Agenda 09/08/2020 Item #16E 7 (Administrative Reports)09/08/2020
EXECUTIVE SUMMARY
Recommendation to approve the administrative reports prepared by the Procurement Services
Division for change orders and other contractual modifications requiring Board approval.
OBJECTIVE: To promote accountability and provide transpar ency to the public and gain the
Board’s approval/ratification for various procurement -related transactions.
CONSIDERATIONS: In accordance with the Board’s Procurement Ordinance 2017-08 and the
Procurement Manual, the Procurement Services Division produces a regular administrative report which
provides for Board approval of the following transactions:
• Change Orders that do not exceed ten (10%) of the current Board approved aggregate amount,
and/or require change in schedule (number of days);
• Amendments to contracts;
• After the fact memos from various County Divisions, as requested by the Clerk’s Finance staff
for the timely process of invoices.
• Other items as determined by the County Manager or designee that require Board approval.
This administrative report includes the following:
• One (1) change order that in aggregate modify contracts by $0.00 and add 45 calendar days to
completion periods, see attached summary and backup for details; and
• Zero (0) amendments this period with a fiscal impact of $0.00; and
• Zero (0) after the fact memo with a fiscal impact of $0.00 for additional services
FISCAL IMPACT: The net total for the one (1) items is $0.00.
LEGAL CONSIDERATIONS: This item is approved for form and legality and requires a majority
vote for Board action. -JAK
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this
action.
RECOMMENDATION: To ratify/approve change orders and/or contract amendments and other items
as determined by the County Manager or designee in accordance with Procurement Ordinance 2017-08.
Prepared By: Sara Schneeberger, Procurement Strategist, Procurement Services
ATTACHMENT(S)
1. 0908 Change Order Report - FY20 (PDF)
2. 0908 Change Order Backup - FY20 (PDF)
16.E.7
Packet Pg. 1784
09/08/2020
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.7
Doc ID: 13301
Item Summary: Recommendation to approve the administrative reports prepared by the
Procurement Services Division for change orders and other contractual modifications requiring Board
approval.
Meeting Date: 09/08/2020
Prepared by:
Title: Business Technology Analyst, Senior – Procurement Services
Name: Sara Schneeberger
08/19/2020 9:54 AM
Submitted by:
Title: Manager - Procurement – Procurement Services
Name: Sandra Herrera
08/19/2020 9:54 AM
Approved By:
Review:
Procurement Services Opal Vann Level 1 Purchasing Gatekeeper Completed 08/19/2020 10:08 AM
Procurement Services Catherine Bigelow Additional Reviewer Completed 08/19/2020 10:27 AM
Procurement Services Sandra Herrera Additional Reviewer Completed 08/20/2020 1:44 PM
Administrative Services Department Paula Brethauer Level 1 Division Reviewer Completed 08/24/2020 10:05 AM
Administrative Services Department Len Price Level 2 Division Administrator Review Completed 08/26/2020 5:15 PM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 08/27/2020 8:21 AM
Office of Management and Budget Laura Wells Additional Reviewer Completed 08/27/2020 11:32 AM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 08/27/2020 11:33 AM
Budget and Management Office Mark Isackson Additional Reviewer Completed 08/27/2020 1:55 PM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 09/01/2020 11:48 AM
Board of County Commissioners MaryJo Brock Meeting Pending 09/08/2020 9:00 AM
16.E.7
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Item page #Contract/ Grant No.Change #DateProject Name Vendor Name Division ‐ Project ManagerOriginal Contract AmountCurrent Contract Amount Current Change Order AmountRevised Contract Amount% Over Board Approved AmountContract LengthChange in length (Days)Updated contract length Change in length (%)1 1 19-7560 8 8/14/2020 EMS 25 ConstructionWaltbillig & Hood General ContractorsFacilities Management - Tony Barone$2,359,605.00 $2,171,835.56 $0.00 $2,171,835.56 0.00% 455 45 500 9.89%Meeting Date Total number of Change OrdersTotal Dollar ChangeTotal Change in Days9/8/2020 1 $0.00 4516.E.7.aPacket Pg. 1786Attachment: 0908 Change Order Report - FY20 (13301 : Procurement Services administrative reports)
Revised: 10/28/2014 PROCUREMENT USE ONLY
