Backup Documents 09/08/2020 Item #16F1-j (07/28/2020 in Absentia) ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP
TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO L c
THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE V I"
Print on pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office
at the time the item is placed on the agenda. All completed routing slips and original documents must be received in the County Attorney Office no later
than Monday preceding the Board meeting.
**NEW** ROUTING SLIP
Complete routing lines#1 through#2 as appropriate for additional signatures,dates,and/or information needed. If the document is already complete with the
exception of the Chairman's signature,draw a line through routing_lines#1 through#2,complete the checklist,and forward to the County Attorney Office.
Route to Addressee(s) (List in routing order) Office Initials Date
1.
2. Risk-Management Riskagexent
3. County Attorney Office County Attorney Office SRT by JH 7/28/20
/s/
4. BCC Office Board of County BS by JH/s/ 9/8/20
Commissioners ,^.
5. Minutes and Records Clerk of Court's Office q40 bw�'
fin.
PRIMARY CONTACT INFORMATION
Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the
addressees above,may need to contact staff for additional or missing information.
Name of Primary Staff Justin Lobb/Airport Authority Phone 239-252-7878
Contact/ Department
Agenda Date Item was July 28th,2020 Ratified on September 8t, Agenda Item Number 16FI1"
Approved by the BCC 2020
Type of Document Change Order#5 to Agreement No. 16-6561 Number of Original 1
Attached "Design Services for Marco Executive Airport Documents Attached
Terminal,"with Atkins North America
PO number or account N/A
number if document is
to be recorded
INSTRUCTIONS & CHECKLIST
Initial the Yes column or mark"N/A"in the Not Applicable column,whichever is Yes N/A(Not
appropriate. (Initial) Applicable)
1. Does the document require the chairman's original signature?STAMP OK N/A
2. Does the document need to be sent to another agency for additional signatures? If yes, N/A
provide the Contact Information(Name;Agency;Address; Phone)on an attached sheet.
3. Original document has been signed/initialed for legal sufficiency. (All documents to be JL
signed by the Chairman,with the exception of most letters,must be reviewed and signed
by the Office of the County Attorney.
4. All handwritten strike-through and revisions have been initialed by the County Attorney's N/A
Office and all other parties except the BCC Chairman and the Clerk to the Board
5. The Chairman's signature line date has been entered as the date of BCC approval of the JL
document or the final negotiated contract date whichever is applicable.
6. "Sign here"tabs are placed on the appropriate pages indicating where the Chairman's JL
signature and initials are required.
7. In most cases(some contracts are an exception),the original document and this routing slip N/A
should be provided to the County Attorney Office at the time the item is input into SIRE.
Some documents are time sensitive and require forwarding to Tallahassee within a certain
time frame or the BCC's actions are nullified. Be aware of your deadlines!
8. The document was approved by the BCC on September 08,2020 and all changes JL
made during the meeting have been incorporated in the attached document. The
County Attorney's Office has reviewed the changes,if applicable.
9. Initials of attorney verifying that the attached document is the version approved by the \
BCC,all changes directed by the BCC have been made,and the document is ready for the
Chairman's signature.
I:Forms/County Forms/BCC Forms/Original Documents Routing Slip WWS Original 9.03.04,Revised 1.26.05,Revised 2.24.05;Revised 11/30/12
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MEMORANDUM
Date: September 11, 2020
To: Justin Lobb, Airport Manager
Collier County Airport Authority
From: Teresa Cannon, Deputy Clerk
Minutes and Records Department
Re: Change Order #5 to Agreement #16-6561 "Design Services for
Marco Executive Airport Terminal"
Contractor: Atkins North America, Inc.
Attached you will find a copy of the agreement as referenced above (Item #16F1-j
from 07/28/20 Absentia), approved by the Collier County Board of County
Commissioners on Tuesday, September 8, 2019.
The original Agreement will be held in the Board's Minutes and Records
Department to be kept as part of the Board's Official Records.
If you have any questions, please contact me at 252-8411.
Thank you.
