#20-7776 (AVIAREPS Airline Management, Inc.) ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney
Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney
Office no later than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with
the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1. Risk Risk Management IA11.01 u,
2. County Attorney Office County Attorney Office
l7 I ((•�
4. BCC Office Board of County 1�
Commissioners .. ,1 t c;4. Minutes and Records Clerk of Court's Office ()\/L1)/51
!7 .
5. Procurement Services Procurement Services
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event
one of the addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Jessica Suarez/PURCHASING Contact Information 239-252-8407
Contact/ Department
Agenda Date Item was November 10th,2020 Agenda Item Number 16.F.6
Approved by the BCC
Type of Document AGREEMENT Number of Original 1
Attached Documents Attached
PO number or account N/A 20-7776 AVIAREPS
number if document is AVIAREPS AIRLINE
to be recorded AIRLINE MANAGEMENT,
MANAGEMENT, INC
INC
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A" in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature STAMP OK N/A
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be JS
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the JS
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's JS
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 11/10/2020 and all changes made during •'/A is not
the meeting have been incorporated in the attached document. The Count E(�E a* �ption for
Attorney's Office has reviewed the changes,if applicable. l�J L� �.' line.
9. Initials of attorney verifying that the attached document is the version approved by the /A is not
BCC,all changes directed by the BCC have been made,and the document is ready foiggi ;� •4 _` option for
Chairman's signature. 111
it is line.
R :�t
FIXED FEE PROFESSIONAL SERVICE AGREEMENT
20-7776
for
Latin American Tourism Representation
T IS AGREEMENT, made and entered into on this 1Vt‘ day of
) , c 20 20 , by and between AVIAREPS Airline Management, Inc.
authorized to do business in the State of Florida, whose business address is
6355 NW 36th Street Suite 600, Miami, FL 33166 , (the "Contractor") and Collier
County, a political subdivision of the State of Florida, (the "County"):
WITNESSETH:
1. The Agreement shall be for a three (3 ) year period, commencing ■
upon the date of Board approval are and terminating
three (3 ) year(s) from that date or until all outstanding Purchase Order(s)
issued prior to the expiration of the Agreement period have-been completed or
terminated.
The County may, at its discretion and with the consent of the Contractor, renew
the Agreement under all of the terms and conditions contained in this Agreement
for two (2 ) additional one (1 ) year(s) periods. The County shall give
the Contractor written notice of the County's intention to renew the Agreement term
prior to the end of the Agreement term then in effect.
The County Manager, or his designee, may, at his discretion, extend the
Agreement under all of the terms and conditions contained in this Agreement for
up to one hundred and eighty (180) days. The County Manager, or his designee,
shall give the Contractor written notice of the County's intention to extend the
Agreement term prior to the end of the Agreement term then in effect.
2. COMMENCEMENT OF SERVICES. The Contractor shall commence the work
upon issuance of a ■ Purchase Order .
3. STATEMENT OF WORK. The Contractor shall provide services in accordance
with the terms and conditions of • Request for Proposal (RFP) I I Invitation to Bid
(ITB) Other ( ) # 20-7776 , including all
Attachment(s), Exhibit(s) and Addenda and the Contractor's proposal referred to
herein and made an integral part of this Agreement.
■ The Contractor shall also provide services in accordance with Exhibit A -
Scope of Services attached hereto.
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Fixed Price Professional Service Agreement#2017-001 (Ver.1)
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3.1 This Agreement contains the entire understanding between the parties and
any modifications to this Agreement shall be mutually agreed upon in writing by the
Parties, in compliance with the County's Procurement Ordinance, as amended, and
Procurement Procedures in effect at the time such services are authorized.
3.2 The execution of this Agreement shall not be a commitment to the
Contractor to order any minimum or maximum amount. The County shall order
items/services as required but makes no guarantee as to the quantity, number,
type or distribution of items/services that will be ordered or required by this
Agreement.
4. THE AGREEMENT SUM. The County shall pay the Contractor for the
performance of this Agreement based on Exhibit B- Fee Schedule, attached
hereto and the price methodology as defined in Section 4.1 . Payment will be made
upon receipt of a proper invoice and upon approval by the County's Contract
Administrative Agent/Project Manager, and in compliance with Chapter 218, Fla.
Stats., otherwise known as the "Local Government Prompt Payment Act".
4.1 Price Methodology (as selected below):
IN Lump Sum (Fixed Price): A firm fixed total price offering for a project; the risks
are transferred from the County to the contractor; and, as a business practice there
are no hourly or material invoices presented, rather, the contractor must perform
to the satisfaction of the County's project manager before payment for the fixed
price contract is authorized.
of labor time spent by the contractor's employees and subcontractors to perform
,
generally used in projects in which it is not possible to accurately estimate the size
of the project, or when it is expected that the project requirements would most likely
change. As a general business practice, these contracts include back-up
documentation of costs; invoices would include number of hours worked and billing
records), material or equipment invoices, and other reimbursable documentation
for the project.
Unit Price: The County agrees to pay a firm total fixed price (inclusive of all
costs, including labor, materials, equipment, overhead, etc.)for a repetitive product
or service delivered (i.e. installation price per ton, delivery price per package or
carton, etc.). The invoice must identify the unit price and the number of unit
received (no contractor inventory or cost verification).
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Fixed Price Professional Service Agreement#2017-001 (Ver.2)
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4.2 Any County agency may obtain services under this Agreement, provided
sufficient funds are included in their budget(s).
4.3 Payments will be made for services furnished, delivered, and accepted,
upon receipt and approval of invoices submitted on the date of services or within
six (6) months after completion of the Agreement. Any untimely submission of
invoices beyond the specified deadline period is subject to non-payment under the
legal doctrine of "laches" as untimely submitted. Time shall be deemed of the
essence with respect to the timely submission of invoices under this Agreement.
4,4 I I . Travel and Reimbursable
Expenses must be approved in advance in writing by the County. Travel expenses
shall be reimbursed as per Section 112.061 Fla. Stats.
Reimbursements shall be at the following rates:
Mileage $0.44.5 per mile
Breakfast $6.00
t-tinoh $a-1-00
Dinner $19.00
Airfare Actual ticket cost limited to tourist or
coach class fare
Rental-oar Actual rental cost limited to compact or
Lodging Actual cost of g at single
occupancy rate with a cap of no more
than $150.00 per night
Parking Actual cost of parking
Taxi or Airport Limousine Actual cost of either taxi ar airport
11M-0-1.161-148
Reimbursable items other than travel expenses shall be limited to the following:
Reimbursable items will be paid only after Contractor has provided all receipts.
Contractor shall be responsible for all other costs and expenses associated with
5. SALES TAX. Contractor shall pay all sales, consumer, use and other similar taxes
associated with the Work or portions thereof, which are applicable during the
performance of the Work. Collier County, Florida as a political subdivision of the
State of Florida, is exempt from the payment of Florida sales tax to its vendors
under Chapter 212, Florida Statutes, Certificate of Exemption # 85-8015966531 C.
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Fixed Price Professional Service Agreement#2017-001 (Ver.1)
6. NOTICES. All notices from the County to the Contractor shall be deemed duly
served if mailed or emailed to the Contractor at the following:
Company Name: AVIAREPS Airline Management, Inc.
