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Forest Lakes MSTU Agenda 08/04/202017.A.2 FOREST ROADWAY AND DRAINAGE M.S.T.U. ADVISORY COMMITTEE LAKES 8300 Radio Road Naples, Fla. 34104 AGENDA AUGUST 4, 2020 I. CALL TO ORDER II. ATTENDANCE Advisory Committee: Marianne Fanning — Chair (4/21/2022) Barbara Bell — Vice Chair (4/21/2023) Richard Barry (4/21/2022) Staff: Michelle Arnold — Director Dan Schumacher — Project Manager Contractors: Aaron Gross — Ground Zero Landscaping Wendy Warren — Premier Staffing (Transcription) III. APPROVAL OF AGENDA IV. APPROVAL OF MINUTES - MARCH 3, 2020 V. CONTRACTOR REPORTS A. Ground Zero Landscaping — Aaron Gross. VI. PROJECT MANAGERS REPORT A. BUDGET REPORT. B. Status Report: 1. Roadway Signage. 2. Cable Fence Repair. 3. Staff Gauges. 4. Irrigation Controller. 5. Sidewalk Repairs. 6. Street Trees — Quote. VII. NEW BUSINESS: VIII. ONGOING BUSINESS A. Stormwater Pipes & Easements. IX. PUBLIC COMMENTS X. ADJOURNMENT George E. Fogg (4/21/2020) John Goody (4/21/2023) NEXT MEETING SEPTEMBER 1, 2020 - 10:00 AM FOREST LAKES CONDO ASSOCIATION CLUBHOUSE 1058 FOREST LAKES DRIVE, NAPLES, FL 34112 (239) 261-5497 N 7 a� i August 4, 2020 Forest Lakes MSTU 1/1 Packet Pg. 2453 MINUTES 17.A.2 FOREST ROADWAY AND DRAINAGE M.S.T.U. ADVISORY COMMITTEE LAKES 3299 East Tamiami Trail - Suite 103, Naples, FL 34112 �1.7 MINUTES MARCH 3, 2020 I. CALL TO ORDER Chair Fanning called the meeting to order at 10:00 A.M. A quorum of four was present. II. ATTENDANCE Advisory Committee Marianne Fanning — Chair Barbara Bell — Vice Chair Richard Barry (Excused) George Fogg John Goody Staff Michelle Arnold — Director (Excused) Dan Schumacher, Collier County — Project Management Contractors Aaron Gross, Ground Zero Landscaping — Grounds Maintenance Wendy Warren, Premier Staffing — Transcription Community Attendees Doug Burnham, Quail Run GC — General Manager Dan Boeckman Peter Wray III. APPROVAL OF AGENDA Ms. Bell moved to approve the Agenda for the Forest Lakes Roadway and Drainage M.S. T. U. as presented. Second by Mr. Fogg. Carried unanimously 4 - 0. IV. APPROVAL OF MINUTES — FEBRUARY 4, 2020 Ms. Bell moved to approve the minutes of the February 4, 2020 Forest Lakes Advisory Committee as presented. Second by Mr. Goody. Carried unanimously 4 - 0. V. CONTRACTORSREPORTS A. Ground Zero Landscape Maintenance — Aaron Gross Mr. Gross reported on landscape maintenance as follows: • Community landscaping is healthy; property is serviced weekly. • Trees and median plantings will be fertilized this month. • A short in the solenoid valve or irrigation clock wiring caused irrigation to malfunction. • Irrigation is being run manually as control system re -programming was not successful. A manual trace will be conducted to identify the source of the problem. Mr. Schumacher noted SiteOne is the source for procurement of irrigation parts. a� al 0 N O N r March 3, 2020 Forest Lakes MSTU 1/5 Packet Pg. 2454 MINUTES 17.A.2 Entrance Island Landscaping Fertilization of the Bougainvillea's will benefit blooming enhancing color on the front entrance median. v Swales a Swale conditions have deteriorated and require mowing and cleaning of excessive vegetation ' debris. y Re -grading