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Backup Documents 11/10/2020 Item #16F 6 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1 b F 6 TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. **NEW** ROUTING SLIP Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the Couny Attorney Office. Route to Addressee(s) (List in routing order) Office Initials Date 1. Risk Risk Management L,IPl213 2. County Attorney Office County Attorney Office 4. BCC Office Board of County � � � ,1� Commissioners ,�,� /$/ I(' t 4. Minutes and Records Clerk of Court's Office C 6( 17 2oao 8' 0.1"- 5. Procurement Services Procurement Services PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional or missing information. Name of Primary Staff Jessica Suarez/PURCHASING Contact Information 239-252-8407 Contact/ Department Agenda Date Item was November 10th,2020 Agenda Item Number 16.F.6 Approved by the BCC Type of Document AGREEMENT Number of Original 1 Attached Documents Attached PO number or account N/A 20-7776 AVIAREPS number if document is AVIAREPS AIRLINE to be recorded AIRLINE MANAGEMENT, MANAGEMENT, INC INC INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A" in the Not Applicable column,whichever is Yes N/A(Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signature STAMP OK N/A 2. Does the document need to be sent to another agency for additional signatures? If yes, N/A provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be JS signed by the Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the JS document or the fmal negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's JS signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip N/A should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on 11/10/2020 and all changes made during N/A is not the meeting have been incorporated in the attached document. The Couni=t (� �� �� option for Attorney's Office has reviewed the changes,if applicable. V�' - line. 9. Initials of attorney verifying that the attached document is the version approved by the ' N/A is not BCC,all changes directed by the BCC have been made,and the document is ready foie +/ ;\ ''it an option for Chairman's signature. this line. R nt 16F 6 Martha S. Vergara From: Martha S. Vergara Sent: Tuesday, November 17, 2020 1:14 PM To: SuarezJessica Subject: Contracts scanned Importance: High Hi Jessica, I have scanned the following contracts: #20-7776 — AVIAREPS Airline Management, Inc. #20-7785 — Miles Partnership, LLLP Thanks, Martha Vergara BMR&VAB Senior Deputy Clerk r Office: 239-252-7240 09, ,0 4 Fax: 239-252-8408 E-mail: martha.vergara@CollierClerk.com VA Office of the Clerk of the Circuit Court & Comptroller of Collier County rr � 3299 Tamiami Trail E, Suite #401 # A "ri- Naples, FL 34112 www.CollierClerk.com i 1• 6F 6 FIXED FEE PROFESSIONAL SERVICE AGREEMENT 20-7776 for Latin American Tourism Representation T ii IS AGREEMENT, made and entered into on this ! day of ,1� � 2020 , by and between AVIAREPS Airline Management, Inc. authorized to do business in the State of Florida, whose business address is 6355 NW 36th Street Suite 600, Miami, FL 33166 , (the "Contractor") and Collier County, a political subdivision of the State of Florida, (the "County"): WITNESSETH: 1 . The Agreement shall be for a three (3 ) year period, commencing n upon the date of Board approval n an and terminating three (3 ) year(s) from that date or until all outstanding Purchase Order(s) issued prior to the expiration of the Agreement period have-been completed or terminated. The County may, at its discretion and with the consent of the Contractor, renew the Agreement under all of the terms and conditions contained in this Agreement for two (2 ) additional one (1 ) year(s) periods. The County shall give the Contractor written notice of the County's intention to renew the Agreement term prior to the end of the Agreement term then in effect. The County Manager, or his designee, may, at his discretion, extend the Agreement under all of the terms and conditions contained in this Agreement for up to one hundred and eighty (180) days. The County Manager, or his designee, shall give the Contractor written notice of the County's intention to extend the Agreement term prior to the end of the Agreement term then in effect. 2. COMMENCEMENT OF SERVICES. The Contractor shall commence the work upon issuance of a ■ Purchase Order Notice to Proceed. 3. STATEMENT OF WORK. The Contractor shall provide services in accordance with the terms and conditions of 0 Request for Proposal (RFP) Invitation to Bid ( ) I I Other ( ) # 20-7776 , including all Attachment(s), Exhibit(s) and Addenda and the Contractor's proposal referred to herein and made an integral part of this Agreement. ■ The Contractor shall also provide services in accordance with Exhibit A — Scope of Services attached hereto. Page 1 of 15 Fixed Price Professional Service Agreement#2017-001 (Ver.1) I 6 F 6 3.1 This Agreement contains the entire understanding between the parties and any modifications to this Agreement shall be mutually agreed upon in writing by the Parties, in compliance with the County's Procurement Ordinance, as amended, and Procurement Procedures in effect at the time such services are authorized. 3.2 The execution of this Agreement shall not be a commitment to the Contractor to order any minimum or maximum amount. The County shall order items/services as required but makes no guarantee as to the quantity, number, type or distribution of items/services that will be ordered or required by this Agreement. 4. THE AGREEMENT SUM. The County shall pay the Contractor for the performance of this Agreement based on Exhibit B- Fee Schedule, attached hereto and the price methodology as defined in Section 4.1 . Payment will be made upon receipt of a proper invoice and upon approval by the County's Contract Administrative Agent/Project Manager, and in compliance with Chapter 218, Fla. Stats., otherwise known as the "Local Government Prompt Payment Act". 4.1 Price Methodology (as selected below): *I Lump Sum (Fixed Price): A firm fixed total price offering for a project; the risks are transferred from the County to the contractor; and, as a business practice there are no hourly or material invoices presented, rather, the contractor must perform to the satisfaction of the County's project manager before payment for the fixed price contract is authorized. n of labor time spent by the contractor's employees and subcontractors to perform s hourly rate), and for materials and equipment used generally used in projects in which it is not possible to accurately estimate the size of the project, or when it is expected that the project requirements would most likely change. As a general business practice, these contracts include back-up rate by position (and not company (or subcontractor) timekeeping or payroll for the project. ❑ Unit Price: The County agrees to pay a firm total fixed price (inclusive of all costs, including labor, materials, equipment, overhead, etc.) for a repetitive product or service delivered (i.e. installation price per ton, delivery price per package or carton, etc.). The invoice must identify the unit price and the number of unit received (no contractor inventory or cost verification). Page 2 of 15 Fixed Price Professional Service Agreement#2017-001 (Vert) CAO! IMF b 4.2 Any County agency may obtain services under this Agreement, provided sufficient funds are included in their budget(s). 