Backup Documents 09/22/2020 Item #16A 9 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1 6 A 9
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s)(List in routing order) Office Initials Date
1.
2.
3. County Attorney Office County Attorney Office CitY (7-1/1W
4. BCC Office Board of County b *�)�J
Commissioners „SW Sl q'Ol`1
5. Minutes and Records Clerk of Court's Office
n40(' (941194/.0 UFA
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Staff Jessica Arencibia/GMD 239-252-8345
Contact/ Department
Agenda Date Item was 09/22/2020 Agenda Item Number 16A9
Approved by the BCC
Type of Document City of Naples Grant Agreement Number of Original 1
Attached Documents Attached
PO number or account N/A
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature STAMP OK JA
2. Does the document need to be sent to another agency for additional signatures? If yes, JA
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be JA
signed by.the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's JA
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip JA
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on 09/22/2020 and all changes made during JA N/A is not
the meeting have been incorporated in the attached document. The County an option for
Attorney's Office has reviewed the changes,if applicable. this line.
9. Initials of attorney verifying that the attached document is the version approved by the N/A is not
BCC,all changes directed by the BCC have been made,and the document is ready for • 11, • an option for
Chairman's signature. this line.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
16A 9
Martha S. Vergara
From: Martha S. Vergara
Sent: Friday, September 25, 2020 9:15 AM
To: 'Jessica.Arencibia@colliercountyfl.gov'
Cc: 'jrosenberg@naplesgov.com'
Subject: City of Naples Grant Agreement (9/22/2020 BCC Mtg. Item #16A 9)
Attachments: Jessica Arencibia.pdf
Morning Jessica A. & Jessica R.,
Attached for your records as referenced is a copy of the grant agreement.
Thanks,
Martha Vergara
BMR &VAB Senior Deputy Clerk
Jt; Office: 239-252-7240
tip.' 4
f`' Fax: 239-252-8408
E-mail: martha.vergara@CollierClerk.com
Office of the Clerk of the Circuit Court
& Comptroller of Collier County
3299 Tamiami Trail E, Suite #401
Naples, FL 34112
www.CollierClerk.com
i
1 6 A 9
2020-2021 TOURIST DEVELOPMENT TAX
(:RANT AGREEMENT BETWEEN
COLLIER COUNTY AND THE CITY OF NAPLES
CATEGORY "A" CITY OF NAPLES' PROJECTS
THIS AGREEMENT is made and entered into this dav of . 2020,
by and between the('itv of Naples. ("(iRANTEE.") and Collier County, a political subdivision of
the State oI'Florida, ("COI 1N1 Y„).
RECITALS:
WHEREAS. CITY has submitted applications for tourist Development tax Funds in the
aggregate amount of One Ilundred Ninety-Seven Thousand Dollars (S197,0O0) Ibr the City of
Naples beach cleaning and maintenance fur fiscal year 2020-2021 as described in Exhibit "A."
(;rant Applications. to this Agreement (the "Projects"): and
WHEREAS. the Coastal Advisory ('ommittee and the tourist Development Council
have reviewed the grant application and made recommendations to approve funding these
expenditures and have also made a recommended finding that these expenditures promote
tourism: and
WIIEREAS, the Board of ('ounty. Commissioners desires to fund the Projects with
tourist development tax and linds that these expenditures promote tourism.
NOW, III);RIl'ORE, BASED UPON THE MUTUAL COVENANTS AND
PREMISES PROVIDED HEREIN AND OTHER VALUABLE CONSIDERATION, IT IS
MUTUALLY AGREED AS FOLLOWS:
SCOPE OE WORK, GRAN I EL, prepared detailed applications outlining the Projects to
be accomplished, along with a project budget. as part of the grant application process. attached as
Exhibits "A." GRANTEE shall provide the project activities outlined in the Grant Application
within the budgeted amounts provided in the Grant 'application. GRAN FEE shall not be
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16A 9
reimbursed for any expenditures not included in the Grant Application nor be reimbursed for
amounts in excess of those provided in the Grant Application unless an amendment to this
Agreement is entered into by GRAN and COt N I Y.
