Backup Documents 10/27/2020 Item #16D 6 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 1 6 0 6
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney
Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney
Office no later than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with
the exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1. Risk Risk Management Nfi 4
2. County Attorney Office County Attorney Office 4�l )ZjZ�
4. BCC Office Board of County
Commissioners 11S,.1.415( [6-X-at
4. Minutes and Records Clerk of Court's Office 10/30/7D l ,
5. Procurement Services Procurement Services
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event
one of the addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Jessica Suarez/PURCHASING Contact Information 239-252-8407
Contact/ Department
Agenda Date Item was October 27th 2020 Agenda Item Number 16.D.6
Approved by the BCC
Type of Document AMENDMENT Number of Original 1
Attached Documents Attached
PO number or account N/A 18-7243-NS COLLIER
number if document is COLLIER COUNTY
to be recorded COUNTY SHERIFF SHERIFF OFFICE
OFFICE
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature STAMP OK N/A
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be JS
signed by the'Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the JS
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's JS
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 10/27/2020 and all changes made during N/A is not
the meeting have been incorporated in the attached document. The County an option for
Attorney's Office has reviewed the changes,if applicable. 0 h -ne.
9. Initials of attorney verifying that the attached document is the version approved h is not
BCC,all changes directed by the BCC have been made,and the document is ready for an option for
Chairman's signature. T line.
Risk lolanagement
1606
MEMORANDUM
Date: October 30, 2020
To: Jessica Suarez,
Procurement Services
From: Teresa Cannon, Sr. Deputy Clerk
Minutes & Records Department
Re: Amendment #3 for Agreement #18-7243-NS "Delnor-
Wiggins State Park Intersection Detail"
Contractor: CCSO
Attached for your records is a scanned copy of the referenced document above,
(Item #16D6) adopted by the Board of County Commissioners on Tuesday,
October 27, 2020.
The Board's Minutes & Records Department has kept an original as part of
the Board's Official Records.
If you have any questions, please feel free to contact me at 252-8411.
Thank you.
Attachment
THIRD AMENDMENT TO AGREEMENT#18-7243-NS 1 6 d
FOR
DELNOR-WIGGINS STATE PARK INTERSECTION DETAIL
THIS AMENDMENT, made and entered into on this 6dCbti i date), by and
between Collier County Sheriff's Office, KEVIN RAMBOSK, SHERIFF of ollier County., (the
"CCSO")and Collier County Board of County Commissioners,do Parks and Recreation Division,
a political subdivision of the State of Florida, (the "County")(collectively,the"Parties"):
WHEREAS,on November 14, 2017 (Agenda Item No. 16.D.21),the County entered into an
Agreement with CCSO for law enforcement services providing for intersection control outside Delnor-
Wiggins State Park at a reimbursement amount of$57,517.20 for services between December 2017 to
September 2018; and
WHEREAS, On September 25, 2018 (Agenda Item No. 16.D.8) the County approved the
First Amendment to the Agreement to: 1) renew the Agreement for one additional year(November 29,
2018 to November 28, 2019); 2) incorporate Exhibit B-1 providing updated holiday schedule and total
detail cost and breakdown for the period of December 2018 to September 2019 with an anticipated cost
of$56,369.70; and 3)to approve the reimbursement for law enforcement services through the duration
of the Agreement with an anticipated annual spend not to exceed$70,000 per fiscal year; and
WHEREAS, On August 28, 2019 the County approved the Second Amendment to the
Agreement to: 1)renew the Agreement for one additional year period(November 29,2019 to November
28, 2020); 2) revise Section 4. and Section 9. of the Agreement updating detailing schedule and
cancellation; 3) replace Exhibit A-Pricing Schedule in its entirety; and, 4) incorporate Exhibit B-2
providing updated holiday schedule and total detail cost and breakdown for the period of November
2019-November 2020 with an anticipated cost of$57,353.67; and
WHEREAS,all renewals have been exhausted under this agreement; and
WHEREAS,the Parties desire to further amend the Agreement to: 1) renew the Agreement
and amend the contract to include two additional one-year renewal terms; and,2)incorporate Exhibit B-
3 providing an updated holiday schedule and total detail cost and breakdown for the period of November
2020-November 2021 with an anticipated cost of$56,954.34.
