Agenda 09/08/2020 Item #16C5 (Master Sales Agreement #18-7301-NS)09/08/2020
EXECUTIVE SUMMARY
Recommendation to authorize an increase in funding for the operational costs and term of the Sole
Source Waiver and Master Sales Agreement # 18-7301-NS with Itron, Inc., for automated meter
reading services pertaining to the utility system acquired from the Florida Government Utility
Authority (“FGUA”).
OBJECTIVE: To increase the amount of the available funding to acknowledge the annual operational
costs and limit of the contract and reflect the increase of the annual amount and term of the sole source
waiver.
CONSIDERATIONS: On July 10, 2018 (Agenda Item 16.C.1), the Board approved a Master Sales
Agreement with Itron, Inc., for Advanced Metering Infrastructure Services under Agreement # 18-7301-
NS (the “Agreement”) and Sole Source Waiver. The Agreement provides for automated meter reading of
the system acquired in the FGUA acquisition. Not all operational costs were known since taking over the
FGUA system and without recognizing the increase the anticipated expenditures under the Agreement
will be under-funded.
On December 11, 2018 (Agenda Item 16.C.6), the Board approved an increase in funding for the existing
Agreement with Itron, Inc., up to $100,000 for the initial year for implementation services and annual
operating expenses, $50,000 for the successive years, and acknowledged the revised Sole Source Waiver
reflecting the increased amount and term.
The amounts reflected in the original Fiscal Impact Section of the Executive Summary was based on
estimated sums without having any experience with Advanced Metering Infrastructure. Staff has now
determined ongoing annual operating costs to be approximately $100,000, in line with the initial
implementation year.
The Board previously approved the Agreement with Itron, Inc., as a sole source vendor as allowed under
section eleven, sub-paragraph 10 of Collier County Procurement Ordinance No. 2017-08, as amended.
Staff recommends approval of extending the sole source waiver term and increasing the annual
expenditure (in the amount $100,000 amount noted above) for the life of the Agreement.
FISCAL IMPACT: Annual operating costs are estimated to be $100,000. Funds are available in the
Water-Sewer Operating Fund (408).
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires majority vote
for Board approval. -SRT
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this
Executive Summary.
RECOMMENDATION: To approve an increase in funding for the existing Agreement with Itron, Inc.,
approved under Agenda Item 16.C.1 on the July 10, 2018 Board Meeting (Agreement # 18 -7301-NS) up
to $100,000 for annual operating expenses and to acknowledge the attached sole source waiver reflecting
the increased amount for the term of the Agreement.
Prepared By: Jesse Komorny, Manager - Meter Services, Operations Support Division
Donna Deeter, Contract Administration Specialist, Operations Support Division
16.C.5
Packet Pg. 976
09/08/2020
ATTACHMENT(S)
1. FY20 Waiver Request 088 - Itron (Amended) (PDF)
2. 18-7301-NS_ItronAgreement_FullyExecuted (PDF)
16.C.5
Packet Pg. 977
09/08/2020
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.C.5
Doc ID: 13052
Item Summary: Recommendation to authorize an increase in funding for the operational costs
and term of the Sole Source Waiver and Master Sales Agreement # 18-7301-NS with Itron, Inc., for
automated meter reading services pertaining to the utility system acquired from the Florida Government
Utility Authority (“FGUA”).
Meeting Date: 09/08/2020
Prepared by:
Title: – Public Utilities Department
Name: Drew Cody
07/29/2020 9:49 AM
Submitted by:
Title: Division Director - Operations Support – Public Utilities Operations Support
Name: Joseph Bellone
07/29/2020 9:49 AM
Approved By:
Review:
Public Utilities Operations Support Donna Deeter Additional Reviewer Completed 07/29/2020 9:53 AM
Public Utilities Operations Support Joseph Bellone Additional Reviewer Completed 07/29/2020 9:57 AM
Procurement Services Opal Vann Level 1 Purchasing Gatekeeper Completed 07/29/2020 10:35 AM
Procurement Services Sara Schneeberger Additional Reviewer Completed 08/03/2020 9:09 AM
Procurement Services Sue Zimmerman Additional Reviewer Completed 08/04/2020 2:30 AM
Procurement Services Sandra Herrera Additional Reviewer Completed 08/04/2020 2:15 PM
Procurement Services Catherine Bigelow Additional Reviewer Completed 08/06/2020 9:32 AM
Public Utilities Department Drew Cody Level 1 Division Reviewer Completed 08/07/2020 9:46 AM
Public Utilities Department George Yilmaz Level 2 Division Administrator Review Completed 08/07/2020 1:55 PM
County Attorney's Office Scott Teach Level 2 Attorney Review Completed 08/07/2020 3:03 PM
Office of Management and Budget Debra Windsor Level 3 OMB Gatekeeper Review Completed 08/07/2020 3:05 PM
County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 08/07/2020 4:26 PM
Budget and Management Office Ed Finn Additional Reviewer Completed 08/18/2020 1:02 PM
County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 09/01/2020 10:02 AM
Board of County Commissioners MaryJo Brock Meeting Pending 09/08/2020 9:00 AM
16.C.5
Packet Pg. 978
Collier County
Instructions Waiver Request Form
Completed waiver requests accompanied by any associated backup documentation (sole source letter, business case, etc.) must be
submitted to the division’s Procurement Strategist for any procurement, without competition, in excess of $3,000. Waiver requests
greater than $50,000 will require approval by the Board of County Commissioners.
