Backup Documents 09/08/2020 Item #11E ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 1 1 E
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routingjines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s)(List in routing order) Office Initials Date
1.
2. Risky-Management
3. County Attorney Office County Attorney Office '�✓� 91*Z13(
4. BCC Office Board of County
Commissioners 5. Minutes and Records Clerk of Court's Office �� J'c J N gDpi/N
PRIMARY CONTACT INFORMATION / U
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Dennis F.McCoy,P.E.,Sr.Project Manager, Phone 239-252-5726
Contact/ Department Transportation Engineering Division
Agenda Date Item was September 8,2020 Agenda Item Number 11 E
Approved by the BCC
Type of Document Change Order No. 1 to Contract Number 16- Number of Original 1
Attached 7010,"Design and Related Services for CR-846/ Documents Attached
Immokalee Road over Gator Canal Bridge
Replacement or Rehabilitation(Bridge Number
034843(030160)),"with T.Y.Lin International
PO number or account N/A
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature?STAMP OK N/A
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address;Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be DM
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the DM
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's DM
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on September 08,2020 and all changes DM
made during the meeting have been incorporated in the attached document. The
County Attorney's Office has reviewed the changes,if applicable. /
9. Initials of attorney verifying that the attached document is the version approved by the
BCC,all changes directed by the BCC have been made,and the document is ready for the
Chairman's signature.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
1 1 E
MEMORANDUM
Date: September 21, 2020
To: Dennis McCoy— Sr. Project Manager
Transportation Engineering
From: Teresa Cannon, Sr. Deputy Clerk
Minutes & Records Department
Re: Change Order #1 to Contract #16-7010 "Gator Canal
Bridge Replacement"
Contractor: TYLIN International
Attached for your records is one (1) copy of the document as referenced above,
(Item #11E) adopted by the Board of County Commissioners on Tuesday,
September 8, 2020.
The original is being held in the Minutes & Records Department as part of the
Official Records.
If you have any questions, please feel free to contact me at 252-8411.
Thank you.
Attachment
! 1E
Procurement Services
CO teir County • Change Order Form
❑Contract Modification/ ❑Work Order Modification ❑Amendment
/
Contract#: 16-7010 ✓ Change#: 1 Purchase Order 11: 4500184772 Lf Project it: 66066.13
Contractor/Firm Name: TYLIN International ✓ Contract/Project: Gator Canal Bridge Replacement
Dennis F.McCoy, PE Transportation Engineering
Project Manager Name: Division Name:
Original Contract/Work Order Amount $ 326,991.00 12/12/17 16A•3 Original BCC Approval Date; Agenda Item#
Current BCC Approved Amount $ 326,991.00 12/12/17 16A3,Last BCC Approval Date; Agenda Item*
Current Contract/Work Order Amount $ 326,991.00 7/17/2020 ?SAP Contract Expiration Date (Master)
Dollar Amount of this Change $ 20,062.00 , 6.14% 'Total Change from Original Amount
Revised Contract/Work Order Total $ 347,053.00 6.14% !Change from Current BCC Approved Amount
Cumulative Changes $ 20,062.00 6.14% !Change from Current Amount
Completion Date, Description of the Task(s)Change,and Rationale for the Change
Notice to Proceed MIMI Original 9 Last Approved -74-1-Nal Revised Date 1/17/2022
Date • Completion Date '0 Date , • (Includes this change)
#of Days Added Select Tasks ❑Add new task(s) ❑ Delete task(s) ❑Change task(s) ®Other(see
below)
Provide a response to the following: 1.)detailed and specific explanation/rationale of the requested change(s)to the task(s)and/or
the additional days added(if requested); 2.)why this change was not included in the original contract;and,3.) describe the impact
if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed.
1. This change order is required to extend the contract time by 549 days and increase the contract amount
by $20,062. In the final design phases, the estimated construction duration was increased from 6 months
to 15 months. This is due to a proposed three-phase Maintainance of Traffic (MOT) construction
sequencing. The increased construction schedule will require additional time and have potentially
additional costs for post design services by the Engineers of Record. The original contract Post Design
Services budget was $32,000 ($30,000 for direct post-design tasks and $2,000 for reimbursable
expenses) for an estimated 6-month construction schedule. The additional budget amount will be utilized
only as needed during the construction process as specific issues arise.