4.3 Payments will be made for services furnished, delivered, and accepted, upon receipt and approval of invoices submitted on the date of services or within six (6) months after completion of the Agreement. Any untimely submission of invoices beyond the specified deadline period is subject to non-payment under the legal doctrine of "laches" as untimely submitted. Time shall be deemed of the essence with respect to the timely submission of invoices under this Agreement. 4-4 Travel and Reimbursablo shall be reimbursed as per Section 112.061 Fla. Stats. Reimbursements shall be at the following rates: Mileage 4-fi e m ile Breakfast .$6.00 Lunch $11.00 _ Dinner $19.00 Airfare Actual ticket cost limited to tourist or Rental car Actual rental cost limited to compact or Lodging Actual cost of lodging at single occupancy rate with a cap of no more than $150.00 per night Parki-ng Actual cost of parking Taxi or Airport Limousine Actual cost of either taxi ar airport limousine Reimbursable items other than travel expenses shall be limited to the following: Reimbursable items will be paid only after Contractor has provided all receipts. 5. SALES TAX. Contractor shall pay all sales, consumer, use and other similar taxes associated with the Work or portions thereof, which are applicable during the performance of the Work. Collier County, Florida as a political subdivision of the State of Florida, is exempt from the payment of Florida sales tax to its vendors under Chapter 212, Florida Statutes, Certificate of Exemption # 85-8015966531 C. Page 3 of 15 Fixed Price Professional Service Agreement#2017-001 (Ver.l) 16F b 6. NOTICES. All notices from the County to the Contractor shall be deemed duly served if mailed or emailed to the Contractor at the following: Company Name: AVIAREPS Airline Management, Inc. Address: 6355 NW 36th Street Suite 600 Miami FL 33166 Authorized Agent: Attention Name & Title: Marcelo Rodrigues Kaiser Telephone: +5511 4863.8293/ +5511 98125.9632 E-Mail(s): Mkaiser@aviareps.com All Notices from the Contractor to the County shall be deemed duly served if mailed or emailed to the County to: Board of County Commissioners for Collier County, Florida Division Director: Jack Wert Division Name: Tourism Division Address: 2660 N. Horseshoe Drive Naples, FL 34104 Administrative Agent/PM: Claudia Cianfero, Tourism Sales Coordinator Telephone: 239-252-5879 E-Mail(s): Claudia.Cianfero@colliercountyfl.gov The Contractor and the County may change the above mailing address at any time upon giving the other party written notification. All notices under this Agreement must be in writing. 7. NO PARTNERSHIP. Nothing herein contained shall create or be construed as creating a partnership between the County and the Contractor or to constitute the Contractor as an agent of the County. 8. PERMITS: LICENSES: TAXES. In compliance with Section 218.80, F.S., all permits necessary for the prosecution of the Work shall be obtained by the Contractor. The County will not be obligated to pay for any permits obtained by Subcontractors. Payment for all such permits issued by the County shall be processed internally by the County. All non-County permits necessary for the prosecution of the Work shall be procured and paid for by the Contractor. The Contractor shall also be solely responsible for payment of any and all taxes levied on the Contractor. In addition, the Contractor shall comply with all rules, regulations and laws of Collier County, the State of Florida, or the U. S. Government now in force or hereafter adopted. The Contractor agrees to comply with all laws governing the responsibility of an employer with respect to persons employed by the Contractor. Page 4 of 15 Fixed Price Professional Service Agreement#2017-001 (Ver.2) 16F 6 9. NO IMPROPER USE. The Contractor will not use, nor suffer or permit any person to use in any manner whatsoever, County facilities for any improper, immoral or offensive purpose, or for any purpose in violation of any federal, state, county or municipal ordinance, rule, order or regulation, or of any governmental rule or regulation now in effect or hereafter enacted or adopted. In the event of such violation by the Contractor or if the County or its authorized representative shall deem any conduct on the part of the Contractor to be objectionable or improper, the County shall have the right to suspend the Agreement of the Contractor. Should the Contractor fail to correct any such violation, conduct, or practice to the satisfaction of the County within twenty-four(24) hours after receiving notice of such violation, conduct, or practice, such suspension to continue until the violation is cured. The Contractor further agrees not to commence operation during the suspension period until the violation has been corrected to the satisfaction of the County. 10. TERMINATION. Should the Contractor be found to have failed to perform his services in a manner satisfactory to the County as per this Agreement, the County may terminate said Agreement for cause; further the County may terminate this Agreement for convenience with a thirty (30) day written notice. The County shall be the sole judge of non-performance. In the event that the County terminates this Agreement, Contractor's recovery against the County shall be limited to that portion of the Agreement Amount earned through the date of termination. The Contractor shall not be entitled to any other or further recovery against the County, including, but not limited to, any damages or any anticipated profit on portions of the services not performed. 11. NO DISCRIMINATION. The Contractor agrees that there shall be no discrimination as to race, sex, color, creed or national origin. 12. INSURANCE. The Contractor shall provide insurance as follows: A. 1■I Commercial General Liability: Coverage shall have minimum limits of $ 1,000,000 Per Occurrence, $2,0000,000 aggregate for Bodily Injury Liability and Property Damage Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed Operations and Contractual Liability. Business Auto y; e shall have minimum limits of Per Occurrence, Combined Single Limit for Bodily Injury Liability and Property Damage Liability. This shall , Hired and Non- n . Page5of15 Fixed Price Professional Service Agreement#2017-001 (Ver.2) CA(�` 16F 6 The coverage must include Employers' Liability with a min,,, 414114 limit of $ for each accident. -D- I Professioonal I iabllityjShall be maintained by he Conntractotooi to ensure its this Agreement. Contractor waives its right of recovery against County as to any claims under this insurance. Such insurance shall have limits of not less than $ each claim and aggregate. fiber Liability: Coverage shall have minimum limits of$ per l ❑ ethnology Errors and Omissions• Coverage shall haves limit f v g v o v c v 9 v C1 r�a V® if 11 1 1 I l l ltt�l i l Htl Itt�H-F per occurrence. G. Watercraft: Coverage shall have minimum limits of $ per occurrence. 