should be considered if a drainage problem is identified. A survey would have to be completed by an engineering firm such as Agnoli Barber & Brundage (ABB). The Committee reported a survey was previously completed by (PBSJ) Post, Buckley, Schuh and Jernigan, o acquired by WS Atkins in 2010, and the swales were graded based on the data provided at that 06 time. 3 Mr. Fogg motioned for Staff to Request a Quote from Agnoli Barber & Brundage (ABB) to 0 evaluate the Swale system in Forest Lakes and make recommendations, including re grading, to 0) improve the functionality of the system. Second by Ms. Fanning. Carried unanimously 4 — 0. J VI. PROJECT MANAGERS REPORT L A. Committee Reappointment — George E. Fogg. L° The Committee discussed Mr. Fogg's applications to the Forest Lakes Roadway and Drainage co M.S.T.U. Advisory Committee for a four-year term noting contributions he has made to the Committef M and willingness to be reappointed. Ms. Bell moved to recommend the Board of County Commissioners reappoint George Fogg for a 0 N N four-year term, commencing April 22, 2020, to the Forest Lakes Roadway and Drainage M.S. T. U. Advisory Committee. Second by Mr. Goody. Carried unanimously 4 — 0. r a B. Budget Report Mr. Schumacher presented the "Forest Lakes MSTU Fund 159, dated March 3, 2020" for FY-20: Y • FY-20 Ad Valorem property tax revenue budget is $295,800.00, an increase of 4.14%. • Total revenue FY20 is $525,243.00 including carry forward transfers and contributions (minus a 5% reserve of $14,800). • Operating Expense Budget is $173,900.00 of which $59,519.50 is committed; $39,071.03 expended. • Unencumbered Operating Expense funds available are $75,309.47. • No new Purchase Orders were issued. • Invoiced Expenditure by Bonness, Inc. in the amount of $5,075.19 funded sidewalk repairs. The Purchase Order balance of $4,924.81 will finance future sidewalk repairs if required. • Line 26 — Sprinkler System Maintenance: The Collier County contract with Florida Irrigation Supply (FIS) has expired. The County opted to "piggyback" off the Lee County contract which includes two contractors, FIS and Siteone Landscape Supply. • Hart's Electrical remaining balance of $3,500.00 is enough; no recent lamp repairs have been required. • The Capital Outlay balance remaining of $155,848.00 reflects a commitment of $17,595.00 to Lykins-Signtek for Roadway Signage rolled over from FY-2019. E a March 3, 2020 Forest Lakes MSTU Packet Pg. 2455 MINUTES 17.A.2 • Improvement General Funds, Line 37, are available to finance special projects or operating expense shortages with a budget amendment approved by the Board of County Commissioners. v, • Transfers to 111, Line 39, is for Staff salaries. • Budget Transfers from Appraiser and Tax Collector, Lines 41 and 42, are fees billed by the a appropriate entities. • Unallocated budget funds are credited to Capital Outlay. y • Reserves of $113,400.00, line 45, are adequate. a� • Total available balance is $402,056.38. Mr. Schumacher will research why the budget does not reflect a Purchase Order for SiteOne Landscape Supply. New Projects The Committee suggested resurrecting the landscape plan for Woodshire Lane in the area between the road and