Address: 6355 NW 36th Street Suite 600
Miami FL 33166
Authorized Agent:
Attention Name & Title: Marcelo Rodrigues Kaiser
Telephone: +5511 4863.8293/ +5511 98125.9632
E-Mail(s): Mkaiser@aviareps.com
All Notices from the Contractor to the County shall be deemed duly served if mailed
or emailed to the County to:
Board of County Commissioners for Collier County, Florida
Division Director: Jack Wert
Division Name: Tourism Division
Address: 2660 N. Horseshoe Drive
Naples, FL 34104
Administrative Agent/PM: Claudia Cianfero, Tourism Sales Coordinator
Telephone: 239-252-5879
E-Mail(s): Claudia.Cianfero@colliercountyfl.gov
The Contractor and the County may change the above mailing address at any time
upon giving the other party written notification. All notices under this Agreement
must be in writing.
7. NO PARTNERSHIP. Nothing herein contained shall create or be construed as
creating a partnership between the County and the Contractor or to constitute the
Contractor as an agent of the County.
8. PERMITS: LICENSES: TAXES. In compliance with Section 218.80, F.S., all
permits necessary for the prosecution of the Work shall be obtained by the
Contractor. The County will not be obligated to pay for any permits obtained by
Subcontractors.
Payment for all such permits issued by the County shall be processed internally by
the County. All non-County permits necessary for the prosecution of the Work shall
be procured and paid for by the Contractor. The Contractor shall also be solely
responsible for payment of any and all taxes levied on the Contractor. In addition,
the Contractor shall comply with all rules, regulations and laws of Collier County,
the State of Florida, or the U. S. Government now in force or hereafter adopted.
The Contractor agrees to comply with all laws governing the responsibility of an
employer with respect to persons employed by the Contractor.
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Fixed Price Professional Service Agreement#2017-001 (Ver.2)
9. NO IMPROPER USE. The Contractor will not use, nor suffer or permit any person
to use in any manner whatsoever, County facilities for any improper, immoral or
offensive purpose, or for any purpose in violation of any federal, state, county or
municipal ordinance, rule, order or regulation, or of any governmental rule or
regulation now in effect or hereafter enacted or adopted. In the event of such
violation by the Contractor or if the County or its authorized representative shall
deem any conduct on the part of the Contractor to be objectionable or improper,
the County shall have the right to suspend the Agreement of the Contractor. Should
the Contractor fail to correct any such violation, conduct, or practice to the
satisfaction of the County within twenty-four(24) hours after receiving notice of such
violation, conduct, or practice, such suspension to continue until the violation is
cured. The Contractor further agrees not to commence operation during the
suspension period until the violation has been corrected to the satisfaction of the
County.
10. TERMINATION. Should the Contractor be found to have failed to perform his
services in a manner satisfactory to the County as per this Agreement, the County
may terminate said Agreement for cause; further the County may terminate this
Agreement for convenience with a thirty (30) day written notice. The County shall
be the sole judge of non-performance.
In the event that the County terminates this Agreement, Contractor's recovery
against the County shall be limited to that portion of the Agreement Amount earned
through the date of termination. The Contractor shall not be entitled to any other or
further recovery against the County, including, but not limited to, any damages or
any anticipated profit on portions of the services not performed.
11. NO DISCRIMINATION. The Contractor agrees that there shall be no discrimination
as to race, sex, color, creed or national origin.
12. INSURANCE. The Contractor shall provide insurance as follows:
A. Commercial General Liability: Coverage shall have minimum limits of
$ 1,000,000 Per Occurrence, $2,0000,000 aggregate for Bodily Injury
Liability and Property Damage Liability. This shall include Premises and
Operations; Independent Contractors; Products and Completed Operations and
Contractual Liability.
/3, ❑ Business Auto Liability4 Coverage shall have minimum limits of
$ Per Occurrence, Combined Single Limit for Bodily Injury Liability
and Property Damage Liability. This shall include: Owned Vehicles, Hired and Non
Cr ❑ Insurance covering all employees meeting
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Fixed Price Professional Service Agreement#2017-001 (Ver.2)
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The coverage must inoltide Employers' Liability with a minimum limit of
$ for each accident.
ID, Professional Liability Shall be maintained by the Contractor to ensure its
this Agreement. Contractor waives its right of recovery against County as to any
claims under this insurance. Such insurance shall have limits of not less than
$ each claim and aggregate.
1= ❑ Cyber Liability: Coverage shall have minimum limits of$ per
occurrence.
1- ❑ echnology Errors and Omissions• C'overage shall have minimum limits of
v.v�..Tw-v-rrrTvvry o-vwm-a�v
$ per occurrence.
- I I Watercraft: Coverage shall have minimum limits of $ per
occurrence.
be maintained where applicable to the completion of the work $ per
occurrence.
$ per occurrence.
minimum limits of$ per occurrence.
Special Requirements: Collier County Board of County Commissioners, OR, Board
of County Commissioners in Collier County, OR, Collier County Government shall
be listed as the Certificate Holder and included as an "Additional Insured" on the
Insurance Certificate for Commercial General Liability where required. This
insurance shall be primary and non-contributory with respect to any other insurance
maintained by, or available for the benefit of, the Additional Insured and the
Contractor's policy shall be endorsed accordingly.
Current, valid insurance policies meeting the requirement herein identified shall be
maintained by Contractor during the duration of this Agreement. The Contractor
shall provide County with certificates of insurance meeting the required insurance
provisions. Renewal certificates shall be sent to the County thirty (30) days prior to
any expiration date. Coverage afforded under the policies will not be canceled or
allowed to expire until the greater of: thirty (30) days prior written notice, or in
accordance with policy provisions. Contractor shall also notify County, in a like
manner, within twenty-four (24) hours after receipt, of any notices of expiration,
cancellation, non-renewal or material change in coverage or limits received by
Contractor from its insurer, and nothing contained herein shall relieve Contractor of
this requirement to provide notice.
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Fixed Price Professional Service Agreement#2017-001(Ver.2)
Contractor shall ensure that all subcontractors comply with the same insurance
requirements that the Contractor is required to meet.
13. INDEMNIFICATION. To the maximum extent permitted by Florida law, the
Contractor shall defend, indemnify and hold harmless Collier County, its officers
and employees from any and all liabilities, damages, losses and costs, including,
but not limited to, reasonable attorneys'fees and paralegals' fees, whether resulting
from any claimed breach of this Agreement by Contractor, any statutory or
regulatory violations, or from personal injury, property damage, direct or
consequential damages, or economic loss, to the extent caused by the negligence,
recklessness, or intentionally wrongful conduct of the Contractor or anyone
employed or utilized by the Contractor in the performance of this Agreement. This
indemnification obligation shall not be construed to negate, abridge or reduce any
other rights or remedies which otherwise may be available to an indemnified party
or person described in this paragraph.
This section does not pertain to any incident arising from the sole negligence of
Collier County.
13.1 The duty to defend under this Article 13 is independent and separate from the
duty to indemnify, and the duty to defend exists regardless of any ultimate liability of
the Contractor, County and any indemnified party. The duty to defend arises
immediately upon presentation of a claim by any party and written notice of such
claim being provided to Contractor. Contractor's obligation to indemnify and defend
under this Article 13 will survive the expiration or earlier termination of this Agreement
until it is determined by final judgment that an action against the County or an
indemnified party for the matter indemnified hereunder is fully and finally barred by
the applicable statute of limitations.