Sole source refers to a procurement where the selection of one particular supplier to the exclusion of all others may be based on having
only one supplier in the market place, proprietary technology, copyright, patent, or a supplier’s unique capability.
Single source refers to a procurement directed to one source because of standardization, warranty, geographic territory, or other factors,
even though other competitive sources may be available.
Requester Name:
Division:
Item/Service:
Vendor Name:
Historical
Countywide
Spend: ______________________
Requested
date range: _____________
Not to Exceed
per Fiscal Year: _______________
Is there an agreement associated with this
waiver to be reviewed by Contracts?
Yes No
Sole Source
Single Source
One Time Purchase
Multiple Purchases
Description of Purchase: Enter a description of the item(s) that will be purchased under this waiver.
Purpose: Describe in detail, the public purpose of the requested item(s) and why it is essential to County operations.
Information Technology: Select Yes if the products/services are related to Information Technology. If yes, please provide the Purchasing
Compliance Code (PCC) number or email approval documentation.
Yes No If yes, provide the PCC number:__________________________________________________
Jesse Komorny Public Utilities Fiscal Operations
Itron Equipment and Service Itron, Inc.
$90,000FY FY20-FY26 $100,000
Fixed Network Software & Itron Total AMI - Itron Analytics Software required as part of the FGUA
acquisition to read AMI meters and bill new customers of Golden Gate City, including parts and repairs
for Meters, Collectors and Repeaters required to operate the system.
Itron Total AMI - Fixed Network Software & Itron Total AMI - Itron Analytics Software is
proprietary software to Itron and required to read AMI meter technology. Required to properly bill
customers within this service area.
210151 - RAD01✔
✔
✔✔
16.C.5.a
Packet Pg. 979 Attachment: FY20 Waiver Request 088 - Itron (Amended) (13052 : Increase in funding for the Sole Source Waiver and Master Sales Agreement #
Justification: Identify the criteria that qualifies this purchase as a sole or single source. Select from the list below.
Check all that apply (if box is checked, please make sure to provide an explanation below):
Sole Source
Only Authorized Vendor or Distributor: Is this vendor the only vendor authorized to sell this product/service? If yes, explain
below and provide documentation from the manufacturer confirming claims made by the distributors.
No Comparable Product or Service: Is there another vendor who can provide a similar product/service, regardless of cost,
convenience, timeliness, etc.?
Product Compatibility: Does this product/service provide compatibility with existing equipment that prohibits switching to
another comparable brand/vendor? If yes, provide the detailed explanation below, including what would occur if the other brand/vendor
were used.
Proprietary: Is this product/service proprietary? If yes, provide a detailed explanation below on how its use is restricted by
patent, copyright or other applicable laws and provide documentation validating that claim.
Single Source
Standardization: Is this product/service part of a purchase that the County has already standardized on? If yes, please provide
the detailed information below.
Date of BCC Standardization: ___________________ BCC Agenda Item number: __________________
Warranty: Is this the only vendor able to complete factory-authorized warranty services on County owned equipment? If yes,
provide the documentation verifying the warranty.
Geographic Territory: Is this vendor the only vendor authorized to sell this product/service in our region? If yes, provide
documentation from the manufacturer confirming those claims.
Other Factors: Any other reason not listed above, explain below.
Explain: How does this purchase meet the identified sole or single source criteria listed above?
The CCWSD acquired the FGUA utility and inherited their newly implemented AMI software systems.
