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Backup Documents 09/17/2020 Item #1D1 ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO 1 D 1 THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the exception of the Chairman's signature,draw a line through routingzlines#1 through#2,complete the checklist,and forward to the Coun Attorney Office. Route to Addressee(s) (List in routing order) Office Initials Date 1. 2. 3. County Attorney Office County Attorney Office b./ 4. BCC Office Board of County Commissioners '1(� ' ')3 5. Minutes and Records Clerk of Court's Office ' Gp /2/6-0 PRIMARY CONTACT INFORMATION Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addressees above,may need to contact staff for additional or missing information. Name of Primary Staff Debra Windsor,OMB Phone Number 252-8973 Contact/ Department Agenda Date Item was 9/17/20 Agenda Item Number 1 D 1 Approved by the BCC Type of Document Resolution—Amending The Tentative Number of Original Eight Attached Budgets for FY 2020-21 Documents Attached PO number or account n/a �((��� l� Need 5 certified copies number if document is P"" t returned 9/18/19. to be recorded INSTRUCTIONS & CHECKLIST Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signature? DW 2. Does the document need to be sent to another agency for additional signatures? If yes, DW provide the Contact Information(Name;Agency;Address; Phone)on an attached sheet. 3. Original document has been signed/initialed for legal sufficiency. (All documents to be DW signed by the Chairman,with the exception of most letters,must be reviewed and signed by the Office of the County Attorney. 4. All handwritten strike-through and revisions have been initialed by the County Attorney's DW Office and all other parties except the BCC Chairman and the Clerk to the Board 5. The Chairman's signature line date has been entered as the date of BCC approval of the DW document or the final negotiated contract date whichever is applicable. 6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's DW signature and initials are required. 7. In most cases(some contracts are an exception),the original document and this routing slip DW should be provided to the County Attorney Office at the time the item is input into SIRE. Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on 9/17/20 and all changes made during the DW meeting have been incorporated in the attached document. The County Attorney's Office has reviewed the changes,if applicable. 9. Initials of attorney verifying that the attached document is the version approved by the I BCC,all changes directed by the BCC have been made, and the document is ready for the f'VIl4f Chairman's signature. I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12 1D 1 MEMORANDUM Date: September 18, 2020 To: Debra Windsor, Operations Coordinator Office of Management & Budget From: Teresa Cannon, Senior Deputy Clerk Minutes & Records Department Re: Resolution 2020-149: Amending the Tentative Budgets for FY2020-21 Attached for your records is are five (5) certified copies of the resolution referenced above, (Item #1D1) approved by the Board of County Commissioners on Thursday, September 17, 2020. The Board's Minutes and Records Department will keep the original as part of the Board's Official Record. If you have any questions, please contact me at 252-8411. Thank you. Attachment 1 RESOLUTION NO. 2020- 1 4 9 A RESOLUTION AMENDING THE TENTATIVE BUDGETS FOR FY 2020-21 WHEREAS, Section 200.065, Florida Statutes, provides the procedure for fixing the millage rates; and WHEREAS, Section 129.03, Florida Statutes, sets forth the procedure for preparation and adoption of the budget; and WHEREAS, the Board of County Commissioners has received and examined the tentative budgets for each of the County's funds; and WHEREAS, the Board of County Commissioners has prepared a statement summarizing all of the adopted tentative budgets which includes for each budget, the name of each taxing authority levying millage, the rolled-back rate, the percentage increase, the millage rate to be levied, the balances, the reserves and the total of each major classification of receipts and expenditures; and WHEREAS, on July 14, 2020, the Board of County Commissioners adopted Resolution 2020-133 approving the County's proposed millage rates and setting the public hearings for adoption of the final millage rates; and WHEREAS, pursuant to Section 200.065, Florida Statutes, an advertised public hearing was held on September 3, 2020, at 5:05 p.m. and Resolution No. 2020-136 was adopted by the Board of County Commissioners adopting the tentative millage rates and a Resolution 2020-137 was adopted by the Board of County Commissioners adopting the tentative budgets for FY 2020-21; and