Backup Documents 09/08/2020 Item #16A24 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 1 6 A L 4
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1. County Attorney Office CAO 049
2. Board of County Commissioners Office BOCC4 6/g. Dr2)
3. Minutes and Records Clerk of Court's Office t. J 3)
4. Send signed copy to Heather Meyer GMD South
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees
above,may need to contact staff for additional or missing information.
Name of Primary Staff Heather Meyer/GMD 239-252-5765
Contact/ Department
Agenda Date Item was Sept 8,2020 Agenda Item Number 16A.24
Approved by the BCC
Type of Document Resolution to Contract ASH85 for Lighting Number of Original 1
Attached Maintenance Documents Attached
PO number or account N/A ara , 356
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature STAMP OK HM
2. Does the document need to be sent to another agency for additional signatures? If yes, HM
provide the Contact Information(Name;Agency;Address; Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be HM
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's HM
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the HM
document or the fmal negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's HM
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on Sept.8,2020 and all changes made HM N/A is not
during the meeting have been incorporated in the attached document. The County an option for
Attorney's Office has reviewed the changes,if applicable. this line.
9. Initials of attorney verifying that the attached document is the version approved by the /A is not
BCC,all changes directed by the BCC have been made,and the document is ready for < option for
Chairman's signature. this line.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
16A24
MEMORANDUM
Date: September 21, 2020
To: Heather Meyer, Management/Budget Analyst
Operations Support Division
From: Teresa Cannon, Sr. Deputy Clerk
Minutes & Records Department
Re: Resolution 2020-138: State Highway Lighting Maintenance
and Compensation Agreement
Attached for your records is one (1) scanned copy of the document referenced above,
(Item #16A24) approved by the Board of County Commissioners Tuesday, September
8, 2020.
If you have any questions, please call me at 252-8411.
Thank you.
Attachment
I 6 A 2 4
RESOLUTION NO.2020- 1 3 8
A RESOLUTION BY THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY,
FLORIDA MEMORIALIZING ITS APPROVAL OF A STATE HIGHWAY LIGHTING,
MAINTENANCE, AND COMPENSATION AGREEMENT (CONTRACT NO. ASH85;
FINANCIAL PROJECT NO. 412574-1-78-02) WITH THE FLORIDA DEPARTMENT OF
TRANSPORTATION ON JULY 14,2020.
WHEREAS, at its July 14, 2020 meeting the Collier County Board of Commissioners approved
entering into State Highway Lighting, Maintenance, and Compensation Agreement Number ASH85
(hereafter, the "Agreement," Financial Project No. 412574-1-78-02) with the Florida Department of
Transportation ("FDOT") whereby FDOT will compensate Collier County to provide maintenance of
various FDOT owned roadway lighting systems;and
WHEREAS, as part of its approval of the Agreement, the Board also granted signature authority
to its Chief Engineer of Traffic Operations to sign off on ministerial annual updates concerning the Exhibit
List to the Agreement,so that references to applicable lighting devices may be added or removed;and
WHEREAS, Section 2-36(e) of the Code of Laws and Ordinances of Collier County authorizes
the Chairman to sign all binding agreements approved in his presence;and
WHEREAS, FDOT also requires the Board to provide a resolution memorializing and confirming
the Board's aforementioned affirmative vote approving the Agreement and authorizing its Chairman to
execute the Agreement.
NOW,THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS
OF COLLIER COUNTY, FLORIDA,that:
1. The Board hereby memorializes its approval of State Highway Lighting, Maintenance, and
Compensation Agreement Number ASH85 at its regular meeting on July 14,2020.
2. A certified copy of this Resolution shall be forwarded to FDOT, along with the Agreement
previously approved on July 14,2020,for execution by FDOT.
THIS RESOLUTION ADOPTED after motion, second, and majority vote favoring same, this
8th day Qf•September 2020.
Ir^,
'A 111,ST: '. BOARD OF COUNTY COMMISSIONERS
CRYSTAL K. KINZE „Clerk OF COLLIER COUNTY, FLORIDA
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By.
n est as CrChaitAtreisi Clerk Burt L.Saunders,Chairman
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