VB MSTU Minutes 03/05/202037.A.2
Vcumdar6i@t BeaeA M.3,T.R
Advisory Coxismitt"
3299 East Tamiami Trail Suite 103
Naples, FL 34112
MARCH 5, 2019
I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Chair Bruce Forman called the meeting to order at 2:00 P.M. A quorum of four was present.
The Pledge of Allegiance was recited.
11. ATTENDANCE
Advisory Committee:
Bruce Forman - Chairman
William Sjostrom - Vice Chair
Mark Weber
Gabriella R. Miyamoto
William Arell Harris (Excused)
Staff: Harry Sells - Project Manager
Others: Aaron Gross - Ground Zero Landscaping
Wendy Warren - Premier
III. APPROVAL OF AGENDA
Mr. Sjostrom moved to approve the Agenda of the Vanderbilt Beach M.S. T. U. Advisory
Committee meeting as presented. Second by Mn Weber. Carried unanimously 4 - 0.
IV. APPROVAL OF MINUTES OF FEBRUARY 6, 2019
Mr. Sjostrom moved to approve the minutes of the February 6, 2020 Vanderbilt Beach M.S.T. U.
meeting as presented. Second by Mr. Weber. Carried unanimously 4 - 0.
V. LANDSCAPE MAINTENANCE REPORT - AARON GROSS, GROUND ZERO LANDSCAPE
Mr. Sells and Mr. Gross toured the roadways and reported landscape is generally in good
condition.
• Repairs to multiple irrigation zones damaged by Public Utility Department (PUD)
construction were made.
• Turf was fertilized and sod installed by the PUD.
• The Mango tree over hanging the sidewalk at Germain Avenue was pruned.
• Shrubs were pruned on Vanderbilt Drive.
During Committee discussion the following was addressed:
• Debris in the triangular corner behind the Clusia hedge where the fence joins the corner
of Vanderbilt Drive will be cleaned out when the base area has stabilized.
• Mulch will not be installed bordering the Clusia hedge as agreed at the February meeting
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VI. PROJECT MANAGER REPORT — HARRY SELLS
A. BUDGET REPORT for 3/5/2020
Mr. Sells provided an overview of the "Vanderbilt MSTU Budget Reports on Fund 143 "
FY20, dated March 5, 2020 highlighting:
• FY20 Ad Valorem property tax revenue budget is $1,410,800.00, an increase of 5.09%.
• Total revenue FY20 is $4,761,146.87 including investment interest, transfers and
contributions (minus a 5% reserve of $70,600).
• Transfers and Contributions, Line 14, in the amount of $3,350,346.87, is a carry-over
generated from 2019.
• The Millage rate remains constant at 0.5000.
• Operating Expense Budget is $4,632,746.87 of which $1,032,399.56 is committed;
$127,918.78 expended.
• Unencumbered Operating Expense funds available are $3,472,428.53.
• Reimbursement from the Mitchell & Stark Construction and the PUD in the amount of
$135,000.00 for M.S.T.U. property damage, subject to a Board of County Commissioners
(BCC) budget amendment approval, is pending.
• Outstanding MasTec invoices, part of which will be billed to PUD, for repairs to the FPL
Utility aerial to underground conversion for Phase III total $190,000.00. The Purchase
Order balance will be closed out on payment of final invoice.
• Invoices paid to Hole Montes against a Purchase Order of $276,773.91 for CEI Utility
Conversion (Construction, Engineering and Inspection) are $18,909.43. One additional
invoice for a small dollar amount is pending. Hole Montes' contract terminated
December 31, 2019.
• Balance of funds recovery for MasTec and Hole Montes of approximately $600,000.00
will be credited to the FY-20 budget.
• Locate Holdings Purchase Order in the amount of $65,189.00 for utilities location service
conversion will be closed out.
• Purchase Orders for RWA (surveying) in the amount of $12,000.00 and Century Link
(engineering design) in the amount of $8,000.00 apply to Phase IV construction.
• Transfers to 111, Line 39, is for Staff salaries.
• Budget Transfers from Appraiser and Tax Collector, Lines 41 and 42, are fees billed by
the appropriate entities.
• Total Budget Cash Balance as of March 5, 2020 is $3,570,567.80.
B. GENERAL STATUS OF PHASE IV
Mr. Sells reported:
• Invitations to Bid (IBD) for burial of conduit and placing of equipment for Florida Power
& Light, Comcast cable and Century Link installations and networks and excavation
services will go out to bid the third week of March. Bids are due thirty (30) days from
the date posted.
• The CEI (Construction Engineering and Inspection) bid contract is out. Three qualified
contractors will make presentations of which one will be selected.
• The project can be awarded as a single general contract or up to four (4) separate
contracts. In accordance with County policy, the contract will be awarded to the lowest
qualified bidder(s).
• Contracts will be written and submitted to the Board of County Commissioners for
approval in May 2020 and Purchase Order(s) issued.
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• A Department of Environmental Protection (DEP) permit application will be filed for
permission to excavate under the waterway.
• Easements in the area of The Dunes of Naples and the Anchorage at Vanderbilt (two
each) are required. Mr. Sells made a presentation to the Master Homeowners Association
for the Anchorage.
• Estimated time frame to acquire Right of Way (ROW) and Department of Environmental
Protection (DEP) permits is sixty (60) days. Pending receipt of one (1) document from
RWA, Inc., applications are ready to submit.
• Restrictions inhibit underground burial of utility lines on waterways with bridge spans;
consequently, an alternate plan is to string the utility wires through conduit attached to
the bridge.
• Raising the asphalt sidewalk pad for sections immersed under water along the Greenway
will be reviewed closer to project commencement.
• Benches will be installed by The Dunes of Naples, Island Marina and The Anchorage at
Vanderbilt. Bench design will be selected by the Advisory Committee.
