Agenda 10/13/2020 Item #16D 3 (FY20/21 FTA Section 5310 Grant Award)10/13/2020
EXECUTIVE SUMMARY
Recommendation to approve and authorize the Chairman to sign the FY20-21 Federal Transit
Administration (FTA) Section 5310 Grant award contract for the Collier Area Transit (CAT)
system and the Transportation Disadvantaged Program in the amount of $517,656, authorize the
necessary Budget Amendment, and authorize the County Manager or designee to execute any and
all documents necessary to receive the award and execute all pay requests.
OBJECTIVE: To leverage federal and state grant funds to enhance the Collier Area Transit (CAT)
system and the Transportation Disadvantaged Program.
CONSIDERATIONS: On December 10, 2019, the Board of County Commissioners (Board) approved
the submittal of an FY20-21 FTA Section 5310 grant application. This application requested $517,656 for
the purchase of six (6) replacement vehicles and six (6) two-way radios and six (6) tablets for the
vehicles. The paratransit system maintains a capital replacement schedule for vehicles recommended and
scheduled for replacement by Fleet Management. The grant application requested vehicles be replaced
that have met the FTA’s vehicle end of useful life criteria and are identified in the Vehicle Replacement
Plan in the 2015 Transportation Disadvantaged Service Plan Major Update.
On August 21, 2020, Public Transportation Neighborhood Enhancement (PTNE) was notified via e -mail
the Florida Department of Transportation, District One (FDOT) had selected the Board as a State Fiscal
Year 2020/2021 grant award recipient under the FTA Section 5310, "Enhanced Mobility of Seniors and
Individuals with Disabilities" program. FDOT has fully funded the Boards’ request with the
understanding that the FY 2020 Section 5310 Program of Projects has been awarded by FTA.
PTNE intends to purchase vehicles in FY21 through the FDOT Vehicle Procurement Program, a State of
Florida contract, which assists transit agencies with technical assistance, offers guidelines for vehicle
procurement, and provides opportunities to replace specific eight and twelve passenger transit vehicles
(known as "cutaways") at the lowest possible prices. Each year the Florida Vehicles Procurement
Program (FVPP) assists transit agencies in purchasing transit vehicles in the most economical way
possible. This procurement program is managed by the FDOT and administered by the Center for Urban
Transportation Research. The purchase of vehicles will be made through the FVPP contract. The FVPP
contract was authorized for use by the Board on September 8, 2015, (Agenda Item #16E5); this Board
action authorized the County Manager to use State of Florida contracts, agreements, and price lists for the
efficient purchase of goods and services for the delivery of public services, which is consistent with the
County’s Purchasing Ordinance.
The FTA Section 5310 capital grant program awarded $414,125 and requires a twenty percent (20%)
match for a total of $103,531. The pass-through agency of the federal funding, FDOT, provides a fifty
percent (50%) of the match requirement. As such, the match component of $51,765 (10%) of State
funding and $51,766 (10%) of Local funding for a total project cost of $517,656. The County is required
to write a purchase order equaling ten percent (10%) of the total cost of the vehicles and radios. The
remaining ninety percent (90%) of the total cost for the vehicles is covered by purchase orders written by
FDOT using the awarded FTA FY20-21 5310 grant funds.
FISCAL IMPACT: The total FTA 5310 award passed through FDOT totals $517,656 as shown below:
Description Award Total Federal Award 80% State Match 10% Local Match 10%
(6) Cutaways $493,956 $395,165 $49,395 $49,396
(6) Radios/Tablets $23,700 $18,960 $2,370 $2,370
Total $517,656 $414,125 $51,765 $51,766
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Budget Amendments are required within Transportation Disadvantaged Grant Fund (428) in the amount
of $18,960 and Transportation Disadvantaged Match Fund (429) in the amount of $54,136 Project 33717.
Matching funds are available from FDOT ($2,370), and a transfer from TD Operating Fund (427)
($51,766). Note that only the local match portion for vehicles of ten percent (10%) or ($49,396) is
appropriated due to the mandated use of the FVPP in which FDOT pays the vendor directly for the federal
and state match shares. Collier County is responsible for the required ten percent (10%) match for the
radios ($2,370)
GROWTH MANAGEMENT IMPACT: There is no Growth Management impact associated with this
Item.
