Backup Documents 11/10/2020 Item #16A 7 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP , 6 A 7
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office cy& I I II
co lib
4. BCC Office Board of County5461\ti?)Commissioners '�`J
I
5. Minutes and Records Clerk of Court's Office
(11[71 aaao $9-12 t
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Staff Jessica Arencibia/GMD 239-252-8345
Contact/ Department
Agenda Date Item was 11/10/2020 Agenda Item Number 16A7
Approved by the BCC
Type of Document Work Order APTIM-Feasibility Study Number of Original 1
Attached Documents Attached
PO number or account N/A
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature STAMP OK JA
2. Does the document need to be sent to another agency for additional signatures? If yes, JA
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be JA
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's JA
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's
si:nature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip JA
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 11/10/2020 and all changes made during JA N/A is not
the meeting have been incorporated in the attached document. The County an option for
Attorney's Office has reviewed the changes,if applicable. this line.
9. Initials of attorney verifying that the attached document is the version approved by the '\yN/A is not
BCC,all changes directed by the BCC have been made,and the document is ready for the an option for
Chairman's signature. jikis line.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
16A 7
Martha S. Vergara
From: Martha S. Vergara
Sent: Wednesday, November 18, 2020 8:58 AM
To: 'ArencibiaJessica'
Subject: Work Order - APTIM Feasibility Study
Attachments: Jessica Arencibia.pdf
Morning Jessica,
Attached for your records.
Thanks,
Martha Vergara
BMR &VAB Senior Deputy Clerk
`,1't°T i CR ,: Office: 239-252-7240
�$`" % Fax: 239-252-8408
E-mail: martha.vergara@CollierClerk.com
Office of the Clerk of the Circuit Court
& Comptroller of Collier County
171 ,� 3299 Tamiami Trail E, Suite #401
Naples, FL 34112
www.CollierClerk.com
i
- 1 6 A 7
WORK ORDER/PURCHASE ORDER
Contract 18-7432-CZ"Professional Services Library Coastal Engineering Category"
Contract Expiration Date: March 9,2025
This Work Order is for professional Engineering Services for work known as:
Project Name:Feasibility Study
Project No: 80366
The work is specified in the proposal dated October 5, 2020 which is attached hereto and made a part
of this Work Order. In accordance with Terms and Conditions of the Agreement referenced above,
Work Order/Purchase Order# is assigned to: AP'11M Environmental & Infrastructure,
Inc.
Scope of Work: As detailed in the attached proposal and the following:
* Task 1 Agency Coordination& Meetings (T&M)
* Task 2 Study Review and Comment (T&M)
* Task 3 Agency Decision Meeting (T&M)
* 'Task 4 Subconsultant (LS)
Schedule of Work: Complete work within 365 days from the date of the Notice to Proceed which
is accompanying this Work Order. The Consultant agrees that any Work Order that extends beyond
the expiration date of Agreement # 18-7432-CZ will survive and remain subject to the terms and
conditions of that Agreement until the completion or termination of this Work Order.
Compensation: In accordance with the Agreement referenced above,the County will compensate the
Firm in accordance with following method(s): Negotiated Lump Sum (NLS)®Lump Sum Plus
Reimbursable Costs (LS+RC)®Time & Material (T&M) (established hourly rate- Schedule B)
Cost Plus Fixed Fee (CPFF), (define which method will be used for which tasks) as provided in the
attached proposal.
Task 1 Agency Coordination& Meetings $18,522.00 (T&M)
Task 2 Study Review and Comment $12,518.00 (T&M)
Task 3 Agency Decision Meeting $4,793.00 (T&M)
Task 4 Subconsultant $2,900.10 (LS)
Total Project Fees: $38,733.10
Digitally signed by
PREPARED BY: MillerAndrewde`zozo 0c6
08 52.26-04'00'
Andy Miller,Principal Project Manager
1 6 A 7
Date
APPROVED BY:
p /o &/;oo
Amy Patterson, Department Director Date
•
APPROVE!) I3Y: (( 4I` (art/
Z\1-1\ C14.).
