Backup Documents 10/27/2020 Item #16D 9 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 16 0 9
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney
Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney
Office no later than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with
the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1. Risk Risk Management Pik A44.
2. County Attorney Office County Attorney Office
ID/VM
4. BCC Office Board of County �:y(115i � � ��
Commissioners
4. Minutes and Records Clerk of Court's Office 104
5. Procurement Services Procurement Services
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event
one of the addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Jessica Suarez/PURCHASING Contact Information 239-252-8407
Contact/ Department
Agenda Date Item was October 27th 2020 Agenda Item Number 16.D.9
Approved by the BCC
Type of Document AMENDMENT Number of Original 1
Attached Documents Attached
PO number or account N/A 19-7537 QUEST
number if document is QUEST CORPORATION
to be recorded CORPORATION OF AMERICA,
OF AMERICA, INC INC
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature STAMP OK N/A
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be JS
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the JS
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's JS
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 10/27/2020 and all changes made during N/A is not
the meeting have been incorporated in the attached document. The County In for
Attorney's Office has reviewed the changes,if applicable.
.
9. Initials of attorney verifying that the attached document is the version approved by the I�A is not
BCC,all changes directed by the BCC have been made, and the document is ready for 61) 'X+` loan option for
Chairman's signature. this line.
Risk Management
1 6 a 9
MEMORANDUM
Date: October 30, 2020
To: Jessica Suarez,
Procurement Services
From: Teresa Cannon, Sr. Deputy Clerk
Minutes & Records Department
Re: Amendment #2 for Agreement #19-7537 "Affordable
Housing Marketing Outreach Campaign"
Contractor: Quest Corporation
Attached for your records is a scanned copy of the referenced document above,
(Item #16D9) adopted by the Board of County Commissioners on Tuesday,
October 27, 2020.
The Board's Minutes & Records Department has kept an original as part of
the Board's Official Records.
If you have any questions, please feel free to contact me at 252-8411.
Thank you.
Attachment
SECOND AMENDMENT TO AGREEMENT#19-7537 16 11 9
FOR
AFFORDABLE HOUSING MARKETING OUTREACH CAMPAIGN
THIS AMENDMENT, made and entered into on this 43th day of October 2020, by and
between Quest Corporation of America, Inc. (the "Contractor") and Collier County, a political
subdivision of the State of Florida, (the "County":
WHEREAS, on October 8, 2019 (Agenda Item 16.D.4), the County entered into an
Agreement with Contractor for the marketing, public relations, and communication plan for housing
affordability; and
WHEREAS, on July 28, 2020 Absentia meeting (Agenda Item No. 16.D.2), ratified by the
Board on September 8, 2020 (Agenda Item No. 16.F.1), the County approved First Amendment to the
Agreement to: (1) include expanded services for the media campaign, to include advertising, for the
implementation for Federal CARES funding received by Collier County; (2)increase the contract value
of this Agreement by $80,000 for this added service; and (3) inclusion of Federal Provisions and
Certifications (CFDA 21.019-CARES ACT); and
WHEREAS, U.S. Treasury guidance on the CARES Act provides that all expenditures
related to COVID-19 are allowable retroactive to March 1, 2020 through December 30, 2020; and
WHEREAS, the parties desire to further amend the Agreement to: (1) increase the not-to-
exceed amount to Contractor by $50,000 to continue previously established scope of services for
COVID-related allowable expenses for the period between March 1, 2020 through December 30, 2020,
as provided for in the First Amendment to this Agreement, and similarly (2)modify Exhibit A-1 Scope
of Services to include media buys from various local outlets for COVID-19 related information
broadcasts in the not-to-exceed amount of$45,000 during that same period.
NOW, THEREFORE, in consideration of the mutual promises and covenants herein
contained, it is agreed by the parties as follows:
1. The above Whereas clauses are herein incorporated by reference as if set forth herein.
2. An additional not-to-exceed amount of$95,000.00, which encompasses a not-to-exceed amount
of $50,000.00 to continue the previously established scope of services and a not-to-exceed
amount of$45,000.00 for media buys (see below), to Contractor is hereby added through the
approval of this Second Amendment for allowable COVID-19 expenses incurred during the
period commencing March 1, 2020 through December 30, 2020.
Words Strtek-Thfough are deleted;Words Underlined are added
Page 1 of 2
Second Amendment to Agreement# 19-7537
10
1609
Exhibit A-I-Scope of Services
(First Amendment)
4. Media Buys
Media broadcasting associated with funding received under the AMOUNT: $45,000(not-to-exceed)
CARES Act.
3. All other terms and conditions under this Agreement shall remain the same.
IN WITNESS WHEREOF, the parties have executed this Second Amendment on the date and year
first written above by an authorized person or agent.
ATTEST:
Crystal K. Kinze1 Clerk of Court& BOARD OF COUNTY COMMISSIONERS
Comptroller- ' �r' ,-; COLLIER COUNTY, FLORIDA
/ 21/Witila. 40/SIC- B :�'
y:
Burt L. Saunders, Chairman
Dated: �b� GD
(SEAL) At est as-to cf?airman's
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Contractor's Witnesses: CONTRACTOR:
QUEST CORPORATION OF AMERICA,
4' - INC.
Fir t Witness
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Scott R. Teach, Deputy County Attorne f'
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Words Struck-Through are deleted;Words Underlined are added
Page 2 of 2
Second Amendment to Agreement# 19-7537 G