The time extension requested is needed to keep the Engineer of Record available for consultation
throughout the entire construction period and to provide the required certification of this project to the
South Florida Water Management District.
2. The items described above were not expected since design refinements, which included a Maintenance
of Traffic phasing plan, altered the original detour approach. The full closure of the bridge and associated
detour would have adversely affected the response times of emergency services agencies and created
significant delays for the travelling public; therefore a staged construction concept was developed.
3. If not processed, the post design portion of the contract will run out of time and funds before completing
construction of the bridge. It is required that the Engineer of Record certifies the bridge construction after
final completion of the project.
Prepared by: 6 .` 41 o' Date: 9' "?c�
Dennis F. McCoy, P.E.,Sr. ct Manager,Transportation Engineering Division C
40
Revised: 10/28/2014 (Divisions who may require additional signatures may include on separate sheet.) I PROCUREMENT USE ONLY
Admin I BCC I ACC PS
1 1 E
Acceptance of this Change Order shall constitute a modification to contract/work order identified above and will be subject to all the same
terms and conditions as contained in the contract/work order indicated above,as fully as if the same were stated in this acceptance. The
adjustment,if any,to the Contract shall constitute a full and final settlement of any and all claims of the Contractor/Vendor/Consultant/
Design Professional arising out of or related to the change set forth herein,including claims for impact and delay costs.
Digitally signed by Ahmed A Hammoud
A h m a d A Hammoud ON:cn=Ahmad A Hammoud,o=T.Y.Lin International,ou,
email=ahmad.hammoudfttylin.com,c_US 06/09/2020
Accepted by: Date:2020.06.09 08:28:20-04'00' Date:
Ahmad A. Hammoud, P.E.TYLIN International
Approved by: Date: 4/7 44)
Ja mad, P.E.,Direct , Transporfati n Engineering Division(
vved by: Cô€€ Date:
Thaddeus Cohen,Dep10(4"),L7)
i Head,Grow h Management Department .
SchneebergerSara Digitally signed by SchneebergerSara
Approved by: Date:2020.06.23 14:50:15-04'00' Date:
Sara Schneeberger, Procurement Strategist
CAO
Revised: 10/28/2014 (Divisions who may require additional signatures may include on separate sheet.) PROCUREMENT USE ONLY
4.1mr.. I occ I
1 1 E
Change Order No. 1 to Agreement No. 16-7010
Project Number:66066.13
OWNER:
ATTEST: BOARD 0 COUNTY COMMISSIONERS
Crystal':kintiel, C1e&of Courts& By:
m• . ler B . Saunders, C airman
L.A 1
<Att st as't0'thairman's
Ji =nature only.
Approveu as to Form and Legality:
Scott R. Teach, Deputy County o ey
1 1 E
TYLININTERNATIONAL
engineers I planners I scientists
June 5,2020
Dennis McCoy,PE
Senior Project Manager
Collier County
Growth Management Department
Transportation Engineering Division
2885 S. Horseshoe Drive
Naples,FL 34104
Re: Gator Canal Bridge Replacement
Contract# 16-7010
PO#4500184772
Project#66066.13
Dear Mr. McCoy,
Our current contract for the above-named project is set to expire on 7/17/2020. As you know,
construction is currently planned to start this summer and last for fifteen (15) months, so in order
to have the Engineers of Record available during construction, we formally request the County
issue a time extension of 549 days. This would extend our contract date to 1/17/2022.
In addition, due to the longer construction duration, we request an additional Twenty Thousand
Sixty-Two Dollars ($20,062) be added to the Post Design Services budget which is billed on an
hourly as-needed basis.
Please contact me if you have any questions or require additional information.
Sincerely,
James W. Molnar,P.E.
Project Manager
Encl: Man-hour Estimate Worksheet
2400 1st Street,Suite 200 I Fort Myers,Florida 33901 I T 239.332.4846 I F 239.332.4798 I www.tylin.com
1 1 E
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