Minutes 05/26/2020 Cedar Hammock Community Development District
Inframark, Infrastructure Management Services
210 N.University Drive,Coral Springs,FL 33071
Tel: 954-603-0033;Fax: 954-345-1292
DATE: October 16, 2020
Memorandum to: Jim Kurtzeborn
Cedar Hammock Golf and Country Club
VIA EMAIL TO:
GM@cedarhammockcc.com
RE: Cedar Hammock CDD Minutes of the continued
Meeting on May 26, 2020 as approved at the September 8,
2020 meeting
Enclosed for your record is a copy of the above-reference minutes for the Cedar Hammock
Community Development District,which are to be kept on file for public access.
FOR INFORMATIONAL PURPOSES ONLY:
Crystal Kinzel, Director
Clerk of the Circuit Court/Finance Dept. VIA EMAIL TO: Derek.johnssen@collierclerk.com
Berger, Toombs, Elam, Gaines &Frank Via email to: audit( btef-cpas.com
Justin Faircloth, Justin.faircloth@inframark.com
MINUTES OF MEETING
CEDAR HAMMOCK
COMMUNITY DEVELOPMENT DISTRICT
The continued meeting of the Board of Supervisors of the Cedar Hammock Community
Development District was held Tuesday, May 26, 2020 at 2:00 p.m. via ZOOM pursuant to
Executive Order 20-69:
Present and constituting a quorum were:
Norman Day Chairman
Gene Bolton Assistant Secretary
John Martino Assistant Secretary
Fred Bally Assistant Secretary
Also present were:
Justin Faircloth District Manager
The following is a summary of the discussions and actions taken at the May 26, 2020
Cedar Hammock Community Development District's Board of Supervisors Meeting.
FIRST ORDER OF BUSINESS Roll Call
• Mr. Faircloth called the meeting to order and called the roll. A quorum was
established.
FOURTH ORDER OF BUSINESS Old Business
• Mr. Faircloth provided an update on change order#6 to the Board from Glase in
the amount of over $27,000 for field permits and some irrigation work. All these
items have been approved by Mr. Schulties.
• Mr. Faircloth reported damage at 3821 Myrtle Run to the culvert pipe ends. This
was reported to Mr. Schulties and he will have Glase repair this at their cost.
May 26, 2020 Cedar Hammock CDD
TENTH ORDER OF BUSINESS Supervisors' Request
• None.
ELEVENTH ORDER OF BUSINESS Audience Comments
• None.
TWELVTH ORDER OF BUSINESS Adjournment
On MOTION by Mr. Martino seconded by Mr. Bally with all in favor
the meeting was adjourned. 4-0
Justin Faircloth, Secretary Norman Day, Chair n
Agenda Page#5
Cedar Hammock Community Development District
Board of Supervisors
Norman Day,Chairman Justin Faircloth,District Manager
Quentin Greeley,Vice Chairman Sam Marshall,District Engineer
Fred Bally,Assistant Secretary Dan Cox,District Counsel
John Martino,Assistant Secretary
Gene T.Bolton,Assistant Secretary
Meeting Agenda
Tuesday,May 12,2020—2:00 p.m.
1. Roll Call
2. Approval of Agenda
3. Public Comments on Agenda Items
4. Old Business
A. Bulkhead&Bridge Repair/Replacement Project Update
B. South Florida Water Management District Water Use Permit Renewal Update
C. Cedar Hammock Golf and Country Club Reimbursement Request
5. New Business
A. Consideration of Resolution 2020-03, Confirming the District's Use of the Collier County
Supervisor of Elections to Continue Conducting the District's Election of Supervisors in
Conjunction with the General Election
B. Qualifying to Run Information
6. Public Hearing to Consider Adoption of the Fiscal Year 2021 Budget
A. Open Public Hearing for Public Comment
B. Close Public Hearing for Public Comment
C. Consideration of Resolution 2020-04,Adoption of the Fiscal Year 2021 Budget
D. Consideration of Resolution 2020-05,Levying of Assessments
7. Attorney's Report
8. Engineer's Report
A. Cardno Report
B. Discussion of Construction Diary for Bridges and Walls
9. Manager's Report
A. Approval of the Minutes of March 9,2020 Meeting
B. Approval of the Minutes of March 23,2020 Continued Meeting
C. Acceptance of the Financial Report,March 2020
i. Project Tracking Forms
D. Additional Fiscal Year 2020 Meetings, Discussion and Approval of the Fiscal Year 2021
Meeting Schedule
E. Report on Number of Registered Voters(514)
F. May 21,2020 Field Management Report
G. Follow Up Items
10. Supervisors Requests
11. Audience Comments
12. Adjournment
MINUTES OF MEETING
CEDAR HAMMOCK
COMMUNITY DEVELOPMENT DISTRICT
The regular meeting of the Board of Supervisors of the Cedar Hammock Community
Development District was held Tuesday, May 12, 2020 at 2:00 p.m. via teleconference pursuant
to Executive Order 20-69:
Present and constituting a quorum were:
Norman Day Chairman
Quentin Greeley Vice Chairman
Gene Bolton Assistant Secretary
John Martino Assistant Secretary
Fred Bally Assistant Secretary
Also present were:
Justin Faircloth District Manager
Sam Marshall District Engineer
Kipp Schulties Kipp Schulties Golf& Design
Jeff Glase Glase Golf, Inc
Jim Kurtzeborn Cedar Hammock Golf&Country Club
Todd Legan Cedar Hammock Golf&Country Club
Numerous Residents
The following is a summary of the discussions and actions taken at the May 12, 2020
Cedar Hammock Community Development District's Board of Supervisors Meeting.