LEGAL CONSIDERATIONS: This Item is approved for form and legality and requires a majority vote
for Board action. -JAB
RECOMMENDATION: To approve and authorize the Chairman to sign the FY20-21 FTA Section
5310 Grant award contract in the amount of $517,656, authorize the necessary Budget Amendment, and
authorize the County Manager or designee to execute any and all documents necessary to receive the
award and execute all pay requests.
Prepared By: Joshua Thomas, Operations Analyst, Community and Human Services Division
ATTACHMENT(S)
1. Grant Agreement CAO Stamped (PDF)
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10/13/2020
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.3
Doc ID: 13360
Item Summary: Recommendation to approve and authorize the Chairman to sign the FY20-21
Federal Transit Administration (FTA) Section 5310 Grant award contract for the Collier Area Transit
(CAT) system and the Transportation Disadvantaged Program in the amount of $517,656, authorize the
necessary Budget Amendment, and authorize the County Manager or designee to execute any and all
documents necessary to receive the award and execute all pay requests.
Meeting Date: 10/13/2020
Prepared by:
Title: Grants Support Specialist – Community & Human Services
Name: Joshua Thomas
08/26/2020 7:52 AM
Submitted by:
Title: Division Director - Pub Tran & Nbrhd Enh – Public Transit & Neighborhood Enhancement
Name: Michelle Arnold
08/26/2020 7:52 AM
Approved By:
Review:
Community & Human Services Tami Bailey Additional Reviewer Completed 08/26/2020 8:05 AM
Public Transit & Neighborhood Enhancement Michelle Arnold Additional Reviewer Completed 08/26/2020 9:33 AM
Community & Human Services Kristi Sonntag Additional Reviewer Completed 08/26/2020 3:01 PM
Community & Human Services Cormac Giblin Additional Reviewer Completed 08/28/2020 3:41 PM
Community & Human Services Blanca Aquino Luque Additional Reviewer Completed 09/02/2020 6:00 PM
Operations & Veteran Services Kimberley Grant Level 1 Reviewer Completed 09/03/2020 1:33 PM
Community & Human Services Maggie Lopez Additional Reviewer Completed 09/03/2020 2:12 PM
Public Services Department Todd Henry Level 1 Division Reviewer Completed 09/03/2020 4:01 PM
Public Services Department Steve Carnell Level 2 Division Administrator Review Completed 09/08/2020 11:24 AM
County Attorney's Office Jennifer Belpedio Level 2 Attorney of Record Review Completed 09/11/2020 2:44 PM
Grants Nicole Diaz Level 2 Grants Review Completed 09/11/2020 5:15 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 09/15/2020 10:38 AM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 09/15/2020 1:32 PM
Budget and Management Office Ed Finn Additional Reviewer Completed 09/16/2020 10:21 AM
Grants MaryJo Brock Additional Reviewer Skipped 09/21/2020 10:35 AM
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Grants Erica Robinson Additional Reviewer Completed 10/01/2020 11:33 AM
County Manager's Office Sean Callahan Level 4 County Manager Review Completed 10/06/2020 4:44 PM
Board of County Commissioners MaryJo Brock Meeting Pending 10/13/2020 9:00 AM
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16.D.3.aPacket Pg. 1809Attachment: Grant Agreement CAO Stamped (13360 : FY20-21 FTA Section 5310 Grant Award)
16.D.3.aPacket Pg. 1810Attachment: Grant Agreement CAO Stamped (13360 : FY20-21 FTA Section 5310 Grant Award)
16.D.3.aPacket Pg. 1811Attachment: Grant Agreement CAO Stamped (13360 : FY20-21 FTA Section 5310 Grant Award)
16.D.3.aPacket Pg. 1812Attachment: Grant Agreement CAO Stamped (13360 : FY20-21 FTA Section 5310 Grant Award)
16.D.3.aPacket Pg. 1813Attachment: Grant Agreement CAO Stamped (13360 : FY20-21 FTA Section 5310 Grant Award)