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Agenda 10/13/2020 Item #16A22 (FDOT Median Improvements Grant - Gulf Park Drive))10/13/2020 EXECUTIVE SUMMARY Recommendation to approve and execute a Florida Department of Transportation (F.D.O.T.) Beautification Grant, Landscape Maintenance Memorandum of Agreement with F.D.O.T. in which Collier County will be reimbursed up to $103,522 for median irrigation and landscaping improvements to existing landscaped medians on US 41 North (State Road 45/State Road 90, Gulf Park Drive to Vanderbilt Beach Road), authorize the Chairman to sign and execute the agreement, authorize the necessary budget amendments and allow project activity. OBJECTIVE: To provide median irrigation and landscaping improvements to a portion of US 41 (State Road 45/State Road 90) from Gulf Park Drive to Vanderbilt Beach Road, with funding assistance from a Florida Department of Transportation Beautification Grant and to provide maintenance activity in accordance with the terms of the Agreement. CONSIDERATIONS: On September 24, 2019, Agenda Item 16.A.14, the Board of County Commissioners (Board) approved the submittal of a Florida Department of Transportation Beautification grant application for median irrigation and landscaping improvements for US 41 (State Road 45/90) from Gulf Park Drive to Vanderbilt Beach Road. The F.D.O.T. Beautification grant agreement is for a reimbursement up to $103,522 (See attachment). The grant will address plant replacements, irrigation renovations, and Hurricane Irma replacements which have been deferred due to the level of complexity and cost. Upon completion, all stumps and dead plant material will be replaced; vehicular sight lines will be increased; and irrigation that was installed over 20 years ago will be refurbished to operate more efficiently. Through the authorization and execution of the Beautification Grant, Landscape Maintenance Memorandum of Agreement with the Florida Department of Transportation and upon the authorization of all budget amendments, staff can proceed with the advertisement of the construction plans and bid tabulation for installation and the award of the project. Upon the approval of this agreement, staff will request a time extension from F.D.O.T. to avoid planting during the tourist season and dry season. FISCAL IMPACT: A budget amendment is required in the amount of $103,522 to recognize grant revenue within Growth Management Grant Fund (711), Project (33715). As an existing roadway segment, US 41 North (Gulf Park Drive to Vanderbilt Beach Road), the annual maintenance has been included in the FY21 budget within Landscape Capital Fund (112), Operating Project (31112). Source of funds will be Unincorporated General Fund. GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this action. LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote for Board approval. -JAB RECOMMENDATION: To approve and execute Florida Department of Transportation (F.D.O.T.) Highway Beautification Grant, Landscape Maintenance Memorandum of Agreement with F.D.O.T. in which Collier County will be reimbursed up to $103,522 for median irrigation and landscaping improvements, authorize the Chairman to sign and execute the agreement, authorize the necessary budget amendments, and allow project activity. Prepared By: Pamela Lulich, PLA, CPM, Landscape Operations Manager, Road Maintenance Division 16.A.22 Packet Pg. 1401 10/13/2020 ATTACHMENT(S) 1. 9-1-D1-G1K22-446964-1 Agreement -US41 VBR to Gulf Park Dr (PDF) 16.A.22 Packet Pg. 1402 10/13/2020 COLLIER COUNTY Board of County Commissioners Item Number: 16.A.22 Doc ID: 13322 Item Summary: Recommendation to approve and execute a Florida Department of Transportation (F.D.O.T.) Beautification Grant, Landscape Maintenance Memorandum of Agreement with F.D.O.T. in which Collier County will be reimbursed up to $103,522 for median irrigation and landscaping improvements to existing landscaped medians on US 41 North (State Road 45/State Road 90, Gulf Park Drive to Vanderbilt Beach Road), authorize the Chairman to sign and execute the agreement, authorize the necessary budget amendments and allow project activity. Meeting Date: 10/13/2020 Prepared by: Title: Manager - Landscape Operations – Growth Management Department Name: Pamela Lulich 08/20/2020 7:14 AM Submitted by: Title: Dept Head - Growth Management – Growth Management Department Name: Thaddeus Cohen 08/20/2020 7:14 AM Approved By: Review: Road Maintenance Joseph Delate Additional Reviewer Completed 08/20/2020 2:52 PM Growth Management Department Lisa Abatemarco Additional Reviewer Completed 08/24/2020 12:26 PM Road Maintenance Albert English Additional Reviewer Completed 08/24/2020 3:11 PM Growth Management Department Judy Puig Level 1 Reviewer Completed 08/26/2020 9:19 AM Capital Project Planning, Impact Fees, and Program Management Gloria Herrera Additional Reviewer Completed 09/04/2020 10:58 AM Growth Management Operations Support Christopher Johnson Additional Reviewer Completed 09/08/2020 7:33 AM Growth Management Department Gene Shue Additional Reviewer Completed 09/08/2020 9:02 AM Growth Management Department Thaddeus Cohen Department Head Review Completed 09/08/2020 9:24 AM County Attorney's Office Jennifer Belpedio Level 2 Attorney of Record Review Completed 09/09/2020 4:26 PM Grants Valerie Fleming Level 2 Grants Review Completed 09/15/2020 8:03 AM Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 09/15/2020 8:25 AM County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 09/15/2020 10:26 AM Office of Management and Budget Laura Zautcke Additional Reviewer Completed 09/15/2020 11:29 AM Grants Therese Stanley Additional Reviewer Completed 09/17/2020 5:33 PM 16.A.22 Packet Pg. 1403 10/13/2020 County Manager's Office Sean Callahan Level 4 County Manager Review Completed 10/05/2020 10:47 AM Board of County Commissioners MaryJo Brock Meeting Pending 10/13/2020 9:00 AM 16.A.22 Packet Pg. 1404 16.A.22.a Packet Pg. 1405 Attachment: 9-1-D1-G1K22-446964-1 Agreement -US41 VBR to Gulf Park Dr (13322 : FDOT Highway Beautification Agreement for US 41 North 16.A.22.a Packet Pg. 1406 Attachment: 9-1-D1-G1K22-446964-1 Agreement -US41 VBR to Gulf Park Dr (13322 : FDOT Highway Beautification Agreement for US 41 North 16.A.22.a Packet Pg. 1407 Attachment: 9-1-D1-G1K22-446964-1 Agreement -US41 VBR to Gulf Park Dr (13322 : FDOT Highway Beautification Agreement for US 41 North 16.A.22.a Packet Pg. 1408 Attachment: 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