FIRST ORDER OF BUSINESS Roll Call
• Mr. Faircloth called the meeting to order and called the roll. A quorum was
established.
May 12, 2020 Cedar Hammock CDD
SECOND ORDER OF BUSINESS Approval of Agenda
• Mr. Faircloth asked if there were any additions or changes to the agenda. Mr. Greeley
inquired about an updated reserve study. Mr. Faircloth stated this could be
incorporated with their budget discussion.
• Mr. Faircloth provided a two-year payoff option for the Board to review.
On MOTION by Mr. Bally, seconded by Mr. Bolton, with all in favor,
the Agenda for the Meeting was approved.
THIRD ORDER OF BUSINESS Public Comments on Agenda Items
• Mr. Myers provided comments on the Fiscal Year 2021 budget.
FOURTH ORDER OF BUSINESS Old Business
A. Bulkhead & Bridge Repair/Replacement Project Update
• Mr. Schulties provided an update on the project. He met with Glase Golf and
Artistic Structures onsite to discuss schedules. This project commenced February
18, 2020 with the intention of closing nine holes in the middle of April which was
done.
• He had a discussion with Artistic Structure, and Glase Golf particularly Jeff Glase
to ensure this project does not extend beyond July 15tn
• Further discussion ensued on the matter.
• Board members had questions for Mr. Schulties and responses were provided.
• Mr. Glase provided an update.
• Discussion was had regarding the wear decking installation on bridges 9, 17 and
18.
On MOTION by Mr. Day seconded by Mr. Martino with all in favor
removal of the wear decking on the bridges 9, 17 and 18 in the
amount of $54,500 from the current contract with Artistic
Structures and consider installation again at a future date was
approved. 5-0
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May 12, 2020 Cedar Hammock CDD
• Additional discussion was had on the project.
B. South Florida Water Management District Water Use Permit Renewal Update
• Mr. Faircloth asked Mr. Marshall if he had reviewed this noting there were some
issues with the map and asked if there was anything further on this matter. Mr.
Faircloth indicated the permits were renewed.
• Mr. Marshall stated the map is a little bit off, but he will speak with Cardno about
sending in a clarification with their next quarterly report. He can speak with them
to make it matches up with the latest exhibit they have.
C. Cedar Hammock Golf and Country Club Reimbursement Request
• Mr. Faircloth indicated one of the things they asked is the engineer to review all
the assets of the District. All the requisitions obtained from the bank were
provided.The Board has requested the District Manager reimburse the Club in the
amount of$2,575.
• Discussed at the March meeting were some items that were not District assets,
but are private assets of the golf course. The District should absolutely reimburse
the Club for anything the Club has spent on CDD items. If the assets are not owned
by the CDD, they should not be reimbursing the Club for said repairs.
• Mr. Faircloth discussed this with the attorney who agrees they should not be
reimbursing the Club for all items. The Board can discuss with Mr. Marshall if he
found any additional information which would shed light on what the CDD does
or does not own.
• Mr. Faircloth reiterated what was said at the March meeting which is the District
bylaw does not allow spending of public funds on private property. If the Club has
done things to benefit the CDD to maintain CDD assets, then they are more than
able to reimburse the Club for the expenditures if the CDD desires to do so.
• Mr. Marshall stated they need to clearly identify which assets are CDD owned and
which ones are not. Every dollar was accounted for, but it was not specific. The
engineers' report, reimbursement request as well as the agreement between the
CDD and Golf Club were reviewed and they need some type of exhibit or list which
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May 12, 2020 Cedar Hammock CDD
is a little bit more specific than what they have been working off. Between all the
documents they have they can probably put a good exhibit together. For example,
it is clear from the plat and deeds what property the CDD owns.