44- I I Inited States I ongshoreman s anal I-Iarborwnrlrorls Art Coverage shall V r r V r O l i iq r r�v�rr q1 �rrg�rr be maintained where applicable to the completion of the work $ per occurrence. n Maritime Coverage (Jones Act): Coverage shall have minimum limits of per occurrence. i= ❑ minimum limits of$ per occurrence. Special Requirements: Collier County Board of County Commissioners, OR, Board of County Commissioners in Collier County, OR, Collier County Government shall be listed as the Certificate Holder and included as an "Additional Insured" on the Insurance Certificate for Commercial General Liability where required. This insurance shall be primary and non-contributory with respect to any other insurance maintained by, or available for the benefit of, the Additional Insured and the Contractor's policy shall be endorsed accordingly. Current, valid insurance policies meeting the requirement herein identified shall be maintained by Contractor during the duration of this Agreement. The Contractor shall provide County with certificates of insurance meeting the required insurance provisions. Renewal certificates shall be sent to the County thirty (30) days prior to any expiration date. Coverage afforded under the policies will not be canceled or allowed to expire until the greater of: thirty (30) days prior written notice, or in accordance with policy provisions. Contractor shall also notify County, in a like manner, within twenty-four (24) hours after receipt, of any notices of expiration, cancellation, non-renewal or material change in coverage or limits received by Contractor from its insurer, and nothing contained herein shall relieve Contractor of this requirement to provide notice. Page 6 of 15 Fixed Price Professional Service Agreement#2017-001 (Ver.2) 1 6 F 6 Contractor shall ensure that all subcontractors comply with the same insurance requirements that the Contractor is required to meet. 13. INDEMNIFICATION. To the maximum extent permitted by Florida law, the Contractor shall defend, indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys'fees and paralegals'fees, whether resulting from any claimed breach of this Agreement by Contractor, any statutory or regulatory violations, or from personal injury, property damage, direct or consequential damages, or economic loss, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Contractor or anyone employed or utilized by the Contractor in the performance of this Agreement. This indemnification obligation shall not be construed to negate, abridge or reduce any other rights or remedies which otherwise may be available to an indemnified party or person described in this paragraph. This section does not pertain to any incident arising from the sole negligence of Collier County. 13.1 The duty to defend under this Article 13 is independent and separate from the duty to indemnify, and the duty to defend exists regardless of any ultimate liability of the Contractor, County and any indemnified party. The duty to defend arises immediately upon presentation of a claim by any party and written notice of such claim being provided to Contractor. Contractor's obligation to indemnify and defend under this Article 13 will survive the expiration or earlier termination of this Agreement until it is determined by final judgment that an action against the County or an indemnified party for the matter indemnified hereunder is fully and finally barred by the applicable statute of limitations. 14. AGREEMENT ADMINISTRATION. This Agreement shall be administered on behalf of the County by the Tourism Division 15. CONFLICT OF INTEREST. Contractor represents that it presently has no interest and shall acquire no interest, either direct or indirect, which would conflict in any manner with the performance of services required hereunder. Contractor further represents that no persons having any such interest shall be employed to perform those services. 16. COMPONENT PARTS OF THIS AGREEMENT. This Agreement consists of the following component parts, all of which are as fully a part of the Agreement as if herein set out verbatim: Contractor's Proposal, Insurance Certificate(s), El Exhibit A Scope of Services, Exhibit B Fee Schedule, n RFP/n 1--T-Bn Other #20-7776 , including Exhibits, Attachments and Addenda/Addendum, ❑ subsequent quotes, and I I Other Exhibit/Attachment: Page 7 of 15 Fixed Price Professional Service Agreement#2017-001 (Ver.2) 16F 6 17. APPLICABILITY. Sections corresponding to any checked box (E) will expressly apply to the terms of this Agreement. 18. SUBJECT TO APPROPRIATION. It is further understood and agreed by and between the parties herein that this Agreement is subject to appropriation by the Board of County Commissioners. 19. PROHIBITION OF GIFTS TO COUNTY EMPLOYEES. No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, Collier County Ethics Ordinance No. 2004-05, as amended, and County Administrative Procedure 5311. Violation of this provision may result in one or more of the following consequences: a. Prohibition by the individual, firm, and/or any employee of the firm from contact with County staff for a specified period of time; b. Prohibition by the individual and/or firm from doing business with the County for a specified period of time, including but not limited to: submitting bids, RFP, and/or quotes; and, c. immediate termination of any Agreement held by the individual and/or firm for cause. 20. COMPLIANCE WITH LAWS. By executing and entering into this Agreement, the Contractor is formally acknowledging without exception or stipulation that it agrees to comply, at its own expense, with all federal, state and local laws, codes, statutes, ordinances, rules, regulations and requirements applicable to this Agreement, including but not limited to those dealing with the Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended; taxation, workers' compensation, equal employment and safety including, but not limited to, the Trench Safety Act, Chapter 553, Florida Statutes, and the Florida Public Records Law Chapter 119, including specifically those contractual requirements at F.S. § 119.0701(2)(a)-(b) as stated as follows: IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: Communication and Customer Relations Division 3299 Tamiami Trail East, Suite 102 Naples, FL 34112-5746 Telephone: (239) 252-8999 The Contractor must specifically comply with the Florida Public Records Law to: 1. Keep and maintain public records required by the public agency to perform the service. Page 8 of 15 Fixed Price Professional Service Agreement#2017-001 (Ver.2) CAC1 1 6F 2. Upon request from the public agency's custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. 3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor does not transfer the records to the public agency. 4. Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the Contractor or keep and maintain public records required by the public agency to perform the service. If the Contractor transfers all public records to the public agency upon completion of the contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency's custodian of public records, in a format that is compatible with the information technology systems of the public agency. If Contractor observes that the Contract Documents are at variance therewith, it shall promptly notify the County in writing. Failure by the Contractor to comply with the laws referenced herein shall constitute a breach of this Agreement and the County shall have the discretion to unilaterally terminate this Agreement immediately. 21. OFFER EXTENDED TO OTHER GOVERNMENTAL ENTITIES. Collier County encourages and agrees to the successful Contractor extending the pricing, terms and conditions of this solicitation or resultant Agreement to other governmental entities at the discretion of the successful Contractor. 22. AGREEMENT TERMS. If any portion of this Agreement is held to be void, invalid, or otherwise unenforceable, in whole or in part, the remaining portion of this Agreement shall remain in effect. 23. ADDITIONAL ITEMS/SERVICES. Additional items and/or services may be added to this Agreement in compliance with the Procurement Ordinance, as amended, and Procurement Procedures. 24. DISPUTE RESOLUTION. Prior to the initiation of any action or proceeding permitted by this Agreement to resolve disputes between the parties, the parties shall make a good faith effort to resolve any such disputes by negotiation. The negotiation shall be attended by representatives of Contractor with full decision-making authority and by County's staff person who would make the presentation of any settlement reached during negotiations to County for approval. Failing resolution, and prior to the Page 9 of 15 Fixed Price Professional Service Agreement#2017-001 (Ver.2) ` 0 16F 6 commencement of depositions in any litigation between the parties arising out of this Agreement, the parties shall attempt to resolve the dispute through Mediation before an agreed-upon Circuit Court Mediator certified by the State of Florida. The mediation shall be attended by representatives of Contractor with full decision-making authority and by County's staff person who would make the presentation of any settlement reached at mediation to County's board for approval. Should either party fail to submit to mediation as required hereunder, the other party may obtain a court order requiring mediation under section 44.102, Fla. Stat. 25. VENUE. Any suit or action brought by either party to this Agreement against the other party relating to or arising out of this Agreement must be brought in the appropriate federal or state courts in Collier County, Florida, which courts have sole and exclusive jurisdiction on all such matters. 26. KEY PERSONNEL. The Contractor's personnel and management to be utilized for this project shall be knowledgeable in their areas of expertise. The County reserves competent persons will be utilized in the performance of the Agreement. The Contractor shall assign as many people as necessary to complete the services on a timely basis, the required service dates. The Contractor shall not change Key Personnel unless the following conditions are met: (1) Proposed replacements have substantially the same in advance as possible. The Contractor shall make commercially reasonable efforts to notify Collier County within seven (7) days of the change. The County retains final approval of proposed replacement personnel. • AGREEMENT STAFFING. The Contractor's personnel and management to be utilized for this Agreement shall be knowledgeable in their areas of expertise. The County reserves the right to perform investigations as may be deemed necessary to ensure that competent persons will be utilized in the performance of the Agreement. The Contractor shall assign as many people as necessary to complete required services on a timely basis, and each person assigned shall be available for an amount of time adequate to meet required services. 27. ■ ORDER OF PRECEDENCE. In the event of any conflict between or among the terms of any of the Contract Documents, the terms of solicitation the Contractor's Proposal, and/or the County's Board approved Executive Summary, the Contract Documents shall take precedence. ORDER OF PRECEDENCE (Grant Funded) In the event of any conflict between or among the terms of any of the Contract Documents and/or the County's Board ctors of the Agreement shall take precedence over the terms of all other Contract Documents, except the terms of any Supplemental Conditions shall take precedence over the Agreement. To the extent any conflict in the terms of the Contract Documents cannot be resoly by ap-plication of the Supplemental Conditions, if any, or the Agreement, the conflict shall be resolved by Page l0 of 15 Fixed Price Professional Service Agreement#2017-001(Ver.2) N 16F 6 imposing the more strict-o-r costly ob Contractor at County's discretion. 28. ASSIGNMENT. Contractor shall not assign this Agreement or any part thereof, without the prior consent in writing of the County. Any attempt to assign or otherwise transfer this Agreement, or any part herein, without the County's consent, shall be void. If Contractor does, with approval, assign this Agreement or any part thereof, it shall require that its assignee be bound to it and to assume toward Contractor all of the obligations and responsibilities that Contractor has assumed toward the County. 29. SECURITY. The Contractor is required to comply with County Ordinance 2004-52, as amended. Background checks are valid for five (5) years and the Contractor shall be responsible for all associated costs. If required, Contractor shall be responsible for the costs of providing background checks by the Collier County Facilities Management Division for all employees that shall provide services to the County under this Agreement. This may include, but not be limited to, checking federal, state and local law enforcement records, including a state and FBI fingerprint check, credit reports, education, residence and employment verifications and other related records. Contractor shall be required to maintain records on each employee and make them available to the County for at least four (4) years. All of Contractor's employees and subcontractors must wear Collier County Government Identification badges at all times while performing services on County facilities and properties. Contractor ID badges are valid for one (1) year from the date of issuance and can be renewed each year at no cost to the Contractor during the time period in which their background check is valid, as discussed below. All technicians shall have on their shirts the name of the contractor's business. The Contractor shall immediately notify the Collier County Facilities Management Division via e-mail (DL-FMOPS@colliergov.net) whenever an employee assigned to Collier County separates from their employment. This notification is critical to ensure the continued security of Collier County facilities and systems. Failure to notify within four (4) hours of separation may result in a deduction of$500 per incident. (Intentionally left blank-signature page to follow) Page 11 of 15 Fixed Price Professional Service Agreement#2017-001(Ver.2) 16F 6 IN WITNESS WHEREOF, the parties hereto, by an authorized