Backup Documents 10/27/2020 Item #16D18 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 16 D 1 A
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1. Lisa N. Carr Community and Human LNC 10/30/2020
Services
2. County Attorney Office County Attorney OfficeStal �l`i )2-02.0
3. BCC Office Board of County
Commissioners I‘rz4. Minutes and Records Clerk of Court's Office It1X 10 :3
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Staff Lisa N. Carr, Sr. Grant Coordinator, Phone Number 239-252-2339
Contact/ Department Community and Human Services
Agenda Date Item was October 27, 2020 Agenda Item Number 16.D 18
Approved by the BCC
Type of Document Recommendation to approve and Number of Original 6
Attached authorize the Chairman to sign two Documents Attached
(2) State Housing Initiatives
Partnership program agreement
amendments between Collier
County and (a) Habitat for
Humanity of Collier County, Inc.
and (b) Rural Neighborhoods
Incorporated to increase funding,
incorporate additional Local
Housing Assistance Plan language
and extend the performance
period.
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A" in the Not Applicable column,whichever is Yes N/A(Not
appropriate. ll __ (Initial) Applicable)
1. Does the document require the chairman's original signature? 5 TA Cl No
2. Does the document need to be sent to another agency for additional signatures? If yes, LNC
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be LNC
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's LNC
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the LNC
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's LNC
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip LNC
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
8. The document was approved by the BCC on 10/27/20 and all changes made during E D 18
the meeting have been incorporated in the attached document. The County ' j }� n,t-1°
Attorney's Office has reviewed the changes,if applicable. /'�j op„i
9. Initials of attorney verifying that the attached document is the version approved by the (� `� oci
�a'_BCC,all changes directed by the BCC have been made,and the document is ready for the " '^}'°pitok
Chairman's signature. ity`z!"
Instructions
1) Return signed originals to:
Lisa N. Car
Sr. Grants, Coordinator
Collier County Government I Community and Human Services
3339 E. Tamiami Trail, Bldg. H, Suite 211
Naples, FL 34112
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
16 a 1 8
MEMORANDUM
Date: November 3, 2020
To: Lisa Carr, Grant Coordinator
Community and Human Services
From: Teresa Cannon, Deputy Clerk
Minutes & Records Department
Re: 1st Amendment to Agreement #045-2020 w/Florida Housing
Finance Corporation
Attached are three originals of the document referenced above,
(Item #16D16) approved by the Board of County Commissioners on
Tuesday, October 27, 2020.
Please return a fully executed original back to the Minutes & Records
Department once signed by Florida Housing Finance Corp. for the
Board's Official Records.
If you have any questions, please feel free to contact me at 252-8411.
Thank you
Attachment
16018
Grant: SHIP LHAP FY 2016-2019 and
2019-2022
Activity: Homeownership
Project: New Construction Assistance
Sponsor: Habitat for Humanity of
Collier County, Inc.
Agreement#: SHCON18-001
CSFA#: 5240.901
DUNS#: 080676690
FEIN: 59-1834379
Fiscal Year: 2017-18-and 2019-2020
Monitoring End: 09/30/2020 09/30/2022_
FIRST AMENDMENT TO
AGREEMENT BETWEEN COLLIER COUNTY
AND
HABITAT FOR HUMANITY OF COLLIER COUNTY,INC.
THIS AMENDMENT is made and entered into this a 7' day of OCADbe-r—
2020,by and between Collier County, a political subdivision of the State of Florida, ("COUNTY"
or Grantee") and Habitat for Humanity of Collier County, Inc., hereinafter referred to as
"SPONSOR", a private for-profit corporation existing under the laws of the State of Florida.
WITNESSETH
WHEREAS,the Fiscal Year 2016-2019 Local Housing Assistance Plan, as amended,was
adopted by the Board of County Commissioners on April 26, 2016, Resolution No. 2016-75 and
further amended; and
WHEREAS, on October 23, 2018, Agenda Item 16.D.6, the County entered into an
Agreement with Habitat for Humanity of Collier County, Inc. to administer the State Housing
Initiatives Partnership (SHIP)New Construction Assistance program; and
WHEREAS, the Fiscal Year 2019-2022 Local Housing Assistance Plan, was adopted by
the Board of County Commissioners on April 23, 2019, Resolution No 2019-109; and further
amended; and
WHEREAS,the parties wish to further amend the Agreement to add the required program
set-a-side requirements, revise list for reimbursement requirements, increase the total funding
amount and extend the twin of the Agreement.
