Backup Documents 10/27/2020 Item #16D10 • ORIGINAL DOCUMENTS CHIEeCKLIST & ROUTING SLIP
` TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 16 D 1 0
is Z THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office CPA er 10121 it)
4. BCC Office Board of County „���
Commissioners "�w Rysgp
5. Minutes and Records Clerk of Court's Office C—fe/ lfl 0/430II 1•
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Staff Christal Segura/Parks and Recreation Phone Number 239-252-2495
Contact/ Depai talent
Agenda Date Item was October 27,2020 Agenda Item Number 16.D.10
Approved by the BCC
Type of Document Camp Host Volunteer Agreement for Number of Original 1
Attached Pepper Ranch Preserve Documents Attached
PO number or account N 1 A-
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature? CS
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be
signed by the Chairman,with the exception of most letters,must be reviewed and signed J
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N.1 10
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the �g document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's CS
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on October 27,2020 and all changes made N/A is not
during the meeting have been incorporated in the attached document. The County an option fot?
Attorney's Office has reviewed the changes,if applicable. this line.
9. Initials of attorney verifying that the attached document is the version approved by the N/A is not
BCC, all changes directed by the BCC have been made, and the document is ready for ►- ��V) an option for
Chairman's signature. this line.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
1b010
CAMP HOST VOLUNTEER AGREEMENT
BETWEEN COLLIER COUNTY ANI) CAMP HOST VOLUNTEER
This Agreement dated this (214\ day of O kc --. 2020. by and between Collier
County and Dale and i,eslie Chamberlin, Camp Host Volunteers, states the requirements of the
Parties for participation in the Camp I lost Volunteer Program at the Pepper Ranch Preserve located
at 6315 Pepper Road in lmmokalee, FL.
Collier County Parks and Recreation Department otters a unique volunteer
opportunity as a Camp Host Volunteer (hereafter -Host Volunteer") at Collier County's Pepper
Ranch Preserve. A volunteer position is primarily for a civic, charitable or humanitarian reason
and with no expectation or actual compensation for volunteer services.
2. .1'he primary role of a I lost Volunteer is to provide park visitors with inlirrmation
and to assist park staff with keeping the campground, restrooms. and hiking trails accessible and
clean during our seasonal (high visitation) months. This is accomplished by encouraging
compliance with the park rules and policies, prelonning tasks related to campground and trail
maintenance as assigned and acting as a contact when park staff is oil'duty or not available.
3. Collier County will prepare and train the Ilost Volunteer through orientations,
tours, and on-location training. Collier County will organize and schedule the I lost Volunteer in
an efficient and timely manner and provide the tools necessary to complete volunteer tasks.
4. The Ilost Volunteer agrees that this is a volunteer opportunity as defined by the
Florida Volunteer Protection Act, Section 768.1355, Ha. Stat. There is no expectation of
compensation for services provided to Collier County.
5. Host Volunteer is required to comply with and meet the requirements of Collier
County's CMA #E5913, attached to this Agreement, including a pre-employ ment background
check, drug test, a physical. training program and Level 2 fingerprinting.
6. The Camp [lost Volunteer Program runs from November to April (May and June
are optional). The Host Volunteer agrees to volunteer at least 4 days a week (hours will vary) for
a maximum of 6-months and a minimum of 20 hours/week for one person and 30 hours/'week for
a couple acting as Volunteer I lasts together.
7. Requirements:
a. [lost Volunteers shall each he at least l 8 years of age.
b. The Parties will work together to create a schedule agreeable to both parties. *The
schedule may be modified as needed but not more often than one time per week to
allow consistency in park programming.