person or agent, have executed this Agreement on the date and year first written above. ATTEST: BOARD OF COUNTY COMMISSIONERS COLLIER COUNTY, FLORIDA Crystal K. Kinzel, Clerk of Courts & Co Iler By: - By: Burt L. Saunders , Chairman Dated: Mt:AO/ ber t (SEAL) Atfest as to Chairman's Contractor's nesrses`y. AVIAREPS Airline Management, Inc. Contractor ,(� '(arce10 Kaiser I'� 13J'// tEPr By: Contractor's First Witness Signature Leslie J. Machado/Managing Director USA Marcelo Kaiser/ VP Latin America TType/print signature and titleT TType/print witness nameT Contractor's Second Witness Lizandra Pajak / Tourism Manager TType/print witness nameT Approved as to Form and Legality: 012002eA10 t'}55iSt n-F County Attorney Col Ian to, &yet,n� Print Name Item# Agenda Date I al o �d Date Rec'd I It 17 111—..J .a.._ Deputy Clerk V Page 12 of 15 Fixed Price Professional Service Agreement#2017-001 (Ver.2) r � k AO 16F 6 Exhibit A Scope of Services ❑� following this page (pages 1 through 2 ) ❑ this exhibit is not applicable Page 13 of 15 Fixed Price Professional Service Agreement#2017-001(Vert) (C;;;:d 1. b F 6 RFP"Latin American Tourism Representation" EXHIBIT A SCOPE OF SERVICES Avaiareps Airline Management,Inc.,representative company of: Aviapreps Argentina S.A. (Argentina) Aviareps Assessoria em Turismo LTDA(Brazil) Aviareps Chile Limitada(Chile) Aviareps Colombia SAS(Columbia) Aviareps S de RL d CV(Mexico) BACKGROUND The CVB (Convention & Visitors Bureau) has identified several Latin American countries that have the potential to bring large numbers of visitors to Collier County. It is the intent of the CVB to establish representation services in several countries including, but not necessarily all of the following:Brazil,Argentina,Chile,Colombia and Mexico. DETAILED SCOPE OF WORK The term"Vendor"and"Contractor"will be used interchangeably throughout this Agreement. The term"CVB"and"County"will be used interchangeably throughout this Agreement. Services Required: 1. The Vendor will be required to submit"annual"Business Plans to include sales and marketing efforts for leisure sales,tour operator/wholesaler sales,travel industry training,promotions and other services required to showcase the tourism attributes of the Naples,Marco Island, and the Everglades area of Florida to include a proposed budget and trade show participation for the Argentina, Brazil, Chile, Colombia, Mexico, and other Latin American markets on behalf of the Naples, Marco Island,Everglades CVB,a Division of Collier County Board of County Commissioners,hereinafter referred to as"CVB". 2. Assist in identifying and providing recommendations for Tour Operator Brochure placement and other media buying opportunities. Advertising costs, and co-op promotions with the travel trade will be handled separately through the CVB advertising and promotion's budget. 3. Call on travel-related organizations; including Tour Operators, Receptive Operators, Airline Retail Travel Agents, along with meeting planning,incentive,car rental and airline companies,with no less than 20 personal visits to the offices of these organizations,during each one month reporting period,to increase awareness of the Naples,Marco Island,Everglades area of Florida in key target markets in Latin American Countries. 4. Provide in-house storage and fulfillment services of publications/literature to trade and consumers, maintaining and distributing CVB collateral and Collier County hotel and attractions collateral as needed. Facilitate the sourcing of services related to translations,local printing,promotional flyers or other collateral to be paid directly to those vendors. 5. Assist in the scheduling,planning and participation in two travel agent/tour operator Destination Reviews Familiarization Trip (Fam's) during each annual contract period. The Vendor will make its best effort to obtain complimentary airline participation(i.e.seats)and to qualify participating agents. CVB staff will organize itinerary and assist in all arrangements for participation in Destination Reviews. The Vendor will be required to provide one of the Vendor's staff members to accompany the group. All Destination Review visits are contingent on securing complimentary airline transportation by the Vendor,with CVB confirming all hotel and itinerary arrangements for each Destination Review. Page 1 of 2 Exhibit A-Scope of Services CAO • 1 6 F 6 6. Demonstrate database capabilities and appropriate reach for the best distribution of newsletters and Press Releases as generated by the CVB Public Relations&Communications Team and other communications generated by the CVB and/or approved industry organizations. Distribution to include a comprehensive list that targets the travel trade,tour operators, meeting and incentive planner's media,airline and car rental representatives. 7. Provide translation services when required,for CVB marketing materials such as press releases,collateral,advertising pieces and Travel Industry Newsletters,among others. 8. Participate in a mutually agreed upon set of trade shows and events, including booth setup, staffing and scheduling of appointments. Communicate requests for public relations (PR) opportunities associated with such events to the CVB International Sales Representative. Costs associated with setup and registration expenses will be paid separately by the CVB. 9. When travel outside the city or state of the Vendor's principle office is required and pre-approved,the Vendor will adhere to the Collier County Board of County Commissioners,ordinances,policies and procedures,for all travel and entertainment related expenses. These will be provided to the Vendor upon award of the contract. Collier County will reimburse the Vendor for reasonable pre-approved travel and entertainment related expenses in these circumstances,with maximum limits to be established. 10. Submit a monthly report by the 10t'of the month covering all key deliverable items on this scope of work in the format acceptable to the CVB and submit an annual recap report summarizing the year's activities and plans projected for the following month's activities. Monthly reports will be submitted with monthly representation retainer invoices. Upon receipt of both,payment will be processed. Monthly and Annual reports shall include,but not be limited to,the following items: • Market Overview: Brief highlights for market trends,statistics. • Sales: Key account solicitations, calls and email campaigns results for each market segment (Tour operators, group tour operators,Travel Agencies,Meeting and Incentive,Airline and Rental Car Companies);using CVB recommended format. • Marketing/Media: Key developments in the area of Marketing,Media and Public Relations/Editorial opportunities, or placements. • Database: Actual contacts provided in excel format with Name,Title,Address,Phone,and Email columns completed. • Tracking/Reporting Matrices as follows: ➢ Tracking room night production for top Receptive Tour Operators > Number of Naples,Marco Island(Collier County)hotels added to existing Top Operator's list ➢ Collier County destination added as featured Tour Program offered > Media/Marketing/PR opportunities uncovered through sales efforts ➢ Database Growth in real numbers month over month and year over year. 11. Assist in the creation of a comprehensive contact database to include Tour Operator/Travel Agent and Meeting Planner and consumer contacts. While representing CVB at tradeshows, promotions and sales calls, all contacts initiated, are to be considered the property of CVB and are to be submitted on a monthly Excel spreadsheet,attached to the monthly report, in a format acceptable to CVB. 12. Assist CVB in developing a strategy for securing international air charters or scheduled air service from key markets by providing contact information,scheduling meetings and conducting follow-up as needed. 