14. AGREEMENT ADMINISTRATION. This Agreement shall be administered on
behalf of the County by the Tourism Division
15. CONFLICT OF INTEREST. Contractor represents that it presently has no interest
and shall acquire no interest, either direct or indirect, which would conflict in any
manner with the performance of services required hereunder. Contractor further
represents that no persons having any such interest shall be employed to perform
those services.
16. COMPONENT PARTS OF THIS AGREEMENT. This Agreement consists of the
following component parts, all of which are as fully a part of the Agreement as if
herein set out verbatim: Contractor's Proposal, Insurance Certificate(s), ❑■ Exhibit
A Scope of Services, Exhibit B Fee Schedule, ❑■ RFP/ ❑ ITR/❑ Other
#20-7776 , including Exhibits, Attachments and Addenda/Addendum,
❑ subsequent quotes, axe n Other Exhibit/Attachment:
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Fixed Price Professional Service Agreement#2017-001(Ver.2)
17. APPLICABILITY. Sections corresponding to any checked box (II) will expressly
apply to the terms of this Agreement.
18. SUBJECT TO APPROPRIATION. It is further understood and agreed by and
between the parties herein that this Agreement is subject to appropriation by the
Board of County Commissioners.
19. PROHIBITION OF GIFTS TO COUNTY EMPLOYEES. No organization or
individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee,
service or other item of value to any County employee, as set forth in Chapter 112,
Part III, Florida Statutes, Collier County Ethics Ordinance No. 2004-05, as
amended, and County Administrative Procedure 5311. Violation of this provision
may result in one or more of the following consequences: a. Prohibition by the
individual, firm, and/or any employee of the firm from contact with County staff for
a specified period of time; b. Prohibition by the individual and/or firm from doing
business with the County for a specified period of time, including but not limited to:
submitting bids, RFP, and/or quotes; and, c. immediate termination of any
Agreement held by the individual and/or firm for cause.
20. COMPLIANCE WITH LAWS. By executing and entering into this Agreement, the
Contractor is formally acknowledging without exception or stipulation that it agrees
to comply, at its own expense, with all federal, state and local laws, codes, statutes,
ordinances, rules, regulations and requirements applicable to this Agreement,
including but not limited to those dealing with the Immigration Reform and Control
Act of 1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as
either may be amended; taxation, workers' compensation, equal employment and
safety including, but not limited to, the Trench Safety Act, Chapter 553, Florida
Statutes, and the Florida Public Records Law Chapter 119, including specifically
those contractual requirements at F.S. § 119.0701(2)(a)-(b) as stated as follows:
IF THE CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF
PUBLIC RECORDS AT:
Communication and Customer Relations Division
3299 Tamiami Trail East, Suite 102
Naples, FL 34112-5746
Telephone: (239) 252-8999
The Contractor must specifically comply with the Florida Public Records Law to:
1. Keep and maintain public records required by the public agency to perform
the service.
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Fixed Price Professional Service Agreement#2017-001 (Vert)
2. Upon request from the public agency's custodian of public records, provide
the public agency with a copy of the requested records or allow the records
to be inspected or copied within a reasonable time at a cost that does not
exceed the cost provided in this chapter or as otherwise provided by law.
3. Ensure that public records that are exempt or confidential and exempt from
public records disclosure requirements are not disclosed except as
authorized by law for the duration of the contract term and following
completion of the contract if the Contractor does not transfer the records
to the public agency.
4. Upon completion of the contract, transfer, at no cost, to the public agency
all public records in possession of the Contractor or keep and maintain
public records required by the public agency to perform the service. If the
Contractor transfers all public records to the public agency upon
completion of the contract, the Contractor shall destroy any duplicate
public records that are exempt or confidential and exempt from public
records disclosure requirements. If the Contractor keeps and maintains
public records upon completion of the contract, the Contractor shall meet
all applicable requirements for retaining public records. All records stored
electronically must be provided to the public agency, upon request from
the public agency's custodian of public records, in a format that is
compatible with the information technology systems of the public agency.
If Contractor observes that the Contract Documents are at variance therewith, it
shall promptly notify the County in writing. Failure by the Contractor to comply with
the laws referenced herein shall constitute a breach of this Agreement and the
County shall have the discretion to unilaterally terminate this Agreement
immediately.
21 . OFFER EXTENDED TO OTHER GOVERNMENTAL ENTITIES. Collier County
encourages and agrees to the successful Contractor extending the pricing, terms and
conditions of this solicitation or resultant Agreement to other governmental entities at
the discretion of the successful Contractor.
22. AGREEMENT TERMS. If any portion of this Agreement is held to be void, invalid, or
otherwise unenforceable, in whole or in part, the remaining portion of this Agreement
shall remain in effect.
23. ADDITIONAL ITEMS/SERVICES. Additional items and/or services may be added to
this Agreement in compliance with the Procurement Ordinance, as amended, and
Procurement Procedures.
24. DISPUTE RESOLUTION. Prior to the initiation of any action or proceeding permitted
by this Agreement to resolve disputes between the parties, the parties shall make a
good faith effort to resolve any such disputes by negotiation. The negotiation shall be
attended by representatives of Contractor with full decision-making authority and by
County's staff person who would make the presentation of any settlement reached
during negotiations to County for approval. Failing resolution, and prior to the
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Fixed Price Professional Service Agreement#2017-001 (Ver.2)
commencement of depositions in any litigation between the parties arising out of this
Agreement, the parties shall attempt to resolve the dispute through Mediation before
an agreed-upon Circuit Court Mediator certified by the State of Florida. The mediation
shall be attended by representatives of Contractor with full decision-making authority
and by County's staff person who would make the presentation of any settlement
reached at mediation to County's board for approval. Should either party fail to submit
to mediation as required hereunder, the other party may obtain a court order requiring
mediation under section 44.102, Fla. Stat.
25. VENUE. Any suit or action brought by either party to this Agreement against the other
party relating to or arising out of this Agreement must be brought in the appropriate
federal or state courts in Collier County, Florida, which courts have sole and exclusive
jurisdiction on all such matters.
26. ❑ KEY PERSONNEL. The Contractor's personnel and management to be utilized for
the right to perform investigations as may be deemed necessary to ensure that
competent persons will be utilized in the performance of the Agreement. The Contractor
shall assign as many people as necessary to complete the services on a timely basis,
the required service dates. The Contractor shall not change Key Personnel unless the
following conditions are met: (1) Proposed replacements have substantially the same
or better qualifications and/or experience. (2) that the County is notified in writing as far
in advance as possible. The Contractor shall make commercially reasonable efforts to
notify Collier County within seven (7) days of the change. The County retains final
approval of proposed replacement personnel.
n AGREEMENT STAFFING. The Contractor's personnel and management to be
utilized for this Agreement shall be knowledgeable in their areas of expertise. The
County reserves the right to perform investigations as may be deemed necessary to
ensure that competent persons will be utilized in the performance of the Agreement.
The Contractor shall assign as many people as necessary to complete required
services on a timely basis, and each person assigned shall be available for an amount
of time adequate to meet required services.
27. ■ ORDER OF PRECEDENCE. In the event of any conflict between or among the
terms of any of the Contract Documents, the terms of solicitation the Contractor's
Proposal, and/or the County's Board approved Executive Summary, the Contract
Documents shall take precedence.
