore Drive and Vanderbilt Drive The project is pending on development of technology to provide attractive, small scale LED Solar lighting 5. Refurbish bridge of channel on Bluebill The Committee suggested cleaning the waterway bridge and researching application of a veneer stone. 6. Par Course in Conner Park The Committee expressed aesthetic, maintenance, and safety concerns regarding installation of an exercise station. 7. Extend fence on south side of park Members concurred extension of the fence should be undertaken. 37.A.2 Packet Pg. 971 Attachment: Vanderbilt Beach MSTU Meeting Agenda & Backup - December 3, 2020 (14562 : Vanderbilt Beach Beautification MSTU - 37.A.3Packet Pg. 972Attachment: Vanderbilt Beach MSTU By Laws Signed (14562 : Vanderbilt Beach Beautification MSTU - December 3, 2020) 37.A.3Packet Pg. 973Attachment: Vanderbilt Beach MSTU By Laws Signed (14562 : Vanderbilt Beach Beautification MSTU - December 3, 2020) 37.A.3Packet Pg. 974Attachment: Vanderbilt Beach MSTU By Laws Signed (14562 : Vanderbilt Beach Beautification MSTU - December 3, 2020) 37.A.3Packet Pg. 975Attachment: Vanderbilt Beach MSTU By Laws Signed (14562 : Vanderbilt Beach Beautification MSTU - December 3, 2020) 37.A.3Packet Pg. 976Attachment: Vanderbilt Beach MSTU By Laws Signed (14562 : Vanderbilt Beach Beautification MSTU - December 3, 2020)