WHEREAS, a second advertised public hearing was held on September 17, 2020, at 5:05 p.m. to finalize the FY 2020-21 Budget and to adopt the millage rates in accordance with Sections 129.03 and 200.065, Florida Statutes. I I NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA, that: The amendments as set forth in Exhibit "A" attached hereto and incorporated herein, and hereby adopted and amend the adopted Tentative Budgets for FY 20-21 pursuant to Sections 129.03 and 200.065, Florida Statutes. This resolution adopted this 17th day of September, 2020, after motion, second and majority vote. ATTEST: BOARD OF COUNTY COMMISSIONERS CRY AL K. KINZ , Clerk COLLIER C UNTY, FLORIDA c....,.._ By: A _..tde47104 -- De uty CI rk Attest as to Chalrm n s Burt t.`Saunders,BCC Chairman nature only. Approv f m and legality: • Jeffrey A. lat o , ounty Attorney 10 1 Exhibit A SUMMARY OF CHANGES TO THE FY 2021 TENTATIVE BUDGET NET CHANGE TO FUND TITLE/(NUMBERI FUND TOTAL EXPLANATION Bayshore CRA Fund(187) $ 2,964,500 Adjustment reflects shifting the Mini-Triangle property closing from Major source of funding is Tax Increment FY20 to FY21. On the revenue side Mini-Triangle sale proceeds are Financing added to the budget while carryforward is reduced and revenue reserve is increased. On the expense side the transfer to debt service is increased for loan payoff,the transfer to capital projects is revised and reserves are increased. CRA Taxable Note(TD Bank)Series 2017 3,514,000 Adjustment reflects shifting the Mini-Triangle property closing from Fund(287) FY20 to FY21. On the revenue side the transfer from Fund(187)is Major source of funding is a transfer in from increased for loan payoff and carryforward is increased to match Bayshore CRA Fund(187) revised FY20 forecast. On the expense the principal budget is increased for loan payoff,the interest budget is expanded to cover six payments,a modest arbitrage services budget is reestablished and reserves are reestablished at prior level. Bayshore CRA Project Fund(787) $ (500,000) Adjustment reflects shifting the Mini-Triangle property closing from Major source of funding is Tax Increment FY20 to FY21. On the revenue side the transfer from Fund(187)is Financing reduced. On the expense side the previously established project budgets are restored and reserves are reduced. Emergency Medical Services(490) $ 0 On the expense side,transfer from EMS Grant Match Fund(494) Major sources of funding are Ambulance Fees increased by$50,000 and ieserves for contingencies decreased by and a Transfer from General Fund(001). $50,000; funds are needed for the ten percent local match required by Florida Statute Section 338.26(31 Chapter 2019-153 for EMS services associated with mile marker 63. EMS Grant Match(494) $ 0 On the revenue side,transfer from Emergency Medical Services(490) Major sources of funding are increased by$50,000 and intergovernmental revenues decreased by Intergovernmental Revenues and a Transfer $50,000; funds are needed for the ten percent local match required by from Emergency Medical Services Fund Florida Statute Section 338.26(31 Chapter 2019-153 for EMS (490). services associated with mile marker 63. Total $5,978,500 Gross Budget at First Public meeting $2,198,447,200 Gross Amended Tentative Budget $2,204,425,700 ' 10 1 Exhibit A BUDGET RESOLUTION CHANGES TO THE FY 2021 TENTATIVE BUDGET BAYSHORE CRA FUND(187) FY21 FY21 % Tentative Changes Amended Tentative Budget Appropriation Unit Budget Increase(Decrease) Budget Change Personal Services 446,200 0 446,200 0.0% Operating Expenses 345,900 0 345,900 0.0% Indirect Cost Reimbursement 60,500 0 60,500 0.0% Capital Outlay 1,500 0 1,500 0.0% Grants and Aids 0 0 0 N/A Trans Gent Fund(001) 53,800 0 53,800 0.0% Trans CRA Loan(287) 0 3,253,000 3,253,000 N/A Trans to(787)BSCRA Proj Fund 3,700,000 (500,000) 3,200,000 -13.5% Advance/Repay(160)BS Beaut Proj 700,500 0 700,500 0.0% Reserves for Contingencies 110,000 (25,000) 85,000 -22.7% Reserves for Capital 729,000 236,500 965,500 32.4% Total Appropriation 6,147,400 2,964,500 9,111,900 48.2% Charges for Service 0 0 0 N/A Misc Revenues 0 6,397,900 6,397,900 N/A Interest/Misc 40,000 0 40,000 0.0% Trans from(001)Gen'I Fund 1,915,000 0 1,915,000 0.0% Trans from(111)MSTD Gen'I Fund 433,500 0 433,500 0.0% Trans from(163)Bayshore MSTU 125,500 0 125,500 0.0% Trans from(164)Haldeman Creek 11,300 0 11,300 0.0% Trans from(183)Immokalee CRA 74,100 0 74,100 0.0% Trans from(287)BSCRA Debt Service 0 0 0 N/A Carryforward 3,550,000 (3,113,500) 436,500 -87.7% Less 5%Required by Law (2,000) (319,900) (321,900) 15995.0% Total Revenues 6,147,400 2,964,500 9,111,900 48.2% Adjustment reflects shifting the Mini-Triangle property closing from FY20 to FY21. On the revenue side Mini- Triangle sale proceeds are added to the budget while carryforward is reduced and revenue reserve is increased. On the expense side the transfer to debt service is increased for loan payoff,the transfer to capital projects is revised and reserves are increased. 