7lhaddeus Cohen. Department Head Date
By the signature below, the Firm (including employees, officers and/or agents)certifies, and hereby disclose
to the best of their knowledge and belief, all relevant facts concerning past, present, or currently planned intt
activity(financial,contractual,organizational,or otherwise)which relates to the proposed work;and bear on v
the Firm has a potential conflict have been fully disclosed.
Additionally,the Firm agrees to notify the Procurement Director, in writing within 48 hours of learning of any
or potential conflict of interest that arises during the Work Order and/or project duration.
ACCEPTED BY: APTIM Environmental & Infrastructure, Inc.
Andrews Dig"ta"Y signed by
Andrews.Jeffrey
Jeffrey :»1e 2020 10 06
O8:57 53-04'00'
Jeffrey Andrews Date
CAO
16A 7 ,
IN WITNESS WHEREOF, the parties hereto, have each, respectively, by an authorized person or
agent, have executed this Work Order on the date and year first written below.
ATT S"I : BOARD OF COUNTY COMMISSIONERS
CRYSTAL KINZEL . Cfer of Courts COLLIER COUNTY, FLORIDA
By: A By: litAeleoitial--
.Chairman
Dated Cv 11 ' U
(SEAT.)
test as to Chairman's Name of Firm
iignattrre only.
By:
First Witness Signature
TType/print signature and thief
TType/print witness nameT
Second Witness
TType/print witness nameT
Approved as to Form and Legality:
A istant County Atto ey
Weer M. C- Yens
Print Name
Item# k.C, ttl
Agenda
Date Ill`01 fl
Date , 9
Rec'd A,71,,,,
AO
Deputy Clerk
04111A...: 16A 7
APTIM
2481 NW Boca Raton Btva
Boca Raton, `L.33431
APTIM Tel +1 561 391 8102
Fax:+1 561 391 9116
n cole.sharp@aptirn corn
Octooer 5, 2020
Andrew Miller
Principal Project Manager
Collier County Coastal Zone Management
2685 S. Horseshoe Drive. Suite 103
Naples, FL 34104
Re: Consulting Services in Support of the U.S. Army Corps of Engineers Feasibility Study for
the Collier County Coastal Storm Risk Management Study(CSRM): Contract 18-7432-CZ
Dear Andy:
This letter is in response to Collier County's (County) request for a proposal for Aptim Fnvironnlental &
Infrastructure, LLC (APTIM) to perform consulting engineering tasks under the above referenced
contract. The work will support the County and the U.S. Army Corps of Engineers (Corps) during
preparation of the Collier County Coastal Storm Risk Management Feasibility Study (CSRM). The
existing contract for Corps coordination and assistance expires on October 28 2020, which was
formulated to support the Corps draft feasibility study milestone with a planned completion date of April
2020. Due to revisions to this schedule by the Corps, the review period is now expected to continue into
early 2021.
APTIM will continue to attend the weekly meetings In representation of the County, monitor progress for
finalization of the plan. and review any updates to the engineering calculations and modeling parameters.
In coordination with the County, APTIM will assemble an updated list of comme^ts for the Corps' current
and future consideration for the study.
APTIM will provide the professional services for technical support, report review, and agency
coordination, as described in this scope of work attached as Exhibit A.Also, included as attachments are
the Fee Proposal (Exhibit B). and the Rate Schedule (Exhibit C). We propose to perform these services
on a time and material basis not to exceed $38,733.10 APTIM will perform this work under the terms
and conditions of Contract No. 18-7432-CZ dated March 10, 2020 and as amended May 2020 between
the County and APTIM. Barring any unforeseen circumstances, all work will be completed within 12
months of receiving the County's Notice to Proceed.