Without the use of the Itron software and equipment, staff would not be able to import meter reads into
the software system accurately and timely. The software uses AMI technology that UBCS did not
possess. Billing would be inaccurate without the Itron software and equipment. The equipment and
replacement parts are a sole source supplied by this vendor and are required for repair, maintenance
and new installations.
✔
✔
16.C.5.a
Packet Pg. 980 Attachment: FY20 Waiver Request 088 - Itron (Amended) (13052 : Increase in funding for the Sole Source Waiver and Master Sales Agreement #
Explain why it is in the County’s best interest to use this product/service rather than issuing a competitive solicitation: What are
the benefits from the continued use? Are there costs that would be incurred if a different vendor/product was used? What would occur if
another brand/vendor was used?
Explain how this pricing compares to other vendors/products and is it considered to be fair and reasonable: Provide information
on historical use and whether pricing has increased/decreased. If sole source and no other product is available, provide the cost for
addressing the needs via an alternate approach.
Will this purchase obligate the County to future ancillary products or services? Either in terms of maintenance or standardization.
Yes No
If yes, explain what types:
How was the decision made to use this vendor? Describe in detail if a formal standardization process was performed via
Procurement or if there is a historical precedence established for the use of the product, please explain purchase and use history and the
current level of County investment in the product.
Public Utilities took over FGUA and inherited their newly installed AMI software systems. Itron Total
AMI - Fixed Network Software and Itron Total AMI - Itron Analytics Software are proprietary software to
Itron and required to read AMI meter technology. The County has invested over $175,000 to date.
Without the use of the Itron software, staff would not be able to import meter reads into software
system accurately and timely. The software uses AMI technology that the CCWSD did not possess.
We would not be able to bill accurately without the software. This system was purchased by FGUA as a
new system just prior to the acquistion. Replacement costs are estimated to be two million dollars to
replace approximately 4,000 meters currently in use, which are still under warranty.
No market research or alternatives were reviewed. The CCWSD acquired theFGUA utility in Golden
Gate City and inherited their newly installed software systems. Replacement costs are estimated to be
two million dollars to replace approximately 4,000 meters currently in use, which are still under
warranty.
Annual software maintenance
✔
16.C.5.a
Packet Pg. 981 Attachment: FY20 Waiver Request 088 - Itron (Amended) (13052 : Increase in funding for the Sole Source Waiver and Master Sales Agreement #
Market research and market alternatives: When was the last time a market evaluation was performed to determine if either the
technology or vendor offerings have changed? Based on the life expectancy of the product, when do you anticipate evaluating the market
again? Please attach a detailed market evaluation report should the complexity, duration, and dollar amount of the purchase be a high risk
to the County.
It is a felony to knowingly and intentionally circumvent a competitive process for commodities or services by fraudulently
specifying sole source to obtain a benefit for any person or to cause unlawful harm to another. Florida Statute 838.22(2).
Requested by:
Signature:
Date:
Division Director:
Signature:
Date:
Department Head: Required if over $50,000
Signature:
Date:
Procurement Strategist:
Signature:
Date:
Procurement Director:
Or designee
Signature:
Date:
For Procurement Use Only:
Approved Requesting Additional Information Requires RFI/Intent to Sole Source Rejected
Procurement Comments:
Current FY Approval Multi-Year Approval
Start Date: ______________ End Date: __________
No market research or alternatives were reviewed. The current value of the investment with Itron is in
excess of two million dollars. Staff will solicit for proposals in approximately ten years after warranty
expiration of the current meters.
Jesse Komorny
Joseph Bellone
Dan Rodriguez
Sara Schneeberger
Catherine Bigelow
Replaces the current FY19 Waiver #75
09/08/2020 07/09/2026
Jesse Komorny
Digitally signed by Jesse
Komorny
Date: 2020.06.15 07:54:11
-04'00'
Joseph Bellone
Digitally signed by Joseph
Bellone
Date: 2020.06.17 14:45:51
-04'00'
Dan Rodriguez Digitally signed by Dan Rodriguez
Date: 2020.06.26 09:41:50 -04'00'
SchneebergerS
ara
Digitally signed by
SchneebergerSara
Date: 2020.07.21 09:00:19
-04'00'
Cat Bigelow Digitally signed by Cat Bigelow
DN: cn=Cat Bigelow, o=Collier County
Government, ou=Procurement Services,
email=catherinebigelow@colliergov.net, c=US
Date: 2020.07.21 15:04:39 -04'00'
✔
✔
16.C.5.a
Packet Pg. 982 Attachment: FY20 Waiver Request 088 - Itron (Amended) (13052 : Increase in funding for the Sole Source Waiver and Master Sales Agreement #
2111 North Molter Road tel 509-924-9900
Liberty Lake, WA 99019 fax 509-891-3355
www.itron.com toll-free 800-635-5461
June 16, 2020
Collier County, FL
Re: Itron AMR/AMI Modules & Itron Reading Equipment
Please accept this letter as confirmation that Collier County is serviced by Itron as a direct
account. As a result, no distributor or other entity is authorized, by Itron, to sell Itron’s
Mobile Collector 3 (MC3), Mobile Collector 3Lite (MC3 Lite), FC300’s, and AMR/AMI
modules (100W+ and Riva) - Itron’s latest generation of automatic meter reading (AMR) devices
& AMR/AMI modules.