NOW, THEREFORE, in consideration of the mutual promises and covenants contained
herein,the parties hereto agree to amend the Agreement as set forth below.
Words Struck Theo gh are deleted; Words Underlined are added
14D18
II. SCOPE OF SERVICE
The SPONSOR shall, in a satisfactory and proper manner, as determined by the
COUNTY, perform the necessary tasks to administer and implement the described
services herein incorporated by reference as Exhibits A — B (New Construction
Project Requirements and Budget Narrative), in accordance with the terms and
conditions of Requests for Applications, New Construction Assistance, State
Housing Initiatives Partnership Funding Cycle Fiscal Years 2017-2018, 2019-2020
and SPONSOR's Applications dated April 10, 2018 and February 10, 2020.
IV. PERIOD OF PERFORMANCE
This Agreement shall be in effect from October 23, 2018 through June 30,2020
2022 and all services required hereunder shall be completed in accordance with
the schedule set forth in Exhibit A(New Construction Project Requirements).
This agreement must remain in effect throughout the development process of the
Project and is terminated upon completion of construction and sale to a CHS
referred applicant. Priority shall be given to approved households in accordance
with the ranking set forth in the 2016-2019 LHAP and 2019-2022 LHAP. In any
event, all services required hereunder shall be completed by the SPONSOR prior
to June 30, 2020 December 27, 2020,pursuant to the contract extension granted
by the County Manager on June 10, 2020 and June 30,2022 as amended in the
First Amendment. Any funds not obligated by the expiration date of this
Agreement shall automatically revert to COUNTY.
* * *
V. AGREEMENT AMOUNT
It is expressly agreed and understood that the total amount of construction
assistance, for the use by the SPONSOR during the term of the Agreement, shall
not exceed FOUR HUNDRED THOUSAND DOLLARS ($400,000) ONE
MILLION THREE HUNDRED FIFTY THOUSAND DOLLARS and 00/100
($1,350,000.00).
The budget identified for the Project shall be as follows:
Line Item Description SHIP Funds
Project Deliverable: Construction of 27 new $50,000.00 per housing unit
housing units
$400,000.00
TOTAL $1,350,000.00 in :•v
16018
EXHIBIT A
NEW CONSTRUCTION PROJECT REQUIREMENTS
* *
e) Project Requirements: The SPONSOR agrees that in the event that the Project is located
in a Designated Flood Zone, all government requirements for construction a flood zone shall be
satisfied.
The SPONSOR shall develop and submit to CHS,within 60 days of contract execution, a
construction schedule to include the following:
TENTATIVE SCHEDULE(Adherence is not a condition of payment)
Sites Identified/Site Due Diligence January,2019 December 2020
Property(ies)Under Conditional Contract March,2015 October 2021
Construction Commencement June, 2019 January,2021
Certificate of Occupancy Issued for all Newly April 1, 2020 April 30, 2022
Constructed Housing Units
Project Completion Date June 30,202-1 2022
Further, "project completion date" will mean issuance of all certificates of occupancy and
completion of sale to referred households.
* * *
g)Payment Documents:
1. Certificate of occupancy.
2. Pictures during construction and of finished housing unit.
3. Floor plan or unit specifications.
4. Final invoice.
5. Pay Request Form(Exhibit"E").
6. Fully executed SHIP Note &Mortgage to Collier County.
7. Invoices and cancelled checks totaling a minimum of$50,000 in construction
related expenses for each housing unit.
h)Program Set-Asides:
The SPONSOR must meet the following SHIP mandated,program set-aside requirements:
A. A minimum of 30 percent of the funds must assist very low-income households.
At the same time, 60 percent of all funds must assist very low and low-income
persons. Although the SHIP statute mentions 30 percent for very low-income and
another 30 percent for low-income persons,there are many combinations that
��a
i6 D18 '
fulfill the set-aside requirement. Since the combination of very low or low-income
persons must add up to 60 percent,this could be achieved with:
• 30%very low-income PLUS 30% low-income
• 45%very low-income PLUS 15% low-income
• 60%very low-income PLUS 0% low-Income
In all cases, at least 30%must be designated for very low-income households
B. A minimum of 20 percent of funding must be used to serve persons with special
needs as defined in& 420.0004 Florida Statutes. Section 420.9075(5) of the SHIP
Statutes addresses the special needs set-aside.