the fence noting the irrigation system would have to be extended. Mr. Schumacher will request copies of the original design proposed by Windham Studios, Inc. and asked members to preview the proposed area in preparation for discussion at the April 2020 meeting. C. Status Report 1. Roadway Signage • Lykins-Signtek installed all roadway traffic, street and golf cart crossing signs in the N community. N • The "no left turn" sign on Woodshire Lane at the exit from the Pine Ridge Crossings shopping center was knocked down. a, • A "no left turn" sign will be installed on the southwest Woodshire Lane exit from the a Pine Ridge Crossings shopping center. Mr. Schumacher will consult with Traffic Operations to solicit an opinion on effective enforcement of the "no left turn "policy on Woodshire Lane. Mr. Schumacher notified the Sheriff's Department the speed limit in Forest Lakes is now consistent at 25 mph and conforms to the minimum guidelines for speed limit compliance by law enforcement. D. Procurement 1. Quote — Cable Fence Repair Quote #20200207002 dated February 7, 2020, in the amount of $17,825.00, was received from Arc Tech Construction Services, LLC for repair to five (5) Cable fences abutting Quail Run lakes. The Committee discussed the proposal and determined the cost exceeded the amount the M.S.T.U. should invest in the fencing project. Noting the fence addresses a safety concern by deterring access to the lake, it was recommended alternative construction options be researched. March 3, 2020 Forest Lakes MSTU Vs Packet Pg. 2456 MINUTES 17.A.2 Mr. Schumacher will do a general post to secure additional bids for consideration. 2. RFQ - Staff Gauges: Survey & Install v, A Request for Quote (RFQ) to survey and install Staff Gauges was submitted to the Procurement Services Division for review. a • Staff is researching the feasibility of retaining Mettauer Environmental Services to install the Staff Gauges. • The land survey will use the same "data points" as Collier County Stormwater Management. • One (1) gauge will be placed at the outfall of Lake #5. • The second gauge location being considered is Lake # 15, near the tennis courts between o the Emerald Greens and Fairways condominiums. • The Gauges should be installed prior to the 2020 rainy season. 3 Mr. Schumacher will update the Committee on the project status at the April 2020 meeting VII. NEW BUSINESS A. Public Meeting — Prune Australian Pines • Maintenance activities for community assets not within the scope of the M.S.T.U. such as trimming the Australian Pines, requires a revision to the Forest Lakes Roadway and Drainage Ordinance. • A Public Meeting is necessary to solicit community feedback on any proposed change in the M.S.T.U. Ordinance. o N • The Board of County Commissioners (BCC) must approve any amendment to the N Ordinance. r • The tree trimming would be scheduled for May or June 2020. 