Backup Documents 02/11/2020 Item #16D 1 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP 1 6 0 1
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s)(List in routing order) Office Initials Date
1.
2. Risk Risk-Management
3. County Attorney Office County Attorney Office 6 9-22-20
4. BCC Office Board of County tj
Commissioners , q-a1-00
5. Minutes and Records Clerk of Court's Office
9&t1?00 a.t'P.
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Karen Tibbits/Library Phone 239-252-7386
Contact/ Department
Agenda Date Item was February 11,2020 Agenda Item Number 16DI
Approved by the BCC
Type of Document Resolution authorizing the removal of aged Number of Original 1
Attached accounts receivable in the amount of$95,161.98, Documents Attached
considered uncollectible or should otherwise be
removed from the financial records of the Collier
County Public Library
PO number or account N/A o�v�,0
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature?STAMP OK N/A
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be JAK
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the JAK
document or the fmal negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's JAK
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on February 11,2020 and all changes made JAK
during the meeting have been incorporated in the attached document. The County
Attorney's Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the
BCC,all changes directed by the BCC have been made,and the document is ready for the 111
Chairman's signature.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised4.05;Revised 11/30/12
160 1 •
Martha S. Vergara
From: Martha S. Vergara
Sent: Friday, September 25, 2020 8:10 AM
To: TibbettsKaren
Subject: Resolution 2020-026 (2/11/20 BCC Meeting)
Attachments: Resolution 2020-026.pdf
Morning Karen,
Attached for your records is a copy of the resolution from the 2/11/2020 BCC Meeting.
Thanks,
Martha Vergara
BMR &VAB Senior Deputy Clerk
`I Li,it, Office: 239-252-7240
Fax: 239-252-8408
E-mail: martha.vergara@Coll!ierClerkcom.
Office of the Clerk of the Circuit Court
& Comptroller of Collier County
raaY 3299 Tamiami Trail E, Suite #401
Naples, FL 34112
www.CollierClerk.com
i
16D 1
RESOLUTION NO.2020- 26
A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF
COLLIER COUNTY, FLORIDA, TO REMOVE PAST AGED ACCOUNTS
RECEIVABLE FROM ACTIVE ACCOUNTS RECEIVABLE FINDING THAT
DILIGENT EFFORTS HAVE BEEN MADE TO RECAPTURE THE FUNDS AND
THE FUNDS ARE NOT COLLECTIBLE OR OTHERWISE REQUIRE
REMOVAL FROM COUNTY FINANCIAL RECORDS.
WHEREAS, pursuant to Resolution 2006-252, the Board of County Commissioners has
established a procedure to remove past due accounts from active accounts receivable where diligent efforts
at collection have proved unsuccessful;and
WHEREAS, Collier County Public Library attempted to research and collect $51,007.01 for
materials not returned and fees and $44,154.97 for overdue fines of materials returned by patrons listed
within active accounts receivable records and determined the accounts to have little information to make
the collection successful;and
WHEREAS,all items requested for removal are aged at least five years;and
WHEREAS, the Library Advisory Board is recommending that the Board remove past aged
accounts receivable from active accounts receivable.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF COLLIER COUNTY,FLORIDA,that:
1. The Board finds that Collier County Public Library made diligent efforts to collect the total debt
amount by researching the balances and reviewing any applicable records for further information.
2. Despite diligent efforts,the Library was not able to collect the debt of materials not returned and
fees of$51,007.01 or the$44,154.97 in overdue fines that were not paid on materials returned by patrons.
3. The Board fmds that the total amount of $95,161.98 may be removed from active accounts
receivable in accordance with generally accepted account procedures and pursuant to law.
44, THIS RESOLUTION ADOPTED after motion, second and majority vote favoring same this
day of Abrupt.y ,2020.
ATTEST :... c?, BOARD OF COUNTY COMMISSIONERS
CRYSTAL K.KINZEL,CLERK COLLIE COUNTY,FLORIDA
By �, c�-�- ► �' I:I By:
Attest as to Chairman s, uty Burt L. Saunders
Ai na r. ; niv, Chairman
'p ro i/. tb o and legality:
1/I1.
Jeffrey i, .' I: ow,County Attorney
[20-LIB-00179/15 ' 42/1] 2020 Resolution—Uncollectibk Fines and Fees Collier County Public Library