ODE ,R OF PRECEDENCE /�ntFunded1 In the event of any conflict between
or among the terms of any of the Contract Documents and/or the County's Board
the terms of all other Contract Documents, except the terms of any Supplemental
Conditions shall take precedence over the Agreement. To the extent any conflict in the
terms of the Contract Doc en-ts cannot be resolved by a lication of the
n-t, the conflict &ha-ll be resolved by
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Fixed Price Professional Service Agreement#2017-001(Ver.2)
imposing the more strict or costly obligation under the Contr
Contractor at County's discretion.
28. ASSIGNMENT. Contractor shall not assign this Agreement or any part thereof, without
the prior consent in writing of the County. Any attempt to assign or otherwise transfer
this Agreement, or any part herein, without the County's consent, shall be void. If
Contractor does, with approval, assign this Agreement or any part thereof, it shall
require that its assignee be bound to it and to assume toward Contractor all of the
obligations and responsibilities that Contractor has assumed toward the County.
29. SECURITY. The Contractor is required to comply with County Ordinance 2004-52, as
amended. Background checks are valid for five (5) years and the Contractor shall be
responsible for all associated costs. If required, Contractor shall be responsible for the
costs of providing background checks by the Collier County Facilities Management
Division for all employees that shall provide services to the County under this
Agreement. This may include, but not be limited to, checking federal, state and local
law enforcement records, including a state and FBI fingerprint check, credit reports,
education, residence and employment verifications and other related records.
Contractor shall be required to maintain records on each employee and make them
available to the County for at least four (4) years. All of Contractor's employees and
subcontractors must wear Collier County Government Identification badges at all times
while performing services on County facilities and properties. Contractor ID badges are
valid for one (1) year from the date of issuance and can be renewed each year at no
cost to the Contractor during the time period in which their background check is valid,
as discussed below. All technicians shall have on their shirts the name of the
contractor's business.
The Contractor shall immediately notify the Collier County Facilities Management
Division via e-mail (DL-FMOPS@colliergov.net) whenever an employee assigned to
Collier County separates from their employment. This notification is critical to ensure
the continued security of Collier County facilities and systems. Failure to notify within
four (4) hours of separation may result in a deduction of$500 per incident.
(Intentionally left blank-signature page to follow)
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Fixed Price Professional Service Agreement#2017-001(Ver.2)
IN WITNESS WHEREOF, the parties hereto, by an authorized person or agent, have
executed this Agreement on the date and year first written above.
ATTEST: BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
Crystal K. Kinzel, Clerk of Courts &
Co t Iler AgytAl40),i
By By.
Burt L. Saunders , Chairman
Dated: Mobtv1ber-.1(,`
(SEAL) Attest as to Chairman's
Contractor's VV4tilessesy. AVIAREPS Airline Management, Inc.
Contractor
n,Aa;celo Kaiser
_ n;rat Slnn+der
:v"TREF<
By:
Contractor's First Witness Signature
Leslie J. Machado/Managing Director USA
Marcelo Kaiser/ VP Latin America TType/print signature and titlel
TType/print witness namet
Contractor's Second Witness
Lizandra Pajak / Tourism Manager
TType/print witness name
Approved as to Form and Legality:
04,02eAVI
11- 1.c-Fln-f County Attorney
C oI b°Pn m tsreene-
Print Name
Page 12 of 15
Fixed Price Professional Service Agreement#2017-001 (Ver.2) r ,
AO
Exhibit A
Scope of Services
❑■ following this page (pages 1 through 2 )
❑ this exhibit is not applicable
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Fixed Price Professional Service Agreement#2017-001 (Ver.2)
RFP"Latin American Tourism Representation"
EXHIBIT A
SCOPE OF SERVICES
Avaiareps Airline Management,Inc.,representative company of:
Aviapreps Argentina S.A.(Argentina)
Aviareps Assessoria em Turismo LTDA(Brazil)
Aviareps Chile Limitada(Chile)
Aviareps Colombia SAS(Columbia)
Aviareps S de RL d CV(Mexico)
BACKGROUND
The CVB (Convention & Visitors Bureau) has identified several Latin American countries that have the potential to bring large
numbers of visitors to Collier County. It is the intent of the CVB to establish representation services in several countries including,
but not necessarily all of the following:Brazil,Argentina,Chile,Colombia and Mexico.
DETAILED SCOPE OF WORK
The term"Vendor"and"Contractor"will be used interchangeably throughout this Agreement.
The term"CVB"and"County"will be used interchangeably throughout this Agreement.
Services Required:
I. The Vendor will be required to submit"annual"Business Plans to include sales and marketing efforts for leisure sales,tour
operator/wholesaler sales,travel industry training,promotions and other services required to showcase the tourism attributes
of the Naples,Marco Island, and the Everglades area of Florida to include a proposed budget and trade show participation
for the Argentina, Brazil, Chile, Colombia, Mexico, and other Latin American markets on behalf of the Naples, Marco
Island,Everglades CVB,a Division of Collier County Board of County Commissioners,hereinafter referred to as"CVB".
2. Assist in identifying and providing recommendations for Tour Operator Brochure placement and other media buying
opportunities. Advertising costs, and co-op promotions with the travel trade will be handled separately through the CVB
advertising and promotion's budget.
3. Call on travel-related organizations; including Tour Operators, Receptive Operators, Airline Retail Travel Agents, along
with meeting planning,incentive,car rental and airline companies,with no less than 20 personal visits to the offices of these
organizations,during each one month reporting period,to increase awareness of the Naples,Marco Island,Everglades area
of Florida in key target markets in Latin American Countries.
4. Provide in-house storage and fulfillment services of publications/literature to trade and consumers, maintaining and
distributing CVB collateral and Collier County hotel and attractions collateral as needed. Facilitate the sourcing of services
related to translations,local printing,promotional flyers or other collateral to be paid directly to those vendors.
5. Assist in the scheduling,planning and participation in two travel agent/tour operator Destination Reviews Familiarization
Trip (Fam's) during each annual contract period. The Vendor will make its best effort to obtain complimentary airline
participation(i.e.seats)and to qualify participating agents. CVB staff will organize itinerary and assist in all arrangements
for participation in Destination Reviews. The Vendor will be required to provide one of the Vendor's staff members to
accompany the group. All Destination Review visits are contingent on securing complimentary airline transportation by the
Vendor,with CVB confirming all hotel and itinerary arrangements for each Destination Review.
Page 1 of 2
Exhibit A-Scope of Services A
6. Demonstrate database capabilities and appropriate reach for the best distribution of newsletters and Press Releases as
generated by the CVB Public Relations&Communications Team and other communications generated by the CVB and/or
approved industry organizations. Distribution to include a comprehensive list that targets the travel trade,tour operators,
meeting and incentive planner's media,airline and car rental representatives.
7. Provide translation services when required,for CVB marketing materials such as press releases,collateral,advertising pieces
and Travel Industry Newsletters,among others.
8. Participate in a mutually agreed upon set of trade shows and events, including booth setup, staffing and scheduling of
appointments. Communicate requests for public relations (PR) opportunities associated with such events to the CVB
International Sales Representative. Costs associated with setup and registration expenses will be paid separately by the
CVB.