10 1 Exhibit A BUDGET RESOLUTION CHANGES TO THE FY 2021 TENTATIVE BUDGET CRA TAXABLE NOTE,SERIES 2017,FUND(287) FY 21 FY 2021 % Tentative Changes Amended Tentative Budget Appropriation Unit Budget Increase(Decrease) Budget Change Arbitrage Services 0 1,000 1,000 N/A Debt Service-Principal 167,400 3,232,600 3,400,000 1931.1% Debt Service-Interest Expense 42,800 20,200 63,000 47.2% Transfer to BSCRA Fund(187) 0 0 0 N/A Reserves for Contingencies 0 20,000 20,000 N/A Reserves for Debt Service 89,800 240,200 330,000 267.5% Total Appropriation 300,000 3,514,000 3,814,000 1171.3% Revenues Interest/Misc. 0 0 0 N/A Trans fm(187)BSCRA Fund 0 3,253,000 3,253,000 N/A Carryforward 300,000 261,000 561,000 87.0% Less 5%Required by Law 0 0 0 N/A Total Revenues 300,000 3,514,000 3,814,000 1171.3% Adjustment reflects shifting the Mini-Triangle property closing from FY20 to FY21. On the revenue side the transfer from Fund(187)is increased for loan payoff and carryforward is increased to match revised FY20 forecast. On the expense the principal budget is increased for loan payoff,the interest budget is expanded to cover six payments,a modest arbitrage services budget is reestablished and reserves are reestablished at prior level. is 1 Exhibit A BUDGET RESOLUTION CHANGES TO THE FY 2021 TENTATIVE BUDGET EMERGENCY MEDICAL SERVICES FUND(490) Tentative FY 2021 % FY 2021 Changes Amended Tentative Budget Appropriation Unit Budget Increase(Decrease) Budget Change Personal Services 24,333,800 0 24,333,800 0.0% Operating Expenses 7,648,200 0 7,648,200 0.0% Indirect Cost Reimbursement 0 0 0 N/A Capital Outlay 144,300 0 144,300 0.0% Trans to EMS Grant Match 494 50,000 50,000 N/A Reserves for Contingencies 536,700 (50,000) 486,700 -9.3% Reserves for Capital 3,000,000 0 3,000,000 0.0% Reserve for Cash Flow 854,300 0 854,300 0.0% Reserves for Attrition (400,000) 0 (400,000) 0.0% Total Appropriation 36,117,300 0 36,117,300 0.0% Revenues Ambulance Fees 12,301,800 0 12,301,800 0.0% Misc Revenues 0 0 N/A Interest/Misc 0 0 N/A Trans fm 001 General Fund 18,018,600 0 18,018,600 0.0% Carryforward 6,412,000 0 6,412,000 0.0% Less 5%Required by Law (615,100) 0 (615,100) 0.0% Total Revenues 36,117,300 0 36,117,300 0.0% Note:Transfer is needed for the ten percent local match required by Florida Statute Section 338.26(3),Chapter 2019-153 for EMS services associated with the mile marker 63 fire station and is reimbursed for associated costs through coordination with Greater Naples Fire District 10 1 Exhibit A BUDGET RESOLUTION CHANGES TO THE FY 2021 TENTATIVE BUDGET EMS GRANT MATCH FUND(494) Tentative FY 2021 % FY 2021 Changes Amended Tentative Budget Appropriation Unit Budget Increase(Decrease) Budget Change Personal Services 500,000 0 500,000 0.0% Operating Expenses 0 0 N/A Capital Outlay 0 0 N/A Reserves for Contingencies 0 0 N/A Reserves for Capital 0 0 N/A Total Appropriation 500,000 0 500,000 0.0% Revenues Intergovernmental Revenues 0 450,000 450,000 N/A Misc Revenues 500,000 (500,000) 0 -100.0% Interest/Misc 0 0 N/A Trans fm 490 EMS 50,000 50,000 N/A Carryforward 0 0 N/A Less 5%Required by Law 0 0 N/A Total Revenues 500,000 0 500,000 0.0% Note:Transfer is needed for the ten percent local match required by Florida Statute Section 338.26(3),Chapter 2019-153 for EMS services associated with the mile marker 63 fire station and is reimbursed for associated costs through coordination with Greater Naples Fire District. 9/1 0/2020 8:19 AM 1u 1 Exhibit A BUDGET RESOLUTION CHANGES TO THE FY 2021 TENTATIVE BUDGET BAYSHORE CRA PROJECT FUND(787) FY21 FY21 % Tentative Changes Amended Tentative Budget Appropriation Unit Budget Increase(Decrease) Budget Change Operating Expense 0 100,000 100,000 N/A Capital Outlay 1,000,000 400,000 1,400,000 40.0% Grants and Aids 200,000 0 200,000 0.0% Advance/Repay(160)BS Beaut Proj 0 0 0 N/A Reserves for Capital 2,500,000 (1,000,000) 1,500,000 -40.0% Total Appropriation 3,700,000 (500,000) 3,200,000 -13.5% Misc Revenues 0 0 0 N/A Interest/Misc 0 0 0 N/A Trans from(163)Bayshore MSTU 0 0 0 N/A Trans from(164)Haldeman Creek 0 0 0 N/A Trans from(183)Immokalee CRA 0 0 0 N/A Trans from(187)BSCRA 3,700,000 (500,000) 3,200,000 -13.5% Carryforward 0 0 0 N/A Less 5%Required by Law 0 0 0 N/A Total Revenues 3,700,000 (500,000) 3,200,000 -13.5% Adjustment reflects shifting the Mini-Triangle property closing from FY20 to FY21. On the revenue side the transfer from Fund(187)is reduced. On the expense side the the previously established project budgets are restored and reserves are reduced.