2. PAYMLN I AND RI;IMM1311RSI:MFN I, 1 he aggregate maximum reimbursement under
this Agreement shall he One Hundred Ninety-Seven l'hautsand Dollars N a)7.t1t)0). GRAN I"I�I�.
shall be paid in accordance with the fiscal procedures of COIN! Y upon submittal of an invoice
and upon verification that the services described in the invoice are completed or that goods have
been received.
2.1 (;RANT FF shall determine that the goods and services have been properly provided
and shall submit invoices to the County \tanager or his designee. I-he County Manager. or his
designee. shall determine that the invoice payments are authorized and the goods or services
covered by such invoice ha'.e been provided or performed in accordance with such authorization.
The budget for each project. attached as Exhibit "13." shall constitute authorization of the
expenditure described in the invoices provided that such expenditure is made in accordance with
this Agreement.
2.2 Each invoice submitted by GRANT111. shall he itemized in sufficient detail for audit
thereof and shall be supported by copies of corresponding vendor invoices and proof of receipt
of goods or performance of the services invoiced. GRAN I EF. shall certify in writing that all
subcontractors and vendors have been paid for Work and materials from previous payments
received prior to receipt of any further pay ments. C017NTY shall not pay GRANTEE until the
Clerk to the Board of County Commissioners pre-audits payment invoices in accordance with the
law.
119-czv,.”,0264,146t,070 r1 2
16A 9
2.3 (iRAN I'1:1: shall he paid Iirr its actual cost not to exceed the maximum amount
budgeted pursuant to the attached Exhibit "13."
3. LLI(.i1I3l.Ii EXPENDITURES.TIRES. Only eligible expenditures described in Proposals will
be paid by COI IN FY. Any expenditures paid by ('()I NI FY which are later deemed to be
ineligible expenditures shall he repaid to COUNTY within thirty (30) days of COUNTY'
written request to repay said funds. (.'OUN'l'Y may request repayment of fiends for a period of
up to one ( I f year after termination of this Agreement or any extension or renewal thereof.
4. PAYMENT R1 QUES IS. Payment requests for interim draws and final payment must
be submitted to the County in the tiarm of the Request For I unds awn' attached to this Agreement
as Exhibit "(' " All payments are on a reimbursement basis only after proof of paid invoices are
presented to the County. County may withhold any interim draw for failure to provide the
interim status report. and County shall withhold final payment until receipt of the final status
report or other final report acceptable to ('aunty. All invoices and requests Ii r payment
including the final payment must he received within ninety (a)(t) days of termination of this
Agreement. Any invoices and requests for payment not receiy ed in this time frame shall he
returned to the (irantee and rejected For payment.
S. INSURANCE. GRAN1EF is required to submit a Certificate of Insurance naming
Collier County. and its Board or County Commissioners and the"tourist Development Council as
additionally insured. The insurance coverages identified in the Certificate of Insurance shall be
maintained without interruption from the date of commencement of the Projects until the date or
completion of all Projects required hereunder or as specified in this Agreement. whichever is
longer. The Certificate of Insurance shall he issued by a company licensed in the State of
119).475$(10264:I4 O7O,'II +G 1\
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Florida. with a current A.M . Best Financial rating of"Class VI or higher. and provide General
I.iability Insurance for no less than the following amount:
Bodily Injury Liability - $300,000 each claim per person
Property Damage Liability - S300.000 each claim per person
Personal injury Liability - $300,000 each claim per person
Worker's Compensation and Employer's liability Statutory
The Certificate of Insurance must be delivered to the County Manager. or his designee, within
ten (10) days of execution of this Agreement by COUNTY. GRAN shall not commence
activities which are to he funded pursuant to this Aercement until CO(IN'IY has received the
Certificate of Insurance.