13. Maintain close working relations with VISIT FLORIDA,Brand U.S.A. and tourism industry associations, including Visit USA Organizations among others. Page 2 of 2 Exhibit A-Scope of Services 1 ► F 6 Exhibit B Fee Schedule following this page (pages 1 through 1 ) Page 14 of 15 Fixed Price Professional Service Agreement#2017-001 (Ver.2) ��A 1 6 F 6 RFP# 20-7776 "Latin American Tourism Representation" EXHIBIT B FEE SCHEDULE Countries Represented Annual Retainer Fee*to be paid in 12 monthly installments for Marketing Trade&Public Relation activities Argentina $2,000/per month($24,000 annually) Brazil $2,950/per month($35,400 annually) Chile $2,000/per month($24,000 annually) Colombia $825/per month($9,900 annually) Mexico $2,700/per month($32,400 annually) *Annual Fee shall remain firm for the initial term of this contract.After initial term,Vendor may request a change to fee upon the prior approval of the County through an amendment to this agreement. Countries Represented **Training,sales calls,workshops,trade&road shows,Fams,Dest Reviews, Sales Missions,Social Media,Staff Cost,Co-Ops,Contests,Media Monitoring Argentina $10,000 annually,as needed Brazil $19,000 annually,as needed Chile $11,950 annually,as needed Colombia $9,900 annually,as needed Mexico $13,000 annually,as needed **Activities in this category and related travel costs will be estimated and approved by County in advance. Travel expenses reimbursement will be in accordance with FS 125.0104 and Collier County Resolution 2006-40. Page l of 1 Exhibit B-Fee Schedule Oa 1 6 F Other Exhibit/Attachment Description: ❑ following this page (pages through ) n this exhibit is not applicable Page 15 of 15 Fixed Price Professional Service Agreement#2017-001 (Ver.2) 'CAO� 16F 6 et. HISCOX VERSICHERUNGSSCHEIN Vermogensschaden- and Betriebs-Haftpflichtversicherung Nr.: HV.VSH.6124273 Versicherungsnehmer: AVIAREPS AG Josephspitalstr. 15 80331 MUNCHEN Versichertes Risiko: Reprasentanzdienstleistungen gemafl"Besondere Deckungsvereinbarungen" Versicherungsumme: Vermogensschaden-Haftpflichtversicherung (2 -fach maximiert je € 1.000.000,00 fur Vermogensschaden Versicherungsjahr) Entschadigungsgrenzen-Eigenschaden: - € 100.000,00 fur Beschadigung oder Zerstorung der Website - € 100.000,00 fur Vertrauensschaden - €100.000,00 fur Eigenschaden bei Verlust von Dokumenten - € 100.000,00 fur Kosten bei Reputationsschaden - € 100.000,00 fur Vertragsstrafe wegen der Verletzung von Geheimhaltungspflichten - € 100.000,00 fur Kosten strafrechtlicher Verteidigung Betriebs-Haftpflichtversicherung €5.000.000,00 fur Personen-and Sachschaden (inkl. Mietsachschaden) Fest-SB je Versicherungsfall€ 10.000,00 fur Vermogensschaden Fest-SB je Versicherungsfall€5.000,00 fur Sachschaden Selbstbehalt: Fest-SB je Versicherungsfall€5.000,00 fur Personenschaden Fest-SB je Versicherungsfall€15.000,00 fur Schaden vor Gerichten in den USA/Kanada Beginn der Versicherung: 1• Januar 2019, Ablauf der Versicherung: 1• Januar 2022, 12.00 Uhr 12.00 Uhr Nachste Falligkeit: 1. Januar 2020 Anderungsgrund: Pramienregulierung Versicherungsbedingungen: Professions by Hiscox Bedingungen 02/2013, Besondere Deckungsvereinbarungen Beitragsberechnung: Umsatz Faktor(% ) Mindestpramie Pramie Umsatz weltweit € 132.279.730,78 0,200 € 19.900,00 €26.455,95 (ohne USA/CDN) Umsatz USA/Kanada: €1.523.109,22 0,475 €900,00 €900,00 Betriebs- Umsatz Faktor(%o) Mindestpramie Pramie Haftpflichtversicherung Umsatz weltweit € 132.279.730,78 0,0323 €2.189,36 €2.810,30 (ohne USA/Kanada) Umsatz USA/Kanada: €1.523.109,22 0,052 €950,00 €950,00 Jahresnettopramie: €31.116,25 Versicherungssteuer: 19,00 % €5.912,09 Gesamtpramie: €37.028,34 Schadenmeldung an: HISCOX,Arnulfstrafle 31, 80636 Munchen T+49(0)89 545801 300, F +49 (0)89 545801 399 Munchen, 16. September 2019 Seite 1 von 6 Hiscox SA Adresse Arnulfstralle 31 T+49(0)89 54 58 01 100 Niederlassung fur Deutschland 80636 Munchen F+49(0)89 54 58 01 199 Hauptbevollm8chtigter Deutschland E hiscox.info@hiscox.de Robert Dietrich Amtsgericht Munchen HRB 238125 www.hiscox,de Hiscox SA ist eine in Luxemburg zugelassene Versicherungsgesellschaft,die der Aufsicht des Commissariat aux Assurances(CAA)unterliegt Hiscox SA ist Im Registre du Commerce et des Societes(Handelsregister)des Grolherzogtums Luxemburg unter der Nummer 13217018 eingetragen Ladungsfahige Anschrift des Hauptsitzes der Hiscox SA:35 F Avenue John F.Kennedy,1855,Luxemburg,Grollherzogtum Luxemburg Mitglieder des Verwaltungsrats:Bronislaw Edmund Masojada(Vorsitzender), Stephane Marc Charles Flaquet,Hamayou Akbar Hussain,Andrea Schmid,Thomas HOrlimann,Victor van der Kwast,Ben Walter 16F 6 HISCOX VERSICHERUNGSSCHEIN Vermogensschaden- and Betriebs-Haftpflichtversicherung Nr.: HV.VSH.6124273 gezeichnet: Hiscox SA Sie werden betreut von: Niederlassung far Deutschland AMEXPool AG Hauptbevollmachtigter: Robert Dietrich Im Mittelfeld 19 79426 Buggingen Tel. : 07631/3640-0 Fax: 07631/3640-220 Munchen, 16. September 2019 Seite 2 von 6 Hiscox SA Adresse Arnulfstrafie 31 T+49(0)89 54 58 01 100 Niederlassung fur Deutschland 80636 Munchen F+49(0)89 54 58 01 199 Hauptbevollmachtigter Deutschland E hiscox info©hiscox.de Robert Dietrich Amtsgericht Munchen HRB 238125 www.hiscox.de Hiscox SA ist eine in Luxemburg zugelassene Versicherungsgesellschaft,die der Aufsicht des Commissariat aux Assurances(CAA)unterliegt.Hiscox SA ist im Registre du Commerce el des Socidtds(Handelsregister)des Grottherzogtums Luxemburg unter der Nummer B217018 eingetragen.Ladungsfahlge Anschrift des Hauptsltzes der Hiscox SA:35 F Avenue John F Kennedy,1855,Luxemburg,GrotSherzogtum Luxemburg Mitglieder des Verwaltungsrats:Bronislaw Edmund Masojada(Vorsitzender), Stephane Marc Charles Flaquet,Hamayou Akbar Hussain,Andrea Schmid,Thomas Hurlimenn,Victor van der Kwast,Ben Walter. 1 6 F HISCOX Haftpflichtversicherung Liability Insurance Versicherungsbestatigung Certificate of Insurance Versicherungsnehmer(in) Policyholder AVIAREPS AG AVIAREPS AG Josephspitalstr. 15 Josephspitalstr. 