• Mr. Faircloth asked if the Board would like the District Engineer and District
Counsel to work together to develop an exhibit to attach to the existing agreement
with the Club for clarification. Mr. Greeley agreed.
On MOTION by Mr. Greeley seconded by Mr. Martino with all in
favor authorizing the District Engineer and District Counsel to work
together to develop an exhibit to attach to the existing agreement
with the Club was approved. 5-0
• After further discussion, the Board agreed to pay reimbursement request in the
amount of$2,575.
FIFTH ORDER OF BUSINESS New Business
A. Consideration of Resolution 2020-03, Confirming the District's use of Collier
County Supervisor of Elections to continue conducting the District's Elections of
Supervisors in Conjunction with the General Election
• This is what the District has done in the past and is the most cost-effective way to
have the election. They have seats which are up for election this year, seats four and
five. Mr. Faircloth previously communicated to both the Supervisors regarding their
term ending dates and what they needed to do in order to qualify to run for the
election should they so desire.
• Mr. Faircloth recommends the District proceed and work with the Supervisor of
Elections of Collier to hold their elections in the General Election.
On MOTION by Mr. Greeley seconded by Mr. Bolton with all in
favor resolution 2020-03, Confirming the District's use of Collier
County Supervisor of Elections to continue conducting the District's
Elections of Supervisors in Conjunction with the General Election
was adopted. 5-0
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May 12, 2020 Cedar Hammock CDD
B. Qualifying to Run Information
• This is provided for informational purposes only.
SIXTH ORDER OF BUSINESS Public Hearing to Consider the Adoption of the
Fiscal Year 2021 Budget
• Mr. Faircloth presented the fiscal year 2021 budget to the Board and provided an
overall review of the budget process.
• Discussion ensued regarding whether there is a meeting scheduled for September.
Mr. Faircloth informed the Board there is currently no meeting scheduled at this time,
but this item is on the agenda for discussion.
Mr. Bally MOVED seconded by Mr. Greeley to split the remaining
cost of this project/assessment over the next two years.
Above MOTION was tabled to be presented for discussion after the
public comments on the budget.
• Mr. Faircloth discussed the two-year plan with the Board as it related to pay-off schedule
of the $1.3 million loan with Valley National Bank. Mr. Greeley asked for Mr. Faircloth to
review the interest schedule and the amortization schedule with Valley National, as
requested Mr. Faircloth provided an overview. Further discussion ensued on this matter.
A. Open Public Hearing for Public Comment
On MOTION by Mr. Day seconded by Mr. Bolton with all in favor
the public hearing was opened.
• Public comments were received on the budget.
B. Close Public Hearing for Public Comments
On MOTION by Mr. Bolton seconded by Mr. Greeley with all in
favor the public hearing was closed.
C. Consideration of Resolution 2020-04,Adoption of the Fiscal Year 2021 Budget
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May 12, 2020 Cedar Hammock CDD
Mr. Bally MOVED seconded by Mr. Greeley to adopt resolution
2020-04, adoption of the fiscal year 2021 budget splitting the
remaining cost of this project/assessment over the next two years.
On VOICE vote with Mr. Greeley, Mr. Bolton, Mr. Martino, Mr. Bally
voting Aye, and Mr. Day voting Nay Resolution 2020-04, adopting
the Fiscal Year 2021 budget splitting the remaining cost of the
project/assessment over the next two years was adopted. 4-1
D. Consideration of Resolution 2020-05, Levying Assessments
On MOTION by Mr. Greeley seconded by Mr. Bally with all in favor
resolution 2020-05, levying assessments was adopted. 5-0
SEVENTH ORDER OF BUSINESS Attorney's Report
• There being none, the next order of business followed.
EIGHTH ORDER OF BUSINESS Engineer's Report
A. Cardno Report
• Mr. Marshall indicated there are no issues noted in the report received by Cardno.
B. Discussion of Construction Diary for the Bridges and Walls
• The progress on the bridge has been provided and inspections have continued. Mr.
Faircloth received another payoff request and he will get the invoice processed.
• There were no issues to report so far and Bridging Solutions has been documenting
construction. Mr. Faircloth asked the Board if they had any questions or if Mr. Marshall
wanted to give any comments on the item. Further discussion continued on this matter.