6, ('11OI('I: OF VENDORS AM) I AIR DEALING. GRANTEE may select vendors or
subcontractors to provide services as described in Proposal. COUNTY shall not be responsible
for paying vendors and shall not he involy ed in the selection of subcontractors or vendors.
GRAN ILL agrees to disclose any relationship between (iRANTI'.f. and subcontractors and/or
vendors, including. but not limited to. similar or related employees. agents. officers. directors
and/or shareholders, ('OIIN'IY may. in its discretion. object to the reasonableness of the
expenditures and require repayment if invoices have been paid tinder this Agreement for
unreasonable expenditures. The reasonableness of the expenditures shall he based on industry
standards.
7. INI)[MNIF'1CATION. I o the extent permitted by law, GRANIFE shall hold harmless
and defend COL. N I Y. and its agents and employees. from any and all suits and actions including
attorney's fees and all costs of litigation and judgments of any- name and description arising out
of or incidental to the performance of this Agreement or work performed thereunder. this
provision shall also pertain to an claims brought against the COUNTY h) any employee of the
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named ('RAN I Ii'. an} subcontractor, or anyone directly or indirect') employed or authorized to
perform work by any ol'(hem
8. NOTICES. All notices from (.'O1N Y to GRAN 1 EE shall be in writing and deemed
duly served it mailed h} registered or certified mail to GRANT kF at the following address:
Mike I eslie. Community Services Interim Director
City of Naples
280 Riverside Circle
Naples. Florida 34102
mleslie cunaplesgov.com
All notices from GRANTEE to MU NI I Y shall be in writing and deemed duly served if mailed
by registered or certified mail to ('Ol IN I Y at the Iollowing address:
Gary McAlpin, Manager
Coastal /one Management
Collier Count) Government
2685 S. Horseshoe Urine
Naples. Florida 34104
(iary.MeAlpin ieollicrconnt)f1.go\
GRANTEE and C'OUN1'Y may change their above mailing address at any time upon giving the
other party written notification pursuant to this section.
9. NO PARTNERSHIP. Nothing herein contained shall he construed as creating a
partnership between COUNTY and GRANTEE. or its vendor or subcontractor. or to constitute
(iRAN'l'LE . or its vendor or subcontractor. as an agent or employee ofCOLIN.I Y.
10. TERMINATION. COUNTY or (_iRANI'El•: may cancel this Agreement with or without
cause by giving thirty (3t)) days advance evritten notice ot'such termination pursuant to Section 8
and specifying the effective date of termination. If ('0HIN'l'Y terminates this Agreement.
COt INTY will pay GRANTEE for all expenditures incurred, or contractual obligations incurred
with subcontractors and vendors. by GRANTEE l'i'. up to the effective date of the termination so
long as such expenses are eligible.
(19-(/M t i2h., 144497t,1 ( 8.
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11. GENERA!. AC('O1'NTING. GRANTEE. is required to maintain complete and accurate
accounting records and keep tourism tourist development tax funds in a separate checking
account. All revenue related to the Agreement should he recorded. and ;ill expenditures must he
incurred within the terms of this Agreement.
12. AVAILABILITY Y O1' RECORDS. GRANTEE shall maintain records, books.documents.
papers and financial intnrntation pertaining to work performed under this Agreement.
GRANTEE. agrees that COI.'N 1 Y. or any of its duly authorized representatives. shall. until the
expiration of three (3) years idler final payment under this Agreement. have access to, and the
right to examine and photocopy any pertinent hooks. documents. papers. and records of
(iRANTEF involving transactions related to this Agreement.
13. AVAILA13II.11 Y (►I' I't'NDS: This Agreement is subject to the availability of Tourist
Development "1 as re.enucs. If for any reason tourist tax Funds are not available to fund all or
part of this Agreement. the COUNTY may upon written notice. at any time during the terms of
this Agreement. and at its sole discretion. reduce or eliminate funding under this Agreement.