3 • Request for Quote (RFQ) criteria will be researched. a A Public Meeting is scheduled for Wednesday, March 25, 2020 at 7:00 p.m. at the Quail Run Golf Course Club Room to solicit input from tax paying residents on the "Proposed M.S.T. U. Ordinance Revision " to add the maintenance of Australian Pine Trees along Pine Ridge Road to the M.S.T.U.'s financial obligations. The notice will be mailed to all property owners with United States and Canadian addresses recorded in the County database the week of March 14, 2020. Mr. Schumacher will clarify the voting status of Quail Run Golf Club members with the County Attorney. VIII. ON GOING BUSINESS A. Stormwater Pipes & Easements Mr. Schumacher will secure quotes to clean the stormwater pipes prior to the 2020 rainy season. B. Lake #18 Water Quality - Quote o Mettauer Environmental informed Mr. Schumacher the water quality in the lake is good. `` c as E z a March 3, 2020 Forest Lakes MSTU Packet Pg. 2457 MINUTES 17.A.2 IX. PUBLIGBOARD COMMENTS Weir Maintenance .4 Mr. Schumacher will follow up with Road Maintenance, the division responsible for weir v, maintenance, to ascertain their schedule for the clean-up, and update the Committee at the April 2020 meeting. Q Stormwater and Environmental Planning The Growth Management Division, Stormwater and Environmental Planning Section, has not yet responded to the Committee's invitation for a representative to speak with them about the status of the Gorden River Watershed Study and options to alleviate flooding in Forest Lakes. Mn Schumacher will update the committee on the status at a future meeting. X. ADJOURNMENT There being no further business to come before the Committee, the meeting was adjourned by the Chair at 11:15 A.M. NEXT MEETING: APRIL 7, 2020 - 10:00 A.M. �i FOREST LAKES CONDO ASSOCIATION CLUBHOUSE 1058 FOREST LAKES DRIVE, NAPLES, FL 34105 °r° (239) 261-5497 0 N O N FOREST LAKES ROADWAY AND DRAINAGE MSTU ADVISORY COMMITTEE r a Marianne Fanning, Chair The Minutes were approved by the Committee on ,2020 as presented , or as amended March 3, 2020 Forest Lakes MSTU 5/5 Packet Pg. 2458 FOREST LAKES MSTU FUND 159 August 4, 2020 17.A.2 FY-20 Vendor Item PO# Budget Commitments Expenditures Budget Remainder 1 CUR AD VALOREM TAX $ (295,800.00) $ - $ (281,395.46) $ (14,404.54) 2 DEL AD VALOREM $ - $ - $ - 3 OVERNIGHT INTEREST $ - $ - $ (1,637.50) $ 1,637.50 4 INVESTMENT INTEREST $ - $ - $ (4,073.77) $ 4,073.77 5 INTEREST TAX COLLECTOR $ $ $ (164.08) $ 164.08 6 REVENUE STRUCTURE $ (295,800.00) $ $ (287,270.81) $ (8,529.19) 7 CARRY FORWARD GEN $ (220,800.00) $ - $ - $ (220,800.00) 8 CARRY FORWARD OF ENCUMB AMT $ (23,443.00) $ - $ - $ (23,443.00) 9 TRANSFER FROM PROPERTY APPR. $ - $ - $ - 10 NEG 5% EST REV $ 14,800.00 $ $ $ 14,800.00 11 TRANSFERS & CONTRIB $ (229,443.00) $ $ $ (229,443.00) 12 TOTAL REVENUE $ (525,243.0(1) $ $ (287,270.81) $ (237,972.19) 13 Workers Compensation $ 100.00 $ $ 1.87 $ 98.13 14 PERSONAL SERVICE $ 100.00 $ $ 1.87 $ 98.13 15 ENGINEERING FEES $ 10,000.00 $ - $ - $ 10,000.00 16 ENGINEERING FEES OTHER $ 2,500.00 $ - $ - $ 2,500.00 17 INDIRECT COST REIMBURS Collier County Direct Pay $ 5,100.00 $ 5,100.00 $ - 18 INTERDEPT. PAYMENT Collier County Direct Pay $ 500.00 $ - $ - $ 500.00 19 LANDSCAPE INCIDENTALS Ground Zero Landscape Incidentals 4500198908 $ 30,000.00 $ 12,489.35 $ 2,934.65 $ 14,576.00 Ground Zero Grounds Maintenance 4500198908$ 1,710.00 $ 43,290.00 Mettauer Environmental, Inc. Install staff gauges 4500203358 $ 195.00 Mettauer Environmental, Inc. Routine