9. When travel outside the city or state of the Vendor's principle office is required and pre-approved,the Vendor will adhere
to the Collier County Board of County Commissioners,ordinances,policies and procedures,for all travel and entertainment
related expenses. These will be provided to the Vendor upon award of the contract. Collier County will reimburse the
Vendor for reasonable pre-approved travel and entertainment related expenses in these circumstances,with maximum limits
to be established.
10. Submit a monthly report by the 10'f'of the month covering all key deliverable items on this scope of work in the format
acceptable to the CVB and submit an annual recap report summarizing the year's activities and plans projected for the
following month's activities. Monthly reports will be submitted with monthly representation retainer invoices. Upon receipt
of both,payment will be processed. Monthly and Annual reports shall include,but not be limited to,the following items:
• Market Overview: Brief highlights for market trends,statistics.
• Sales: Key account solicitations, calls and email campaigns results for each market segment (Tour operators, group
tour operators,Travel Agencies,Meeting and Incentive,Airline and Rental Car Companies);using CVB recommended
format.
• Marketing/Media: Key developments in the area of Marketing,Media and Public Relations/Editorial opportunities,
or placements.
• Database: Actual contacts provided in excel format with Name,Title,Address,Phone,and Email columns completed.
• Tracking/Reporting Matrices as follows:
➢ Tracking room night production for top Receptive Tour Operators
➢ Number of Naples,Marco Island(Collier County)hotels added to existing Top Operator's list
➢ Collier County destination added as featured Tour Program offered
➢ Media/Marketing/PR opportunities uncovered through sales efforts
➢ Database Growth in real numbers month over month and year over year.
11. Assist in the creation of a comprehensive contact database to include Tour Operator/Travel Agent and Meeting Planner and
consumer contacts. While representing CVB at tradeshows, promotions and sales calls, all contacts initiated, are to be
considered the property of CVB and are to be submitted on a monthly Excel spreadsheet,attached to the monthly report,in
a format acceptable to CVB.
12. Assist CVB in developing a strategy for securing international air charters or scheduled air service from key markets by
providing contact information,scheduling meetings and conducting follow-up as needed.
13. Maintain close working relations with VISIT FLORIDA, Brand U.S.A. and tourism industry associations, including Visit
USA Organizations among others.
Page2of2
Exhibit A-Scope of Services �_
Exhibit B
Fee Schedule
following this page (pages 1 through 1 )
Page 14 of 15
Fixed Price Professional Service Agreement#2017-001(Ver.2)
CAC
RFP# 20-7776 "Latin American Tourism Representation"
EXHIBIT B
FEE SCHEDULE
Countries Represented Annual Retainer Fee*to be paid in 12 monthly installments for Marketing
Trade&Public Relation activities
Argentina $2,000/per month($24,000 annually)
Brazil $2,950/per month($35,400 annually)
Chile $2,000/per month($24,000 annually)
Colombia $825/per month($9,900 annually)
Mexico $2,700/per month($32,400 annually)
*Annual Fee shall remain firm for the initial term of this contract.After initial term,Vendor may request a change to
fee upon the prior approval of the County through an amendment to this agreement.
Countries Represented **Training,sales calls,workshops,trade&road shows,Fams,Dest Reviews,
Sales Missions,Social Media,Staff Cost,Co-Ops,Contests,Media Monitoring
Argentina $10,000 annually,as needed
Brazil $19,000 annually,as needed
Chile $11,950 annually,as needed
Colombia $9,900 annually,as needed
Mexico $13,000 annually,as needed
**Activities in this category and related travel costs will be estimated and approved by County in advance. Travel
expenses reimbursement will be in accordance with FS 125.0104 and Collier County Resolution 2006-40.
Page 1 of 1
Exhibit B-Fee Schedule CM
Other Exhibit/Attachment
Description:
❑ following this page (pages through )
■ this exhibit is not applicable
Page 15 of 15
Fixed Price Professional Service Agreement#2017-001 (Vert)
HISCOX
VERSICHERUNGSSCHEIN
Vermogensschaden- and Betriebs-Haftpflichtversicherung
Nr.: HV.VSH.6124273
Versicherungsnehmer: AVIAREPS AG
Josephspitalstr. 15
80331 MUNCHEN
Versichertes Risiko: Reprasentanzdienstleistungen gemaR"Besondere
Deckungsvereinbarungen"
Versicherungsumme: Vermogensschaden-Haftpflichtversicherung
(2-fach maximiert je € 1.000.000,00 fur Vermogensschaden
Versicherungsjahr) Entschadigungsgrenzen-Eigenschaden:
- € 100.000,00 fur Beschadigung oder Zerstorung der Website
- € 100.000,00 fur Vertrauensschaden
- €100.000,00 fur Eigenschaden bei Verlust von Dokumenten
- € 100.000,00 fur Kosten bei Reputationsschaden
- € 100.000,00 fur Vertragsstrafe wegen der Verletzung von
Geheimhaltungspflichten
- € 100.000,00 fur Kosten strafrechtlicher Verteidigung
Betriebs-Haftpflichtversicherung
€5.000.000,00 fur Personen-and Sachschaden(inkl.
Mietsachschaden)
Fest-SB je Versicherungsfall€10.000,00 fur Vermogensschaden
Fest-SB je Versicherungsfall€5.000,00 fur Sachschaden
Selbstbehalt: Fest-SB je Versicherungsfall€5.000,00 fur Personenschaden
Fest-SB je Versicherungsfall€ 15.000,00 fur Schaden vor Gerichten
in den USA/Kanada
Beginn der Versicherung: 1• Januar 2019, Ablauf der Versicherung: 1. Januar 2022,
12.00 Uhr 12.00 Uhr
Nachste Falligkeit: 1. Januar 2020
Anderungsgrund: Pramienregulierung
Versicherungsbedingungen: Professions by Hiscox Bedingungen 02/2013, Besondere
Deckungsvereinbarungen
Beitragsberechnung: Umsatz Faktor(%o) Mindestpramie Pramie
Umsatz weltweit € 132.279.730,78 0,200 €19.900,00 €26.455,95
(ohne USA/CDN)
Umsatz USA/Kanada: €1.523.109,22 0,475 €900,00 €900,00
Betriebs- Umsatz Faktor(a/aa) Mindestpramie Pramie
Haftpflichtversicherung
Umsatz weltweit € 132.279.730,78 0,0323 €2.189,36 €2.810,30
(ohne USA/Kanada)
Umsatz USA/Kanada: €1.523.109,22 0,052 €950,00 €950,00
Jahresnettopramie: €31.116,25
Versicherungssteuer: 19,00 % €5.912,09
Gesamtpramie: €37.028,34
Schadenmeldung an: HISCOX,ArnulfstraIe 31, 80636 Munchen
T+49(0)89 545801 300, F +49 (0)89 545801 399
Munchen, 16. September 2019 Seite 1 von 6
Hiscox SA Adresse Arnultstralle 31 T+49(0)89 54 58 01 100
Niederlassung fur Deutschland 80636 Munchen F+49(0)89 54 58 01 199
Hauptbevollmtchtigter Deutschland E hiscox.info@hiscox.de
Robert Dietrich Amtsgericht Munchen HRB 238125 www.hiscox,de
Hiscox SA ist eine in Luxemburg zugelassene Versicherungsgesellschaft,die der Aufsicht des Commissariat aux Assurances(CAA)unterliegt Hiscox SA ist im Registre
du Commerce et des Societds(Handelsregister)des Groaherzogtums Luxemburg unter der Hummer B217018 eingetragen Ladungsfshige Anschrift des Hauptsitzes der
Hiscox SA:35 F Avenue John F.Kennedy,1855,Luxemburg,Gro0herzogtum Luxemburg Mitglieder des Verwaltungsrats.Bronislaw Edmund Masojada(Vorsitzender),
Stephane Marc Charles Flaquet,Hamayou Akbar Hussain,Andrea Schmid,Thomas HOrlimann,Victor van der Kwast,Ben Walter.