If you have any questions, please do not hesitate to contact me.
Sincerely,
Rusty Agi
Area Manager
16.C.5.a
Packet Pg. 983 Attachment: FY20 Waiver Request 088 - Itron (Amended) (13052 : Increase in funding for the Sole Source Waiver and Master Sales Agreement #
16.C.5.bPacket Pg. 984Attachment: 18-7301-NS_ItronAgreement_FullyExecuted (13052 : Increase in funding for the Sole Source Waiver and Master Sales Agreement #
16.C.5.bPacket Pg. 985Attachment: 18-7301-NS_ItronAgreement_FullyExecuted (13052 : Increase in funding for the Sole Source Waiver and Master Sales Agreement #
16.C.5.bPacket Pg. 986Attachment: 18-7301-NS_ItronAgreement_FullyExecuted (13052 : Increase in funding for the Sole Source Waiver and Master Sales Agreement #
16.C.5.bPacket Pg. 987Attachment: 18-7301-NS_ItronAgreement_FullyExecuted (13052 : Increase in funding for the Sole Source Waiver and Master Sales Agreement #
16.C.5.bPacket Pg. 988Attachment: 18-7301-NS_ItronAgreement_FullyExecuted (13052 : Increase in funding for the Sole Source Waiver and Master Sales Agreement #
16.C.5.bPacket Pg. 989Attachment: 18-7301-NS_ItronAgreement_FullyExecuted (13052 : Increase in funding for the Sole Source Waiver and Master Sales Agreement #
16.C.5.bPacket Pg. 990Attachment: 18-7301-NS_ItronAgreement_FullyExecuted (13052 : Increase in funding for the Sole Source Waiver and Master Sales Agreement #
16.C.5.bPacket Pg. 991Attachment: 18-7301-NS_ItronAgreement_FullyExecuted (13052 : Increase in funding for the Sole Source Waiver and Master Sales Agreement #
16.C.5.bPacket Pg. 992Attachment: 18-7301-NS_ItronAgreement_FullyExecuted (13052 : Increase in funding for the Sole Source Waiver and Master Sales Agreement #
16.C.5.bPacket Pg. 993Attachment: 18-7301-NS_ItronAgreement_FullyExecuted (13052 : Increase in funding for the Sole Source Waiver and Master Sales Agreement #
16.C.5.bPacket Pg. 994Attachment: 18-7301-NS_ItronAgreement_FullyExecuted (13052 : Increase in funding for the Sole Source Waiver and Master Sales Agreement #
16.C.5.bPacket Pg. 995Attachment: 18-7301-NS_ItronAgreement_FullyExecuted (13052 : Increase in funding for the Sole Source Waiver and Master Sales Agreement #
16.C.5.bPacket Pg. 996Attachment: 18-7301-NS_ItronAgreement_FullyExecuted (13052 : Increase in funding for the Sole Source Waiver and Master Sales Agreement #
16.C.5.bPacket Pg. 997Attachment: 18-7301-NS_ItronAgreement_FullyExecuted (13052 : Increase in funding for the Sole Source Waiver and Master Sales Agreement #
16.C.5.bPacket Pg. 998Attachment: 18-7301-NS_ItronAgreement_FullyExecuted (13052 : Increase in funding for the Sole Source Waiver and Master Sales Agreement #
16.C.5.bPacket Pg. 999Attachment: 18-7301-NS_ItronAgreement_FullyExecuted (13052 : Increase in funding for the Sole Source Waiver and Master Sales Agreement #
16.C.5.bPacket Pg. 1000Attachment: 18-7301-NS_ItronAgreement_FullyExecuted (13052 : Increase in funding for the Sole Source Waiver and Master Sales Agreement #
16.C.5.bPacket Pg. 1001Attachment: 18-7301-NS_ItronAgreement_FullyExecuted (13052 : Increase in funding for the Sole Source Waiver and Master Sales Agreement #
16.C.5.bPacket Pg. 1002Attachment: 18-7301-NS_ItronAgreement_FullyExecuted (13052 : Increase in funding for the Sole Source Waiver and Master Sales Agreement #