Lakes Maintenance 4500198905 $ $ 2,625.00 $ 3,675.00 20 OTHER CONTRACTUAL $ 80,000.00 $ 4,530.00 $ 46,965.00 $ 28,505.00 21 OTHER CONTRACTUAL Bonness Inc. Sidewalk Repairs 4500200192 $ 10,000.00 $ 8,730.84 $ 1,269.16 22 ELECTRICITY FP&L Electricity Direct Pay $ 15,000.00 $ 3,204.57 $ 8,695.43 $ 3,100.00 23 WATER AND SEWER City of Naples Reclaimed Water Direct Pay $ 2,000.00 $ 615.18 $ 884.82 $ 500.00 24 JM Todd Copier/Printer Lease (shared) 4500199713 $ - $ 133.06 JM Todd Copier/Printer Lease (shared) new 4500201393 $ 99.22 RENT EQUIPMENT $ 300.00 $ 99.22 $ 133.06 $ 67.72 25 INSURANCE GENERAL Collier County Insurance Direct Pay $ 400.00 $ 400.00 $ - FIS Irrigation Parts 4500198910 $ - SiteOne Landscape Supply Pumps & Related items 4500200820 $ 733.45 $ 1,516.55 FIS Irrigation Parts 4500200747 $ 250.00 26 SPRINKLER SYSTEM MAIN $ 1,500.00 $ 733.45 $ 1,766.55 $ (1,000.00) 27 MULCH Forestry Resources Mulch Visa Card $ 1,000.00 $ - $ 621.60 $ 37840 28 LIGHTING MAINTENANCE Harts Electric Light Pole Relamps 4500198925 $ 7,500.00 $ 1,861.69 $ 2,138.31 $ 3,500.00 29 LICENSE & PERMITS Cartegraph Systems, INC. Cartegraph License & Support for CAT 4500203165 $ 2,000.00 $ 773.33 $ - $ 1,226.67 30 OTHER MISCELLANEOUS Premier Staffing Transcriptionist 4500198924 $ 3,500.00 $ 1,641.22 $ 1,358.78 $ 500.00 31 OFFICE SUPPLIES $ 300.00 $ - $ - $ 300.00 32 JM Todd Monthly CPC (shared) 4500199712 $ 64.60 JM Todd Month CPC (Shared) New 4500201396 $ 116.41 $ 33.59 COPYING CHARGES $ 300.00 $ 116.41 $ 98.19 $ 85.40 33 FERT HERB CHEM $ 1,500.00 $ - $ - $ 1,500.00 34 Cecils Copy Express Laminate pages $ - $ 6.00 Home Depot Purchase of Pad locks $ 14.97 OTHER OPERATING SUPPLIES $ 300.00 $ 20.97 $ 279.03 35 OTHER TRAINING $ 200.00 $ $ $ 200.00 36 OPERATING EXPENSE $ 173,900.00 $ 26,064.42 $ 79,869.17 $ 67,987.38 Lykins Signtek Roadway Signage 4500197353 $ 2,030.00 $ 15,565.00 37 IMPROVEMENTS GENERAL $ 173,443.00 $ 2,030.00 $ 15,565.00 $ 155,848.00 38 CAPITAL OUTLAY $ 173,443.00 $ 2,030.00 $ 15,565.00 $ 155,848.00 39 TRANS TO 111 UNINCOR $ 54,400.00 $ $ 54,400.00 $ 40 TRANSFERS $ 54,400.00 $ $ 54,400.00 $ 41 Budget Trans from Appraiser $ 2,700.00 $ - $ 2,366.39 $ 333.61 42 Budget Trans from Tax Collector $ 7,300.00 $ $ 6,330.52 $ 969.48 43 TRANSFERS CONST $ 10,000.00 $ $ 8,696.91 $ 1,303.09 44 RESERVES FOR FUTURE CONST $ 113,400.00 $ $ $ 113,400.00 45 RESERVES $ 113,400.00 $ $ $ 113,400.00 46 TOTAL EXPENDITURES $ 525,243.00 $ 28,094.42 $ 158,532.95 $ 338,636.60 176,394,909 FY-10 Final Taxable Value 145,888,273 FY-11 Final Taxable Value Report Date: 7/28/2020 132,933,552 FY-12 Final Taxable Value 129,715,669 FY-13 Oct Taxable Value 129,977,881 FY-14 Oct Taxable Value 140,171,072 FY-15 Oct Taxable Value 152,711,783 FY-16 Oct Taxable Value 165,722,702 FY-17 Oct Taxable Value 190,428,196 FY-18 Oct Taxable Value 202,132,375 FY-19 Oct Taxable Value 210,499,015 FY-20 July Estimate Taxable Value 4.14 % Adj. FY-19 to FY-20 Property Tax Summary Operating Budget Summary Mlllage Summary tFY-20 FY 20 FY 19 Debt Service Ooerations Total 2.5948 July Estimate Taxable Value 210,499,015 Mlllage: 1.4052 1.3793 1.4052 4.0000 Revenue: $295,793 $278,801 $546,200 $295,800 $842,000 (n 7 3 al O N O N 3 Packet Pg. 2459