incerely,
M i l l e rA n d rew opa tally sc�nec 6y hl.r erAn-'07
Dale 2C12D�O.Ofi 07 31 55-0�='(`0
Nicole S. Sharp, P.E. Client Authorized Signature
Coastal Restoration Modeling Program Manager Andrew Miller
Aptim Environmental & Infrastructure, LLC
Printed Name
Principal Project Manager
Title
1 64 7
APTIM
•AV u�1d Corporate Signature
Beau C. Suthard
Printed Name
Program Director
Title
October 5, 2020 _
Date
cc: Gary McAlpin, Collier County
Steve Keehn, PE, APTIM
1 6 A 7
:�. APTIM
Exhibit A
Scope of Work
CAO'
1 6 A 7
Exhibit A
Consulting Services in Support of the U.S. Army Corps of Engineers
Collier County Coastal Storm Risk Management Study (CSRM)
Contract No. 18-7432-CZ
Introduction
The purpose of this work is to provide continued support to Collier County (County) throughout
the U.S. Army Corps of Engineers (Corps) Feasibility Study for Collier County. Aptim
Environmental & Infrastructure, LLC (APTIM) will provide consulting services for the U.S. Army
Coastal Storm Risk Management (CSRM) Study through the final model optimization and report
preparation for the Agency Decision Milestone on November 17, 2020 and subsequent
completion of the final CSRM Study in April 2021.
Task 1 —Agency Coordination and Meetings
The previous contract was formulated to support the review and analysis of the draft feasibility
report through March 2020 and the agency decision milestone through June 2020. However, the
draft feasibility report was released on July 1, 2020, and the Agency Decision Milestone has been
rescheduled until November 17, 2020. This modification to the schedule by the U.S. Army Corps
of Engineers has increased the review and analysis period by up to 4.5 months. In continued
support of the CSRM Study, APTIM will participate in two(2)meetings per week(Project Delivery
Team (PDT) and Senior Leadership Briefing)via conference call, as well as any other conference
calls requested by the County and/or Corps, leading up to the Norfolk District USACE in
completing report in April 2021.
Task 2—Study Review and Comment
In addition to attending up to two (2) meetings a week with the Norfolk District, APTIM will advise
the County on technical matters associated with the Corps' planning process. APTIM will review
the results of the final modeling and report preparation. APTIM will provide historical technical
documents on Collier County's coastal programs, verbal comments, or develop written technical
memorandums as needed. The Corps will be asked to respond to Collier County's and APTIM's
comments at the appropriate time in the process.APTIM will assist in preparation of a statement
of the County's support for the project and their preferences for alternative construction methods
and sequences, which can be included in the final report. A separate document will be prepared
in conjunction with the Coastal Zone section to provide suggestions for the County to implement
prior to project authorization, funding, and final design.
Task 3—Agency Decision Meeting
APTIM will prepare for. and attend, the Agency Decision Meeting in Naples. APTIM will track the
final report preparation into early 2021, leading up to the Norfolk District USACE in completing
report in April 2021.
Task 4— Reimbursable Expenses
Coastal Protection Engineering, LLC (CPE) will provide consulting services in support of Tasks
1-3.
AO
1 E /
APTIM
Exhibit B
Fee Proposal
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APTIM
Exhibit C
Rate Schedule
C Q
6A 7
SCHEDULE B-ATTACHMENT 1
RATE SCHEDULE
Title
Principal HeartyRate— —-�
$231
Senior Project Manager S203
__--Project Manager _ S160
Senior Engineer — - _
$177
Engineer
$130
Senior In ector
- S/26
Inspector $93
Senior Planner
$150
Planner
$120 -
Senior Designer - -
$140
—._- Designer $105 ---.