EXHIBIT B
BUDGET NARRATIVE
NEW CONSTRUCTION ASSISTANCE PROGRAM
The total SHIP allocation to the SPONSOR for the New Construction Assistance Program shall
not exceed FOUR HUNDRED THOUSAND DO r n v c ran nn nnn nn)_ ONE MILLION
THREE HUNDRED FIFTY THOUSAND DOLLARS and 00/100 ($1,350,000.00).
Uses of these funds are as follows:
The Construction subsidy shall be disbursed in the following manner for the following uses:
1. Construction expenditure shall not exceed $50,000 per certificate of occupancy (CO)
for each housing unit.
2. Funds to be disbursed upon submission of a proper Pay Request (Exhibit "E") and in
accordance with Florida Prompt Payment Act.
3. Expenditure deadline is June 2022 and or as extended and approved by Florida Housing
Finance Corporation.
* * *
EXHIBIT D
REPORTS
* * *
Report Title Documentation Required Due Date
SPONSOR Audit Audit report, Management Within 9 months for Single
Letter and Exhibit G, as Audit(otherwise 180 days)
applicable after the end of the SPONSOR
fiscal year through 2019 20
16 018
2022 as applicable
Progress Report Progress report, detailing 10 days after the end of the
accomplishments Exhibit F calendar quarter until July 10,
2-020 2022
EXHIBIT "E"
COLLIER COUNTY COMMUNITY AND HUMAN SERVICES
REQUEST FOR PAYMENT
SECTION I: REQUEST FOR PAYMENT
Sub recipient Name: Habitat for Humanity of Collier County,Inc.
Sub recipient Address: 11145 Tamiami Trail East,Naples,FL 34113
Proj ect Name:
New Construction Assistance
Project No: SHCON18-001 Payment Request#
Total Payment:
Period of Availability: October 23, 2018 to June 30,2020 2022
The Agency has incurred the indebtedness listed below between and
* * *
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
't ,
16D18 ''
IN WITNESS WHEREOF, the SPONSOR and the COUNTY, have each respectively,
by authorized person or agent,hereunder set their hands and seals on the date first written above.
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
CR TAL K. KIN L, CLERK COLLIER CO TY, FLORIDA
By: -�C0),40"
,Deputy Clerk BU . SA DER , CHAIRMAN
Date: 10 121 12 0 2 C)
, l C�C��vv HABITAT FOR HUMANITY OF COLLIER
Dated: J �/ COUNTY, INC.
'.ti..." as to ana flfi I'$ By:
^"t
' ';t''°only, NIC AS J. KOULOHERAS,PRESIDENT
)4• StI3r.
Approved as to form and legality:
Date: /17y,?&
Jenni er A. Belpedio �\
Assistant County Attorney ck\a`
Date: 1'0,;Z1 `2o'1.O
Item# /`ODIS
Agenda ��i l rat)
Date ((
[ate I► ,3 w
Red
Gcputy Clerk
16 D 1 8
Grant- SHIP FY 2014-2015, 2015-2016,
and 2016-2017,-and 2017-2018, 19-20 and
2020-2021
Agreement# SHIP 00R2017-002
Activity: - Owner-Occupied
Rehabilitation Program
Sponsor: Rural Neighborhoods,
Incorporated
DUNS # - 605098438
FETI #-65-1238417
CSFA# - 52.901 for FY 14/15 and 40.901
for FY 15/16, 16/17, and-17/18, 19/20 and
20/21
THIRD AMENDMENT BETWEEN COLLIER COUNTY
AND
RURAL NEIGHBORHOODS, INCORPORATED
THIS AMENDMENT is made and entered into this 2 7 lay of OcAbeir ,2020,by
and between Collier County,a political subdivision of the State of Florida,("COUNTY" or Grantee")and
Rural Neighborhoods,Incorporated,a private not-for-profit corporation existing under the laws of the
State of Florida("SPONSOR").