NOW, THEREFORE, in consideration of the mutual promises and covenants herein
contained, it is agreed by the parties as follows:
1. The Agreement term shall now include two additional one (1)year renewal terms with the first
renewal period beginning on November 29, 2020.
2. The Agreement is hereby renewed for the first one-year renewal term beginning November 29,
2020 and ending November 28, 2021;
3. Exhibit B-3 is hereby incorporated and attached hereto;
4. Except as modified by this Amendment, all other terms and conditions, as amended, of the
Agreement shall remain in full force and effect.
Page 1 of 3
Third Amendment to Agreement# 18-7243-NS
16D6
IN WITNESS WHEREOF, the Parties have executed this Third Amendment on the date and year
first written above by an authorized person or agent.
BOARD OF COUNTY COMMISSIONERS CONTRACTOR:
COLLIER COUNTY, FLORIDA Collier County Sheriff's Office, KEVIN
RAMBOSK, SHERIFF of Collier County
tY-
By: By:
BURT L. SAUNDERS, Chairman Signature
OCkbei a)Det vrti Plkilt(bD 31'-
TDate SignedT TFull NameT
TTitleT
ATTEST: — 3 -
Crystal K. Kin*,Comptroller& Clerk of Courts c
TDate SignedT
0.4-1 -t- -44-4LIAat-k•
G ✓v`� CCSO WITNESSES:
Dated: I1 l
(SEAL) Attest as to Chanman's
signature Only. Fir itn ss
• proved as to Fo Le ality: \IN, 5- c/kKi4{-e-
*Type/print itness nameilk
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Deputy County Attorney de7ute,c 4(...Wt7
Second Witness
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Page 2 of 3 ..,. ....�•---�
Third Amendment to Agreement# 18-7243-NS
� 6D6
EXHIBIT B-3
December 2020 to September 2021
HOLIDAY SCHEDULE AND TOTAL DETAIL COST BREAKDOWN
1. For the purpose above, the Sheriff shall provide to the CONTRACTOR a detail at Delnor-Wiggins
State Park consisting of two (2) deputies on the below listed dates to cover the time of peak public
safety concerns. One deputy from 9:00am to 1:00pm(4 hours) and one traffic deputy from 10:30am
to 3:00pm(4.5 hours)for a total of 8.5 hours per detail shift:
December 23, 2020 -April 11, 2021 (every day of the week) = 110 total days of which 7 days are
holidays (Christmas Eve/Day,New Year's Eve/Day, St. Patrick's Day, Good Friday and Easter).
April 17-June 27,2021 (every Saturday and Sunday)=22 total days of which 2 days are holidays
(Mother's Day and Father's Day).
May 31, 2021 (Monday of Memorial Day weekend)= 1 total day which is a holiday.
July 2-5, 2021 (Independence Day) =4 total days of which 1 day is a holiday.
September 4-6, 2021 (Labor Day weekend)=3 total days
140 total detail days x 8.5 hours/day = 1,190 hours; of which 11 days/93.5 hours are holiday as
listed in paragraph 4.
Every effort will be made to accommodate all detail requests; however, deputy availability cannot
be guaranteed.
2. CCSO Finance Department will mail out a bi-weekly invoice for detail services during the billing
time frame. Total Detail Cost is anticipated to be$56,954.34 for the December 2020 thru September
2021 details as outlined in paragraph 1. Cost breakdown is 129 days x 8.5 hours a day x $46.98
regular rate per hour= $51,513.57 plus 11 days x 8.5 hours a day x $58.19 holiday rate per hour=
$5,440.77. This projected cost does not include additional time if a high volume of guests requires
deputies to remain beyond the scheduled detail hours as requested by park staff.
Page 3 of 3
Third Amendment to Agreement# 18-7243-NS
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