Backup Documents 09/22/2020 Item #16E 3 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1 E 3
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routinglines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2. Risk-Management
3. County Attorney Office County Attorney Office CMG 9-22-20
4. BCC Office Board of County
Commissioners 34511 9-99-do
5. Minutes and Records Clerk of Court's Office
IA/WO a..""P1
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Amy Lyberg/Human Resources Dept. Phone 239-252-8262
Contact/ Department
Agenda Date Item was September 22,2020 Agenda Item Number 16E3
Approved by the BCC
Type of Document Resolution authorizing the removal of aged Number of Original
Attached accounts receivable in the amount of$74.89 Documents Attached
from the financial records of the Human
Resources Division
PO number or account N/A 1, �5�
number if document is dU
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature?STAMP OK N/A
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be AL
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the AL
document or the fmal negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's AL
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on September 22,2020 and all changes AL
made during the meeting have been incorporated in the attached document. The
County Attorney's Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the
BCC,all changes directed by the BCC have been made,and the document is ready for the
Chairman's signature.
1:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
16E 3
Martha S. Vergara
From: Martha S. Vergara
Sent: Tuesday, September 29, 2020 1:40 PM
To: LybergAmy
Subject: Resolution 2020-159 (Agenda Item #16E8 from the 9/22/2020 BCC Mtg.)
Attachments: Resolution 2020-159.pdf
Hi Amy,
Attached is the referenced resolution for your records.
Thanks,
Martha Vergara
BMR&VAB Senior Deputy Clerk
‘, AA're;,e,, Office: 239-252-7240
r"'.. Fax: 239-252-8408
E-mail: martha.vergara@_CollierClerk.com
Office of the Clerk of the Circuit Court
& Comptroller of Collier County
3299 Tamiami Trail E, Suite #401
Naples, FL 34112
www.CollierClerk.com
1
16E 3
RESOLUTION NO. 2020 - 1 5 9
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
COLLIER COUNTY, FLORIDA, TO REMOVE AGED ACCOUNTS
RECEIVABLE FROM ACTIVE ACCOUNTS RECEIVABLE, FINDING
THAT DILIGENT EFFORTS HAVE BEEN MADE TO RECAPTURE THE
FUNDS AND THE FUNDS ARE NOT COLLECTIBLE OR OTHERWISE
REQUIRE REMOVAL FROM THE FINANCIAL RECORDS OF THE
COLLIER COUNTY HUMAN RESOURCES DIVISION.
WHEREAS, pursuant to Resolution No. 2006-252, the Board of County Commissioners
(Board) has established a procedure to remove past due accounts from active accounts receivable
where diligent efforts at collection have proved unsuccessful; and
WHEREAS, the Collier County Human Resources Division has repeatedly attempted,
without success, to collect on past-due accounts totaling $74.89 relating to a payroll
overpayment.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY, FLORIDA that:
1. The Board finds that the Collier County Human Resources Division has made diligent
efforts to collect the total debt amount by researching the balances and reviewing any applicable
records for further information.
2. Despite diligent efforts, it is not able to collect the debts but is able to determine that
these accounts are uncollectible.
3. The Board finds that the total amount of$74.89 may be removed from active accounts
receivable in accordance with generally accepted accounting procedures and pursuant to law by
Resolution.
THIS RESOLUTION ADOPTED after motion, second and majority vote, this t,t day
of 3 .9 yter-, 2020.
ATTEST: BOARD OF COUNTY COMMISSIONERS
CRYSTAL KINZEL, CLERK OF COLLIER COUNTY, FLORIDA
By - _ By. Agy'/.. t0A0--de-4,4
rt## 5t as to Chairman's : pep-4y �,ler BURT SAUNDERS, CHAIRMAN
igrt tire only.
Approved to form and leg 'ty:
Colleen M. Greene,Assis ant County Atto y
CAO