16.C.5.bPacket Pg. 1003Attachment: 18-7301-NS_ItronAgreement_FullyExecuted (13052 : Increase in funding for the Sole Source Waiver and Master Sales Agreement #
16.C.5.bPacket Pg. 1004Attachment: 18-7301-NS_ItronAgreement_FullyExecuted (13052 : Increase in funding for the Sole Source Waiver and Master Sales Agreement #
16.C.5.bPacket Pg. 1005Attachment: 18-7301-NS_ItronAgreement_FullyExecuted (13052 : Increase in funding for the Sole Source Waiver and Master Sales Agreement #
16.C.5.bPacket Pg. 1006Attachment: 18-7301-NS_ItronAgreement_FullyExecuted (13052 : Increase in funding for the Sole Source Waiver and Master Sales Agreement #
16.C.5.bPacket Pg. 1007Attachment: 18-7301-NS_ItronAgreement_FullyExecuted (13052 : Increase in funding for the Sole Source Waiver and Master Sales Agreement #
16.C.5.bPacket Pg. 1008Attachment: 18-7301-NS_ItronAgreement_FullyExecuted (13052 : Increase in funding for the Sole Source Waiver and Master Sales Agreement #
16.C.5.bPacket Pg. 1009Attachment: 18-7301-NS_ItronAgreement_FullyExecuted (13052 : Increase in funding for the Sole Source Waiver and Master Sales Agreement #
16.C.5.bPacket Pg. 1010Attachment: 18-7301-NS_ItronAgreement_FullyExecuted (13052 : Increase in funding for the Sole Source Waiver and Master Sales Agreement #
16.C.5.bPacket Pg. 1011Attachment: 18-7301-NS_ItronAgreement_FullyExecuted (13052 : Increase in funding for the Sole Source Waiver and Master Sales Agreement #
16.C.5.bPacket Pg. 1012Attachment: 18-7301-NS_ItronAgreement_FullyExecuted (13052 : Increase in funding for the Sole Source Waiver and Master Sales Agreement #
16.C.5.bPacket Pg. 1013Attachment: 18-7301-NS_ItronAgreement_FullyExecuted (13052 : Increase in funding for the Sole Source Waiver and Master Sales Agreement #
16.C.5.bPacket Pg. 1014Attachment: 18-7301-NS_ItronAgreement_FullyExecuted (13052 : Increase in funding for the Sole Source Waiver and Master Sales Agreement #
16.C.5.bPacket Pg. 1015Attachment: 18-7301-NS_ItronAgreement_FullyExecuted (13052 : Increase in funding for the Sole Source Waiver and Master Sales Agreement #
16.C.5.bPacket Pg. 1016Attachment: 18-7301-NS_ItronAgreement_FullyExecuted (13052 : Increase in funding for the Sole Source Waiver and Master Sales Agreement #
16.C.5.bPacket Pg. 1017Attachment: 18-7301-NS_ItronAgreement_FullyExecuted (13052 : Increase in funding for the Sole Source Waiver and Master Sales Agreement #
16.C.5.bPacket Pg. 1018Attachment: 18-7301-NS_ItronAgreement_FullyExecuted (13052 : Increase in funding for the Sole Source Waiver and Master Sales Agreement #
16.C.5.bPacket Pg. 1019Attachment: 18-7301-NS_ItronAgreement_FullyExecuted (13052 : Increase in funding for the Sole Source Waiver and Master Sales Agreement #
16.C.5.bPacket Pg. 1020Attachment: 18-7301-NS_ItronAgreement_FullyExecuted (13052 : Increase in funding for the Sole Source Waiver and Master Sales Agreement #
16.C.5.bPacket Pg. 1021Attachment: 18-7301-NS_ItronAgreement_FullyExecuted (13052 : Increase in funding for the Sole Source Waiver and Master Sales Agreement #
16.C.5.bPacket Pg. 1022Attachment: 18-7301-NS_ItronAgreement_FullyExecuted (13052 : Increase in funding for the Sole Source Waiver and Master Sales Agreement #
16.C.5.bPacket Pg. 1023Attachment: 18-7301-NS_ItronAgreement_FullyExecuted (13052 : Increase in funding for the Sole Source Waiver and Master Sales Agreement #