Admin BCC
Rpt BCC ES
Contract Modification Work Order Modification Amendment
Contract #: Change #: Purchase Order #: Project #:
Contractor/Firm Name: Contract/Project:
Project Manager Name: r: Division Name:
Original Contract/Work Order Amount $ 2,359,605.00 7/09/19 - 11E Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount $ 2,359,605.00 7/09/19 - 11E Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount $ 2,171,835.56 SAP Contract Expiration Date (Master)
Dollar Amount of this Change $0.00 -7.96% Total Change from Original Amount
Revised Contract/Work Order Total $ 2,171,835.56 -7.96% Change from Current BCC Approved Amount
Cumulative Changes $ (187,769.44) 0.00% Change from Current Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Notice to Proceed Original Last Approved Revised Date
Date Completion Date Date (Includes this change)
# of Days Added Select Tasks Add new task(s) Delete task(s) Change task(s) Other (see
below)
Provide a response to the following: 1.) detailed and specific explanation/rationale of the requested change(s) to the task(s) and / or
the additional days added (if requested); 2.) why this change was not included in the original contract; and, 3.) describe the impact
if this change is not processed. Attach additional information from the Design Professional and/or Contractor if needed.
Prepared by: ___________________________________________________________________________ Date: ________________
Tony Barone, Senior Project Manager, Facilities Mangement
Approved by: ___________________________________________________________________________ Date: ________________
Ayoub Al-Bahou, P.E., Principal Project Manager, Facilities Management
Acceptance of this Change Order shall constitute a modification to contract / work order identified above and will be subject to all the same terms
and conditions as contained in the contract / work order indicated above, as fully as if the same were stated in this acceptance. The adjustment, if
any, to the Contract shall constitute a full and final settlement of any and all claims of the Contractor / Vendor / Consultant / Design Professional
arising out of or related to the change set forth herein, including claims for impact and delay costs.
Accepted by: ___________________________________________________________________________ Date: ________________
Waltbillig & Hood General Contractors
Approved by: ___________________________________________________________________________ Date: ________________
BSSW Architects
Approved by: ___________________________________________________________________________ Date: ________________
Damon Grant, Director, Facilities Management
Approved by: ___________________________________________________________________________ Date: ________________
(Procurement Professional)
Procurement Services
Change Order Form
55210
Waltbillig & Hood General Contractors
450019691519 - 7560 8
EMS 25 Construction
Facilities ManagementTony Barone
12/26/202011/11/202011/11/2020
45
8/14/2019
1) The proposed change provides for an extension of time on the project due to circumstances outside the contractors control.
There is no cost associated with this extension.
2)Paperwork associated with the conveyance of utilities and the vacation of an easement is still being processed. Additionally, issues related to the suitability of the concrete slab prevent the contractor
from completing the finished floor until these issues are resolved.
3) If this change is not processed, facility would not be complete and we would be unable to provide a fully finished building for our client.
BaroneTony Digitally signed by BaroneTony
Date: 2020.08.14 14:00:55 -04'00'
Al-bahouAyoub Digitally signed by Al-bahouAyoub
Date: 2020.08.14 14:48:43 -04'00'
Digitally signed by Timothy Akin
Date: 2020.08.14 14:40:01-04'00'
Daniel Alan Summers
Digitally signed by Daniel Alan Summers
DN: C=US, E=Dans@BSSWarchitects.com, O="BSSW Architects, Inc", CN=Daniel Alan
Summers
Location: Naples, Florida USA
Reason: Licensed Architect Certification
Date: 2020.08.14 14:29:15-04'00'
GrantDamon Digitally signed by GrantDamon
Date: 2020.08.14 15:18:38 -04'00'
SchneebergerSara Digitally signed by SchneebergerSara
Date: 2020.08.17 10:44:23 -04'00'
1 116.E.7.b
Packet Pg. 1787 Attachment: 0908 Change Order Backup - FY20 (13301 : Procurement Services administrative reports)