HISCOX
VERSICHERIJNGSSCHEIN
Vermogensschaden- and Betriebs-Haftpflichtversicherung
Nr.: HV.VSH.6124273
gezeichnet:
Hiscox SA Sie werden betreut von:
Niederlassung fur Deutschland AMEXPool AG
Hauptbevollmachtigter: Robert Dietrich Im Mittelfeld 19
79426 Buggingen
c:). 1.a. Tel. : 07631/3640-0
Fax: 07631/3640-220
Munchen, 16. September 2019 Seite 2 von 6
Hiscox SA Adresse Arnulfstrafie 31 T+49(0)89 54 58 01 100
Niederlassung fur Deutschland 80636 Munchen F+49(0)89 54 58 01 199
Hauptbevollmochtigter Deutschland E hiscox info@hiscox.de
Robert Dietrich Amtsgericht Munchen HRB 238125 www.hiscox.de
Hiscox SA 1st eine in Luxemburg zugelassene Versicherurgsgesellschaft,die der Aufsicht des Commissariat aux Assurances(CAA)unterliegt.Hiscox SA ist im Registre
du Commerce el des Socidtds(Handelsregister)des GroRherzogtums Luxemburg unter der Nummer 6217018 eingetragen Ladungsfahlge Anschrift des Hauptsitzes der
Hiscox SA:35 F Avenue John F Kennedy,1855,Luxemburg,Gro0herzogtum Luxemburg Mitglieder des Verwaltungsrats:Bronislaw Edmund Masojada(Vorsitzender),
Stephane Marc Charles Flaquet,Hamayou Akbar Hussain,Andrea Schmid,Thomas HOrlimann,Victor van der Kwast,Ben Walter.
4,4
HISCOX
Haftpflichtversicherung Liability Insurance
Versicherungsbestatigung Certificate of Insurance
Versicherungsnehmer(in) Policyholder
AVIAREPS AG AVIAREPS AG
Josephspitalstr. 15 Josephspitalstr, 15
80331 MUNCHEN 80331 MUNCHEN
Versicherungsscheinnummer Policy Number
HV.VSH.6124273 HV.VSH.6124273
Versichertes Risiko Insured Risk
Vermogensschaden Financial Losses
Personen-and Sachschaden(inkl.Mietsachschaden) bodily injury and property damages(including claims to
rented property)
Versicherungsumme Sum Insured
€1.000.000,00 fur Vermogensschaden € 1,000,000.00 for financial losses
€5.000.000,00 fur Personen-and Sachschaden(inkl. E 5,000,000.00 for bodily injury and property damages
Mietsachschaden) (including claims to rented property)
Maximierung Aggregate Limit
zweifach je Versicherungsjahr double aggregated per year
Versicherungsperiode Period of Insurance
1.Januar 2019 bis 1.Januar 2022 1st January 2019 to 1st January 2022
Nachste Falligkeit Next Due Date
1.Januar 2020 1st January 2020
Versicherungsbedingungen Insurance Terms and Conditions
Professions by Hiscox Bedingungen 02/2013Besondere Professions by Hiscox Bedingungen 02/2013Besondere
Deckungsvereinbarungen _Deckungsvereinbarungen
Schadenmeldung an Claims Information to
HISCOX,Arnulfstralle 31, D-80636 Munchen HISCOX,Arnulfstralle 31,D-80636 Munich
Telefon: +49(0)89 545801 300 Phone: +49(0)89 545801 300
Telefax: +49(0)89 545801 399 Facsimile: +49(0)89 545801 399
Haftungsausschluss Disclaimer
Rechtsverbindlich ist ausschlief3lich der deutsche Vertrag. Only the German policy wording is legally binding.
Versicherer Insurer
Hiscox SA Hiscox SA
i(i:?1. 1,11 Lo.,
Munchen. 18.September 2019 Munich, 18th September 2019
Hiscox SA Adresse Arnulfstralle 31 T+49(0)89 54 58 01 100
Niederlassung fur Deutschland 80636 Munchen F+49(0)89 54 58 01 199
Hauptbevollmachtigter Deutschland E hiscox.info@hiscox.de
Robert Dietrich Amtsgericht Munchen HRB 238125 www.hiscox.de
Hiscox SA Ist eine in Luxemburg zugelassene Versicherungsgesellschaft,die der Aufsicht des Commissariat aux Assurances(CAA)unterliegt Hiscox SA ist im Registre
du Commerce et des Societds(Handelsregister)des Gro5herzoglums Luxemburg unter der Hummer B217018 eingetragen.Ladungsfahige Anschrift des Hauptsitzes der
Hiscox SA:35 F Avenue John F.Kennedy,1855,Luxemburg,Grotherzogtum Luxemburg.Mltglieder des Verwaltungsrats:Bronislaw Edmund Masojada(Vorsitzender),
Stephane Marc Charles Flaquet,Hameyou Akbar Hussein,Andrea Schmid,Thomas HOrlimann,Victor van der Kwast,Ben Walter
eta
HISCOX
VERSICHERUNGSSCHEIN
VermOgensschaden- and Betriebs-Haftpflichtversicherung
Nr.: HV.VSH.6124273
Besondere Deckun•svereinbarun•en:
I. VERSICHERTE TATIGKEITEN
Versicherungsschutz besteht fur folgende rechtlich zulassige Tatigkeiten:
1. REPRASENTANZDIENSTLEISTUNGEN
-Direkter and indirekter Vertrieb sowie Marketing von Passagekapazitaten von
Linienfluggesellschaften
-Reservierung von Flugbuchungen
-Ticketverkauf
-Reprasentanz-and Beratungsdienstleistungen im Administrations-and Finanzbereich
-Marketing
-Werbung and Public Relations von Destinationen, Hotelketten, Mietwagenunternehmen,
Eisenbahngesellschaften, Flughafengesellschaften and Kreuzfahrtunternehmen
2. IT- UND TELEKOMMUNIKATIONSDIENSTLEISTUNGEN
Versicherungsschutz besteht auch fur HaftpflichtansprUche wegen folgender Tatigkeiten eines
Telekommunikations-oder IT-Unternehmens:
-Handel mit Soft-and Hardware;
-Modifizierung and Implementierung von Software;
-Beratung, Schulung, Analyse;
- Internet-Providing-Dienste;
-Webdesign and Webpflege;
-Betrieb von Rechenzentren;
- Datenerfassung and Datenbearbeitung;
-Einrichtung and Organisation von Netzwerken.
Dies gilt auch fur Anspruche auf Schadenersatz,wenn fur das Abweichen von der vereinbarten
Beschaffenheit von Sachen, Lieferungen oder Leistungen verschuldensunabhangig gehaftet werden
muss.