14. PRO)11131TION OF ASSIGNMENT. GRANITE shall not assign, convey, or transfer in
.whole or in part its interest in this Agreement without the prior written consent of COtTNTY.
15. 11:RNI. This Agreement shall become effective on October I. 2020 and shall remain
effective until sixty (60) days after completion of the Project described in Exhibit "A". hut no
later than November 30. 2021.
16. AMENDMENTS. This Agreement may only he amended in writing h) mutual agreement
of the parties and alter recommendation b) the Tourist Development Council if appropriate, i.e..
pertaining to the expenditure of tourist (levelopment tax.
II`?t./vt.I ?M I.16(,97i' I t b ►
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17. REQUEST lOIt IA I I NSION. Any request for additional time to complete the project
described herein or any request for additional tourist detielopnaent tax linos must be made in
writing and received by the County Manager or designee at least thirty (30) days prior to the end
date ofthis Agreement us provided in Section 15. I 1 RM.
IN WITNESS WI 11i'R1:OF. GRANTEE and COI IN'I Y have each respectively, by an authorized
person or agent, hereunder set their hands and seals on the date and year Iirst above written.
DM I 1):'Sept c:414).e.y.25,2o2D BOARD O1' ( ()l IN I Y COMMISSIONERS
1VI lhS'I : COLLIER COI ? . 1 Y. ELM IRA
):A
CRYSTAL Kinzel. C'Ier-k.
1 .
:/C Ali
ttasio jxtt C let Burt I.. Saunders. Chairman
'signature only.
Approved as to Coon and
legality:
Colleen hit, Greene
Managing Assistant County Attorney.
Al 115Itt43as1° '=r
'14 (corporate seal)
I1�1C ('it) ('perk 13 41,
Teresa I leitrnunn Mayor
Approvd toi thin and
legal sufficiency:
JAM ES D. FOX. City .1tairnev
16A 9
EXHIBIT A
COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL
CATEGORY "A" GRANT APPLICATION
2021 Beach Renourishment and Pass Maintenance
Naples Beach Maintenance
(Project Title)
1. Name and Address of Project Sponsor Organization:
City of Naples
735 Eighth Street South
Naples, Florida 34102
2. Contact Person, Title and Phone Number:
Name:Dana A. Souza, Community Services Director
Address: 280 Riverside Circle
City: Naples State: FL ZIP: 34102
Phone: 239/213-7120 FAX: 239/213-7130 Email: dsouza(iimaplesttov.com
3. Organization's Chief Elected Official and Title:
Hon. Bill Barnett, Mayor
4. Details of Project- Description and Location:
Description: This is an annual TDC funded project essential for support of maintenance on local
beaches. The City is responsible for the upkeep and grooming of TDC eligible beaches within the
City limits. Under this project, the City removes litter, accumulation of algae and rocks along public
access beach portions of the Gulf within the City's jurisdictional limits. Funding is a benefit to both
residents and tourist populations, and to the preservation of the beach, shoreline and its overall
appearance and investment. This year's request includes the partial reimbursement for beach
maintenance equipment operator, landscape tech's and service workers salaries. FY20 total costs for
beach maintenance personnel is $245,277 for salaries only, plus benefits. Requested amount of
$197,000 is an increase from last year's approved amount of$191,000 to cover the annual salary
increases for the beach maintenance staff.
Location: Signification coordination of effort continues between the City and Collier County
concerning beach maintenance. The project boundary location is from southernmost State-permitted
beach cleaning area within the City's jurisdictional boundary northward to Clam Pass in Collier
County.
5. Estimated project start date: October 1, 2020
6. Estimated project duration: 12 Months
7. Total TDC Tax Funds Requested: 8197 000
8. If the full amount requested cannot be awarded, can the program/project
be restructured to accommodate a smaller award?