WHEREAS, the Fiscal Year 2013-2016 Local Housing Assistance Plan, as amended, was
adopted by the Board of County Commissioners on April 23, 2013,Resolution No 2013-94 and further
amended; and
WHEREAS,on June 27,2017,Agenda Item 16.D.11,the County entered into an Agreement with
Rural Neighborhoods,Incorporated to administer the State Housing Initiatives Partnership(SHIP)Owner
Occupied Rehabilitation Program; and
WHEREAS, the Fiscal Year 2016-2019 Local Housing Assistance Plan, as amended, was
adopted on April 26, 2016, Resolution 2016-75 and further amended; and
WHEREAS, the Fiscal Year 2019-2022 Local Housing Assistance Plan, as amended, was
adopted on April 23, 2019, Resolution 2019-109; and
WHEREAS, on September 11, 2018, Agenda Item 16F1C, the County approved the First
Amendment to Agreement to add provisions to allow reimbursement of third-party expenditures,included
additional contract language and change reference from subrecipient to sponsor; and
WHEREAS, on October 23, 2018, Agenda Item 16D5, the County approved the Second
Amendment to Agreement to increase disaster funding in the amount $172,400; and
WHEREAS, the Parties wish to further amend the Agreement to increase the total funding
amount and extend the term of the Agreement.
i 6 Di8
NOW,THEREFORE,in consideration of the mutual promises and covenants herein contained,
it is agreed by the Parties as follows:
Words Struck Through are deleted; Words Underlined are added
II. SCOPE OF SERVICE
The SPONSOR shall, in a satisfactory and proper manner as determined by the COUNTY,
perform the necessary tasks to administer and implement the described services herein
incorporated by reference as Exhibits B-C (Program Narrative and Budget Narrative) in
accordance with the terms and conditions of Requests for Applications, Owner-Occupied
Rehabilitation Projects, State Housing Initiatives Partnership Funding Cycle Fiscal Years 2014-
2015,2015-2016,2016-2017,and 2017-18,2019-2020 and 2020-2021 SPONSOR's Application
dated May 4, 2017.
* *
IV. PERIOD OF PERFORMANCE
This Agreement shall be in effect from June 27, 2017 through June 30, 2-020, 2023 and all
services required hereunder shall be completed in accordance with the schedule set forth in
Exhibit C (Budget Narrative). In any event, all services required hereunder shall be completed by the
SPONSOR prior to December 27,2020,pursuant to the contract extension granted by the County
Manager on June 10,2020 and June 30,2023 as amended in the First Amendment.Any funds not
obligated by the expiration date of this Agreement shall automatically revert to COUNTY.
V. AGREEMENT AMOUNT
It is expressly agreed and understood that the total amount to be disbursed by the COUNTY for
the use by the SPONSOR during the term of the Agreement shall not exceed-Seven-Hundred
, • Nine Hundred Forty
Seven Thousand Four Hundred Dollars and 00/100 ($947,400.00).
The budget identified for the Project shall be as follows:
Line Item Description SHIP Funds
Project Component One: Rehabilitation to owner- $690,160 $856,350.48
occupied units. (Maximum per unit in accordance
with LHAP)
Project Component Two: Project Delivery Fee $77,240.00 *not to exceed
(maximum of 10%per total project cost FYs 2014- for each grant year
2015, 2015-2016, 2016-2017 and 2017-2018)
16D18
Project Delivery Fee (maximum of 5% per total
project cost for FY 19-20 and FY 2020-2021) $8,309.52
$10,000.00*not to exceed foreach grant year
Project Component Three: Inspection for non- $5,000.00 $5,500.00
eligible properties (maximum $250.00)
TOTAL $600,880.00$947,400.00_
Modifications to the "Budget and Scope" may only be made if approved in advance by the
COUNTY. Funds may be shifted between project components to allow for the maximum number
of units to be rehabilitated.
* * *
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
IN WITNESS WHEREOF, the SPONSOR and the County, have each, respectively, by an 1 6 U 1 8
authorized person or agent, hereunder set their hands and seals on the date first written above.
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
CRYSTAL K. KINZEL, CLERK COLLIER TY, FLO A
keiCe? — -0-a%&41441kk, ,ACC
By:
Attest as to£h irman's
Deputy Clerk BURT L. SAUNDERS, CHAIRMAN
signature'only.