NINTH ORDER OF BUSINESS Manager's Report
A. Approval of the Minutes of March 9, 2020 Meeting
On MOTION by Mr. Greeley seconded by Mr. Bally with all in favor
the minutes of the March 9, 2020 meeting were approved. 5-0
B. Approval of the Minutes of March 23, 2020 Continued Meeting
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May 12, 2020 Cedar Hammock CDD
On MOTION by Mr. Greeley seconded by Mr. Bally with all in favor
the minutes of the March 23, 2020 continued meeting were
approved. 5-0
C. Acceptance of Financial Report, March 2020
i. Project Tracking Form
• Mr. Faircloth shared with the Board the email which he sent to Supervisor Bally. The
question asked by Mr. Bally was how they determine how much the reserves are and
how much funds they need to utilize for the project.
• Mr. Faircloth reviewed the balance sheet with the Board and further discussion
ensued on the matter.
On MOTION by Mr. Greeley seconded by Mr. Martino with all in
favor the financial report for March 2020 was approved. 5-0
D. Additional 2020 Fiscal Year Meetings, Discussion and Approval of the Fiscal Year
2021 Meeting Schedule
• Mr. Faircloth asked if the Board anticipates additional meetings for fiscal year 2020.
They have met for all their meetings and today is the last meeting for Fiscal Year 2020
which they have advertised. If they desire to have additional meetings those will have
to be advertised. Discussion ensued regarding having an additional meeting to discuss
the assessment numbers and the budget.
On MOTION by Mr. Greeley seconded by Mr. Bolton with all in
favor to have an additional meeting for Fiscal Year 2020 on
September 8, 2020 was approved. 5-0
• Mr. Faircloth reviewed the Fiscal Year 2021 meeting schedule with the Board and
asked if there were any changes to any meeting dates. He noted,there is an additional
day in this schedule as he believes there should be seven meetings, but they have one
more because of the schedule they have had this year.
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May 12, 2020 Cedar Hammock CDD
On MOTION by Mr. Greeley seconded by Mr. Bally with all in favor
the Fiscal Year 2021 meeting schedule was approved as presented.
5-0
E. Report on the Number of Registered Voters (514)
• Mr. Faircloth indicated there are 514 registered voters in the District. This is for
informational purposes.
F. Field Management Report
• Mr. Faircloth noted that an inspection was recently conducted and the report will be
submitted to the Board.
• During his review, Mr. Faircloth noted the following:
o Erosion on the east bank of Lake #8 with a large hole near the drainage pipe.
o Issues with some of the lakes.
o Exotics in the preserves.
G. Follow-up Items
• Mr. Faircloth asked if the Board had questions for him on any follow-up items.
There were no follow-up items other than a discussion regarding the carp barrier
grates.
TENTH ORDER OF BUSINESS Supervisors' Request
• Mr. Greeley commented on a request for an updated reserve study and discussion
ensued further on this item. A question arose about the gate house and Mr. Faircloth
noted the maintenance of the gate house is the responsibility of the Club per the
agreement.
• An update was provided on the rear entry gate repair and insurance claim.
• Mr. Day inquired about the insurance requirements on District assets.
Mr. Greeley MOVED seconded by Mr. Bolton to approve moving
forward with a reserve study update with a site inspection (Level 2)
with Florida Reserve Study and Appraisal in the amount of$2,800
to be completed by August for presentation at the September
meeting.
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May 12,2020 Cedar hammock CAD
On VOICE vote with Mr.Greeley, Mr. Bolton, Mr. Martino, Mr. Bally
voting Aye, and Mr. Day voting Nay moving forward with a reserve
study update with a site inspection (Level 2) with Florida Reserve
Study and Appraisal in the amount of $2,800 to be completed by
August for presentation at the September meeting was approved.
4-1
ELEVENTH ORDER OF BUSINESS Audience Comments
• Audience comments were received regarding the bulkhead/bridge repair and
replacement project.
• The Board was thanked for their efforts.
• Mr. Faircloth asked if the Board wished to adjourn todays' meeting or continue. If they
are going to adjourn the next scheduled meeting is September 8, 2020.
• Mr. Greeley stated a continuation of the meeting should occur due to the state of the
project and it is appropriate if there is anything which needs to be done or action taken,
which may be outside the authority of the District Manager or Chairman that they be
available to do.
• Mr. Greeley suggested June 2, 2020 at 2:00 p.m. at the Club if they are not restricted or
via ZOOM.
• Mr. Faircloth stated they will have the continued meeting via ZOOM and a link will be
established for this meeting which will be posted on the website and if they can have the
meeting in person at the club they will do so unless the Club or attorney objects.
• Mr. Day suggested having the meeting May 26, 2020 instead and the Board members
agreed.
TWELFTH ORDER OF BUSINESS Continuation
Mr. Greeley MOVED to continue this meeting to Monday, May 26,
2020 at 2:00 p.m. via ZOOM and Mr. Bolton seconded the motion.
With all in favor continuing this meeting was approved.
J� stin Faircloth, Secretary Norman Day, Ch ian
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