Yes () No (X)
16A 9
Collier Counts' Tourist Development Council
Category "A"Grant Application -Page 2
Naples Beach Maintenance
(Project Title)
PROJECT BUDGET
PROGRAM ELEMENT AMOUNT
TDC Funds Requested $ 197,000
City/Taxing District Share $
State of Florida Share $
Federal Share $
TOTAL $ 197,000
PROJECT EXPENSES:
(Engineering, Mobilization, Contractor, Monitoring etc)
Beach Maintenance Staff Salaries $ 197,000
TOTAL $ 197,000
I have read the Tourist Development Category "A" Beach Funding Policy covering beach
renourishment and pass maintenance and agree that my organization will comply with all
guidelines and criteria.
2-12-2020
Charles T. Chapman IV, City Manager Date
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EXHIBIT A
ADDITIONAL INFORMATION
ELIGIBILITY: Beach Maintenance activities will take place on beach area that are least 80%
classified as eligible under the TDC guidelines. The project boundary location is from
southernmost State-permitted beach cleaning area within the City's jurisdictional boundary to Clam
Pass in Collier County.
ORGANIZATIONAL CAPACITY: The City of Naples will be the primary recipient and lead
agency for controlling and completing all aspects and activities proposed in this grant application.
The City will remain the lead agency for the duration of funding and will be the sole point of
contact for all matters related to this proposal. The City has the managerial and financial capability
to ensure proper planning, management, and completion of the project described in this application.
BUDGET ASSURANCES: Dual Compensation: If a City project staff member or consultant is
involved simultaneously in two or more projects, the staff will not be compensated for more than
100% of their time for any such dual involvement.
PROJECT LOCATION MAP:
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!Alum 1 lc'
131►I)(iFT_ CITY OF NAPI ES
Beach ('leaning and Maintenance S 197,000.00
AGGREGATE: TOTAL S 197.0OO.Ot)
[19 CZM-00264/1466970111
I, 6A
EXHIBIT "C"
REQUEST FOR FUNDS
COLLIER COUNTY TOURIST DEVELOPMENT COUNCII_,
EVU.:NT NAME
ORGANIZATION
ADDRESS
CONTACT PERSON TELEPHONE ( )
REQUEST PERIOD FRO\I TO
RI QUEST#
( a IN"1T:RI\I REPORT I ) FINAL REPORT
TOTAL CONTRACT AMOUNT S
EXPENSE BUDGET REIMBURSEMENT REQUESTED
TOTALS
NOTE: Reimbursement of funds must stay within the confines of the Project Expenses outlined in your
application. Copies of paid invoices. cancelled checks. tear sheets, printed samples or other backup information
to substantiate payment roust accump:toy request for fonds. The fOih)%i ing will not he accepted fur payments:
statements in place of invokes: cheeks or invoices not dated; tear sheets sr Wood date. company or organizations
name. A tear sheet is required for each ad for each day or month of publication. A proof of an ad will not be
accepted.
Each additional request for pa}fluent subsequent to the first request. Grantee is required to submit verification in
writing that all subeontractors and vendors have been paid for work and materials previously perforated or
received prior to receipt of any further payments.
If project budget has specific categories with set dollar limits, the Grantee is required to include a spreadsheet to
show which category each invoice is being paid from and total of category before payment can be rnaade to
Grantee. Organizations reccising funding should take into consideration that it will take a mavirnuraa of 45 days
for the County to process a check.
Furnishing false information may constitute a s ialalion of applicable State and Federal laws.
CERTIFICATION; OF FINANCIAI. OFFICER: I certify' that the ribose information is correct based on our
official accounting system and records, consistently applied and maintained and that the cost shown have been
made for the purpose of and in accordance with, the terms of the contract. The funds requested are for
reimbursement of actual cost made during this time period.
SIGNATURE TITLE
C
119-CZM.00264/1466970/1] ,