Date: 10 I Z11 'Z.JJ2
G t 1RURAL NEIGHBORHOODS,INCORPORATED
Dated: ` lefoo
(SEAL) _
By:
ST E KIR , PRESIDENT
Date: /D7612°
Approved as to form and legality:
aaa
Jenni A. Belpedio \�
Assistant County Attorney g p�1
Date: 10\n \-1.0 2 V
i 6 0 1 8
EXHIBIT C
BUDGET NARRATIVE
OWNER OCCUPIED REHABILITATION PROGRAM
The total SHIP allocation to SPONSOR for the Owner-Occupied Rehabilitation Program shall not
exceed c H a a c T T'' a ' Fo a„ndre D l ($772 J 0-9- 0)-Nine
Hundred Forty Seven Thousand Four Hundred Dollars and 00/100 ($947,400.00).
Sources for these funds are as follows:
Fiscal Year Project Inspection for Rehab Fund Total
Delivery Non-Eligible
2014-2015 $14,000.00* $1,250.00 $124,750.00 $140,000.00**
2015-2016 $20,000.00* $1,250.00 $178,750.00 $200,000.00**
2016-2017 $26,000.00* $1,250.00 $232,750.00 $260,000.00**
2017-2018 $17,240.00* $1,250.00 $153,910.00 $172,400.00**
2019-2020 $4,719.43* $283.98 $94,388.49 $99,391.90**
2020-2021 $3,590.09* $216.02 $71,801.99 $75,608.10**
Totem Funds $77,240.00 $53-000.00 $690460,00 $772,400.00
Total Funds $85,549.52 $5,500.00 $856,350.48 $947,400.00
*maximum project delivery
** expenditure deadline for 14/15 is June 2018, 15/16 is June 2018, and 16/17 is June 2019, 17/18 is
June 2020, 19/20 is June 2022 and 20/21 is June 2023 or as extended and approved by Florida Housing
Finance Corporation.
Funds may be shifted between project delivery, inspection for non-eligible and rehab to allow for the
maximum amount of funds to be expended. A housing unit may be split between FY funding allocations.
Uses of these funds are as follows:
Funds shall be disbursed in the following manner for the following uses:
1. Maximum rehabilitation funding per unit is in accordance to the LHAP.
16 018
2. A project delivery fee, to complete program management and other project compliance
activities conducted by staff or contracted party, of 10% of the rehabilitation cost shall be
paid for each completed unit for FY's 2014-2015, 2015-2016,2016-2017 and 2017-2018.
Associated work to perform technical and administrative work involving the construction
and renovation of residential properties.
3. A project delivery fee, to complete program management and other project compliance
activities conducted by staff or contracted party,of 5%of the rehabilitation cost shall be paid
for each completed unit for FY's 2019-2020 and FY 2020-2021.Associated work to perform
technical and administrative work involving the construction and renovation of residential
properties. Associated work to perform technical and administrative work involving the
construction and renovation of residential properties. The County will require time sheets
from the sponsor to track employee hours to prevent duplication of payment.
4.-An inspection fee of$250.00 will be paid for those homes that fail to meet the rehabilitation
standards. This fee is only paid when a property fails to meet the criteria and no other fees
will be paid to the SPONSOR in such circumstances.
* *
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
•
EXHIBIT"F" 16 D 18
Quarterly PROGRESS REPORT
Complete form for past month and submit to Community and Human Services staff by the 10th of the following
month.
Status Report for the Quarter Ending: Submittal Date:
Project Name: Owner-Occupied Rehabilitation Project Number: SHIP FY 14/15, 15/16,
16/17, SHIP 17/18, SHIP 19/20 or SHIP
20/21
SPONSOR:
Contact Person:
Telephone: Fax: E-mail:
PROPERTY UNIT DATA
Number of units under rehab this period
Number of units completed this period
Number of units completed to date
Number of homes inspected but not under
contract
EXPENDITURE DATA
Amount of funds expended this period
Amount of funds expended to date
New Contracts executed this period
Name of Contractor Address Amount of Contract
What events/actions are scheduled for the next month?
Identify any issues that may cause delay in meeting scheduled expenditure deadline dates.
Date
Signature