Attachment
16F1J
Procurement Services
Cotter County Change Order Form
®Contract Modification 0 Work Order Modification ❑Amendment
Contract#: 16-6561 /Change#: 5 Purchase Order#: 4500196310 / Project#: 33484
Contractor/Firm Name: Atkins North America, Inc. Contract/Project: CEI Services for MKY Airside Improvements
(Amendments 2 and 41
Project Manager Name: Justin Lobb Division Name: Airport Authority
Original Contract/Work Order Amount $ 313,833.U1 5/14/19 16G2 Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount $ 345,283.00rA1/12/19 16G1 Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount $ 345,283.00 ./ SAP Contract Expiration Date (Master)
Dollar Amount of this Change $ 0.00 10.02% Total Change from Original Amount
Revised Contract/Work Order Total $ 345,283.00 0.00% Change from Current BCC Approved Amount
Cumulative Changes $ 31,450.00 / 0.00% Change from Current Amount
Completion Date,Description of the Task(s)Change,and Rationale for the Change
Notice to Proceed 6/17/2019 Original 8/15/2020 "I Last Approved 8/15/2020 Revised Date 3/15/2021
Date Completion Date Date (Includes this change)
#of Days Added 212 / Select Tasks ❑ Add new task(s) ❑ Delete task(s) ❑ Change task(s) ® Other(see
below)
Provide a response to the following: 1.)detailed and specific explanation/rationale of the requested change(s)to the task(s)and/or
the additional days added(if requested); 2.)why this change was not included in the original contract;and,3.) describe the impact
if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed.
1. Zero Dollar Change Order to extend the contract two hundred twelve(212)days in order to maintain required engineering and
inspection services throughout the duration of construction of the airside improvements and closeout at the Marco Island Executive
Airport.
2. The notice-to-proceed for the CEI services was issued 175 days prior to the commencement of construction in order to enable the
Airport Authority to commence pre-construction coordination and required grant drawdown activity as per FAA requirements.
Additionally, construction of the airside improvements cannot be completed until construction of the new terminal building is
completed.
3. If this change is not processed,the Airport Authority will not have an engineering consulting firm available through the construction
phase of this project and subsequent closeout as required by the grant agencies.
Prepared by: Date: 6/15/2020
J st Lob ,Airports/Project Manager, Airport Authority
Acceptance of this Change Order shall constitute a modification to contract/work order identified above and will be subject to all the same
terms and conditions as contained in the contract/work order indicated above,as fully as if the same were stated in this acceptance. The
adjustment, if any,to the Contract shall constitute a full and final settlement of any and all claims of the Contractor/Vendor/Consultant/
Design Professional arising out of or related to the change set forth herein, including claims for impact and delay costs.
Accepted by:
Date: 6/15/2020
Darin R. Larson,PE,LEED AP,Atkins North America, Inc. /
Approved by: Date: 6 lI clavaQ
Gene Sh i is'on Director, Growth Management Department
Approved by: �I`� Date:
Thaddeus Cohen, Department Head, Growth Management Department
Schneeber erSara Digitally signed by SchneebergerSara
Approved by: Date:2020.06.18 08:54:43-04'00' Date:
Sara Schneeberger, Procurement Specialist, Procurement Services Division t ``
Revised:10/28/2014 (Divisions who may require additional signatures may include on separate sheet.) T PROCUREMENT USE ONLY
Admin Rp2 BCC ES
16F1J
ATTEST: `; BOARD OF COUNTY COMMISSIONERS
Crystal K.Kinzel,Clark of Courts COLLIER COUNTY, FLORIDA
&Comptroller .
. _'� L4 4 By:
rt Saunders,Chairman
le.z..14%.,vezioiliA--
Dated` ftlaa30 B
•
MALY
Attest as to Chairman's
signature only.
Appro s o form a 1 gality: Approved in absentia per Resolution 2000-149
on July 28,2020
By:
Dep Co my Attorney By: '
Leo E. Ochs,Jr. un Manager
Scott R. Teach
C,�o.