15 80331 MUNCHEN 80331 MUNCHEN Versicherungsscheinnummer Policy Number HV.VSH.6124273 HV.VSH.6124273 Versichertes Risiko Insured Risk Vermogensschaden Financial Losses Personen-and Sachschaden(inkl. Mietsachschaden) bodily injury and property damages(including claims to rented property) Versicherungsumme Sum Insured €1.000.000,00 fur Vermogensschaden €1,000,000.00 for financial losses €5.000.000,00 fur Personen-and Sachschaden(inkl. E 5,000,000.00 for bodily injury and property damages Mietsachschaden) (including claims to rented property) Maximierung Aggregate Limit zweifach je Versicherungsjahr double aggregated per year Versicherungsperiode Period of Insurance 1.Januar 2019 bis 1.Januar 2022 1st January 2019 to 1st January 2022 Nachste Falligkeit Next Due Date 1.Januar 2020 1st January 2020 Versicherungsbedingungen Insurance Terms and Conditions Professions by Hiscox Bedingungen 02/2013Besondere Professions by Hiscox Bedingungen 02/2013Besondere Deckungsvereinbarungen Deckungsvereinbarungen Schadenmeldung an Claims Information to HISCOX,Arnulfstraf6e 31, D-80636 Munchen HISCOX,Arnulfstraf1e 31, D-80636 Munich Telefon: +49(0)89 545801 300 Phone: +49(0)89 545801 300 Telefax: +49(0)89 545801 399 Facsimile: +49(0)89 545801 399 Haftungsausschluss Disclaimer Rechtsverbindlich ist ausschlief&lich der deutsche Vertrag. Only the German policy wording is legally binding. Versicherer Insurer Hiscox SA Hiscox SA ci?. k 1,0„, Munchen, 18.September 2019 Munich, 18th September 2019 Hiscox SA Adresse Arnulfstraf5e 31 T+49(0)89 54 58 01 100 Niederlassung fur Deutschland 80636 Munchen F+49(0)89 54 58 01 199 Hauptbevollmachtigter Deutschland E hiscox.info@hiscox.de Robert Dietrich Amtsgericht Munchen HRB 238125 www.hiscox.de Hiscox SA ist eine in Luxemburg zugelassene Versicherungsgesellschaft,die der Aufsicht des Commissariat aux Assurances(CAA)unterliegt Hiscox SA ist im Registre du Commerce et des Sedates(Handelsregister)des Gro5herzogtums Luxemburg unter der Nummer B217018 eingetragen.Ladungsfahige Anschrift des Hauptsitzes der Hiscox SA:35 F Avenue John F Kennedy,1855,Luxemburg,GrofSherzogtum Luxemburg.Mitglieder des Verwaltungsrats:Bronislaw Edmund Masojada(Vorsitzender), Stephane Marc Charles Flaquet,Hamayou Akbar Hussein,Andrea Schmid,Thomas HOrlimann,Victor van der Kwast,Ben Walter 16F b itr, HISCOX VERSICHERUNGSSCHEIN Vermogensschaden-and Betriebs-Haftpflichtversicherung Nr.: HV.VSH.6124273 Besondere Deckungsvereinbarungen: I.VERSICHERTE TATIGKEITEN Versicherungsschutz besteht fur folgende rechtlich zulassige Tatigkeiten: 1. REPRASENTANZDIENSTLEISTUNGEN -Direkter and indirekter Vertrieb sowie Marketing von Passagekapazitaten von Lin ienfluggesellschaften -Reservierung von Flugbuchungen -Ticketverkauf -Reprasentanz-and Beratungsdienstleistungen im Administrations- and Finanzbereich -Marketing -Werbung and Public Relations von Destinationen, Hotelketten, Mietwagenunternehmen, Eisenbahngesellschaften, Flughafengesellschaften and Kreuzfahrtunternehmen 2. IT- UND TELEKOMMUNIKATIONSDIENSTLEISTUNGEN Versicherungsschutz besteht auch fur HaftpflichtansprUche wegen folgender Tatigkeiten eines Telekommunikations-oder IT-Unternehmens: -Handel mit Soft-and Hardware; -Modifizierung and Implementierung von Software; -Beratung, Schulung, Analyse; -Internet-Providing-Dienste; -Webdesign and Webpflege; -Betrieb von Rechenzentren; -Datenerfassung and Datenbearbeitung; -Einrichtung and Organisation von Netzwerken. Dies gilt auch fur Anspruche auf Schadenersatz,wenn fur das Abweichen von der vereinbarten Beschaffenheit von Sachen, Lieferungen oder Leistungen verschuldensunabhangig gehaftet werden muss. Fur die Tatigkeiten als IT-and Telekommunikationsunternehmen wird in Erganzung der vereinbarten Versicherungsbedingungen kein Versicherungsschutz gewahrt fur -Anspruche wegen Produktfehlern (z.B. Hardware, Software), die ausschlief3lich im Verantwortungsbereich eines Dritten (z.B. Hersteller oder Lieferant)liegen, soweit der Versicherungsnehmer aufgrund vertraglicher Vereinbarungen auf seinen Regressanspruch gegen diesen Dritten verzichtet hat; -Anspruche wegen des Ausfalls oder der mangelhaften Bereitstellung von Internetproviding-oder Telekommunikations-Dienstleistungen durch Dritte sowie der Bereitstellung von Gebauden, Raumlichkeiten oder technischer Infrastruktur(z.B. Wasser-and Stromlieferanten)durch Dritte,soweit der Versicherungsnehmer aufgrund vertraglicher Vereinbarungen auf seinen Regressanspruch gegen diesen Dritten verzichtet hat; -Anspruche wegen Schaden aufgrund energiereicher ionisierender Strahlen (z.B. Strahlen radioaktiver Stoffe)sowie elektromagnetischer Felder. -Anspruche in jeglichem Zusammenhang mit der Koordination oder Steuerung von Luftfahrzeugen (sowohl in der Luft sowie am Boden). 3. MEDIENAGENTURDIENSTLEISTUNGEN Versicherungsschutz besteht auch fur Tatigkeiten in der Werbebranche, insbesondere als Werbeagentur, Public-Relations-Agentur, Marketing-Agentur, Grafik-Designer,Web-Designer oder Marktforschungsinstitut. Fur die Tatigkeiten als Medienagentur wird in Erganzung der vereinbarten Versicherungsbedingungen Munchen, 16. September 2019 Seite 3 von 6 Hiscox SA Adresse Arnulfstrafie 31 T+49(0)89 54 58 01 100 Niederlassung fur Deutschland 80636 Munchen F+49(0)89 54 58 01 199 Hauptbevollmachtigter Deutschland E hiscox info©hiscox.de Robert Dietrich Amtsgericht Munchen HRB 238125 www hiscox.de Hiscox SA ist eine in Luxemburg zugelassene Versicherungsgesellschaft,die der Aufsicht des Commissariat aux Assurances(CAA)unterliegt.Hiscox SA ist im Registre du Commerce et des Socidtes(Handelsregister)des Groliherzogtums Luxemburg unter der Nummer B217018 eingetragen Ladungsla hige Anschrift des Hauptsitzes der Hiscox SA:35 F Avenue John F Kennedy,1855,Luxemburg,GroLtherzogtum Luxemburg Mitglieder des Verwaltungsrats:Bronislaw Edmund Masojada(Vorsitzender), Stephane Marc Charles Flaquet,Hamayou Akbar Hussain,Andrea Schmid,Thomas Hurlimann,Victor van der Kwast,Ben Walter 1 6 F HISCOX VERSICHERUNGSSCHEIN Vermbgensschaden- and Betriebs-Haftpflichtversicherung Nr.: HV.VSH.6124273 kein Versicherungsschutz gewahrt fur -Anspruche wegen Veroffentlichungen verfassungsfeindlicher, rassistischer oder antisemitischer Inhalte; -Anspruche wegen nicht zutreffender Vorhersagen oder Berechnungen hinsichtlich in Aussicht gesteliter Gutscheine, Rabatte oder sonstiger Gewinne in der Werbung, bei Preisausschreiben oder sonstigen Gliicksspielen; -Anspruche wegen Schaden infolge von Auslobungen, Gewinnzusagen oder der Organisation oder des Ausrichtens von Preisausschreiben, Lotterien oder sonstigen Gliicksspielen; -Anspruche wegen der Umsetzung/Ausfuhrung von Direktmailing-and Lettershop-Services. II. MITVERSICHERTE PERSONEN/TOCHTERGESELLSCHAFTEN/NIEDERLASSUNGEN Als mitversicherte Personen gelten auch folgende Tochtergesellschaften, Niederlassungen and Zweigstellen: -AVIAREPS Belgien -AVIAREPS Canada -AVIAREPS Schweiz -AVIAREPS Osterreich -AVIAREPS Prag -AVIAREPS Ungarn -AVIAREPS Schweden -AVIAREPS USA -AVIAREPS Niederlande -AVIAREPS Frankreich -AVIAREPS Indien -AVIAREPS Mexiko -AVIAREPS South Africa -AVIAREPS Tiirkei -AVIAREPS Chile -AVIAREPS Myanmar(60%) -AVIAREPS Cengdu (60%) -AVIAREPS Guangzhou (60%) -AVIAREPS Osaka(60%) -AVIAREPS Thailand (100%) -AVIAREPS Finland(100%) -Aviatourism Espana S.L. -Air Services Munchen -AVIAREPS Tourism GmbH -AVIAREPS Tourism Niederlande(95%) -Avianet Munchen(100%) -Tourism srl+srl Adam -AVIAREPS branch office Russland- Moskau (100%) -AVIAREPS branch office Russland-St. Petersburg(100%) -AVIAREPS branch office Russland- Kazan(100%) -AVIAREPS s.p.zoo Polen -AVIAREPS branch office Ukraine(100%) -AVIAREPS Malaysia -AVIAREPS Colombia SAS -AVIAREPS Brasilien (50%AVIAREPS