Fur die Tatigkeiten als IT-and Telekommunikationsunternehmen wird in Erganzung der vereinbarten
Versicherungsbedingungen kein Versicherungsschutz gewahrt fur
-Anspruche wegen Produktfehlern (z.B. Hardware, Software), die ausschliefblich im
Verantwortungsbereich eines Dritten (z.B. Hersteller oder Lieferant)liegen, soweit der
Versicherungsnehmer aufgrund vertraglicher Vereinbarungen auf seinen Regressanspruch gegen
diesen Dritten verzichtet hat;
-Anspruche wegen des Ausfalls oder der mangelhaften Bereitstellung von Internetproviding-oder
Telekommunikations-Dienstleistungen durch Dritte sowie der Bereitstellung von Gebauden,
Raumlichkeiten oder technischer lnfrastruktur(z.B. Wasser-and Stromlieferanten)durch Dritte, soweit
der Versicherungsnehmer aufgrund vertraglicher Vereinbarungen auf seinen Regressanspruch gegen
diesen Dritten verzichtet hat;
-Anspruche wegen Schaden aufgrund energiereicher ionisierender Strahlen (z.B. Strahlen radioaktiver
Stoffe)sowie elektromagnetischer Felder.
-Anspruche in jeglichem Zusammenhang mit der Koordination oder Steuerung von Luftfahrzeugen
(sowohl in der Luft sowie am Boden).
3. MEDIENAGENTURDIENSTLEISTUNGEN
Versicherungsschutz besteht auch fur Tatigkeiten in der Werbebranche, insbesondere als
Werbeagentur, Public-Relations-Agentur, Marketing-Agentur, Grafik-Designer,Web-Designer oder
Marktforschungsinstitut.
Fur die Tatigkeiten als Medienagentur wird in Erganzung der vereinbarten Versicherungsbedin•un•en
Munchen, 16. September 2019 Seite 3 von 6
Hiscox SA Adresse Arnulfstra(6e 31 T+49(0)89 54 58 01 100
Niederlassung fur Deutschland 80636 Munchen F+49(0)89 54 58 01 199
Hauptbevolimachtigter Deutschland E hiscox info@hiscox.de
Robert Dietrich Amtsgericht Munchen HRB 238125 www hiscox.de
Hiscox SA ist eine in Luxemburg zugelassene Versicherungsgesellschaft,die der Aufsicht des Commissariat aux Assurances(CAA)unterliegt.Hiscox SA ist im Registre
du Commerce et des Societds(Handelsregister)des Gro5herzogtums Luxemburg unter der Nummer B217018 eingetragen Ladungsfehige Anschrift des Hauptsitzes der
Hiscox SA:35 F Avenue John F Kennedy,1855,Luxemburg.GroRherzogtum Luxemburg Mitglieder des Verwaltungsrats:Bronislaw Edmund Masojada(Vorsitzender),
Stephane Marc Charles Flaquet,Hamayou Akbar Hussain,Andrea Schmid,Thomas Hurlimann,Victor van der Kwast,Ben Walter
HISCOX
VERSICHERUNGSSCHEIN
Vermogensschaden- and Betriebs-Haftpflichtversicherung
Nr.: HV.VSH.6124273
kein
Versicherungsschutz gewahrt fur
-Anspruche wegen Veroffentlichungen verfassungsfeindlicher, rassistischer oder antisemitischer
Inhalte;
-Anspruche wegen nicht zutreffender Vorhersagen oder Berechnungen hinsichtlich in Aussicht
gestellter Gutscheine, Rabatte oder sonstiger Gewinne in der Werbung, bei Preisausschreiben oder
sonstigen Gliicksspielen;
-Anspruche wegen Schaden infolge von Auslobungen, Gewinnzusagen oder der Organisation oder
des Ausrichtens von Preisausschreiben, Lotterien oder sonstigen Glucksspielen;
-Anspruche wegen der Umsetzung/Ausfuhrung von Direktmailing-and Lettershop-Services.
II. MITVERSICHERTE PERSONEN/TOCHTERGESELLSCHAFTEN/NIEDERLASSUNGEN
Als mitversicherte Personen gelten auch folgende Tochtergesellschaften, Niederlassungen and
Zweigstellen:
-AVIAREPS Belgien
-AVIAREPS Canada
-AVIAREPS Schweiz
-AVIAREPS Osterreich
-AVIAREPS Prag
-AVIAREPS Ungarn
-AVIAREPS Schweden
-AVIAREPS USA
-AVIAREPS Niederlande
-AVIAREPS Frankreich
-AVIAREPS Indien
-AVIAREPS Mexiko
-AVIAREPS South Africa
-AVIAREPS Turkel
-AVIAREPS Chile
-AVIAREPS Myanmar(60%)
-AVIAREPS Cengdu (60%)
-AVIAREPS Guangzhou (60%)
-AVIAREPS Osaka (60%)
-AVIAREPS Thailand (100%)
-AVIAREPS Finland(100°/d)
-Aviatourism Espana S.L.
-Air Services Munchen
-AVIAREPS Tourism GmbH
-AVIAREPS Tourism Niederlande(95%)
-Avianet Munchen(100%)
-Tourism srl+srl Adam
-AVIAREPS branch office Russland-Moskau(100%)
-AVIAREPS branch office Russland-St. Petersburg (100%)
-AVIAREPS branch office Russland-Kazan(100%)
-AVIAREPS s.p.zoo Polen
-AVIAREPS branch office Ukraine(100%)
-AVIAREPS Malaysia
-AVIAREPS Colombia SAS
-AVIAREPS Brasilien(50%AVIAREPS AG; 50% Avianet GmbH)
-AVIAREPS Argentinien(70%AVIAREPS AG; 30%Avianet GmbH)
-AVIAREPS K.K. 60% Tok o,Ja.an
Munchen, 16. September 2019 Seite 4 von 6
Hiscox SA Adresse Arnulfstraf6e 31 T+49(0)89 54 58 01 100
Niederlassung fur Deutschland 80636 Munchen F+49(0)89 54 58 01 199
Hauptbevollmachtigter Deutschland E hiscox.info@hiscox.de
Robert Dietrich Amtsgericht Munchen HRB 238125 www.hiscox.de
Hiscox SA ist eine in Luxemburg zugelassene Versicherungsgesellschaft,die der Aufsicht des Commissariat aux Assurances(CAA)unterliegt Hiscox SA ist im Registre
du Commerce et des Societes(Handelsregister)des Gro5herzogtums Luxemburg unter der Nummer B217018 eingetragen Ladungsfahige Anschrift des Hauptsitzes der
Hiscox SA:35 F Avenue John F Kennedy,1855,Luxemburg,Gro5Sherzogtum Luxemburg Mltglleder des Verweltungsrats:Bronislaw Edmund Masojada(Vorsitzender),
Stephane Marc Charles Flequet,Hamayou Akbar Hussain,Andrea Schmid,Thomas HUrlimann,Victor van der Kwast,Ben Walter
^SA
HISCOX
VERSICHERUNGSSCHEIN
Vermogensschaden-and Betriebs-Haftpflichtversicherung
Nr.: HV.VSH.6124273
-AVIAREPS Baltikum (30%), Tallinn
-AVIAWORLD LLC (50%), New York
-AVIAREPS Tortola, British Virgin Islands (60%)
-AVIAREPS Tokyo, Japan (60%)
-AVIAREPS branch office Shanghai(60%)
-AVIAREPS branch office Beijing (60%)
-AVIAREPS branch office Seoul (60%)
-AVIAREPS branch office Dubai (60%)
-AVIAREPS branch office Taipei(60%)
-AVIAREPS(Pty)Ltd. Sydney(60%)
-AVIAREPS PTE Singapore (60%)
-AVIAREPS Marketing Garden Guangzhou
-AVIAREPS-Aviation Tourism &Travel Marketing Ltd., Mumbai(India)
-Maro and Partner GmbH,JospehspitalstrafRe 15, 80331 Munchen
-AVIAREPS UK Holdings Ltd.