Environmental Specialist--- - $120
— _ Senior Environmental Specialist S167
Scientist/Geologist $115
Senior Scientist/Geologist
-_ $153
Marine Biologist/Hydrogeologist _ S120
Senior Marine Biologist/Hydrogeologist $145
Senior GIS Specialist — $155
GIS Specialist
--_- ._ $115
Clerical/Administrative -_ $73 Senior Technician _ $103
--___—_ _ --- Technician $83
Surveyor and Mapper — $125 _
CADD Technician
- - $107
Survey Crew-2 man _ $145
Survey Crew-3 man
$280
Survey Crew-4 man ----
- $215
Senior Architect -
$160
Architect $125
The above hourly rates are applicable to Time and Materials task(s) only. The above list may not be all
inclusive. Hourly rates for additional categories required to provide particular project services shall be
mutually agreed upon by the County and firm, in writing, on a project by project basis, as needed, and will
be set forth in the Work Order agreed upon by the parties.
® Grant Funded: The above rates are for purposes of providing estimate(s). as required by the grantor
agency.
Page 2 of 3
First Amendment to Agreement# I8-7432-CZ
Aptim Environmental& Infrastructure,LLC �•�t
�r1
I 6 A 7IP
APTIM
Exhibit D
Subconsultant Proposal
CA
1 6 A 7
COASTAL PROTECTION ENGINEERING
CUM5301 N.FEDERAL HWY,SUITE 335
Pitnicnu BocA RATON, FL 33487
Enirwrw 561-565-5100
September 17,2020
Nicole Sharp, P.E.
Coastal Restoration&Modeling Program Manager
Aptim Environmental&Infrastructure, LLC
Submitted via email to Nicole.Sharp@aptim.com
Re: Proposal to Assist with Collier Coastal Storm Risk Management(CSRM)Study
Dear Nicole,
This proposal is in response to Aptim Environmental& Infrastructure's(APTIM)request for Coastal
Protection Engineering LLC(CPE)to assist APTIM with continued support for the Collier County Coastal
Storm Risk Management(CSRM)Study.
Report Coordination
A CPE Senior Marine Biologist will provide environmental review and comment on the CSRM Study and
participate in agency calls,as needed.
Agency Decision Meeting
A CPE Senior Marine Biologist will travel to Collier County with APTIM staff to attend the Agency
Decision Meeting.
Our fee proposal to provide these services is$2,762.00 as detailed in the attached and will be billed on a
lump sum basis.All work will he performed in accordance with the existing Master Service Agreement
between APTIM and CPE executed July 24, 2019.This cost is limited to a projection of hours and
estimate of effort based on information known at this time.Should the project or client require
additional services beyond these estimated hours,we will discuss adjustments with APTIM as deemed
appropriate.
If you have any questions, please feel free to contact me directly at 954-551-2594.
Sincerely,
Lauren Floyd
Senior Marine Biologist
Coastal Protection Engineering LLC
Mobile:954-551-2594
Ifloyd@coastalprotectioneng.com
1 6 A 7
COASTAL PROTECTION ENGINEERING
Page 12
Attachment 1
CM)
•
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Quote No. 2020080
COASTAL
Eusiimm
Submitted to: Provided by:
APTIM Environmental& Infrastructure LLC Coastal Protection Engineering LLC
2481 NW Boca Raton Blvd, Boca Raton, 5301 N. Federal Hwy, Suite#335
Florida, 33431 Boca Raton, FL. 33487
Client Contact: Project manager:
Nicole Sharp
Lauren Floyd
nicole.shar
p@aptim.com Phone: +19545512594
E-mail: Ifloyd@coastalprotectioneng corn
Project Name:
Date: 09/17/2020
Task 1 -Report Coordination
Collier 18-7432CZ(2020)-Senior Marine 10 138.10
Biologist(LF) 1,381.00
Subheading subtotal: 1,381.00
Task 2-Agency Decision Meeting
Collier 18-7432CZ(2020)-Senior Marine 10 138.10
Biologist(LF) 1,361.00
Subheading subtotal: 1,381.00
Subtotal: 2,762.00
Tax: 0 00
Total(USD): 2,762.00
CAL'