AG; 50%Avianet GmbH) -AVIAREPS Argentinien(70%AVIAREPS AG; 30%Avianet GmbH) -AVIAREPS K.K. 60% Tok o,Ja•an Munchen, 16. September 2019 Seite 4 von 6 Hiscox SA Adresse Arnulfstral3e 31 T+49(0)89 54 58 01 100 Niederlassung fur Deutschland 80636 Munchen F+49(0)89 54 58 01 199 Hauptbevollmachtlgter Deutschland E hiscox.info@hiscox.de Robert Dietrich Amtsgericht Munchen HRB 238125 www,hiscox.de Hiscox SA ist eine in Luxemburg zugelassene Versicherungsgesellschaft,die der Aufsicht des Commissariat aux Assurances(CAA)unterliegt Hiscox SA ist im Registre du Commerce et des Societes(Handelsregister)des Gro5herzogtums Luxemburg unter der Hummer B217018 eingetragen Ladungsf9hige Anschrift des Hauptsitzes der Hiscox SA:35 F Avenue John F Kennedy,1855,Luxemburg,Grollherzogtum Luxemburg Mltglieder des Verweltungsrats:Bronislaw Edmund Masojada(Vorsitzender), Stephane Marc Charles Flaquet,Hamayou Akbar Hussain,Andrea Schmid,Thomas HUrlimann,Victor van der Kwast,Ben Walter 16F 6 HISCOX VERSICHERUNGSSCHEIN Vermogensschaden- and Betriebs-Haftpflichtversicherung Nr.: HV.VSH.6124273 AVIAREPS Baltikum (30%), Tallinn -AVIAWORLD LLC(50%), New York -AVIAREPS Tortola, British Virgin Islands (60 %) -AVIAREPS Tokyo, Japan (60%) -AVIAREPS branch office Shanghai(60%) -AVIAREPS branch office Beijing(60%) -AVIAREPS branch office Seoul(60%) -AVIAREPS branch office Dubai(60%) -AVIAREPS branch office Taipei(60%) -AVIAREPS(Pty)Ltd. Sydney(60%) -AVIAREPS PTE Singapore(60°/d) -AVIAREPS Marketing Garden Guangzhou -AVIAREPS-Aviation Tourism &Travel Marketing Ltd., Mumbai(India) -Maro and Partner GmbH, Jospehspitalstraf3e 15, 80331 Munchen -AVIAREPS UK Holdings Ltd. -AVIAREPS UK Ltd. -AVIAREPS Portugal Sucrusal -AVIAREPS Thailand Holding lig -AVIAREPS Marketing Garden Holding -AVIAREPS Tunesia Sarl -AVIAREPS Almaty LLP -AVIAHOLIDAYS LLC Ukraine -AVIAREPS Philippines Inc. -AVIAREPS LLC Azerbaijan al III. BEDINGUNGS- UND SUMMEN-DIFFERENZDECKUNG/DIFFERENCE IN CONDITIONS AND DIFFERENCE IN LIMITS(DIC/DIL)—Ausland Fur mitversicherte Tochtergesellschaften and Niederlassungen im Ausland besteht Versicherungsschutz aus diesem Versicherungsvertrag, soweit durch die im Ausland bestehenden anderen Versicherungsvertrage aufgrund des Umfangs des Versicherungsschutzes oder der Hohe der vereinbarten Versicherungssummen kein Versicherungsschutz besteht. Voraussetzung hierfur ist, dass fur die aufRerhalb des europaischen Wirtschaftsraumes gelegenen mitversicherten Tochtergesellschaften and Niederlassungen eine Betriebshaftpflichtversicherung fur Personen-and Sachschaden mit einer Versicherungssumme von mindestens 1.000.000 EUR oder USD besteht. Die vereinbarten Selbstbeteiligungen dieses Vertrages kommen nur zur Anwendung, soweit die in den anderen Versicherungsvertragen vereinbarten Selbstbeteiligungen niedriger sind,als die in diesem Versicherungsvertrag vereinbarten Selbstbeteiligungen. Kein Versicherungsschutz besteht, soweit keine Leistungspflicht wegen Obliegenheitsverletzung aus anderen Versicherungsvertragen besteht. IV. NON-ADMITTED-KLAUSEL Dieser Versicherungsvertrag,der deutschem Recht unterliegt,wurde zwischen dem Versicherungsnehmer and dem Versicherer in der Bundesrepublik Deutschland verhandelt and Munchen, 16. September 2019 Seite 5 von 6 Hiscox SA Adresse Arnulfstraf;e 31 T+49(0)89 54 58 01 100 Niederlassung fur Deutschland 80636 Munchen F+49(0)89 54 58 01 199 Hauptbevollmiichtigter Deutschland E hiscox info@hiscox.de Robert Dietrich Amtsgericht Munchen HRB 238125 www.hiscox.de Hiscox SA ist eine in Luxemburg zugelassene Versicherungsgesellschaft,die der Aufsicht des Commissariat aux Assurances(CAA)unterliegt.Hiscox SA ist im Registre du Commerce et des Socidtds(Handelsreglster)des Grofhherzogtums Luxemburg unter der Nummer B217018 eingetragen.Ladungsfahige Anschrift des Hauptsitzes der Hiscox SA:35 F Avenue John F Kennedy,1855,Luxemburg,Grohherzogtum Luxemburg Mitglleder des Verwaltungsrats:Bronislaw Edmund Masojada(Vorsitzender), Stephane Marc Charles Flaquet,Hamayou Akbar Hussain,Andrea Schmid,Thomas Hurlimann,Victor van der Kwast,Ben Walter. 1 6 F 6 eth HISCOX VERSICHERUNGSSCHEIN Vermogensschaden-and Betriebs-Haftpflichtversicherung Nr.: HV.VSH.6124273 abgeschlossen. Der Versicherer ist zum Abschluss von Versicherungsvertragen in der Bundesrepublik Deutschland berechtigt. Der Versicherungsnehmer bestatigt, dass der Versicherer das Angebot zum Abschluss des Versicherungsvertrags ausschlieRlich innerhalb der Bundesrepublik Deutschland abgegeben hat. Der Versicherer weist darauf hin, dass Zahlungen des Versicherers aus diesem Vertrag ausschlieflich in der Bundesrepublik Deutschland erbracht werden. Der Versicherungsnehmer ist dafur verantwortlich, dass ate im Ausland anfallenden Steuern direkt durch den Versicherungsnehmer an die im jeweiligen Land zustandige BehOrde abgefiihrt werden. Die Non-Admitted-Klausel findet keine Anwendung fur Tochtergesellschaften and Niederlassungen in den Landern des Europaischen Wirtschaftsraums. V. EPLI RISIKOAUSSCHLUSS Kein Versicherungsschutz wird gewahrt fur Anspruche wegen der Diskriminierung oder Belastigung von Personen wahrend der Aufnahme, des Bestehens oder der Beendigung eines Arbeitsverhaltnisses. ABWEICHENDER SELBSTBEHALT FOR SACHSCHADEN Abweichend vom in dieser Police genannten Selbstbehalt fur Sachschaden,gilt fur Sachschaden durch mitversicherte Tochtergesellschaften mit Sitz in der Bundesrepublik Deutschland ein Selbstbehalt von 500 EUR vereinbart. RAUMLICHER GELTUNGSBEREICH USA/KANADA 1. In Erweiterung der vereinbarten Versicherungsbedingungen besteht Versicherungsschutz auch fur Anspruche,die vor Gerichten der USA oder Kanadas geltend gemacht werden oder auf der Verletzung des Rechts dieser Staaten beruhen. 2. In Erganzung der vereinbarten Versicherungsbedingungen wird kein Versicherungsschutz gewahrt fur -Anspruche wegen der Diskriminierung oder Belastigung von Personen wahrend der Aufnahme, des Bestehens oder der Beendigung eines Arbeitsverhaltnisses; 3. Der Mindestselbstbehalt fur Anspruche,die vor Gerichten der USA oder Kanadas geltend gemacht werden oder auf der Verletzung des Rechts dieser Staaten beruhen, betragt€ 15.000. 4. Soweit Anspruche vor Gerichten der USA oder Kanadas geltend gemacht werden, werden die dadurch entstehenden Kosten auf die vereinbarte Versicherungssumme oder Entschadigungsgrenze angerechnet. Munchen, 16. September 2019 Seite 6 von 6 Hiscox SA Adresse ArnulfstraRRe 31 T+49(0)89 54 58 01 100 Niederlassung fur Deutschland 80636 Munchen F+49(0)89 54 58 01 199 Hauptbevollmachtigter Deutschland E hiscox.info@hiscox.de Robert Dietrich Amtsgericht Munchen HRB 238125 www.hiscox.de Hiscox SA ist eine in Luxemburg zugelassene Versicherungsgesellschaft,die der Aufsichl des Commissariat aux Assurances(CAA)untediegt.Hiscox SA ist im Registre du Commerce et des Sociates(Handelsregister)des Gro5herzogtums Luxemburg unter der Nummer 0217018 eingetragen.Ladungsfahige Anschrift des Hauptsitzes der Hiscox SA:35 F Avenue John F Kennedy,1855,Luxemburg,Grolsherzogtum Luxemburg Mitglieder des Verwaltungsrats:Bronislaw Edmund Masojada(Vorsitzender), Stephane Marc Charles Flaquet,Hamayou Akbar Hussain,Andrea Schmid,Thomas HOdimann,Victor van der Kwast,Ben Walter