• Start-up date goal for Phase IV is mid to end June 2020 with an estimated time frame for
completion of six (6) to eight (8) months.
C. GENERAL STATUS OF FINGER STREET ENTRANCE WIDENING
Sidewalk Washout Repairs
The Road Maintenance Division replaced approximately four hundred fifty linear feet (450) of
concrete sidewalks on Vanderbilt Drive in the four washout sections damaged by hurricane Irma.
An outstanding Purchase Order was modified to fund repairs to broken sidewalk and curbing
concrete resulting from irrigation installation by the M.S.T.U.
Street Widening
• The radius for eleven finger street intersection was increased to thirty feet (30) at the
corners and entrances widened to twenty feet (20).
• Sidewalks at each intersection were relocated to the edge of Vanderbilt Drive to improve
sight distances.
• Curbing relocated to accommodate the widening and paver crosswalks will be installed
by the M.S.T.U. upon completion of the asphalt paving.
• The M.S.T.U. will move the sidewalks out on Flamingo, Heron and Egret Avenues and
repair damaged sidewalks and install crosswalks.
Crosswalk Pavers, Sidewalk Relocation and Repairs
Bonness, Inc. will install new pavers for fourteen (14) crosswalks, ADA paver compliant
sidewalk approaches, new curbing and paint roadway striping.
Photographs of crosswalk paver design and color options were distributed for Committee
selection and approval.
• The pavers in a contrasting color are required by the ADA when surfaces transition from
a sidewalk to a street crossing. ADA pavers will be dark charcoal and set in mortar.
• Members will determine crosswalk paver design and color.
• Individual lane closures will be employed for the crosswalk paver installation to allow
continued traffic access.
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Roadway and paver striping will be white. L
Seven park benches will be installed.
The project will be scheduled for commencement mid -April - May 2020 to minimize U
disruption to residents. o
Mr. Sells will:
Consult Traffic Operations on street sign placement if review determines current
location(s) is too far back, impacting sight line visibility.
Issue a Purchase Order and Notice -to -Proceed to Bonness, Inc. mid to end April.
D. CONNER PARK STATUS AND DISCUSSION
Mr. Sells provided an update on the project noting:
• The contract for sign frame construction, fencing and lighting has been approved by the
Board of County Commissioners and awarded to Adam Ahmed.
• A Purchase Order request in the amount of $287,500.00 for fence construction on both
sides of the Clusia hedge and sign, signage lighting, electric service installation on the
north side of Bluebill Avenue and installation of two signs for Conner Park will be
submitted to the Procurement Department on receipt of payment and performance bonds
from the contractor.
• Building and Sign permits for the sign on the south side of the road and the Right of Way r
(ROW) sign permit for the north side of Bluebill Avenue will be provided by the c
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• The Gateway Signs tiles will be dry stacked (ie no mortar joints). C4
• The Committee will approve the fence composition and select culture stone material and
color for the signposts c
• Estimated time frame for project completion is three (3) to five (5) months. o
VII. OLD BUSINESS
A. FY21 BUDGET DISCUSSION
The Vanderbilt Beach M.S.T.U. cash balance as of March 4, 2020 is $4,738,699.72. A future
projected Cost Estimate for Vanderbilt Beach projects commencing FY2020 - FY2025 submitted
by Mr. Sells totals $5,716,600.00 and includes:
• Street Widening for fourteen (14) streets.
• Conner Park renovation.
• Vanderbilt Drive landscaping.
• Gulfshore Drive sidewalks east and west.
• Benches
The Committee suggested extension of the Clusia hedge and fencing further into Conner's Park
be included in the list of future projects as well as installation of bike racks.
Mr. Sells will invite Mike McGee, McGee & Associates, to a future meeting to discuss
landscaping for Vanderbilt Drive.
Milla _ eg Rate:
In consideration of future projects and financial obligations, members discussed two options for
the FY21 millage rate, currently assessed at 0.5000, as follows:
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• Lower the current millage rate to establish a Revenue Neutral Policy, maintaining the
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FY 20 income level.
• M intain the current millage rate, increasing revenue proportionate to the percentage increase U
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in Ad Valorem property tax value. O
The millage rate decision for FY21 was tabled to the April 2020 meeting pending independent
review of the financials by Advisory Committee members.
B. POSSIBLE NEW PROJECTS Fa
Future improvements to the Vanderbilt Beach M.S.T.U. for Committee consideration include:
• Refurbishment of Vanderbilt Drive Landscape
Mr. Sells will request a proposal from McGee & Associates for a comprehensive m
landscape renovation project for Vanderbilt Drive.
• Sidewalks east and west side of Gulf Shore Drive
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The Road Maintenance Department is considering sidewalk installation on the east side =
for 2025. Design and fund allocation are required; sidewalks must conform to County
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code and be ADA compliant. A bike path should be incorporated into the project design. c
Property owners are responsible to install and maintain sidewalks in the Right of Way >
(ROW). Drainage would have to be redesigned to accommodate sidewalk installation. Cn
• Lighted Street Name Signs at Intersections Along Gulf Shore Drive and Vanderbilt
Drive 77
Mr. Sells will request Traffic Operations review lighting options for street signs. o
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PUBLICBOARD COMMENTS
None
ADJOURN
There being no further business for the good of the County, the meeting was adjourned by
order of the Chair at 3:34 P.M.
VANDERBILT BEACH MSTU ADVISORY COMMITTEE
Bruce Forman, Chairman
The minutes approved by the Board/Committee on 2020 "as submitted' [ ] or
"as amended" [].
NEXT MEETING DATE: MARCH 5, 2020 2:00 P.M.
NAPLES PARK COMMUNITY CENTER
654 104TH AVENUE, NAPLES, FL
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