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c. The [lost Volunteer is expected to volunteer according to the schedule agreed to by
the Parties and agrees that the majority of volunteer schedule will occur on
weekends. The Pepper Ranch campground is open to the public tier camping on
Friday and Saturday nights. The Park Ranger is on-duty Friday-Sunday 8:30 am -
4:30 pm. The I lost Volunteer campground service hours would be coordinated in
the evenings/early mornings.
d. The Host Volunteer agrees that this volunteer position primarily focuses on
customer service with guests at the Pepper Ranch Preserve with light campground
maintenance.
c. Most Volunteer will he asked to:
i. Confirm reservations, welcome campers. and guide campers after hours to
their sites.
ii. Assist the Park Ranger on-duty Friday through Sunday in the visitor center
as needed. This will include answering inquires via phone or in-person
providing information on park services, rules. policies and issuing daily
permits.
iii. Communicate potential or actual problems to park staff and when needed
report emergency situations to the proper authorities. Camp Hosts do not
enforce park rules: however, they' do educate visitors of park rules and
• policies.
iv. Assist park staff with preparing campsites for rental by picking up trash.
cleaning out tire-rings. cleaning out grills, and treating sites for insects.
v. Assist with cleaning the bathhouse toilets, sinks. and showers, trash and
preserve entrances. Keep bathhouse stocked with supplies.
vi. Assist with light pruning of hiking trails and nloWing once a month or as
needed.
vii. ('heck preserve security gates each night to make sure they are secure. Call
for repair it'needed or lock gates manually.
viii. Present a professional personal image while on duty representing Collier
County. Volunteer t-shirts will be provided.
ix. Demonstrate the ability to read, understand. and apply policies pertaining
to the use and operations of Pepper Ranch Preserve.
x. Demonstrate the ability to work in a professional and courteous manner with
little to no supervision.
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xi. Demonstrate the ability to communicate (verbally and in writine)
effectively in English. Spanish is helpful but not required.
8. Collier County will train the Host Volunteer prior to use of park equipment
(mowers, motorized carts. weed eaters etc.). The Ilost Volunteer agrees that he/she is not
authorized to use preserve equipment until such training is received. Park equipment is not
authorized for personal use.
9. The I lost Volunteer is not authorized to drive County vehicles. The I lost Volunteer
may be trained to drive ATVs. Collier County will coordinate this training and authorization
through the Risk Management Department. The I lost Volunteer is not authorized to drive County-
owned ATVs until training and authorization is complete.
10. In exchange lbr volunteer services. Collier County will provide the [lost Volunteer
with a campsite that has electric, water, and sewer hookups through the duration of the Camp I lost
Volunteer Program. The host Volunteer agrees that he/she must have a suitable motorhome or
travel trailer in good condition (subject to site supervisor approval) to participate as a Host
Volunteer. The Host Volunteer is required to maintain a clean and orderly campsite and have no
pets at the campsite. The Volunteer l lost agrees that he/she must have prior written approval from
the site supervisor for any structural changes to assigned campsite. Further. the i lost Volunteer is
authorized to park one additional vehicle in the campground parking lot for personal use.
11. The I lost Volunteer agrees no personal visitors can spend more than two (2)
consecutive nights with the Host Volunteer during a seven-day period without prior written
approval from the site supervisor.
12. If the I lost Volunteer is asked to leave the Camp I lost Volunteer Program by Collier
County, the [lost Volunteer understands that the campsite must be vacated within 24 hours so that
a new Ilost Volunteer may use the campsite. If the Host Volunteer decides to leave the Volunteer
Program early, he/she is required to provide County a written, two-week notice prior to leaving
the program.
13. Either Party may terminate this Agreement for any reason with two-weeks' written
notice to the other.
14. [lost Volunteer must follow the Pepper Ranch ('reserve Rules. Collier County
Preserve Use Ordinance No. 201 1-38, and all State and local laves.
15. This Agreement will remain valid one year from the date first written above.
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IN WTI'NESS WHEREOF, I lost Volunteer and the County have signed and scaled this
Agreement, as set forth below.
By: sa_e
Dale Chamberlin .eslic .halnberlin
Host Volunteer Ilost Volunteer
WITNESSES:
2 —Sig atur Src
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Printed Name of Witness Printed Name of Witness
Date . ign-d Date . ign d
AS TO COUNTY:
A ITES'I:
CRYSTAL K. KINZEL, Clerk BOARD OF COUNTY COMMISSIONERS
OF COLLIER COUNTY, FLORIDA
134;
Burt L. Saunders, Chairman
Date: Date: lb .09.1'a _
A;4esf._. fo Ch rmsn s-
sEa#:are only.
A proved as to form a d legality:
.ol een M. (ireene Item# `6D1 D
Managing Assistant County Attorney "
Agenda /0/00 Gate
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Deputy Clark a.-