-AVIAREPS UK Ltd.
-AVIAREPS Portugal Sucrusal
-AVIAREPS Thailand Holding
-AVIAREPS Marketing Garden Holding
-AVIAREPS Tunesia Sari
-AVIAREPS Almaty LLP
-AVIAHOLIDAYS LLC Ukraine
-AVIAREPS Philippines Inc.
-AVIAREPS LLC Azerbaijan
III. BEDINGUNGS-UND SUMMEN-DIFFERENZDECKUNG/DIFFERENCE IN CONDITIONS AND
DIFFERENCE IN LIMITS(DIC/DIL)—Ausland
Fur mitversicherte Tochtergesellschaften and Niederlassungen im Ausland besteht
Versicherungsschutz aus diesem Versicherungsvertrag,soweit durch die im Ausland bestehenden
anderen Versicherungsvertrage aufgrund des Umfangs des Versicherungsschutzes oder der Hohe der
vereinbarten Versicherungssummen kein Versicherungsschutz besteht.
Voraussetzung hierfur ist, dass fur die augerhalb des europaischen Wirtschaftsraumes gelegenen
mitversicherten Tochtergesellschaften and Niederlassungen eine Betriebshaftpflichtversicherung fur
Personen-and Sachschaden mit einer Versicherungssumme von mindestens 1.000.000 EUR oder
USD besteht.
Die vereinbarten Selbstbeteiligungen dieses Vertrages kommen nur zur Anwendung, soweit die in den
anderen Versicherungsvertragen vereinbarten Selbstbeteiligungen niedriger sind,als die in diesem
Versicherungsvertrag vereinbarten Selbstbeteiligungen.
Kein Versicherungsschutz besteht, soweit keine Leistungspflicht wegen Obliegenheitsverletzung aus
anderen Versicherungsvertragen besteht.
IV. NON-ADMITTED-KLAUSEL
Dieser Versicherungsvertrag, der deutschem Recht unterliegt,wurde zwischen dem
Versicherungsnehmer and dem Versicherer in der Bundesrepublik Deutschland verhandelt and
Munchen, 16. September 2019 Seite 5 von 6
Hiscox SA Adresse ArnulfstrafSe 31 T+49(0)89 54 58 01 100
Niederlassung fur Deutschland 80636 MOnchen F+49(0)89 54 58 01 199
Hauptbevollmachtigter Deutschland E hiscox info@hiscox.de
Robert Dietrich Amtsgericht Munchen HRB 238125 www.hiscox.de
Hiscox SA ist eine in Luxemburg zugelassene Versicherungsgesellschaft,die der Aufsicht des Commissariat aux Assurances(CAA)unterliegt.Hiscox SA ist im Registre
du Commerce et des Sociates(Handelsreglster)des Groaherzogtums Luxemburg unter der Nummer B217018 eingetragen.Ladungsfahige Anschrift des Hauptsitzes der
Hiscox SA,35 F Avenue John F Kennedy,1855,Luxemburg,Groaherzogtum Luxemburg Mttglleder des Verwaltungsrats:Bronislaw Edmund Masojada(Vorsitzender),
Stephane Marc Charles Flaquet,Hamayou Akbar Hussain,Andrea Schmid,Thomas HOrlimann,Victor van der Kwast,Ben Walter.
4,
HISCOX
VERSICHERUNGSSCHEIN
Vermogensschaden- and Betriebs-Haftpflichtversicherung
Nr.: HV.VSH.6124273
abgeschlossen. Der Versicherer ist zum Abschluss von Versicherungsvertragen in der Bundesrepublik
Deutschland berechtigt. Der Versicherungsnehmer bestatigt, dass der Versicherer das Angebot zum
Abschluss des Versicherungsvertrags ausschlie1.lich innerhalb der Bundesrepublik Deutschland
abgegeben hat. Der Versicherer weist darauf hin, dass Zahlungen des Versicherers aus diesem
Vertrag ausschlie(,lich in der Bundesrepublik Deutschland erbracht werden. Der Versicherungsnehmer
ist dafur verantwortlich, dass alle im Ausland anfallenden Steuern direkt durch den
Versicherungsnehmer an die im jeweiligen Land zustandige Behorde abgefuhrt werden.
Die Non-Admitted-Klausel findet keine Anwendung fur Tochtergesellschaften and Niederlassungen in
den Landern des Europaischen Wirtschaftsraums.
V. EPLI RISIKOAUSSCHLUSS
Kein Versicherungsschutz wird gewahrt fur Anspruche wegen der Diskriminierung oder Belastigung
von Personen wahrend der Aufnahme, des Bestehens oder der Beendigung eines
Arbeitsverhaltnisses.
ABWEICHENDER SELBSTBEHALT FOR SACHSCHADEN
Abweichend vom in dieser Police genannten Selbstbehalt fur Sachschaden,gilt fur Sachschaden durch
mitversicherte Tochtergesellschaften mit Sitz in der Bundesrepublik Deutschland ein Selbstbehalt von
500 EUR vereinbart.
RAUMLICHER GELTUNGSBEREICH USA!KANADA
1. In Erweiterung der vereinbarten Versicherungsbedingungen besteht Versicherungsschutz auch fur
Anspruche,die vor Gerichten der USA oder Kanadas geltend gemacht werden oder auf der Verletzung
des Rechts dieser Staaten beruhen.
2. In Erganzung der vereinbarten Versicherungsbedingungen wird kein Versicherungsschutz gewahrt
far
-Anspruche wegen der Diskriminierung oder Belastigung von Personen wahrend der Aufnahme, des
Bestehens oder der Beendigung eines Arbeitsverhaltnisses;
3. Der Mindestselbstbehalt fur Anspruche,die vor Gerichten der USA oder Kanadas geltend gemacht
werden oder auf der Verletzung des Rechts dieser Staaten beruhen, betragt€ 15.000.
4. Soweit Anspruche vor Gerichten der USA oder Kanadas geltend gemacht werden,werden die
dadurch entstehenden Kosten auf die vereinbarte Versicherungssumme oder Entschadigungsgrenze
angerechnet.
Munchen, 16. September 2019 Seite 6 von 6
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Hiscox SA 1st eine in Luxemburg zugelassene Versicherungsgesellschatt,die der Autsicht des Commissariat arm Assurances(CAA)untediegt,Hiscox SA 1st im Registre
du Commerce et des Socidtes(Handelsregister)des Groltherzogtums Luxemburg unter der Nummer 0217018 eingetragen.Ladungsfahige Anschrift des Hauptsitzes der
Hiscox SA:35 F Avenue John F Kennedy,1855,Luxemburg,Gro5herzoglum Luxemburg Mitglieder des Verwaltungsrats:Bronislaw Edmund Masojada(Vorsitzender),
Stephane Marc Charles Flaquet,Hamayou Akbar Hussain,Andrea Schmid,Thomas HUdimann,Victor van der Kwast,Ben Walter